HomeMy WebLinkAbout1991-05-16 - Resolution No. 91-13• r
• RESOLUTION NO. 91-13
RESOLUTION OF THE BOARD OF DIRECTORS
OF YORBA LINDA WATER DISTRICT
MODIFYING DISTRICT PURCHASING POLICY
AND RESCIND RESOLUTION 88-12
WHEREAS, the District established a Purchasing Policy by adopting Resolution
88-12 on March 24, 1988; and
WHEREAS, it is to the benefit of the District to establish a set of standard controls
and procedures for purchasing; and
WHEREAS, from time to time it is necessary to review the Purchasing Policy and to
make modifications that reflect current District policies and economic
conditions.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Yorba Linda
Water District that these following policies shall be established:
Section 1: Procurement Policy - The following standards and procedures will be used
• for the acquisition or leasing of personal property; repair or modification of District
equipment or structures; or obtaining labor, materials, services or supplies as identified
in the budget:
Authoritv
Department Head/
Asst. Gen. Mgr.
Department Head/
Asst. Gen. Mgr.
General Manager
Board of Directors
Board of Directors
Dollar Amount
0 - 500
500
- 5,000
5,000
- 10,000
10,000
- 25,000
25,000
and over
Reauirement
1 verbal quote
2 verbal quotes
2 written quotes (min)
2 written quotes (min)
Competitive Bid
Section 2: Capital Projects Policy - The following standards and procedures will be
used for fire hydrants, water mains, reservoirs, etc. as identified in the budget:
Authoritv
Dollar Amount
Requirement
Department Head/
Asst. Gen. Mgr.
0
- 5,000
2 written quotes (min)
General Manager
5,000
- 10,000
2 written quotes (min)
Board of Directors
10,000
- 50,000
3 written quotes (min)
Board of Directors
50,000
and over
Competitive Bid
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•
•
Section 3,: Change Order Policy - The following standards and procedures will be used
for capital projects where the change order does not alter project completion time:
Authority
Department Head/
Asst. Gen. Mgr.
General Manager
Board of Directors
Dollar Amount
Max 5% of original project cost
up to 10,000 in the aggregate
Max 10% of original project cost
up to 20,000 in the aggregate
Over 10% of original project cost
or 20,000 in the aggregate
Requirement
Notify General
Manager
Notify Board of
Directors
Approval by Board
of Directors
Section 4: Contractual Services Policy - The following standards and procedures will
be used for professional services such as engineering consultant, legal counsel,
auditors, etc. as identified in the budget:
Authoritv
Department Head/
Asst. Gen. Mgr.
General Manager
Board of Directors
Board of Directors
Board of Directors
Dollar Amount
0
0 - 10,000
10,000 - 20,000
20,000 and over
open
Reauirement
1 written quote (min)
1 written quote (min)
2 written quotes (min)
Continuing service
Section 5: Emergency Policy - The following standards and procedures will be used in
emergency situations:
Authoritv Dollar Amount Reauirement
General Manager 0 - 100,000 Those events require immediate
extraordinary action to protect the
public health, safety, welfare and
property. Ratification by the Board
at the next regular meeting or the
soonest special meeting that can
be called.
Board of Directors 100,000 and over Approval by Board of Directors
Section 6: The Purchasing Policy adopted herein shall take effect immediately upon
adoption of this Resolution.
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. Section 7: That Resolution No. 88-12 and all conflicting Minute Orders are hereby
rescinded immediately upon adoption of this Resolution.
PASSED AND ADOPTED this 16th day of May, 1991 by the following called vote:
AYES: Roy Knauft, Paul Armstrong, Sterling Fox, Arthur Korn, Carl Scanlin
NOES: 0
ABSENT: 0
ABSTAIN 0
President U O
Yorba Linda Water District
ATTES
Secretary
Yorba Linda Water District
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