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Home My WebLink About2012-06-28 - Board of Directors Meeting Minutes 2012-111 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 28, 2012 1. CALL TO ORDER The June 28, 2012 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Hawkins at 6:31 p.m. The meeting was held in the Board Room at the District's Administrative Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Hawkins led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Phil Hawkins, President Ken Vecchiarelli, General Manager Gary T. Melton, Vice President Steve Conklin, Engineering Manager Michael J. Beverage Lee Cory, Operations Manager ' Ric Collett Gina Knight, Human Resources Manager Robert R. Kiley Stephen Parker, Finance Manager Art Vega, Interim IT Manager Cindy Botts, Management Analyst Annie Alexander, Executive Secretary ALSO PRESENT Brett Barbre, Director, Municipal Water District of Orange County Art Kidman, Partner, Kidman Law LLP Eddy Beltran, Senior Counsel, Kidman Law LLP Richard Kreisler, Partner, Liebert Cassidy Whitmore (Arrived at 7:30 p.m.) Bill Guse, Member, YLWD Citizens Advisory Committee 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Director Barbre addressed the Board and reported on the water supply situation. 6. CONSENT CALENDAR Director Kiley made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 5-0. 1 2012-112 Director Hawkins questioned whether Director Collett should continue to abstain ' from voting on payments made to Placentia Disposal as he had recently retired from the agency. Mr. Kidman advised Director Collett to continue to abstain until he had a chance to look into the matter. Director Collett abstained from voting on Check No. 59382 on Item No. 6.2. as he has a financial interest with the vendor. 6.1. Minutes of the Board of Directors Regular Meeting Held June 14, 2012 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$707,027.08. 6.3. Final Progress Payment No. 2 for Fairmont Reservoir Valve Replacement Project Recommendation: That the Board of Directors approve Final Progress Payment No. 2 in the net amount of $8,154.00 to Pascal & Ludwig , Constructors, Inc. and 10% retention of$906.00; authorize staff to file the Notice of Completion and release retention thirty five days following recordation, if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found for the construction of the Fairmont Reservoir Valve Replacement Project. 7. ACTION CALENDAR 7.1. Proposed Budget for Fiscal Year 2012/13 Mr. Vecchiarelli explained that there had only been some minor cosmetic changes to the budget since it was last presented to the Board for review. Mr. Vecchiarelli stated that staff had prepared a PowerPoint presentation regarding the budget should the Board desire to see it. No members of the Board or individuals in the audience expressed an interest in viewing the presentation. Mr. Vecchiarelli commended the Board and staff for their work on the budget and stated that he anticipated the document will achieve recognition from the Government Finance Officers Association and the California Society of Municipal Finance Officers. Director Beverage made a motion, seconded by Director Collett, to ' approve Resolution No. 12-14 Adopting the Budget for Fiscal Year 2012/13 and Rescinding Resolution No. 11-09. Motion carried 5-0 on a roll call vote. 2 2012-113 ' 7.2. Proposed Budgeted Positions for Fiscal Year 2012/13 Mrs. Knight provided an overview of the personnel needs for the next fiscal year. Director Beverage stated that the Personnel-Risk Management Committee had reviewed this matter at its last meeting. Director Beverage made a motion, seconded by Director Collett, to approve Resolution No. 12-15 Approving the Budgeted Positions for Fiscal Year 2012113 and Rescinding Resolution No. 11-10. Motion carried 5-0 on a roll call vote. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report None. 8.2. Directors' Report The Board congratulated Director Collett on his recent retirement. Director Beverage wished everyone a happy 4th of July. 8.3. General Manager's Report Mr. Vecchiarelli reported that he had attended a mini-conference hosted ' by the California Utility Executive Management Foundation. Topics discussed during the event included reinventing the public agency, agency mergers and pension reform. Mr. Vecchiarelli further reported that he would be out of the office the week of July 9, 2012 and attending a CSDA General Manager Leadership Summit for most of the week of July 16, 2012. 8.4. General Counsel's Report Mr. Kidman announced that his daughter had recently given birth to his first grandson. Mr. Kidman also stated that there was a need to hold a closed session to discuss pending litigation. 8.5. Future Agenda Items and Staff Tasks None. 9. COMMITTEE REPORTS CONTINUED 9.1. Executive-Administrative-Organizational Committee (Hawkins/Melton) Minutes of the meeting held June 18, 2012 at 4:00 p.m. were provided in the agenda packet. ' Minutes of the adjourned meeting held June 20, 2012 at 4:00 p.m. were provided in the agenda packet. Next meeting is scheduled July 16, 2012 at 4:00 p.m. 3 2012-114 9.2. Finance-Accounting Committee (Kiley/Hawkins) ' Minutes of the meeting held June 26, 2012 at 4:00 p.m. will be provided at the next regular Board meeting. Next meeting is scheduled July 23, 2012 at 4:00 p.m. I 9.3. Personnel-Risk Management Committee (Beverage/Collett) Minutes of the meeting held June 12, 2012 at 4:00 p.m. were provided in the agenda packet. Next meeting is scheduled July 10, 2012 at 4:00 p.m. (This meeting was subsequently rescheduled to 3:00 p.m. the same day.) 9.4. Planning-Engineering-Operations Committee (Collett/Kiley) Next meeting is scheduled July 5, 2012 at 4:00 p.m. 9.6. Public Affairs-Communications-Technology Committee , (Melton/Beverage) Minutes of the meeting held June 11, 2012 at 4:00 p.m. were provided in the agenda packet. Next meeting is scheduled July 2, 2012 at 4:00 p.m. (This meeting was subsequently rescheduled to July 9, 2012 at 4:00 p.m.) 9.6. YLWD-MWDOC-OCWD Joint Agency Committee (Hawkins/Beverage) Next meeting is scheduled July 24, 2012 at 4:00 p.m. 9.7. Citizens Advisory Committee (Beverage) Minutes of the meeting held June 25, 2012 at 8:30 a.m. will be provided at the next regular Board meeting. Next meeting is scheduled July 23, 2012 at 8:30 a.m. 1 4 2012-115 ' Mr. Guse addressed the Board and commented on the topics discussed at the last CAC meeting. This included an overview of the District's water distribution system and the potential danger of wildfires near the Murdock and Sage developments that are considering expanding. Director Melton requested that staff look into the possibility of installing spray fire retardant systems for the District's booster pump stations to help guard against wildfires. This report could then be presented to the Planning- Engineering-Operations Committee for review. Mr. Vecchiarelli stated that following the Freeway Complex Fire, the Orange County Fire Authority inspected the District's improvements to protect wiring and cabling at various booster pump stations. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council — June 19, 2012 (Melton) Director Melton attended and reported that the majority of the meeting dealt with the agency's budget. 10.2. MWDOC Board — June 20, 2012 (Melton/Staff) Director Melton attended but did not have any District related business to report. ' 10.3. OCWD Board — June 20, 2012 (Kiley/Staff) Director Kiley attended and commented on the water supply situation which was discussed during the meeting. 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from June 29, 2012 — July 31, 2012 The Board reviewed the meetings calendar and made no changes. 12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 12.1. MWDOC Water Policy Forum — July 25, 2012 Directors Hawkins, Kiley and Melton expressed an interest in attending this event. Director Collett made a motion, seconded by Director Hawkins, to authorize Director attendance at this event. Motion carried 5-0. CSDA Special District Leadership Academy Courses ' • Setting Direction/Community Leadership — July 26, 2012 • Board's Role in Human Resources — July 27, 2012 No Directors expressed an interest in attending either of the above listed courses. 5 2012-116 13. CLOSED SESSION ' The meeting was adjourned to Closed Session at 7:01 p.m. All Directors were present. Also present were Messrs. Vecchiarelli, Kidman and Beltran, and Mrs. Knight. 13.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court — Case No. 00486864) Messrs. Kidman and Beltran left the Closed Session following discussion of this matter. Mr. Kreisler joined the Closed Session at this time. 13.2. Conference with Labor Negotiators Pursuant to Section 54956.7 of the California Government Code Agency Designated Representatives: Ken Vecchiarelli Gina Knight ' Richard Kreisler Employee Organization: Yorba Linda Water District Employees Association Mr. Vecchiarelli left the Closed Session following discussion of this matter. 13.3. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager The Board reconvened in Open Session at 8:04 p.m. President Hawkins announced that no action was taken during any of the Closed Session's that was required to be reported under the Brown Act. A special Board meeting to hold a Closed Session regarding pending litigation was scheduled for Monday, July 2, 2012 at 3:00 p.m. 14. ADJOURNMENT 14.1. The meeting was adjourned at 8:05 p.m. The next regular meeting of the Board of Directors will be held July 12, 2012 at 8:30 a.m. 1 Kee neth R. Vecchiarelli Board Secretary 6