HomeMy WebLinkAbout2012-06-18 - Executive-Administrative-Organizational Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
June 18, 2012
A meeting of the Yorba Linda Water District's Executive-Administrative-Organizational
Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held
at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager
Director Gary T. Melton
OTHER ATTENDEES
Arthur G. Kidman, Legal Counsel
Heather Stratman, Townsend Public Affairs
Christopher Townsend, Townsend Public Affairs
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. FY 2012/13 Proposed Budget Resolution
Mr. Vecchiarelli stated that the Budget Resolution is presented with the
Budget document for consideration by the full Board yearly and formally
rescinds the prior year resolution.
3. DISCUSSION ITEMS
3.1. Legislative Affairs Update (Verbal Report)
Heather Stratman presented a verbal update on the status of activities the
Townsend Public Affairs team is involved in on behalf of the District. She
reported on a meeting held with Orange County Transit Authority
representatives, District staff and legal counsel in early May and the follow
up activity related to a dispute over prior rights of way. Heather made
some recommendations moving forward on this effort and the Committee
requested another report at the next Committee Meeting. Ms. Stratman
left the meeting following this discussion.
Mr. Townsend arrived at 4:20 and provided additional comments on
legislative and regional political activities.
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3.2. Public Records Act Request Policy (Verbal Report)
Mr. Vecchiarelli reported additional staff time and legal review is required
to complete the draft policy for review and consideration by the Committee
and for recommendation of adoption by the full Board. The Committee
requested completion of these efforts for the July Committee Meeting.
3.3. Meter Resizing Policy (Verbal Report)
The same comments were presented as in Item 3.2 with the same request
that the Committee see a completed draft policy by the next regularly
scheduled meeting.
3.4. General Counsel's Monthly Summary Report
Mr. Kidman reviewed the monthly legal expenses and answered the
Committee's questions.
3.5. Customer Service Feedback Report (Verbal Report)
No report was given on this item.
3.6. Status of Strategic Plan Initiatives
The Committee reviewed the changes and revisions to the initiatives with
no further questions.
3.7. Future Agenda Items and Staff Tasks
■ Alternative Work Schedule Comparison Data
The Committee adjourned to Closed Session at 5:05 p.m. Directors Hawkins and
Melton were present. Also present were Messrs. Vecchiarelli, and Mr. Kidman.
4. CLOSED SESSION
4.1. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: AP 346-101-01
Agency Negotiators: Ken Vecchiarelli and Steve Conklin
Negotiating Parties: Designated Representatives of Orange County
Water District
Under Negotiation: Price and Terms of Payment
4.2. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: 4622 Plumosa Drive, Yorba Linda CA
Agency Negotiators: Ken Vecchiarelli
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Negotiating Parties: Designated Representatives of City of Yorba
Linda and/or Orange County Sheriff's
Department
Under Negotiation: Price and Terms of Payment
4.3. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of
the State of Pennsylvania, et al (OC Superior
Court — Case No. 00486884)
The Committee reconvened in Open Session at 5:50 p.m. Director Hawkins announced
that no action was taken during any of the Closed Sessions that was required to be
reported under the Brown Act.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:51 p.m. to Wednesday, June 20, 2012 for
the purposes of continuing the discussion on Closed Session Item No. 4.3.
The next meeting of the Executive-Administrative-Organizational
Committee will be held July 16, 2012 at 4:00 p.m.
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