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Home My WebLink About2004-01-08 - Board of Directors Meeting Minutes2004-01 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING January 8, 2004 8:30 A.M. The January 8, 2004 meeting of the Yorba Linda Water District Board of Directors was called to order by President William R. Mills at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call William R. Mills, President Michael J. Beverage, Vice President Paul R. Armstrong Arthur C. Korn John W. Summerfield Visitors present: None Staff Present: Michael A. Payne, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Stacy Bavol, Customer Service Supervisor Michael Robinson, Assistant Administrator Ken Vecchiarelli, Engineering Manager Amelia Cloonan, Administrative Secretary John DeCriscio, Water Quality Technician SPECIAL RECOGNITION 1. Kenneth Vecchiarelli, Engineering Manager, introduced John DeCriscio who was promoted to Water Quality Technician. CONSENT CALENDAR On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar. 2. Approve minutes of regular meeting December 23, 2003. 3. Authorize directors to leave the State of California prior to next meeting. 4. Approve disbursements of $282,944.07. ACTION CALENDAR 5. Consider 2004 ACWA/Joint Powers Insurance Authority - Executive Committee Election. Michael Robinson, Assistant Administrator, presented the report. No Director expressed an interest in campaigning for the Executive Committee of ACWA/Joint Powers Insurance Authority. Director Armstrong stated he no longer wanted to serve as the District's Joint Powers Insurance Authority representative. The next JPIA meeting is in May during the ACWA Spring conference. The appointment of a new JPIA representative will be placed on a future Agenda. -1- 2004-02 GENERAL MANAGER'S REPORT 6. General Manager's oral report and comments. a) General Counsel Kidman had nothing to report. b) Metropolitan Water District shutdown, February 2004. Lee Cory, Operations Manager commented that the Diemer plant will be shut down for repairs in late February for approximately five days. Staff is preparing a strategic plan for the shutdown. The plan will address: contacts to the city, filled reservoirs, storage capacity, interface with city to shutdown greenbelt area irrigation. A question was posed about whether it would be necessary to request retail customers to cooperate during that period. c) YLWD Employees' Association. Michael Payne, General Manager stated the District has received a letter from the Association requesting a closed agency shop. The issue has been brought up in past meet and confer sessions. The District has contacted the State Mediation Service to discuss the mechanics of an election. Progress will be reported to the Executive-Administration Committee. d) Board of Directors Policies. Michael Payne, General Manager, presented a binder of updated policies to each Director. COMMITTEE REPORTS 7. Executive-Administration Committee (Mills/Beverage) The meeting of January 6, 2004, 8:30 a.m., was postponed. A meeting is scheduled for January 20, 4:00 p.m. Michael Payne, General Manager, asked the Board members to select specific days and times of the month for future committee meetings. 8. Finance-Accounting Committee (Korn/Summerfield) Schedule meeting for Tuesday, January 13, 2004, 4:00 p.m. Contract with Moreland and Associates, investments. 9. Personnel-Risk Management Committee (Summerfield/Mills) A meeting is scheduled for Monday, January 12, 2004, 4:00 p.m. Emergency Response plan, health insurance premium increase 01/01/2004, recruitment status, Directors' benefits, Risk Management activities. 10. Planning-Engineering-Operations Committee (Beverage/Armstrong) A meeting is scheduled for Wednesday, January 21, 2004, 4:00 p.m. Sewer grants, Grandview sewer main extension. 11. Public Information Committee (Armstrong/Korn) A meeting is scheduled for Tuesday, January 20, 2004, 9:00 a.m. Public Information plan 2004, Waterlines Newsletter. -2- 2004-03 It was decided that: Executive-Administrative Committee meetings will be held on the 3rd Tuesday of the month at 4:00 p.m. Finance-Accounting Committee meetings will be held on the 2"d Tuesday of the month at 4:00 p.m. Personnel-Risk Management Committee meetings will be held the 2"d Monday of the month at 4:00 p.m. Planning-Engineering-Operations Committee meetings will be held the 3rd Wednesday of the month at 4:00 p.m. Public Information Committee meetings will be held the 1St Tuesday of the month at 4:00 p.m. 12. Orange County Water District Ad Hoc Committee (Mills/Beverage) A meeting is scheduled for January 26, 2004, 4:00 p.m. RFP/EIR, Basin Percentage Update and OCWD Annexations. It was suggested an attempt be made to schedule this meeting every other month for the 4th Monday of the month at 4:00 p.m. 13. MWDOC Ad Hoc Committee (Mills/Kom) Meeting scheduled for January 19, 2004, 4:00 p.m. Refund from Met, Water Rates. An attempt will be made to schedule the MWDOC Ad Hoc Committee for the alternate 4th Monday of the month at 4:00 p.m. INTERGOVERNMENTAL MEETINGS 14. WACO, January 2, 2004, 7:30 a.m. This meeting is scheduled for January 9, not the 2nd. President Mills stated he would attend. 15. Yorba Linda City Council, January 6,2004,6:30 p.m. Director Summerfield attended. A water leak on Walnut was reported. There was a report on the OCSD agreement with the city on the FOG Study. The Kevin Peters lawsuit was brought up. -3- 2004-04 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after January 8, 2004. Agenda is available in the District office prior to meeting. Yorba Linda Planning Commission, January 14, 6:30 p.m. Yorba Linda City Council, January 20, 6:30 p.m. MWDOC, January 21, 9:00 a.m. OCWD, January 21, 6:00 p.m. Yorba Linda Planning Commission, January 28, 6:30 p.m. ISDOC Membership, January 29, 11:30 a.m. ISDOC Board, February 3, 7:30 a.m. Yorba Linda City Council, February 3, 6:30 p.m. MWDOC/MWD Workshop, February 4, 8:30 a.m. OCWD, February 4, 6:00 p.m. WACO, February 6, 7:30 a.m. Yorba Linda Planning Commission, February 11, 6:30 p.m. Yorba Linda City Council, February 17, 6:30 p.m. MWDOC, February 18, 9:00 a.m. OCWD, February 18, 6:00 p.m. Yorba Linda Planning Commission, February 25, 6:30 p.m. Korn Armstrong Staff Staff Beverage Mills Summerfield Staff Staff Korn Armstrong Staff Staff Beverage BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Summerfield asked about the Customer Service response card he noted at the last Board meeting. Michael Payne talked to Mrs. Dodds. A city code enforcement and building inspector went out. Mrs. Dodds complaint was with the City of Yorba Linda employees and not the District employees. Mr. Payne suggested she contact the City Manager at the City of Yorba Linda. Staff is following up. A recess was declared at 9:08 a.m. The Board reconvened at 9:17 a.m. All Directors were present. Also present were General Counsel Kidman. General Manager Payne, and Engineering Manager Vecchiarelli. CLOSED SESSION 16. Discussion of pending litigation to which the District is a party, (Justification for Closed Session is Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 815921 Huntington Beach vs. OCWD, and Case No. 818852 Fountain Valley vs. OCWD. 17. Discussion of potential litigation to which the District may be a party, (Justification for Closed Session is Subsection (c) of Section 54954.2 and Subsection (b) of Section 54956.9), International Custom Enterprises. 18. Discussion of pending litigation to which the District is a party, (Justification for Closed Session is Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 11919 Gateway Pacific Contractors, Inc. -4- 2004-05 19. Discussion of pending litigation to which the District is a party (Justification for Closed Session is Subsection (b)(1) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 030005867 Peters vs City of Yorba Linda, Southern California Edison; Yorba Linda Water District. The Board of Directors came out of Closed Session at 9:39 a.m. No action was taken in Closed Session ADJOURNMENT The Board of Directors adjourned at 9:40 a.m. The next regular meeting of the Board is scheduled for Thursday, January 22, 2004 at 8:30 a.m., at the District Headquarters. Michael A. Payne Secretary/General Manager -5- 2004-06