HomeMy WebLinkAbout1990-07-12 - Resolution No. 90-24T RESOLUTION NO. 90-24
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING A POLICY FOR THE USE OF
AN AUTOMATED CHECK-SIGNING MACHINE
WHEREAS, the Board is desirous of automating the check-signing procedure; and,
WHEREAS, a check-signing machine will provide optimum security against check
fraud losses, better internal control and is a step toward automation of the
District; and,
WHEREAS, proper operating procedures for the use of an automated check-signing
machine are necessary in order to acheive the benefits of an automated
system.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District that the operating procedures for the use of the automated check-signing
machine are as follows:
Section 1: Two keys are necessary to operate the machine: one to lock the
signature plate either in or out of the machine, the other to turn the machine on and off.
The key to the signature plate will be secured in a locked box within the District vault. The
box will hold the signature plate and the key to the check-signing machine. The
distribution of these keys is as follows:
Sionature Plate
Board of Directors
Assistant General Manager
Business Manager
Electrical/Power
Accounting Supervisor
Accounting Clerk II
Section 2: Both keyholders must be present while machine is in use. With the
exclusion of payroll related checks, one of the Directors must "audit" the signing of checks.
For payroll related checks, the audit may be conducted by any signature plate key holder.
PASSED AND ADOPTED this 12th day of July, 1990 by the following called vote:
Ayes: Arthur C. Korn, M.Roy Knauft, Jr., Paul Armstrong
Noes: 0
Absent: Sterling Fox
Abstain: 0
President
Yorba Linda Water District
Attes
Secretary
Yorba Linda Water District