HomeMy WebLinkAbout2012-07-12 - Board of Directors Meeting Agenda Packet Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, July 12, 2012, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Phil Hawkins, President
Gary T. Melton, Vice President
Michael J. Beverage
Ric Collett
Robert R. Kiley
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. SPECIAL RECOGNITION
6.1. Introduce George Baltierra, Newly Hired Maintenance Worker 1
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Beverage)
Minutes of meeting held June 25, 2012 at 8:30 a.m.
Meeting scheduled July 23, 2012 at 8:30 a.m.
8. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
8.1. Minutes of the Board of Directors Special Meeting Held June 21 , 2012
Recommendation: That the Board of Directors approve the minutes as presented.
8.2. Minutes of the Board of Directors Regular Meeting Held June 28, 2012
Recommendation: That the Board of Directors approve the minutes as presented.
8.3. Minutes of the Board of Directors Special Meeting Held July 2, 2012
Recommendation: That the Board of Directors approve the minutes as presented.
8.4. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of$1,247,779.53.
8.5. Terms and Conditions for Water and Sewer Service with Remarc Management, Inc.
Recommendation: That the Board of Directors approve the Terms and Conditions
for Water and Sewer Service with Remarc Management, Inc., Job No. 201211.
8.6. Approval of Change Order No. 1 for Pressure Regulating Stations Upgrade Project,
Phase 1
Recommendation: That the Board of Directors approve Change Order No. 1 for 27
additional work days and no additional cost to Vido Samarzich, Inc. for construction
of the Pressure Regulating Stations Upgrade Project, Job No. 201108.
8.7. Change Order No. 2 for Green Crest Lift Station Repairs Project
Recommendation: That the Board of Directors approve Change Order No. 2 in the
amount of$20,745 and 10 additional calendar days to Pascal and Ludwig
Constructors for construction of the Green Crest Lift Station Repairs Project, Job
No. 2011-16S.
8.8. Northeast Area Planning Study
Recommendation: That the Board of Directors authorize execution of a Professional
Services Agreement with Carollo Engineers, Inc. in the amount of$102,883 to
provide professional services to update, calibrate, and analyze the District's water
system hydraulic model and to prepare a Northeast Area Planning Study.
9. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
9.1. Purchase of a 2012 (8-10 Yard) Dump Truck
Recommendation: That the Board of Directors authorize the General Manager to
execute a Purchase Agreement with Inland Kenworth (Montebello) for a Kenworth
dump truck, with a Scelzi/Paramount dump body, in the amount of$147,639.29.
9.2. Replacement of Richfield Chlorine System Programmable Logic Controllers (PLC's)
Recommendation: That the Board of Directors ratify the purchase and authorize
the programming and installation of four new computerized controllers and
necessary components needed to upgrade the chlorine generating system. The
cost of the equipment is approximately$16,000 and the programming is estimated
not to exceed$18,400.
9.3. OPEB Liability Pay Down
Recommendation: That the Board of Directors authorize staff to deposit$275,297
to the California Employees'Retirement Benefit Trust (CERBT) for FY 2012113.
9.4. Payoff of PERS Side Fund
Recommendation: That the Board of Directors authorize the General Manager to
use operating reserves in the amount of$835,099 to pay off the CaIPERS Side
Fund in July 2012.
9.5. Authorization to Invest with Bank of the West
Recommendation: That the Board of Directors authorize the General Manager to
approve a contract to invest$2,000,000 in a money market account with Bank of
the West and authorize the General Manager, Finance Manager and Senior
Accountant to act on behalf of the District as it relates to that money market
account.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
10.2. Directors' Report
• MWDOC Water Policy Forum & Dinner - July 25, 2012 (Hawkins/Kiley/Melton)
10.3. General Manager's Report
• CSDA General Manager Leadership Summit - July 15-17, 2012
10.4. General Counsel's Report
10.5. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS CONTINUED
11.1. Executive-Administrative-Organizational Committee
(Hawkins/Melton)
• Meeting scheduled July 30, 2012 at 4:00 p.m.
11.2. Finance-Accounting Committee
(Kiley/Hawkins)
Minutes of meeting held June 26, 2012 at 4:00 p.m.
Meeting scheduled July 23, 2012 at 4:00 p.m.
11.3. Personnel-Risk Management Committee
(Beverage/Collett)
• Minutes of meeting held July 10, 2012 at 3:00 p.m. (To be provided at the next regular
Board meeting.)
• Meeting scheduled August 14, 2012 at 4:00 p.m.
11.4. Planning-Engineering-Operations Committee
(Collett/Kiley)
• Minutes of meeting held July 5, 2012 at 4:00 p.m. (To be provided at the next regular
Board meeting.)
• Meeting scheduled August 2, 2012 at 4:00 p.m.
11.5. Public Affairs-Communications-Technology Committee
(Melton/Beverage)
• Minutes of meeting held July 9, 2012 at 4:00 p.m. (To be provided at the next regular
Board meeting.)
• Meeting scheduled August 6, 2012 at 4:00 p.m.
11.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Hawkins/Beverage)
• Meeting scheduled July 24, 2012 at 4:00 p.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. MWDOC/MWD Workshop - July 3, 2012 (Melton/Staff)
12.2. YL City Council - July 3, 2012 (Hawkins)
12.3. WACO - July 6, 2012 (Hawkins)
12.4. YL Planning Commission - July 11 , 2012 (Kiley)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from July 13, 2012 - August 31, 2012
14. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
14.1. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: APN 343-431-20
Agency Negotiator: Steve Conklin
Negotiating Parties: Amy Payne and Joshua Kliner
Under Negotiation: Price and Terms of Payments
14.2. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania,
et al (OC Superior Court - Case No. 00486884)
14.3. Conference with Labor Negotiators
Pursuant to Section 54956.7 of the California Government Code
Agency Designated Representatives:
Ken Vecchiarelli
Gina Knight
Richard Kreisler
Employee Organization:
Yorba Linda Water District Employees Association
14.4. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
15. ADJOURNMENT
15.1. The next regular meeting of the Board of Directors will be held Thursday, July 26, 2012
at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: July 12, 2012
Subject: Citizens Advisory Committee
(Beverage)
Minutes of meeting held June 25, 2012 at 8:30 a.m.
Meeting scheduled July 23, 2012 at 8:30 a.m.
ATTACHMENTS:
Name: Description: Type:
062512 - CAC Minutes.docx CAC Mtg Minutes 06/25/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
June 25, 2012
CALL TO ORDER
A meeting of the Citizens Advisory Committee was called to order at 8:30
a.m. by Chair Daniel Mole. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE MEMBERS PRESENT
Daniel Mole Gus Bruner
Bill Guse Joe Holdren
Carl Boznanski Lindon Baker
Oscar Bugarini Rick Buck
YLWD DIRECTORS PRESENT YLWD STAFF PRESENT
Michael J. Beverage, Director Ken Vecchiarelli, General Manager
John Decriscio, Chief Plant Operator
Cody Peterson, Public Affairs Intern
OTHER VISITORS
Mark Shock
1. PUBLIC COMMENTS
Director Beverage briefed the Committee on the events of the June 21, 2012 rate
increase hearing and several Committee members praised the District's Board
and employees for their hard work. Mr. Mole brought up an article which
appeared in the OC Register on the transparency of local government agencies.
The seemingly low grade which the District received was explained in detail by
Mr. Vecchiarelli who also discussed the Grand Jury's report on the matter.
2. DISCUSSION ITEMS
2.1. YLWD Remote System Operations — Production Division
Mr. Decriscio presented and explained the monitoring system in place for
the District's water delivery system. The recent decision to shift from
ground water to import water was explained and why it was so important
with regards to water prices. Several questions were asked with regards to
the filling of reservoirs and the struggle over quality in each individualized
station and zone. Mr. Shock inquired as to the process of acquiring import
water in an emergency and transportation of that water between
reservoirs. The lawsuit against the District was discussed leading the
Committee members to discuss whether the District should be liable for
fire damage when similar other agencies are not. Mr. Shock brought up
with the Committee the issue of further construction in a fire danger area
which resulted in the Committee discussing whether or not to provide
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water to new construction projects and the potential future liability of the
District. The Yorba Linda Pipeline Project and the new pump being
installed were explained to the Committee per their request. Several
Committee members proposed the implementation of a tiered rate based
on elevation similar to other agencies. Mr. Vecchiarelli informed the
Committee that the hydraulic study is underway to determine the pumping
capacity and capability of the system given the proposed improvements.
2.2. Future Agenda Items
• Annexation to Orange County Water District of the east end of
YLWD
• Golden State Water Company Overview
3. ADJOURNMENT
3.1. The Committee adjourned at 10:40 a.m. The next regular meeting of the
Citizens Advisory Committee will be held July 23, 2012 at 8:30 a.m.
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ITEM NO. 8.1
AGENDA REPORT
Meeting Date: July 12, 2012
Subject: Minutes of the Board of Directors Special Meeting Held June 21 , 2012
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Nang. Description: Type:
062112 BOD - Minutes.docx BOD Mtg Minutes 06/21/12 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
7/12/2012
RC/MB 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
June 21, 2012
1. CALL TO ORDER
The June 21, 2012 special meeting of the Yorba Linda Water District Board of
Directors was called to order by President Hawkins at 6:30 p.m. in the Board
Room at the District's Administrative Building located at 1717 E Miraloma
Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Ken Vecchiarelli, General Manager
Gary T. Melton, Vice President Stephen Parker, Finance Manager
Michael J. Beverage Art Vega, Interim IT Manager
Ric Collett Cindy Botts, Management Analyst
Robert R. Kiley Annie Alexander, Executive Secretary
OTHER ATTENDEES
Nancy Rikel, Councilmember, City of Yorba Linda
Eddy Beltran, Senior Counsel, Kidman Law LLP ho
uum
4. PUBLIC COMMENTS
President Hawkins opened the meeting to public comments not related to the
proposed water rate increase. No comments were provided at this time.
5. PUBLIC HEARING
5.1. Public Hearing to Consider Proposed Water Rate Increase
IVA. President Opens Public Hearing
President Hawkins opened the public hearing at 6:32 p.m.
B. Secretary Provides Proof of Public Hearing Notification and
Correspondence
Mr. Vecchiarelli presented the Board with proof of the public
hearing notification mailed to each District customer and reported
that a total of 27 written protests had been received, two of which
were formally retracted.
Director Beverage requested staff to provide the Board with copies
of the written protests that were received just prior to the opening of
the public hearing.
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C. Report by General Manager and Finance Manager
Mr. Parker provided a PowerPoint presentation summarizing the
draft budget for FY 2012/13, projects included in the proposed
Capital Improvement Plan for FY 2012/18, the District's current
bond ratings, and rationale for the proposed water rate increase
and restructuring of the fixed charge rate. This also included a
comparison of the District's proposed water rates and meter types
with those from other local agencies.
D. Public Testimony
Daniel Chaney, resident, addressed the Board and read aloud a
prepared statement in opposition to the proposed water rate
increase. Mr. Chaney commented on the following topics: the
District's message regarding the proposed rate increase which was
included on customer's bills; the number of written protests from
affected property owners required to overturn the proposed rate
increase; projected revenue figures contained in the District's 2012
Water Rate Study and budget for FY 2011/12; the restructuring of
the fixed charge rate in proportion to meter size; the rationale for
increasing the water rate contained in the 2012 Water Rate Study;
and the District's projected operating expenses, employee salaries
and benefits, variable water costs, and public outreach activities.
Mr. Chaney concluded his comments by stating that he felt that the
District should operate on a budget based on expected revenues
verses desired expenses.
Jim Brunette, resident, addressed the Board and read aloud a
prepared statement in opposition to the proposed water rate
increase. Mr. Brunette commented on the amount of water that
could be purchased for one cent at the present time, following the
proposed rate increase and in the past. Mr. Brunette then
questioned the proportionality of the proposed meter capacity-
based monthly service charges and the timing in which the District
is collecting projected pass through costs. Mr. Brunette then stated
that he would be preparing two initiatives. One to reduce the
District's water rates and basic service charge by 10% and the
other to impose term limits on Directors. Mr. Brunette concluded
his comments by asking the Board to forgo the rate increase and
reduce District expenses.
Bill Guse, resident, addressed the Board and read aloud a
prepared statement. Mr. Guse stated that he had been serving on
the District's Citizens Advisory Committee for over 3 years and had
received an extensive education regarding YLWD's operations and
distribution system. Mr. Guse clarified that he was not speaking for
the Committee but as a resident of the District and expressed his
appreciation for the efforts of the Board and management. Mr.
Guse then commented on the increasing cost of purchasing import
water due to issues related to the Sacramento Delta and the
Colorado River. Mr. Guse concluded his comments by stating that
2
he was in favor of the proposed rate increase and encouraged
those in attendance to continue their conservation efforts.
Dennis Anderson, resident, addressed the Board and asked if there
were any subsidized rates planned in the proposed rate structure
and how are they were going to be paid. Mr. Parker responded to
Mr. Anderson's question and stated that there were no subsidies
included in the proposed rate structure with the exception of the
meter capacity-based service charges. Mr. Parker further stated
that the commodity rate is flat and would continue to remain as
such. Mr. Vecchiarelli also responded to Mr. Anderson's question
and reiterated that there were no subsidies.
Ron Vanderberg addressed the Board and introduced himself as
treasurer for the Grace Evangelical Lutheran Church. Mr.
Vanderberg commented on the recession and its impact on
religious institutions. He further explained that the proposed
change to a meter capacity-based service charge would increase
his church's water bill $500 a year. Mr. Vanderberg concluded his
comments by asking the Board to consider the effect this change
would have on other churches and businesses. Director Beverage
asked Mr. Vanderberg what size meter the church currently had.
Mr. Vanderberg responded that it was a 2" meter. Director
Beverage requested staff to meet with Mr. Vanderberg to consider
the possibility of replacing the church's current meter with a smaller
one.
E. President Closes Public Hearing
President Hawkins closed the public hearing at 7:18 p.m.
Discussion
President Hawkins then invited each of the Directors to provide
comments.
Director Beverage explained that he had requested staff to create a
spreadsheet that would demonstrate the effect of the proposed rate
increase and restructuring on his most recent water bill. The
spreadsheet was displayed on the overhead screen and Mr.
Vecchiarelli and Mr. Parker provided an overview of Director
Beverage's projected charges for the month of June over the next 3
years should the proposed rate increase be approved. The Board
and staff then responded to questions from the audience regarding
the results of the demonstration, District efforts to lower expenses,
and projects included in the Capital Improvement Plan.
Director Melton requested staff to explain the complexities of
pumping water through the District's distribution system including
associated energy costs. Mr. Vecchiarelli extended an invitation for
anyone interested in this topic to attend the next YLWD Citizens
Advisory Committee meeting where the Production Division would
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be providing a presentation regarding the District's distribution
system. Mr. Vecchiarelli then provided an overview of the District's
water sources, resources required to pump water to various
pressure zones, and staff efforts to reduce related expenses while
maintaining quality of service.
Another resident (name unknown) addressed the Board and stated
that while she was happy with the improvements the District was
making on the water distribution system, she was concerned that
the proposed water rate increase would be subsidizing
improvements on the sewer collection system. Mr. Vecchiarelli
explained that the proposed water rate increase did not include any
subsidies for the sewer system.
An extended discussion followed between the Board, staff, and
members of the audience regarding the District's budget and
projected revenues/expenses over the next 5 years. Mr. Parker
also briefly demonstrated the District's financial model.
Modesto Llanos, resident, commented on his experience serving on
the District's Citizens Advisory Committee and his interest in the
Capital Improvement Plan.
Director Beverage then commented on the District's reserve policy.
Mr. Chaney expressed his concern regarding the previous and
proposed water rate increases.
Director Beverage provided additional remarks regarding the
history behind the preceding water rate increase, severe drought,
and subsequent mandated conservation.
Another resident (name unknown) addressed the Board and
expressed her concern regarding the reliability and quality of
Southern California's import water sources including the California
Aqueduct and the Colorado River.
Director Hawkins commented on the substantial time and
conscientious effort involved in managing the District's finances.
Director Beverage further commented on the proposed rate
increase and unfunded mandates.
6. ACTION CALENDAR
6.1. Water Rate Increase and Fixed Charge Rate Restructuring
Mr. Parker explained that the Board had held multiple workshops to
discuss financial planning and the proposed water rate increase. Staff is
recommended that the Board adopt Resolution No. 12-13 setting water
rates effective July 1, 2012. Additional proposed rate increases will be
4
acted upon at the time the budgets for FY 2013 through 2015 are
considered.
Director Beverage made a motion, seconded by Director Collett, to adopt
Resolution No. 12-13 Setting Water Rates Effective July 1, 2012 and
Rescinding Resolution Nos. 07-17, 08-02, 09-15 and 10-13. Motion
carried 5-0 on a roll call vote.
7. ADJOURNMENT
7.1. The meeting was adjourned at 8:27 p.m. The next regular meeting of the
Board of Directors will be held June 28, 2012 at 6:30 p.m.
Kenneth R. Vecchiarelli
Board Secretary
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ITEM NO. 8.2
AGENDA REPORT
Meeting Date: July 12, 2012
Subject: Minutes of the Board of Directors Regular Meeting Held June 28, 2012
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Nang. Description: Type:
062812 BOD - Minutes.doc BOD Mtg Minutes 06/28/12 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
7/12/2012
RC/MB 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
June 28, 2012
1. CALL TO ORDER
The June 28, 2012 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Hawkins at 6:31 p.m. The meeting
was held in the Board Room at the District's Administrative Building located at
1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
Director Hawkins led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Ken Vecchiarelli, General Manager
Gary T. Melton, Vice President Steve Conklin, Engineering Manager
Michael J. Beverage Lee Cory, Operations Manager
Ric Collett Gina Knight, Human Resources Manager
Robert R. Kiley Stephen Parker, Finance Manager
Art Vega, Interim IT Manager
Cindy Botts, Management Analyst
Annie Alexander, Executive Secretary
ALSO PRESENT
Brett Barbre, Director, Municipal Water District of Orange County
Art Kidman, Partner, Kidman Law LLP
Eddy Beltran, Senior Counsel, Kidman Law LLP
Richard Kreisler, Partner, Liebert Cassidy Whitmore (Arrived at 7:30 p.m.)
Bill Guse, Member, YLWD Citizens Advisory Committee
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
Director Barbre addressed the Board and reported on the water supply situation.
6. CONSENT CALENDAR
Director Kiley made a motion, seconded by Director Melton, to approve the
Consent Calendar. Motion carried 5-0.
Director Hawkins questioned whether Director Collett should continue to abstain
from voting on payments made to Placentia Disposal as he had recently retired
from the agency. Mr. Kidman advised Director Collett to continue to abstain until
he had a chance to look into the matter.
1
Director Collett abstained from voting on Check No. 59382 on Item No. 6.2. as he
has a financial interest with the vendor.
6.1. Minutes of the Board of Directors Regular Meeting Held June 14, 2012
Recommendation. That the Board of Directors approve the minutes as
presented.
6.2. Payments of Bills, Refunds and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of$707,027.08.
6.3. Final Progress Payment No. 2 for Fairmont Reservoir Valve Replacement
Project dffpv "1%
Recommendation. That the Board of Directors approve Final Progress
Payment No. 2 in the net amount of $8,154.00 to Pascal & Ludwig
Constructors, Inc. and 10% retention of$906.00; authorize staff to file the
Notice of Completion and release retention thirty five days following
recordation, if no liens have been filed; release the Labor and Material
Bond; and release the Faithful Performance Bond in one year if no defects
have been found for the construction of the Fairmont Reservoir Valve
Replacement Project.
7. ACTION CALENDAR
7.1. Proposed Budget for Fiscal Year 2012/13
Mr. Vecchiarelli explained that there had only been some minor cosmetic
changes to the budget since it was last presented to the Board for review.
Mr. Vecchiarelli stated that staff had prepared a PowerPoint presentation
regarding the budget should the Board desire to see it. No members of
the Board or individuals in the audience expressed an interest in viewing
the presentation. Mr. Vecchiarelli commended the Board and staff for
their work on the budget and stated that he anticipated the document will
achieve recognition from the Government Finance Officers Association
and the California Society of Municipal Finance Officers.
Director Beverage made a motion, seconded by Director Collett, to
approve Resolution No. 12-14 Adopting the Budget for Fiscal Year
2012113 and Rescinding Resolution No. 11-09. Motion carried 5-0 on a
roll call vote.
7.2. Proposed Budgeted Positions for Fiscal Year 2012/13
Mrs. Knight provided an overview of the personnel needs for the next
fiscal year. Director Beverage stated that the Personnel-Risk
Management Committee had reviewed this matter at its last meeting.
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Director Beverage made a motion, seconded by Director Collett, to
approve Resolution No. 12-15 Approving the Budgeted Positions for Fiscal
Year 2012113 and Rescinding Resolution No. 11-10. Motion carried 5-0
on a roll call vote.
8. REPORTS, INFORMATION ITEMS, AND COMMENTS
8.1. President's Report
None.
8.2. Directors' Report
The Board congratulated Director Collett on his recent retirement.
Director Beverage wished everyone a happy 4t" of July.
8.3. General Manager's Report
Mr. Vecchiarelli reported that he had attended a mini-conference hosted
by the California Utility Executive Management Foundation. Topics
discussed during the event included reinventing the public agency, agency
mergers and pension reform. Mr. Vecchiarelli further reported that he
would be out of the office the week of July 9, 2012 and attending a CSDA
General Manager Leadership Summit for most of the week of July 16,
2012. v.N X
8.4. General Counsel's Report
Mr. Kidman announced that his daughter had recently given birth to his
first grandson. Mr. Kidman also stated that there was a need to hold a
closed session to discuss pending litigation.
8.5. Future Agenda Items and Staff Tasks
None.
9. COMMITTEE REPORTS CONTINUED
190§0- lamm
9.1. Executive-Administrative-Organizational Committee
(Hawkins/Melton)
Minutes of the meeting held June 18, 2012 at 4:00 p.m. were provided in
the agenda packet.
Minutes of the adjourned meeting held June 20, 2012 at 4:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled July 16, 2012 at 4:00 p.m.
9.2. Finance-Accounting Committee
(Kiley/Hawkins)
Minutes of the meeting held June 26, 2012 at 4:00 p.m. will be provided at
the next regular Board meeting.
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Next meeting is scheduled July 23, 2012 at 4:00 p.m.
9.3. Personnel-Risk Management Committee
(Beverage/Collett)
Minutes of the meeting held June 12, 2012 at 4:00 p.m. were provided in
the agenda packet.
Next meeting is scheduled July 10, 2012 at 4:00 p.m. (This meeting was
subsequently rescheduled to 3:00 p.m. the same day.)
9.4. Planning-Engineering-Operations Committee
(Collett/Kiley)
Next meeting is scheduled July 5, 2012 at 4:00 p.m.
9.5. Public Affairs-Communications-Technology Committee
(Melton/Beverage)
Minutes of the meeting held June 11, 2012 at 4:00 p.m. were provided in
the agenda packet.
Next meeting is scheduled July 2, 2012 at 4:00 p.m. (This meeting was
subsequently rescheduled to July 9, 2012 at 4:00 p.m.)
9.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Hawkins/Beverage)
Next meeting is scheduled July 24, 2012 at 4:00 p.m.
Citizens Advisory Committee
(Beverage) kk 1%0
4.Minutes of the meeting held June 25, 2012 at 8:30 a.m. will be provided at
the next regular Board meeting.
Next meeting is scheduled July 23, 2012 at 8:30 a.m.
Mr. Guse addressed the Board and commented on the topics discussed at
the last CAC meeting. This included an overview of the District's water
distribution system and the potential danger of wildfires near the Murdock
and Sage developments that are considering expanding. Director Melton
requested that staff look into the possibility of installing spray fire retardant
systems for the District's booster pump stations to help guard against
wildfires. This report could then be presented to the Planning-
Engineering-Operations Committee for review. Mr. Vecchiarelli stated that
following the Freeway Complex Fire, the Orange County Fire Authority
inspected the District's improvements to protect wiring and cabling at
various booster pump stations.
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10. INTERGOVERNMENTAL MEETINGS
10.1. YL City Council — June 19, 2012 (Melton)
Director Melton attended and reported that the majority of the meeting
dealt with the agency's budget.
10.2. MWDOC Board — June 20, 2012 (Melton/Staff)
Director Melton attended but did not have any District related business to
report.
10.3. OCWD Board — June 20, 2012 (Kiley/Staff)
Director Kiley attended and commented on the water supply situation
which was discussed during the meeting.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from June 29, 2012 — July 31, 2012
The Board reviewed the meetings calendar and made no changes.
12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
12.1. MWDOC Water Policy Forum — July 25, 2012
Directors Hawkins, Kiley and Melton expressed an interest in attending
this event.
Director Collett made a motion, seconded by Director Hawkins, to
authorize Director attendance at this event. Motion carried 5-0.
CSDA Special District Leadership Academy Courses
VEM
Setting Direction/Community Leadership — July 26, 2012
■ Board's Role in Human Resources — July 27, 2012
No Directors expressed an interest in attending either of the above listed
courses.
13. CLOSED SESSION
The meeting was adjourned to Closed Session at 7:01 p.m. All Directors were
present. Also present were Messrs. Vecchiarelli, Kidman and Beltran, and Mrs.
Knight.
13.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
5
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court -
Case No. 00486884)
Messrs. Kidman and Beltran left the Closed Session following discussion of this
matter.
Mr. Kreisler joined the Closed Session at this time.
13.2. Conference with Labor Negotiators
Pursuant to Section 54956.7 of the California Government Code
Agency Designated Representatives:
Ken Vecchiarelli
Gina Knight
Richard Kreisler
Employee Organization:
Yorba Linda Water District Employees Association
Mr. Vecchiarelli left the Closed Session following discussion of this matter.
IMMM
13.3. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager 1W -90
The Board reconvened in Open Session at 8:04 p.m. President Hawkins announced
that no action was taken during any of the Closed Session's that was required to be
reported under the Brown Act. A special Board meeting to hold a Closed Session
regarding pending litigation was scheduled for Monday, July 2, 2012 at 3:00 p.m.
14. ADJOURNMENT X N
14.1. The meeting was adjourned at 8:05 p.m. The next regular meeting of the
Board of Directors will be held July 12, 2012 at 8:30 a.m.
Kenneth R. Vecchiarelli
Board Secretary
6
ITEM NO. 8.3
AGENDA REPORT
Meeting Date: July 12, 2012
Subject: Minutes of the Board of Directors Special Meeting Held July 2, 2012
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Nang. Description: Type:
070212 BOD - Minutes.docx BOD Mtg Minutes 07/02/12 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
7/12/2012
RC/MB 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
July 2, 2012
1. CALL TO ORDER
The July 2, 2012 special meeting of the Yorba Linda Water District Board of
Directors was called to order by President Hawkins at 3:00 p.m. in the Board
Room at the District's Administrative Building located at 1717 E Miraloma
Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Ken Vecchiarelli, General Manager
Gary T. Melton, Vice President
Michael J. Beverage
Ric Collett
Robert R. Kiley
OTHER ATTENDEES
Art Kidman, Partner, Kidman Law LLP (Attended by teleconference)
4. PUBLIC COMMENTS
None.
5. CLOSED SESSION
The meeting was adjourned to Closed Session at 3:02 p.m. All Directors were
present. Also present were Messrs. Vecchiarelli and Mr. Kidman, who joined in
by teleconference.
lwl
5.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
The Board reconvened in Open Session at 4:07 p.m. President Hawkins
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
1
6. ADJOURNMENT
6.1. The meeting was adjourned at 4:08 p.m. The next regular meeting of the
Board of Directors will be held July 12, 2012 at 8:30 a.m.
Kenneth R. Vecchiarelli
Board Secretary
2
ITEM NO. 8.4
AGENDA REPORT
Meeting Date: July 12, 2012 Budgeted: Yes
To: Board of Directors Cost Estimate: $1 ,247,779.53
Funding Source: All Funds
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Manager
Prepared By: Maria Trujillo, Accounting
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1 ,247,779.53.
DISCUSSION:
The wire on this disbursement list is as follows: A wire of $782,522.68 to MWDOC for May 2012
water purchase. The balance of $227,799.65 is routine invoices.
The Accounts Payable check register total is $1 ,010,322.33; Payroll No. 13 total is $237,457.20;
and, the disbursements of this agenda report are $1,247,779.53. A summary of the checks is
attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Description: Type:
CkReg71212 BOD.pdf Check Register Backup Material
12-CS 712.doc Cap Sheet Backup Material
12 CC 712.xls Credit Card Summary Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
7/12/2012
RC/MB 5-0
Yorba Linda Water District
Check Register
For Checks Dated; 6/29/2012 thru 7/12/2012
Check No. Cate Vendor Name Amount description
59481 07/12/2012 11X17 Inc. 1,463.40 11X17 VIEW BINDERS
58329 06/29/2012 ALDRIDGE SUAREZ (91.65) VOID CHECK
57747 06/29/2012 ALLEN FONSECA (74.45) VOID CHECK
59421 07/12/2012 Anaheim Wheel&Tire 180.75 UNIT 152 MOUNT/BAL TIRE
59413 07/12/2012 ANGEL VILLEGA5 55.03 CUSTOMER REFUND
59422 07/12/2012 Anthers Blue Crass EAP 173.25 ANTHEM BC EAP
59423 07/12/2012 Aqua-Metric Sales Co. 12,284.58 1 PERL TR/PL
59424 07/12/2012 Aramark 33125 UNIFORM
59334 06/29/2012 ARC (0.25) VOID CHECK
59425 07/12/2012 AT&T-Calnet2 3,91231 COMMUNICATIONS 512-611
59426 07/12/2012 AVTECH Software,lnc. 85.00 ANNUAL MAINT/AVTECH
59324 06/29/2012 AWWA-Dues (126.00) VOID CHECK
59427 07/12/2012 Ayala Engineering 15,300.00 MANHOLE REHAB
59428 07/12/2012 Bank Of America 10,251.77 YLWD VISA
59417 07/12/2012 BRIGETTE BRINK 13.21 CUSTOMER REFUND
59430 07/12/2012 CalCard US Bank 2,200.16 YLWD VISA
59429 07/12/2012 Calolympic Safety Co. 6,267.66 SAFETY EQUIPMENT
59431 07/12/2012 CDW Government, Inc 1,534.40 MISC IT SUPPLIES
57741 06/29/2012 CHERYL DUNN (118.59) VOID CHECK
58016 06/29/2012 CHR15 VAN DER HOOK (153.88) VOID CHECK
59432 07/12/2012 City Of Placentia 338.50 ROW PERMIT
59433 07/12/2012 City Of Yorba Linda 5,000.00 PRS UPGRD INSP DEPOSIT
59434 07/12/2012 Coastline Equipment 236.64 VEHICLE MISC PARTS
59435 07/12/2012 Culligan of Santa Ana 5.70 WATER SOFTENER SVC
59436 07/12/2012 Dartco Transmission Sales 25.86 UNIT 144 SWITCH
57727 06/29/2032 DAVE RIE5 (16.93) VOID CHECK
58223 06/29/2012 David Iancone (74.71) VOID CHECK
59443 07/12/2012 Dean Criske Trucking 1,779.16 ROAD MATERIAL
59437 07/12/2012 Dell Marketing L.P. 449.51 DELL U2410 MONITOR
59438 07/12/2012 Delta Wye Electric,Inc. 1,912.00 SANTIAGO MCC CLEANUP
59439 07/12/2012 Derek Nguyen 3,746,00 EDUC PHD-SPR12
59440 07/12/2012 Dick's Lock&Safe Inc. 215.27 CYLINDER WITH LEVER HANDLE
59442 07/12/2012 Digital Electronic Services Inc 3,277.96 LABOR/FLOOD SWITCH INSTALL
59444 07/12/2012 Eberhard Equipment 21,170.50 ZIEMAN TRAILER
59445 07/12/2012 Eduardo Gutierrez 130.00 CERT DISTRIBTN IV GUTIERREZ
59446 07/12/2012 Eisel Enterprises, Inc. 50.43 DEVELOPER 666F METER BX
59447 07/12/2012 Elite Equipment Inc 2,983.09 MIXER
58029 06/29/2012 EMAD AZIZ (234.89) VOID CHECK
58327 06/29/2012 ERIC CLEMENS (44.10) VOID CHECK
59448 07/12/2012 Fairway Ford Sales, Inc. 126.00 UNIT 177 HANDLE
58401 06/29/2012 GERALDINE FOSTER (79.48) VOID CHECK
59449 07/12/2012 Graybar Electric Co 1,456.94 SCADA COMPONENTS
59450 07/12/2012 Haaker Equipment Co. 108.75 CO2 CANISTER
59451 07/12/2012 Industrial Technical Services 325.00 LABORM DRIVE STARTUP
59452 07/12/2012 Inland Group 3,449.27 SUMMER NEWSLETTER
59453 07/12/2012 Jackson's Auto Supply-Napa 105.54 UNIT 107 OIL FILTER
59454 07/12/2012 Jeff Mc Donald 159.47 BOOT ALLOWANCE MCDONALD
59455 07/12/2012 John Deere Landscapes 52.00 LANDSCAPE SUPPLIES
59419 07/12/2012 JULIO CHAVEZ 64.39 CUSTOMER REFUND
59049 06/29/2012 JUSTIN WARE (40.26) VOID CHECK
59414 07/12/2012 JUSTIN WARE 40.26 CUSTOMER REFUND
58403 06/29/2012 KELLY MCGUIRE (76.53) VOID CHECK
59456 07/12/2012 Liebert Cassidy Whitmore 6,523.00 GENERALIHR ISSUES MAY
59457 07/12/2012 Marina Landscape, Inc 850.00 SIESTA LN/TREE TRIM/REMOVAL
59458 07/12/2012 Mc Fadden-Dale Hardware 520-54 PURCH JUNE
59459 07/12/2012 Minuteman Press 884.73 BLUE ADDRESS LABELS
W71212 07/12/2012 Municipal Water District 782,522.68 WATER PURCH MAY 2012
59464 07/12/2012 Nickey Kard Lock Inc 6,295.66 FUEL JUNE 2012
59461 07/12/2012 O.C. Driveline 634.03 DRIVESHAFT
59462 07/12/2012 One Stop Parts Source 259.11 UNIT 183 BRAKE:PADS/ROTORS
59467 07/12/2012 P.T.I.Sand &Gravel, Inc. 257-03 FILL SAND
59463 07/12/2012 Pacific Communications Tech 3,288-66 RADIO NTWK PATH TEST
59415 07/12/2012 Pacific Hydrotech Corp 965.00 CUSTOMER REFUND
59464 07/12/2012 Pacific Truck Equipment Inc. 9,404.42 FLATBEDIVALVE TURNING TRUCK
59412 06/29/2012 Popo`s Tacos and Mexican Food 517.20 LUNCHEON/2012 ERC EVENT
59465 07/12/2012 Powerstride Battery 40.22 UNIT E112 BATTERY
59466 07/12/2012 Prudential Group Insurance 3,093.58 LIT DISABILITY JULY 2012
59468 07/12/2012 Quinn Power Systems Associates 2,114.68 ALL ENG SPARK PLUGS
59469 07/12/2012 Red Wing Shoe Store-Orange 257.74 SAFETY BOOTS DALTON,N
59470 07/12/21312 RKI Engineering, LLC 7,200.00 SCADA CTRL SUPPORT
59418 07/12/2412 ROBERT KREPS 132.33 CUSTOMER REFUND
59471 07/12/2012 Ruben Maldonado 28.00 AWWA DUES
59472 07/12/2012 Rutan&Tucker, LLP 6,975-00 FIRE CASES MAY SVCS
59473 07/12/2012 Security Solutions 2,899.50 ON GUARD 32ESIUPGRADE
59416 07/12/2012 SHARLENE RICE 53.17 CUSTOMER REFUND
59474 47/12/2012 Shred-It USA Inc 85.23 CONFIDENTIAL DOC SHRED
59475 07/12/2012 Solarwinds Inc. 3,900.04 UPGRD SOLARW€N❑SERVER
59476 07/12/2012 Southern Calif Edison Co. 31,828.74 ELECTRICAL CHGS JUNE
59477 07/12/2012 Southern Calif Gas Co. 7,161.32 ALL SITES SVCS JUN
59478 07/12/2012 Staples Business Advantage 57.38 DATE STAMP
59420 07/12/2012 TOLL EROS 1.94 CUSTOMER REFUND
57937 06/29/2012 Toll Brothers (1,000.00) VOID CHECK
59479 07/12/2012 United Industries 186.48 SAFETY VEST
59480 07/12/2012 Urethane Solutions,Inc. 7,950.00 MANHOLE REHABISAVI RANCH
57940 06/29/2012 Valley View Enterprises (800.00) VOID CHECK
59482 07/12/2012 Verizon Wireless 896.54 MOBILE BIB.JUNE 2012
59483 07/12/2012 Wells Supply Co 6,088.94 GALV PIPE
59441 07/12/2012 White Nelson Diehl Evans LLP 4,000.00 INTERIM BILLINGlFYE 63012
59484 07/12/2012 Wilson&Hampton Painting Contrac 14,133.00 ELK MTN/FENCE PAINTING
58036 06/29/2012 WOO YOUNG JANG (18.81) VOID CHECK
Total $1,010,322.33
July 12, 2012
CHECK NUMBERS:
Void Checks 57727, 57741, 57747
57937, 57940, 58016
58029, 58036, 58223
58327, 58329, 58401,
58403, 59049, 59324,
and 59334 $ (2,946.53)
Manual Check 59412 $ 517.20
Computer Checks 59304-59411 $ 230,228.98
$ 227,799.65
WIRE:
W-71212 MWDOC $ 782,522.68
TOTAL OF CHECKS AND WIRE $ 1,010,322.33
PAYROLL NO. 13:
Employee Checks/
Direct Deposits 5313-5314 $ 149,075.97
Third Party Checks 5315-5326 $ 47,236.16
Payroll Taxes $ 41,145.07
TOTAL OF PAYROLL $ 237,457.20
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $ 1,247,779.53
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JULY 12, 2012
------------------------------------------------------------------
------------------------------------------------------------------
Cash Rewards Credit Card
Bank of America
6/20/12-7/02/2012
Date Vendor Name Amount Description
06/20/12 Finance Charge 6.93 Finance Charge/Balance on visa
06/21/12 Verizon Wireless 10,146.84 Nextel phone conversion
07/02/12 AWWA 98.00 AWWA dues DeCriscio
TOTAL 10,251.77
Cal Card Credit Card
U S Bank
6/19/2012-7/02/2012
Date Vendor Name Amount Description
06/21/12 Harrington 998.66 CL2 parts
06/21/12 Rodney's Deli 105.85 Meal/BOD and staff-Late meeting
06/26/12 Harrington 3.10 Clips for CL2 system
06/27/12 Chick-fil-A 43.37 IT Department meeting
06/27/12 Cal-OSHA Reporter 201.02 Webcast/Confined Spaces
06/28/12 Bio-Acoustical Corp 614.00 Hearing tests/Emp on-site
06/28/12 ACWA/JPIA 85.00 JPIA Conference Clayton
06/28/12 Rodney's Deli 149.16 Meal/BOD and staff-Late meeting
TOTAL 2,200.16
ITEM NO. 8.5
AGENDA REPORT
Meeting Date: July 12, 2012 Budgeted: N/A
To: Board of Directors
Funding Source: Developer Funded
From: Ken Vecchiarelli, General Account No: 1/2-2600
Manager
Job No: 201211
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Ariel Bacani, Engineering CEQA Compliance: N/A
Technician II
Subject: Terms and Conditions for Water and Sewer Service with Remarc Management,
Inc.
SUMMARY:
Remarc Management, Inc. is proposing to develop an Orchard Supply Hardware store within an
existing shopping center at 17474 Yorba Linda Blvd. The 1 .02-acre project site is located on the
south side of Yorba Linda Blvd., between Valley View Blvd. to the west, and Richfield Rd. to the
east. Proposed Terms and Conditions for Water and Sewer Service and an exhibit depicting the
project site and proposed improvements are attached for reference.
STAFF RECOMMENDATION:
That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with
Remarc Management, Inc., Job No. 201211 .
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this item at the meeting held July 5,
2012.
DISCUSSION:
The District has an existing 8-inch water pipeline located in an easement looping through the project
site. The applicant requests to relocate approximately 180 feet of the existing pipeline to facilitate
construction of the proposed home improvement center. The new construction includes the
installation of a double-check detector assembly for the private fire suppression system, one water
service and the relocation of an existing fire hydrant.
Remarc Management, Inc. proposes to abandon a portion of a private 6-inch sewer main line and
reconnect to an adjacent public sewer manhole. The applicant will also construct a sewer lateral to
serve the project site.
The Terms and Conditions for Water and Sewer with Remarc Management, Inc. are attached for
your consideration.
ATTACHMENTS:
Description: Type:
201211 T C.doc Terms&Conditions for Water&Sewer Service with Agreement
Remarc Management, Inc.
201211 Exhibit.pdf Exhibit of Proposed Water&Sewer Improvements for Agreement
Remarc Management, Inc.
Approved by the Board of Directors of the
Yorba Linda Water District
7/12/2012
RC/MB 5-0
Date: JULY 12, 2012
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: REMARC MANAGEMENT, INC.
LOCATION OF PROJECT: 17474 YORBA LINDA BLVD., YORBA LINDA
TRACT NUMBER: N/A JOB NUMBER: 201211 LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: REMARC MANAGEMENT, INC.
LOCATION OF PROJECT: 17474 YORBA LINDA BLVD., YORBA LINDA
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District's approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water facilities.
14) X The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) X The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: REMARC MANAGEMENT, INC.
LOCATION OF PROJECT: 17474 YORBA LINDA BLVD., YORBA LINDA
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District's Standard Specifications. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) X The applicant's water facilities (on-site) shall be Privately owned and
maintained.
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) The applicant shall install one 1 water Sampling Station(s) in conformance
with the District's Standard Plans.
24) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all dwellings that have
over 80 p.s.i. static water pressure in accordance with the appropriate
building codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
Page 4 of 5
NAME OF APPLICANT: REMARC MANAGEMENT, INC.
LOCATION OF PROJECT: 17474 YORBA LINDA BLVD., YORBA LINDA
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) X The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
37) The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant's sewer facilities (on-site) shall be Privately owned and
maintained.
44) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
Page 5 of 5
NAME OF APPLICANT: REMARC MANAGEMENT, INC.
LOCATION OF PROJECT: 17474 YORBA LINDA BLVD., YORBA LINDA
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
47) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall abandon a portion of an existing 8-inch AC water main
within the project site and construct approximately 250 feet of new 8-inch
water main to bypass the abandoned pipeline section; install one new water
service, one new fire protection line and relocate one existing fire hydrant,
per approved plans and District Specifications.
49) X The applicant shall abandon a portion of an existing 6-inch private sewer
line within the project site and reconnect it to an adjacent public sewer
manhole, and install one new sewer lateral per approved plans and District
Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the July 12,
2012 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Sewer
Service is not executed for the project under consideration.
Kenneth R. Vecchiarelli, P.E., General Manager
- �------------------------------------------ ------
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I ( I
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mil m m I s .'I —
_ _ _
L_- - - - EX.B"SWER� — ------
-0— —EX.6_'WATER—
EXISTING 8" PROPOSED NE
WATER MAIN BUILDING
TO BE REMOVED : a
PROPOSED
WATER MAIN
(250 L.F.APPROX.) EXISTING BUILDING T
RECONNECT
EXISTING WATER m I
r
8 FIRE SERVICE '
TO NEW WATER I
MAIN
I
EX.6"SEWER TO BE REMOVED(PRIVATE) _ _ > I
�EX.6"SEWER REMAIN(PRIV
--------- EX.6"WATER -----
_— L---='EX T ---- --- n — — — ---�
----- EX.B"S— — —
PROPOSED SEWER
R
PROPOSED WATER MAIN(PRIVATE)
SERVICE EX.FIRE HYDRANT
PROPOSED DCDA TO BE RELOCATED
EXISTING 4"DCDA
PROPOSED SEWER TO BE REMOVE
LATERAL
PREPARED BY: EXHIBIT "B" SCALE:
NO SCALE:
YORBA LINDA WATER DISTRICT VALLEY VIEW CENTER IMPROVEMENTS DATE:
FOR
El 1717 E. MIRALOMA AVENUE REMARC MANAGEMENT, INC 06/19/2012
PLACENTIA, CALIFORNIA 92870 17474 YORBA LINDA BLVD., YORBA LINDA CA 92886 FILENAME:
(714) 701-3100
ITEM NO. 8.6
AGENDA REPORT
Meeting Date: July 12, 2012 Budgeted: Yes
Total Budget: $500,000
To: Board of Directors Cost Estimate: No Cost
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: J-201108
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt
Engineer
Subject: Approval of Change Order No. 1 for Pressure Regulating Stations Upgrade
Project, Phase 1
SUMMARY:
Construction is beginning in early July 2012 for the Pressure Regulating Stations Upgrade Project.
Submitted for consideration is Change Order No. 1 for 27 work days and no added cost for
additional time for fabrication and delivery of the precast concrete vault for the Van Buren site.
STAFF RECOMMENDATION:
That the Board of Directors approve Change Order No. 1 for 27 additional work days and no
additional cost to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade
Project, Job No. 201108.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee considered this item at its July 5, 2012 meeting.
DISCUSSION:
In accordance with the contract documents, Vido Samarzich, Inc. submitted Change Order No. 1 for
changed conditions for the dimensions for the the concrete vault for the Van Buren Pressure
Regulating Station. Proposed Change Order No. 1 requests an additional 27 work days required to
modify the vault design and fabrication based on field measurements and the need for a thicker
vault roof section to accommodate truck loads. District staff and its engineering consultant reviewed
the changed conditions and the time request and recommend approval. A copy of Change Order
No. 1 is attached for review and information.
The status of the construction contract with Vido Samarzich is as follows:
. The current contract is $597,020.00 and 111 work days starting June 12, 2012.
• If approved, Change Order No. 1 adds 27 work days (24.3% of current contract days) and no
additional cost.
• If approved, the revised construction contract is 138 work days.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On May 10, 2012 the Board of Directors awarded the construction contract in the amount of
$597,020 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Stations Upgrade,
Job No. 2011-08
ATTACHMENTS:
Name: Description: Type:
C01 -
001 Time Extension PRS Project Backup Material
27 day extension for concrete vault Van Buren PRS.Pdf
Approved by the Board of Directors of the
Yorba Linda Water District
7/12/2012
RC/MB 5-0
JUN-22-2t 12 G-50A FFI-1i T0: 171 -101.-1 R i
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 'I
DATE .tune 28, 2012
Page 1 Of 1
CONTRACT NAME.: Pressure Reguiating Stations Upgrade CONTRACT All $597,020.00 DAYS; 111
CONTRACTOR: Vida Samarzich, Inc, THIS CHANGE: $0 DAYS: 27
PROJECT 1 2011-08
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $597,020.00 DAYS. 138
This Change Order covers changes to the subject contract as describad herein.The Contractor shall construct, furnish equipment and materials,
and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor
and Yorba Linda Water District otherwise referred to as Owner.
+INCREASE CONTRACT
TIME
DESCRIPTION OF CHANGES /OR +EXTENSION 1
DECREASE IN OR-REDUCTION
CONTRACT (DAYS)
AMOUNT
27-day extension for lead time $0 27
due to design changes on concrete vault
NET CHANGE $o 27
REVISED CONTRACT AMOUNT AND TIME $597,020.00 138
The amount of the contract will be increased by the sum of$0 and the contract time shall be increased by 27 calendar days The undersigned
Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and a€I
supervision costs and other miscellaneous costs relating to the change in work,and as to the extension of time allowed,if any, for completion
of the entire work on account of said Change Order.The Contractor agrees to furnish all labor and materials and perform ali other necessary
work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items This
document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be
effective when approved by the Owner, This Change Order constitutes full,final, and complete compensation to the Contractor for all costs,
expenses, overhead, profit, and any damages of every kind that the Contractor may incur In connection with the above referenced changes in
the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any
delay to any work, any disruption of any work, any rescheduling of any work,and any other effect on any of the work under this contract. By
the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if any, and
expressly waives any claims for any additio compensation, damages or time extensions, in connection with the above-referenced
changes, r
RECOMMENDED; _ OWNER DATE:
eve C kil�n,/ ine i g Manager II
ACCEPTED: (/ CONTRACTOR GATE:
'VTdo_Sama&K_-h, Vic -President
Vido Samarzich, Inc,
APPROVED: OWNER DATE:
Ken Vecchiarelll, General Manager
VI DO SAMARZICH, INC. General Engineering Contractor No 433210A
4972 Crestview Place, Alta Loma, California 91701 TELEPHONE 909-987-6377
FAX 909-987-8988
June 28, 2012
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia, Ca 92870
Attention: Mr. Derek Nguyen, M.S.,P.E.
Subject: REQUEST FOR EXTENSION OF TIME
PRESSURE REGULATING STATIONS UPGRADE PROJECT-
CONTRACT#J2011-08
Dear Mr. Nguyen:
Please consider this our firm's request for a 27 calendar day time extension on the above subject
project. Of the 27 calendar days, we are respectfully requesting that 14 of those days be allocated to the
Van Buren station which would change the completion date from July 27 to August 10, 2012.
The majority of the days requested are due to an inability to receive the Van Buren vault base and mid-
section before July 20, 2012, as depicted in our revised schedule dated June 28, 2012. The vault has
been ordered today and our supplier has expedited his lead time to 3 weeks. Our firm has worked
diligently on the vault submittals, starting the process even before the June 12, 2012 Notice to Proceed
date, but we have encountered delays in ordering the vault due to unforeseeable causes beyond the
control and without the fault or negligence of our firm.After field verifying dimensions and grades at the
Van Buren station, our firm issued RFI#1 which outlined the issues that were discovered and eventually
lead to design changes.
We are scheduled to mobilize the Van Buren site on Monday July 9.This date is 27 calendar days after
the Notice to Proceed was issued.
Our firm is hopeful that this request will be granted and if you should need any further information,
please contact me at(626)926-2216.
Sincerely:
Vida Samarzich Jr
Vice President
ITEM NO. 8.7
AGENDA REPORT
Meeting Date: July 12, 2012 Budgeted: Yes
Total Budget: $175,000
To: Board of Directors Cost Estimate: $20,000
Funding Source: Sewer Capital
Reserves
From: Ken Vecchiarelli, General Account No: 201-2700
Manager
Job No: 2011-16S
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Hank Samaripa, Project CEQA Compliance: Exempt
Engineer
Subject: Change Order No. 2 for Green Crest Lift Station Repairs Project
SUMMARY:
Work is proceeding on repairs and upgrades to the Green Crest Sewer Lift Station. The contractor,
Pascal & Ludwig (P&L) Constructors, has completed installation of the new traffic-rated access
hatch, new valves and coating in the valve vault. However during the pressure washing and
cleaning of the wet well it was found that the 23-year-old discharge piping was beginning to
disintegrate and requires replacement.
STAFF RECOMMENDATION:
That the Board of Directors approve Change Order No. 2 in the amount of $20,745 and 10
additional calendar days to Pascal and Ludwig Constructors for construction of the Green Crest Lift
Station Repairs Project, Job No. 2011-16S.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this item at its meeting held July 5,
2012.
DISCUSSION:
Staff recommends replacement with stainless steel pipe and fittings at slightly higher cost. The cost
differential for stainless steel over ductile iron and epoxy coated pipe is small for a superior product
with a significantly longer life.
The status of the construction contract with Pascal & Ludwig is as follows:
• The current contract is $93,244.82 and 171 calendar days starting January 12, 2012
• If approved, Change Order No. 2 adds $20,745.00 (22.2% of the original contract amount) and
10 calendar days.
. If approved, Change Order No. 2 increases the total contract amount to $113,989.82 and 181
calendar days.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
A construction contract in the amount of $90,580.00 was awarded to the low bidder, Pascal &
Ludwig Constructors on August 11 , 2011 , for lift station refurbishment. The General Manager
approved Change Order No. 1 for $2,644.82 for an added float switch in the wet well and for the
contractor to add a payment bond. Revised contract amount was $93,244.82.
The Board of Directors approved one progress payment to date on March 22, 2012.
ATTACHMENTS:
Nary, Description: Type:
Change Order No. 2 062712.pdf Change_Order_No._2_062712.pdf Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
7/12/2012
RC/MB 5-0
Y d
'r 1 1 t ..�i •;�) 1rw h, TELEPHONE:
� � G(� A a�' .,' I r (909)947-4631
2049 EAST FRANCIS STREET yy,i ,g FAX:(909)94-7-4722
ONTARIO,CALIFORNIA 91761
June 26, 2012
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia, CA 92870
Attention: Hank Samparipa
E
N Reference: Green Crest Lift Station
G
Subject: Cost Proposal-Replace Wet Well Discharge Piping System
N
E Dear Hank:
E
R Pursuant to the District's request, please find below a cost breakdown to replace the wet well
S discharge piping system. The work scope would include removing the existing piping system and
replacing it from the submersible pumps to the flex couplings below ground. As requested, Pascal
Ludwig has provided pricing for three different types of material options.
Epoxy Coated Piping System $18,579.00
C Ductile Iron Piping System $19,919.00
O Stainless Steel Piping System $20,745.00
N
S If you have any questions, please contact me at 909.706.7665.
T
R Respectfully,
U PASCAL 8, LUDWIG CONSTRUCTORS
C
O
R Bryan Kaiser
S Project Manager
BK:sz
Greencrest Discharge Piping
Replacement STL
!
J-3135
Work Description
I
I� Field Subs
Perm
Quantity
Equipment I
STS
Labor
Cost
Material
Total
Mob/Demob
i
- j L
1
300
394
Saw AC, Excavate
2267
FM !
� 2
225
5
L
1-
09
105 0
1 4.30 Hoe
t
30-0 �
50
�
Pull Pumps, Remove P iping
!
- . .
I
225
525
LM
100
-
1050
Boom Trk 1
330
50
Install New Piping
FM
i 1
200
525
I
ff
L
2
!
100
1050
Boom Trk
330
i
50
Backfill
i L
1
20
263
� !Slurry �
j
i''
(
500
!Extra Night Shift
!
1
225 1
100
525
i IFM
L
2
50
1050
11 -
':Repave AC/Clean Up
-
2100
FM i
I 225
I 525
2360
620
$7,482
$ 10,462 $ 2,100
$ 2,767 $
15,329
Overhead &
Markup
$
3,066
Subtotal
$
18,395
Bond
I $
184
I
Total
: $
18,579
J-3135
Total
16,435
3,287
19,722
197
19,919
Greencrest Discharge Piping
Replacement
- DIP
lWork
Description
!
Field
Subs
Perm
-
Mob/Demob
L
_
Quantity
-_. .
Equipment
STS
i Labor
Cost i
_
Material
iL
1
300
394
Saw AC Excavate i
3373
.FM
i 2
225
525
L
1
100
1050
X430 Hoe
300
50
j
- Pull Pumps, Remove Piping
i
-
_
,
-
1
FM
1
!
225
525
i L
2
I
100
1050
Boom Trk
I
330
50
Install New Piping
-- - .
FM
1
200
-
525
j
j
L
I
2 j
100
1050
I
Boom Trk
I
330 !
50
Backfill
i
L
1
20
i 263
!
i ISlurry
!
500
Extra Night Shift
{
j
FM
1
225
100
525
I
I
i
1 2
I
50
-
1050
!Repave AC/Clean Up
'
�
!1
2100
II
I FM
1
225
525
2360
620
$7,482
$ 10,462
! $ 2,100
$ 3,873
$
—
- 2
- -
Overhead &
- --
Markup
-
$
t
Subtotal
$
-
j
Bond
$
Total
$
J-3135
Total
16,435
3,287
19,722
197
19,919
Greencrest Discharge Piping
Replacement - 316SS,
J-3135
I Work Description
Field i Subs Perm
;Quantity
I Equipment)
STS
1 Labor
Cost Material
-
Total
Mob/Demob
-
�L
1
300
394 (i
;Saw AC, Excavate
I
� I
4054
;
FM
2
225 j
525
I
100
1050
I
!430 Hoe
300
50
Pull Pumps, Remove Piping
FM
1
225
525
!L
2
100
1050
Boom Trk
330
50
Install New Piping
FM
1
200
i 525
j
L
2
100
1050
Boom Trk
330
50
i
!Backfill
--
L
1
20
263
- iSlurry
500
Extra Night Shift i
FM -
I 1
I 225 !
100
525
L _
2
I
50
i 1050 !
-
Repave AC/Clean Up I
I 2100
! FM
I 225
525
2360
620
! $7,482 $
10,462 $ 2,100 $ 4,554
$
17,116
Overhead & Markup
$
3,423
T Subtotal
$
20,539
Bond
'; $
205
-
i
1
Total
; $
20,745
B 4
GREEN CREST 612212012
BID #SPEC# SCH JOINT IN BID REVISED COST
ITEM DESCRIPTION CLASS OPER. SIZE QTY UOM $/EA TOTAL $/EA TOTAL UP/DOWN VENDOR
DIP:2 @ 5-101/7',FxF,PRIME COAT FLG 4" 2 EA 442.00 884 IFERGUSON
DIP:90 DEG ELL,FxF,PRIME COAT FLG 4" 2 EA 215.00 430 g FERGUSON
DIP:2 S�,FxPE W/RING,PRIME COAT FxPE W. 2 EA 520.00 1,040 7�� FERGUSON
DIP:FLANGE COUPLING ADAPTER FxPE 4" 2 EA 320.00 640 FERGUSON
NBG:316SS FLG W. 8 EA 17.00 136 TRIPAC
STL 2 ft 6'-101/7',FxF,EPDXY COAT FLG 4" 2 EA LS 1,968 LEVCO
STL•90 DEG ELL,FxF,EPDXY COAT FLG 4" 2 EA LS O LEVCO
STL:2 S-8",FxPE W/RING EPDXY COAT FxPE 4" 2 EA LS LEVCO
STL:FLANGE COUPLING ADAPTER FxPE 4" 2 EA LS Z LEVCO
NBG:316SS FLG 4" 8 EA 17.00 136 ITRIPAC
316SS:2 @ V-101/7',FxF 10S FLG 4" 2 EA LS 3,626 LEVCO
316SS:90 DEG ELL,FxF 10S FLG 4" 2 EA LS LEVCO
316SS:2 5'-6",FxPE W/RING 10S FxPE 4" 2 EA LS
LEVCO
316SS:FLANGE COUPIJNG ADAPTER 10S FxPE 4" 2 EA LS LEVCO
NBG:316SS FLG 4" 8 EA 17.00 136 TRIPAC
P.a•1..1
ITEM NO. 8.8
AGENDA REPORT
Meeting Date: July 12, 2012 Budgeted: Yes
Total Budget: $125,000
To: Board of Directors Cost Estimate: $125,000
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General
Manager
Job No: 201011 B
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Pending
Prepared By: Anthony Manzano, Senior CEQA Compliance: N/A
Project Manager
Subject: Northeast Area Planning Study
SUMMARY:
On May 10, 2012, the Board of Directors authorized staff to proceed with preparation and issuance
of a Request for Proposal (RFP) for the Northeast Area Water Service Planning Study. Staff issued
a RFP to six firms and received four consultant proposals. Following an evaluation by the District's
review team, staff recommends award to Carollo Engineers, Inc. (Carollo) for a fee not to exceed
$102,883.
STAFF RECOMMENDATION:
That the Board of Directors authorize execution of a Professional Services Agreement with Carollo
Engineers, Inc. in the amount of $102,883 to provide professional services to update, calibrate, and
analyze the District's water system hydraulic model and to prepare a Northeast Area Planning
Study.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this item at its July 5, 2012 meeting.
DISCUSSION:
As recently reported to the Board, two potential residential development projects in the undeveloped
areas of Improvement District 1 may be moving forward through County Planning. Recent
discussions with project representatives have centered around insuring that these potential projects
work closely together to insure a master planned water system infrastructure that integrates with the
District's existing systems through its multiple zones, reservoirs, and booster pump stations.
In order to appropriately evaluate the issues and options concerning water service for these
developments, it was recommended that hydraulic modeling be performed. That is, to prepare a
planning study based on computer-based hydraulic modeling to determine the various alternative
means to service the potential new residential developments as well as to meet the ultimate needs
and goals of the District for this portion of the water service area. Included would be water quality
modeling.
Following Board authorization, staff prepared a RFP to provide engineering services and sent it to
six firms experienced with this type work. Four proposals were received (one from two firms
submitting a joint proposal). The District's Review Team evaluated and ranked the proposals based
on experience, technical merit, content and understanding of the project. Following the technical
evaluation and ranking, separate fee envelopes for each proposal were opened.
Results of the ranking and fees are as follows:
Firm Evaluation Score Proposed Fee Staff Hours
MWH 27.24 $ 124,820.00 756
PSO/IDM 26.80 $ 114,710.00 800
Carollo 27.43 $ 102,883.00 622
AKM 26.52 $ 124,865.00 716
The proposal with the highest scoring technical evaluation was that by Carollo, based on the criteria
noted above. Carollo has completed other recent projects for the District, including reservoir design
projects as well as the 2005 Water System Master Plan. All of these projects were completed
professionally and to the satisfaction of District staff. Staff reviewed the proposed fee and staff
hours for the project and spoke with Carollo's Sr. Vice President, Gary Meyerhofer, who confirmed
that they'll complete all work described in the proposal for a fee of $102,883.
Based on the above, the Engineering Review Team recommends award to Carollo. This firm had
the best proposal, best project team and experience, and proposed fee and staff hours which were
reasonable and appropriate based on the scope of work.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
Approved by the Board of Directors of the
Yorba Linda Water District
7/12/2012
MB/RC 5-0
(This item was removed from the Consent
Calendar at the request of MB for separate
action.)
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: July 12, 2012 Budgeted: Yes
Total Budget: $152,000
To: Board of Directors Cost Estimate: $148,000
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General
Manager
Presented By: Lee Cory, Operations Manager Dept: Operations
Reviewed by Legal: No
Prepared By: Lee Cory, Operations Manager
Subject: Purchase of a 2012 (8-10 Yard) Dump Truck
SUMMARY:
It is the District's policy to submit all vehicle and major equipment purchases to the Board of
Directors for approval. The District's purchasing policy dictates that competitive bids should be
solicited for procurement of vehicles and equipment greater than $75,000.
STAFF RECOMMENDATION:
That the Board of Directors authorize the General Manager to execute a Purchase Agreement with
Inland Kenworth (Montebello) for a Kenworth dump truck, with a Scelzi/Paramount dump body, in
the amount of $147,639.29.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee reviewed this matter at their meeting on July 5,
2012 and supports staff's recommendation.
DISCUSSION:
The adopted FY 2012-13 Budget identifies capital outlay for the purchase of an 8-10 yard dump
truck. Staff developed a set of specifications for the subject vehicle. The specifications are intended
to acquire a vehicle capable of safely towing a trailered backhoe, and to provide dump body tasks
while minimizing overweight hauling. Additionally, the truck must be durable enough to provide a
long service life with a minimum of parts inventory.
Kenworth Dump Trucks have the same cab and chassis as the District's newest Vactor Truck
currently on order. The Kenworth Truck in our evaluation is a superior vehicle and has many more
features that add to its ease of service and safety. Staff also reviewed the type of dump body
offered on the Kenworth Trucks. Our recommendation includes a body type that the District already
owns and uses on several other trucks and are of a proven quality.
The District received five proposals:
1 . Inland Kenworth (Fontana) $151,895
2. Inland Kenworth (Montebello) $147,639.29 (Scelzi / Paramount body )
3. Inland Kenworth (Montebello) $147,639.29 (P&B Loader Body)
4. LA Freightliner $135,121 + Tire documentation and license fees
5. LA Freightliner/Western Star $140,374 + Tire documentation and license fees
The Freightliner trucks did not meet the written specification in several areas, which included types
of motorized mirrors, air ride seats, rear suspension, and side peeper window.
Approved by the Board of Directors of the
Yorba Linda Water District
7/12/2012
RC/RK 5-0
ITEM NO. 9.2
AGENDA REPORT
Meeting Date: July 12, 2012 Budgeted: No
Total Budget: N/A
To: Planning-Engineering- Cost Estimate: $35,000
Operations Committee
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General
Manager
Presented By: Staff Dept: Operations
Reviewed by Legal: N/A
Prepared By: John DeCriscio, Chief Plant CEQA Compliance: N/A
Operator
Subject: Replacement of Richfield Chlorine System Programmable Logic Controllers
(PLC's)
SUMMARY:
The chlorine disinfection system operating in the Richfield Maintenance and Production Yard
produces and doses sodium hypochlorite disinfectant for the groundwater pumped from the wells on
site. This system was installed in 1998 and the computer components that runs the station can no
longer be purchased. The District has communicated with the manufacturer of the chlorine
generator system and determined the costs to replace these components and reprogram the new
controls system.
STAFF RECOMMENDATION:
That the Board of Directors ratify the purchase and authorize the programming and installation of
four new computerized controllers and necessary components needed to upgrade the chlorine
generating system. The cost of the equipment is approximately $16,000 and the programming is
estimated not to exceed $18,400.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee reviewed this item at their meeting on July 5,
2012 and support staff's recommendation.
DISCUSSION:
The chlorine generating system at the Richfield facility is the only source of chlorine disinfection for
Wells # 1 , 5, 7, 10, 12, 18, & 19. This system was installed approximately 8 years ago. In November
of 2011 the Production Division requested the manufacturer of the system come on site and
evaluate the system's remaining useful life. Upon visiting the facility, the manufacture found our
system to be in extremely good condition. However, they recommended changing the system's
Programmable Logic Controllers (PLC's), as these PLC's are no longer available for purchase. In
the past six months we have had two of the four PLC's fail. These failures have left us with only one
working chlorine generating system. Under the current demands we are able to produce enough
disinfectant with the one unit. However, as water demands increase over the summer months the
need for addition generating capacity will be required.
Staff received two quotes for the new PLC's and their components as follows: Graybar Electric -
$15,887.15 and Stevens Engineering - $16,117.91 , and proceeded with the purchase under the
General Manager's authority. However, since these repairs were not anticipated in the approved
budget, the funds will come out of the Water Operating Reserves and staff is seeking Board
approval to ratify the purchase and approve the expenditure to program these controllers. Since the
sodium hypochlorite generator is a proprietary system, the new PLC's will need to be programmed
by the system manufacturer, Severn Trent Services, as they are the only authorized people to
perform this work. Their original estimate was $18,400 for this portion of the work, based on an
hourly rate and estimated time needed to program the new PLC's. However, YLWD SCADA staff
recently completed preliminary work that may have cut down this estimate considerably and
reduced the number of programming hours required.
Staff suggests a not to exceed amount of $18,400 for the programming and will report back to the
board with the final costs when the work is completed. Staff estimates the total expenditure will
provide additional useful life to the sodium hypochlorite generator system, which is expected to
serve the District another 5 to 10 years.
ATTACHMENTS:
Description: Type:
Severn Trent System Evaluation June 2012.pdf Severn Trent Evaluation Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
7/12/2012
RK/GM 5-0
r
r
r
Severn Trent Services
2660 Columbia Street
June 11, 2812 Torrance,CA 90503
United States
T: +1 310 618 9700
John DeCriscio F: +1 310 618 1204
Chief Plant Officer www-sevem(rentservices.com
Yorba Linda Water District
1717 Miraloma Avenue
Placentia, Ca 92874
John, as you know either Dave McWalters our National Service Manager or myself have made
trips through your plants and found your equipment to be in excellent condition due to the on
going maintenance of your staff.
That being said, one item that both Dave and I have noticed is that the PLC's your systems are
run by, Modicon are no longer available. If you were to need parts or software, they would not
be available. With the systems in as good a condition as they are, we would hate to see the
District spend money needlessly to replace everything f the PLC's were to shutdown. Instead,
we would like to suggest that the District look at a PLC upgrade that would be done in the field
to each of the 4 control panels. The District would choose and obtain the required hardware for
each panel and Severn Trent Water Purification Inc. would provide the file conversion,
software, cable, software upgrade and loading. Finally, we would perform the overall checkout
of each system with the new PLC's and software installed.
Again, we commend you on the condition of your equipment and the attention to detail your
staff has shown. You can contact either Dave McWalters or me if you feel this is a viable
project, thank you for your time.
Regards,
Bernard M. Eckert
Customer Service Business Development Manager
Severn Trent Water Purification Inc.
813-598-1671
Page 1 of 7 Correspondence should be addressed to:
Severn Trent Water Purification,Inc.
ITEM NO. 9.3
AGENDA REPORT
Meeting Date: July 12, 2012 Budgeted: Yes
Total Budget: $275,297
To: Finance-Accounting Committee Cost Estimate: $275,297
Funding Source: Operating Funds
From: Ken Vecchiarelli, General Account No: 1-2010-0550-00
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Manager
Prepared By: Joann Gitmed, Accounting
Assistant II
Subject: OPEB Liability Pay Down
STAFF RECOMMENDATION:
That the Board of Directors authorize staff to deposit $275,297 to the California Employees'
Retirement Benefit Trust (CERBT) for FY 2012/13.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee discussed this item at its meeting held June 26, 2012 and
supports staff's recommendation.
DISCUSSION:
The District's budgeted Annual Required Contribution (ARC) for Other Post-Employment Benefits
(OPEB) for FY 12/13 is $175,297. With the adoption of the current Reserve Policy on June 14,
2012, the Board designated $100,000 to be set aside annually for the Employee Liability Reserve.
For FY 12/13, staff proposes that the District pre-fund the California Employees Retirement Benefit
Trust (CERBT) with the ARC plus the current years' Employee Liability Reserve designation
($175,297 + $100,000, respectively). By pre-funding the CERBT, the District can submit for
reimbursement for actual retiree costs for the periods of July 2012 through June 2013 (actuarially
anticipated at $131,922), but take advantage of the CERBT's superior investment rate of return in
the meantime (through March 31 , 2012, CERBT's investment rate was 9.5% on an annualized
basis). Staff would submit the reimbursement requests at the end of FY 2012/13.
The District's Unfunded Actuarial Accrued Liability (UAAL) for OPEB is approximately $1 ,172,000 as
of June 30, 2012. By paying down the UAAL (which is charged 7.6% annually by actuarial
assumptions) above and beyond the ARC, the District will effectively save $7,600 on future years'
ARC payments. During the past fiscal year, the District's average yield has hovered around 1%.
Funding the CERBT with Employee Liability Reserve money makes prudent financial sense and
complies with the purpose that the reserve was established.
STRATEGIC PLAN:
FR 3-C: Manage Cash Flow to Maximize Investment Income
PRIOR RELEVANT BOARD ACTION(S):
On December 8, 2011 , the Board authorized staff to deposit $255,007 to the California Employees
Retirement Benefit Trust for FY 11/12, to pay down a portion of the District's Other Post
Employment Benefits liability.
On June 14, 2012 the Board approved Resolution No. 12-12 adopting a financial reserves policy
that included an annual funding of $100,000 for an Employees Liability Reserve.
ApN uvcu uy the boa,u ui uii ectors Oi uro
Yorba Linda Water District
7/12/2012
GM/RC 5-0
ITEM NO. 9.4
AGENDA REPORT
Meeting Date: July 12, 2012
To: Board of Directors Cost Estimate: $835,099
Funding Source: Operating Funds
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Manager
Prepared By: Stephen Parker, Finance
Manager
Subject: Payoff of PERS Side Fund
SUMMARY:
The District has the ability to use reserves to pay down a liability with the California Public
Employees' Retirement System (PERS) that currently incurs an annual expense of 7.75%.
STAFF RECOMMENDATION:
That the Board of Directors authorize the General Manager to use operating reserves in the amount
of $835,099 to pay off the CalPERS Side Fund in July 2012.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee discussed this item at its meeting held June 26, 2012 and
supports staff's recommendation.
DISCUSSION:
The District contracts with PERS for retirement benefits. On June 30, 2005 the District was placed
into an agency multiple employer pool by PERS as the District had less than 100 employees. In the
process, any agency that was underfunded or overfunded had a side fund created. This side fund
was kept separate from the pool and amortized over 20 years.
The amount the District owes on its side fund as of June 30, 2012 is $836,784, and our current
actuarially determined annual payment is $80,671 . That annual payment is scheduled to be paid
over the next 14 years (and is subject to decrease or increase based on gains or losses by
investments of CalPERS or decreases or increases in payroll). The District is assessed an assumed
7.75% interest charge on the amount owed annually (changing to 7.5% beginning in FY 13/14). At
the same time, the District is receiving a yield of less than 1% on its reserve funds.
If the District were to use Operating Reserves ($4.15 million as of May 2012) to pay down the side
fund, two things would happen. First, the District would yield an effective 7.5% return. Secondly, the
District's Employer Contribution Rate would drop from 11 .668 to 10.238% for the upcoming fiscal
year, and future contributions would be lower by 1 .43% of salaries for the remaining 13 years that
the side fund payment would have been made. Furthermore, as salaries increase in the future, the
1 .43% of salaries paid for the amortization of the side fund would also grow.
If the Board approves staff's recommendation, operating expenses will decrease by $80,671 for the
upcoming fiscal year and continue over the next 13 fiscal years. This reduction in expenses should
generate increases in the reserve fund over this same period.
STRATEGIC PLAN:
FR 3-C: Manage Cash Flow to Maximize Investment Income
By using reserve balances to pay off a liability incurring an annual expense of 7.75% (and 7.5%
after the upcoming fiscal year), the District will effectively earn 7.75% on an investment of $835,099
for FY 12/13. This reduction of current and future years' expenses is much more significant than any
interest income available through an investment that conforms with the California Government
Code.
Approved by the Board of Directors of the
Yorba Linda Water District
7/12/2012
MB/RK 5-0
ITEM NO. 9.5
AGENDA REPORT
Meeting Date: July 12, 2012
To: Finance-Accounting Committee
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Manager
Reviewed by Legal: Yes
Prepared By: Stephen Parker, Finance
Manager
Subject: Authorization to Invest with Bank of the West
STAFF RECOMMENDATION:
That the Board of Directors authorize the General Manager to approve a contract to invest $2,000,000
in a money market account with Bank of the West and authorize the General Manager, Finance
Manager and Senior Accountant to act on behalf of the District as it relates to that money market
account.
COMMITTEE RECOMMENDATION:
The Finance-Accounting Committee discussed this item at its meeting held June 26, 2012 and
supports staff recommendation.
DISCUSSION:
Bank of the West has offered the District a guaranteed return of 35 basis points for investments in
their money market deposit account. This investment would allow same-day access to cash, a 0.35%
yield, with fees of $60 for online access and three withdrawals per month. The savings account is
collateralized 110% by US Government securities.
Staff is proposing to move $2,000,000 from the District's current investment in Local Agency
Investment Fund (0.36% yield as of May 31) to this savings account. The District's investment policy
currently requires Board approval for investments greater than $1 ,000,000 in one institution.
STRATEGIC PLAN:
FR 3-C: Manage Cash Flow to Maximize Investment Income
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approved the current investment policy with Resolution No. 11-24 on
December 22, 2011.
Approved by the Board of Directors of the
Yorba Linda Water District
7/12/2012
RC/GM 5-0
ITEM NO. 11.2
AGENDA REPORT
Meeting Date: July 12, 2012
Subject: Finance-Accounting Committee
(Kiley/Hawkins)
Minutes of meeting held June 26, 2012 at 4:00 p.m.
Meeting scheduled July 23, 2012 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
062612 FA - Minutes.doc FA Mtg Minutes 06/26/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE-ACCOUNTING COMMITTEE MEETING
June 26, 2012
A meeting of the Finance-Accounting Committee was called to order by Director Kiley at
4:04 p.m. The meeting was held at the District's Administrative Office at 1717 E.
Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Ken Vecchiarelli, General Manager
Director Phil Hawkins Stephen Parker, Finance Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
Mr. Parker explained that while researching information relating to item
2.3, and subsequent to the agenda being posted, staff was made aware of
an opportunity. The opportunity related to financial arrangements with
CalPERS just as item 2.3 does, and by taking immediate action, the
District could save money. As such, Mr. Parker requested to add an
additional item — 2.4 Payoff of CalPERS Side Fund. Directors Kiley and
Hawkins approved adding the item to the agenda.
2.1. Authorization to Invest with Bank of the West
Mr. Parker discussed an opportunity the District was offered to invest in a
money market account with Bank of the West. Mr. Parker explained that
the guaranteed return of 35 basis points (0.35% yield) was similar to the
current LAIF return of 0.36%, and this investment was collateralized 110%
by US Government securities. Mr. Parker added that staff proposing to
transfer $2 million from the District's LAIF investment to the money market
account, but that the District's investment policy calls for Board approval
for investments greater than $1 million in one institution. The Committee
asked a few questions about the investment and supported staff's
recommendation.
2.2. OPEB Liability Pay Down
Mr. Parker presented an action item to the Committee to deposit the
budgeted Annual Required Contribution plus $100,000 from the Employee
Liability Reserve with the District's Other Post-Employment Benefits
(OPEB) trust with CalPERS - the California Employees' Retirement
Benefit Trust (CERBT). Mr. Parker explained that this was the third year
that this action was recommended by staff, but this year staff would make
the deposit at the beginning of the year, and draw down retiree costs at
1
the end of the fiscal year, which would allow the District to earn the
CERBT's superior investment rate of return in the meantime.
The Committee asked what the rate of return for FY 11/12 was, and Mr.
Parker said that as the year had not ended, he was not aware. He
indicated he was sure that it was higher than the District's current
investment rate yield of 0.82%. The Committee asked that the current
year's investment rate be added to the action item that will go to the
Board, and supported staff recommendation.
2.3. Prepayment of PERS Employer Contribution
Mr. Parker clarified that while obtaining additional information related to
this action item, it was determined that pre-paying the PERS employer
contribution for FY 12/13 would not result in a savings for the District, and
as a result he requested that the action item be pulled. The Committee
agreed.
2.4. Payoff of CalPERS Side Fund
Mr. Parker explained that while discussing a potential prepayment of
PERS employer contribution with the District's PERS actuary, the actuary
informed Mr. Parker of a practice that many agencies were taking
advantage of as a result of the current investment yields available. The
PERS Side Fund is assessed an assumed 7.75% interest charge on the
amount owed annually.
Mr. Parker explained that the District owes $836,784 as of June 30, 2012
on the side fund, and that this liability is kept separate by PERS from the
remainder of what is paid to PERS annually as a part of a pool. If the
District were to use their operating reserves to pay down the side fund, the
District would yield an effective 7.75% return on the reserves and the
District's Employer Contribution Rate would drop from 11.668% to
10.238% for the upcoming fiscal year, and operating expenses would
decrease by $80,000 or more every fiscal year for the next 14 years.
The Committee asked questions about the impacts on the District's future
reserve levels if this cash outlay were approved now. Mr. Vecchiarelli
indicated that he was not concerned about future cash levels as a result of
taking advantage of this opportunity now. Mr. Parker agreed, adding that
Capital Improvement Projects can be adjusted to accommodate our
current financial situation, which will be re-evaluated every year and with
any significant events. The Committee supported staff recommendation.
2
3. DISCUSSION ITEMS
3.1. May 2012 Budget to Actual Results
Mr. Parker presented the May Budget to Actual results. He pointed out
that updated information from the 2010 census resulted in some changed
figures in calculating the District's baseline and current gallons per capita
per day calculation. Mr. Parker explained that MWDOC contracted with
CSU Fullerton to estimate the population for the last decade, and that the
reduction in population in the District's service area resulted in a higher
consumption calculation that was provided to the Committee monthly. Mr.
Parker went on to explain that other than the change in numbers of our 20
by 2020 goal, there were no major changes to the budget to actual results
from the previous month. Director Kiley requested that as a future task
Communications expense information broken out by line item or section
be made available. The Committee commented on certain supplies and
services expenses being well below budget, but did not have other
questions for staff.
3.2. Investment Report for Period Ending May 31, 2012
Mr. Parker highlighted that a decrease in the CalTRUST medium term
fund was the main driver for a decrease in total yield to 0.82%.Mr. Parker
also explained that the Maintenance Reserve fund (established in the
current year's Reserves Policy) was shown by itself for the first time.
Previously it had been lumped into the Water Capital Fund. Mr. Parker
also discussed changes in reserve balances. The Committee had no
questions.
3.3. Status of Strategic Plan Initiatives
Mr. Parker updated the Committee with changes in the status of Fiscal
Responsibility strategic plan initiatives. The most significant changes
related to the budget that was presented in draft version to the Board on
the June 14 Board meeting and the public hearing for rate change and
increase schedule for June 21, 2012.
3.4. Future Agenda Items and Staff Tasks
The Committee asked that the current year's CERBT investment rate be
included in the action item that will go to the Board on July 12.
Director Kiley requested that as a future task Communications expense
information broken out by line item or section be made available.
4. ADJOURNMENT
4.1. The Committee adjourned at 4:55 p.m. The next meeting of the Finance-
Accounting Committee will be held July 23, 2012 at 4:00 p.m.
3
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: July 12, 2012
Subject: Meetings from July 13, 2012 - August 31, 2012
i
ATTACHMENTS:
e: Description: Type:
BOD - Activities Calendar.pdf Backup Material Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
July 2012
Yorba Linda City Council Tue, Jul 17 6:30PM Melton
MWDOC Board Wed, Jul 18 8:30AM Melton/Staff
OCWD Board Wed, Jul 18 5:30PM Kiley/Staff
Citizens Advisory Committee Meeting Mon, Jul 23 8:30AM Beverage
Finance-Accounting Committee Meeting Mon, Jul 23 4:00PM Kiley/Hawkins
Joint Committee Meeting with MWDOC and OCWD Tue, Jul 24 4:00PM Hawkins/Beverage
MWDOC Water Policy Forum Wed, Jul 25 6:00PM Hawkins/Kiley/Melton
Yorba Linda Planning Commission Wed, Jul 25 7:00PM Collett
Board of Directors Regular Meeting Thu, Jul 26 8:30AM
Exec-Admin-Organizational Committee Meeting Mon, Jul 30 4:00PM Hawkins/Melton
August 2012
MWDOC/MWD Workshop Wed, Aug 1 8:30AM Melton/Staff
OCWD Board Wed, Aug 1 5:30PM Kiley/Staff
Planning-Engineering-Operations Committee Meeting Thu, Aug 2 4:00PM Collett/Kiley
WACO Fri, Aug 3 7:30AM Hawkins
Pub Affairs-Communications-Tech Committee Meeting Mon, Aug 6 4:00PM Melton/Beverage
Yorba Linda City Council Tue, Aug 7 6:30PM Hawkins
LAFCO Wed, Aug 8 9:00AM Beverage
Board of Directors Regular Meeting Thu, Aug 9 8:30AM
Personnel-Risk Management Committee Meeting Tue, Aug 14 4:00PM Beverage/Collett
MWDOC Board Wed, Aug 15 8:30AM Melton/Staff
OCWD Board Wed, Aug 15 5:30PM Kiley/Staff
Yorba Linda Planning Commission Wed, Aug 15 7:00PM Collett
Exec-Admin-Organizational Committee Meeting Mon, Aug 20 4:00PM Hawkins/Melton
Yorba Linda City Council Tue, Aug 21 6:30PM Melton
Board of Directors Regular Meeting Thu, Aug 23 8:30AM
Citizens Advisory Committee Meeting Mon, Aug 27 8:30AM Beverage
Finance-Accounting Committee Meeting Mon, Aug 27 4:00PM Kiley/Hawkins
Yorba Linda Planning Commission Wed, Aug 29 7:00PM Kiley
ISDOC Thu, Aug 30 11:30AM Collett
7/5/2012 5:55:59 PM