HomeMy WebLinkAbout2012-05-14 - Public Affairs-Communications-Technology Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
May 14, 2012
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Melton at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager
Director Michael J. Beverage Art Vega, Interim IT Manager
Steve Conklin, Engineering Manager
Cindy Botts, Management Analyst
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Draft 2012 Water Quality Report
Mr. Conklin presented the Draft 2012 Water Quality Report. The
Committee reviewed the Report and asked questions, which Mr. Conklin
answered. The Committee recommended advancing the Report to the full
Board on May 24th for final approval.
2.2. Cell Phone Service Consolidation
The Committee reviewed the contract for cell phone service consolidation
from At&T and Sprint/Nextel to Verizon. Mr. Vega answered questions
about current problems in service and how the proposed service provider
intends to address those issues.
3. DISCUSSION ITEMS
3.1. Computerized Maintenance and Management System Project Status
Mr. Vega updated the Committee on the status of the project and
answered questions about the possible need for further training.
3.2. Sewer Facilities GIS Conversion Status (Verbal Report)
Mr. Vega updated the Committee on the status of the project and
estimated that the project implementation would be fully complete by the
end of summer 2012.
3.3. Proposed Bottled Water Policy
Ms. Botts presented a draft version of the Bottled Water Policy based on
the Committee's recommendations. The Committee reviewed the policy
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and Ms. Botts answered questions about the possibility of additional
financial resources needed.
3.4. Future Use of Water Conservation Community Signage (Verbal Report)
The Committee discussed the current status of collaboration with YLWD
and City of YL staff on re-designing the signs for joint use. The Committee
suggested moving forward with a design about controlling runoff.
3.5. Public Outreach Activities
Ms. Botts presented the current public outreach activities and detailed
changes that might occur with the implementation of the Bottled Water
Policy.
3.6. Status of Strategic Plan Initiatives
Mr. Vega and Ms. Botts addressed Committee questions regarding the
update of strategic plan initiatives.
3.7. Reschedule June PACT Committee Meeting
The Committee rescheduled the next meeting to June 11, 2012 at 4:00
p.m.
3.8. Future Agenda Items and Staff Tasks
The Committee asked staff to move forward on the ordering of public
events collateral, including bottled water & table wraps in blue with the
YLWD logo in white. The Committee also suggested contacting the OC
Register local correspondent to propose including a small story in the
Yorba Linda Star on the District's GFOA Budget Award.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:15 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held June 11,
2012 at 4:00 p.m.
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