HomeMy WebLinkAbout2012-05-09 - Executive-Administrative-Organizational Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
May 9, 2012
A meeting of the Yorba Linda Water District's Executive-Administrative-Organizational
Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held
at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager
Director Gary T. Melton Cindy Botts, Management Analyst
OTHER ATTENDEES
Eddie Beltran, Attorney, Kidman Law LLP
Heather Stratman, Senior Director, Townsend Public Affairs
Mark Schock, Resident
1. PUBLIC COMMENTS
Mr. Schock asked the Committee to consider offering alternative records if the
specific records requested during Public Records Requests are not available. He
also requested the Committee not move forward with the proposed Draft Public
Records Policy until he receives a list of the type of records that the District has
available for Public Records Requests. Mr. Schock also noted that the title of the
Public Records Policy may not have been properly agendized because the title of
the draft policy does not match that in the agenda.
2. DISCUSSION ITEMS
2.1. Legislative Affairs Update (Verbal Report)
Ms. Stratman gave an update on items of interest to the Yorba Linda
Water District Board, including a matter of dispute regarding the OCTA
Lakeview Avenue Overcrossing project. A future meeting will also be set
up with OCTA, which Ms. Stratman will report on in at the next meeting.
The Committee asked questions and discussed next-step processes.
2.2. First Report on 2012 Legislative Bills
Mr. Beltran gave a report on the 2012 Legislative Bills that most pertain to
the District, including SB 1002, which is a public records Bill stating that
public records pdfs must be "searchable". Mr. Beltran also presented the
Monthly Summary Report of legal costs for Kidman Law and answered
questions regarding the status of legal services on various matters of
interest and need.
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2.3. Public Records Act Request Policy
Mr. Beltran presented the current draft version of the policy to the
Committee. The Committee asked questions and discussed next-step
processes.
2.4. Customer Service Feedback Report
Mr. Vecchiarelli presented the current version of the Customer Service
Feedback Report. The Committee asked questions and requested that the
data include additional charts on overall percentage of customer
satisfaction.
2.5. Future Use of Community Service Signage (Verbal Report)
Mr. Vecchiarelli presented additional information regarding the City of
Yorba Linda's request for joint-use of the community service signs. The
Committee discussed this issue and acknowledged that the Public Affairs,
Communication and Technology Committee will be reviewing this item in
the future.
2.6. Directors and General Manager Fees & Expenses (January-March 2012)
Mr. Vecchiarelli presented the Directors and General Manager Fees and
Expenses for the first quarter of 2012. The Committee reviewed the report.
There were no questions or comments.
2.7. Status of Strategic Plan Initiatives
Ms. Botts presented the March 2012 Strategic Plan Updates, which were
revised since the last meeting.
2.8. General Counsel's Monthly Summary Report
Mr. Vecchiarelli requested the Committee add the report to the agenda as
the invoices and summary were received on Monday May 7, 2012, after
the agenda for the Committee Meeting was already posted. Furthermore,
items if impact relating to the litigation matters to be discussed in closed
session were both time sensitive and affecting counsel's summary report
directly.
Directors Hawkins and Melton agreed to add the item to the agenda. Mr.
Beltran presented the summary report and answered questions from the
Committee related to legal counsel's efforts and related expenses, both
monthly and year to date.
2.9. Future Agenda Items and Staff Tasks
■ Alternative Work Schedule Comparison Data
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Mr. Beltran requested to add the following Closed Session to the agenda as there was a
need to take immediate action and the need for action came to his attention subsequent
to the agenda being posted.
Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government
Code
Name of Case: Itani, et al vs. YLWD (OC Superior Court — Case No.
00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court — Case
No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD (OC
Superior Court — Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No.
00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC
Superior Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No.
00332968)
Name of Case: American Security Insurance Company, et al vs. YLWD (OC
Superior Court - Case No. 00348304)
Name of Case: Buc vs. YLWD (OC Superior Court — Case No. 00409755)
Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD
(OC Superior Court - Case No. 00425404)
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of
Pennsylvania, et al (OC Superior Court — Case No.
00486884)
Directors Hawkins and Melton agreed to add the item to the agenda.
The Committee adjourned to Closed Session to discuss the above matter at 5:12 p.m.
Directors Hawkins and Melton were present. Also present were Messrs. Vecchiarelli
and Beltran.
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The Committee reconvened in Open Session at 5:30 p.m. Director Hawkins announced
that no action was taken during Closed Session that was required to be reported under
the Brown Act.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:30 p.m. The next meeting of the
Executive-Administrative-Organizational Committee will be held June 18,
2012 at 4:00 p.m.
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