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HomeMy WebLinkAbout2012-07-09 - Public Affairs-Communications-Technology Committee Meeting Agenda Packet Yorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PUB AFFAIRS-COMMUNICATIONS-TECH COMMITTEE MEETING Monday, July 9, 2012, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Gary T. Melton, Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage Art Vega, Interim IT Manager Cindy Botts, Management Analyst 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 2.1. Computerized Maintenance and Management System Project Status 2.2. Response to OC Grand Jury Report (Verbal Report) 2.3. Promotional Collateral Inventory and Replacement 2.4. Large-Scale Bottled Water Donation Requests 2.5. Bottled Water Label Art Contest 2.6. Fall Newsletter Draft Content 2.7. Placentia Heritage Festival & Parade Participation 2.8. Public Outreach Activities 2.9. Status of Strategic Plan Initiatives 2.10. Future Agenda Items and Staff Tasks 3. ADJOURNMENT 3.1. The next Public Affairs-Communications-Technology Committee meeting will be held Monday, August 6, 2012 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: July 9, 2012 Budgeted: Yes Total Budget: 338,000 To: Public Affairs-Communications- Technology Committee From: Ken Vecchiarelli, General Manager Job No: 200915 Presented By: Art Vega, Acting IT Manager Dept: Information Technology Reviewed by Legal: N/A Prepared By: Robyn Shaw, Info Sytm Tech CEQA Compliance: N/A II/Programmer Subject: Computerized Maintenance and Management System Project Status SUMMARY: On July 22, 2010, the Board authorized the General Manager to execute a Professional Services Agreement with Westin Engineering, in the amount of $248,626, to provide Computerized Maintenance & Management System (CMMS) software and implementation services. The software proposed by Westin Engineering was Azteca's CityWorks software solution. On October 27, 2011 , the Board authorized the General Manager to execute Task Release No. 2 amending the PSA between Westin, in the amount not to exceed $38,000 to provide for additional support services on an on-call as-needed basis. DISCUSSION: District IT staff assessed the status and expenditures to date with regard to the Westin Engineering agreement. The District has paid Westin Engineering $ 248,626.00 (100%) of the $ 248,626.00 professional services contract to date for development, installation and initial training on the Cityworks CMMS software system. District IT staff assessed the status of expenditures to date with regard to Task Release No. 2. The district has paid Westin Engineering $2,240.00 (6%) of the $38,000 for support services. District staff has made symbology changes, work order changes and trained the hydrant crew on the new functionality and improvements of the upgraded CMMS software. District staff is creating a training manual for the crews and planning a training session with the valve crew to finalize the valve crew going live. Three notebooks have been ordered, one for the valve crew and two for the leak crew. Attached for the Committee to review is an updated projected cost estimate for the CMMS project. STRATEGIC PLAN: OE 1-B: Evaluate How Each Department Might Make Further Use of Existing Technology ATTACHMENTS: Name: Description: Type: Projected Cost for CMMS 2011 - 2012.xlsx Projected Cost for CMMS 2011 -2012 Backup Material CMMS Projected Costs (updated June 26,2012) Cost Category to Date Cost Bud et EQUIP $0.00 $0.00 INVENTORY $2,139.15 $0.00 LABOR $7,943.67 $0.00 OUTSIDE SVC $268,908.84 $338,000.00 SUPPLIES $28,031.04 $0.00 Project Total to Date: $307,022.70 Projected Remaining Costs for Supplies & Outside Svc Cost Total Remaining amount in Westin Contract $36.56 Task Release No. 2 with Westin Engineering * up to$38,000 $35,760 CityWorks User Licenses (currently 15). 5 additional licenses** 5 x$2,995 $14,975 Laptops with Verizon cards (15 Total 5 already purchased)*** 10 X$2,365 $23,650 Vehicle mounts for laptops (purchased 4) 11 x$1,3211 $14,531 Projected Remaining Costs for Supplies&Outside Services $88,952.56 Project Total to Date $307,022.70 Projected Cost for CMMS Project 1 1 $395,975 *Total amount of annual service contract may not be used. 1-year term. ** 16-20 licenses$2995/each, 21-100 licenses $1,995/each. Total amount of licenses needed still to be determined. *** Does not include monthy verizon card fee of$37.99 plus applicable taxes per card per month. CMMS Projected Costs (updated June 05,2012) Cost Category to Date Cost Budget EQUIP $0.00 $0.00 INVENTORY $2,139.15 $0.00 LABOR $6,620.25 $0.00 OUTSIDE SVC $267,528.84 $338,000.00 SUPPLIES $28,031.04 $0.00 Project Total to Date: $304,319.28 Projected Remaining Costs for Supplies & Outside Svc cost Total Remaining amount in Westin Contract $36.56 Task Release No. 2 with Westin Engineering * up to$38,000 $38,000 CityWorks User Licenses (currently 15). 5 additional licenses** 5 x$2,995 $14,975 Laptops with Verizon cards (15 Total 5 already purchased)*** 10 X$2,365 $23,650 Vehicle mounts for laptops (purchased 4) 11 x$1,3211 $14,531 Projected Remaining Costs for Supplies&Outside Services $91,192.56 Project Total to Date $304,319.28 Projected Cost for CMMS Project 1 1 $395,512 *Total amount of annual service contract may not be used. 1-year term. ** 16-20 licenses$2995/each, 21-100 licenses $1,995/each. Total amount of licenses needed still to be determined. *** Does not include monthy verizon card fee of$37.99 plus applicable taxes per card per month. ITEM NO. 2.3 AGENDA REPORT Meeting Date: July 9, 2012 Budgeted: Yes Total Budget: $53,000 To: Public Affairs-Communications- Cost Estimate: $5,200 Technology Committee Funding Source: Water Operating Fund From: Ken Vecchiarelli, General Account No: 1-2020-0580-35 Manager Presented By: Ken Vecchiarelli, General Dept: Administration/Public Manager Affairs Reviewed by Legal: No Prepared By: Cindy Botts, Management CEQA Compliance: N/A Analyst Subject: Promotional Collateral Inventory and Replacement SUMMARY: The District regularly gives away promotional collateral at community events. The current inventory of promotional collateral is dwindling and will need to be re-ordered if the collateral disbursement rate stays consistent with previous years. In addition, at the Committee's request, new collateral pieces have been priced and "mock-ups" of possible designs have been attached for the Committee's review. STRATEGIC PLAN: CP 1-E: Effectively Use Broad Spectrum Communication Opportunities ATTACHMENTS: Name: Description: Type: Damon s Promotional Items 05.22.12.docx Promotional Item Price List Backup Material Promotional Item Mockups 2012.pdf Promotional Items-Draft Design Backup Material Damon's Promotional Materials 4-Imprint-(2) of the 8-ft table covers. Blue with White Logo- @$565.40 each h1 M I� - 1 5 .. '� 4-Imprint-(the whole setup). Monarch Blue(dk blue on sides/Royal Blue(mid blue on chairs)- @$2,325.00 �AL�TOII BAY ESpRT� .� { 4-Imprint-(1) Retractable stand-up Banner (5-6.5 ft tall by 3 ft wide).Would need to be designed- @$349.00 each Us 4-Imprint-(2) Retractable Reversible Flags (double-sided graphics-approx. 17 feet tall)Would need to be designed- @$645.00 each Total: $5,102, $10,000 budget for "promotional materials" (does not include bottled water. YL -- W ?; s -rer- YL '' Y,. w 7 r YL Colo,, IC14PA&O, Water District V 4 i ITEM NO. 2.4 AGENDA REPORT Meeting Date: July 9, 2012 Budgeted: Yes Total Budget: $53,000 To: Public Affairs-Communications- Cost Estimate: $3,500-$9,500 Technology Committee Funding Source: Water Operating Fund From: Ken Vecchiarelli, General Account No: 1-2020-0580-35 Manager Presented By: Ken Vecchiarelli, General Dept: Administration/Public Manager Affairs Reviewed by Legal: N/A Prepared By: Cindy Botts, Management Analyst CEQA Compliance: N/A Subject: Large-Scale Bottled Water Donation Requests SUMMARY: Pursuant to the District's Draft Bottled Water Policy, organizations and non-profits can request up to 25 cases of bottled water (24 bottles/case) per fiscal year, up to a maximum of three events per organization. Four organizations have approached the District for larger-scale donations. DISCUSSION: Four organizations have approached the District recently regarding bottled water/water truck donations for large-scale events. Two of the four organizations have received donated water from the District's water truck in past years, two of the organizations are requesting a water donation for the first time. The four organizations are as follows: • Plymouth Rock N Run: Thanksgiving morning 5K/1 OK with 4 YLWD Representatives running and 2 YLWD employees serving 2,500 people with the water truck and YLWD sports bottles. YLWD has provided water since the Run's inception in 2007. • Yorba Linda Relay for Life: American Cancer Society 24-hr walk with 2 employees setting up and a total of 6 employees providing water in three shifts of two. • Honkers Motivational Marathon: Inaugural marathon benefiting scholarships for Orange County foster children to attend Cal State Fullerton. Date of marathon is January 2013, with approximately 10 water stations over 26.2 miles through Yorba Linda, Anaheim and concluding in Orange. One YLWD employee for 5-6 hours on a Saturday with use of the water truck and approximately 1,500 sports bottles given away is estimated. • Camp Esperanza: Arthritis Foundation 3 night camp for children in Orange County/Inland Empire diagnosed with Juvenile Arthritis. Bottled water donation request for approximately 25 cases of water. STRATEGIC PLAN: CP 1-E: Effectively Use Broad Spectrum Communication Opportunities ITEM NO. 2.5 AGENDA REPORT Meeting Date: July 9, 2012 Budgeted: N/A To: Public Affairs-Communications- Technology Committee Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Ken Vecchiarelli, General Manager Reviewed by Legal: N/A Prepared By: Cindy Botts, Management CEQA Compliance: N/A Analyst Subject: Bottled Water Label Art Contest SUMMARY: The YLWD Bottled Water Program is entering it's third year, along with the 3rd Annual Bottled Water Label Artwork Contest. Highlights of the contest include: • Contest will be promoted primarily through the Newsletter and the website and with District Schools through the Water Education Program partnership with MWDOC/Discovery Science Center. • Open to Elementary Schools Students (grades K-5) within YLWD. • Deadline October 12th (3 weeks after Fall Newsletter recieved) • Winning artwork will go on the inside label of our bottled water. The 3rd Annual Bottled Water Label Contest Theme has not yet been decided. Previous themes have included "Water" and "Water Use Efficiency". ITEM NO. 2.6 AGENDA REPORT Meeting Date: July 9, 2012 Budgeted: N/A To: Public Affairs-Communications- Technology Committee Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Staff Dept: Administration/Public Affairs Reviewed by Legal: N/A Prepared By: Cindy Botts, Management CEQA Compliance: N/A Analyst Subject: Fall Newsletter Draft Content SUMMARY: The Fall Newsletter, to be delivered by September 21 , 2012, will include the following content: . 2012 Bottled Water Label Contest . Intro to Water, Part 1 : Water Sources, Pressure Zones & Moving Water Around YLWD . YL Pipeline Project-Next Steps After YL Blvd Construction Consideration for additional content will derive from recent customer requests or interactions with District staff, suggestions from the PACT Committee, the Citizens Advisory Committee and the Board of Directors. STRATEGIC PLAN: CP 1-E: Effectively Use Broad Spectrum Communication Opportunities ITEM NO. 2.7 AGENDA REPORT Meeting Date: July 9, 2012 Budgeted: N/A To: Public Affairs-Communications- Technology Committee Funding Source: N/A From: Ken Vecchiarelli, General Manager Presented By: Ken Vecchiarelli, General Dept: Administration/Public Manager Affairs Reviewed by Legal: N/A Prepared By: Cindy Botts, Management CEQA Compliance: N/A Analyst Subject: Placentia Heritage Festival & Parade Participation SUMMARY: The 48th Annual Placentia Heritage Festival & Parade will be held on Saturday, October 13th, 2012, with a theme of "Pride of Placentia". Parade participants are encouraged to include an introductory script to provide information about the float or the organization. DISCUSSION: The Placentia Parade begins at 8:30 am and concludes at 1 :30 pm at Tri-City Park. Traditionally, Golden State Water Company has provided bottled water to Parade participants and YLWD has participated in the parade itself. In recent years, however, YLWD has opted not to participate in the parade. STRATEGIC PLAN: CP 1-C: Have Board of Directors and YLWD Staff Attend More Events and Inter - governmental Meetings within the Local Community ATTACHMENTS: Name: Description: Type: Placentia Parade Application.pdf Placentia Heritage Festival&Parade Application Backup Material PLACENTIA 48th Annual Placentia Heritage Festival & Parade F AL "Pride of Placentia" a 401 E. Chapman It's time to start planning for the 48th Annual Placentia Heritage Ave. Festival & Parade. The 2012 parade will be on Saturday, October 13th. Placentia Parade lineup will begin at 8:30 a.m. and the parade will start at 9:30 a.m. Attached is a Parade Application. Please review and complete the application and return it to the Heritage Festival California Committee. "Pride of Placentia" is the theme of this year's parade. Trophies 92870 will be awarded to participants for the best adaptation of the parade theme. Additionally, middle and high school bands will be competing in an officiated band review. The parade awards presentation will be a 1:00 p.m. in Tri-City Park. Please try to be www.placentia.org at the entertainment area of the park to receive any trophies you and your group might receive. Your prompt attention to complete and return your entry from is greatly appreciated. All applications and scripts must be received no later than Se tember ""'--2012. A parade packet will be mailed on or about October 1, 2012 providing more detailed information and lineup instructions. Sincerei , Bruce Hunt, Chairperson Heritage Festival Committee �CFNVA you it have an Y y questions contact a Placentia Heritage Festival Committee representative at (714) 524-8535 or the City of Placentia at (714) 993-8232. a PLACENTIA i 48th Annual Placentia Heritage Festival & Parade FE "Pride of Placentia" PARADE APPLICATION (All applications must be received no later than September 21, 2012) **THIS EVENT WILL BE HELD RAIN OR SHINE** Name of Entry [ ] Float [ ] Commercial Length [ ] Non-Profit Mailing Address [ ] Band [ ] Color Guard [ ] Novelty City State Zip Description (Length and Type) [ ] Contact Person Equestrian How Many [ ] Antique [ ] Classic Auto [ ] Daytime Phone Night Phone Convertible [ ] Youth Organization [ ] Walk [ ] Vehicle Email address [ ] Other Number of participants in entry Support vehicle to Entry [ ] Yes* If yes, describe SCRIPT: In order for your entry to be recognized by the parade announcers, a script must accompany this application. An example form has been included for your convenience. (Please limit script to four (4) sentences of text). Please complete a„script and return by-September 21, 2012. Scripts may be emailed to heritagefestival(&Placenti Vehicles and si_gnage are the responsibility of each entrant. Questions, Comments and Special needs: Please use separate page if re uired. You will receive more specific parade information, your line up position and parade pass by the first week in October. Please complete the Parade Application, Hold Harmless Agreement and your script as soon as possible and mail to: Bruce Hunt, Jr., Parade Chairperson Placentia Heritage Committee P.O. Box 805 Placentia, CA 92871 PLACENTIA HERITAGE FESTIVAL & PARADE INDEMNIFICATION AGREEMENT AND COVENANT NOT TO SUE In consideration for permission to participate in the PLACENTIA HERITAGE FESTIVAL & PARADE to occur on October 13, 2012. , the undersigned hereby covenant and agree to indemnify, defend and save harmless Placentia Heritage Festival Committee, the City of Placentia, the Tri-City Park Authority, each of their officers, directors, members, agents, servants, volunteers, representatives and employees, and all other participants in the Placentia Heritage Festival & Parade from ANY and all claims, demands or liability which the aforementioned parties may sustain as a result of ANY claims, demands, cause of action, costs of judgments and/or other occurrences which may arise from the undersigned's participation in the PLACENTIA HERITAGE FESTIVAL & PARADE. The undersigned on behalf of himself/herself, his/her sponsoring group or organization, his/her heirs and assigns, further (1) assumes the risk of any and all personal injuries and property damage which the undersigned may suffer as a result of participation in the parade or festivities, (2) waives his/her right to sue the aforementioned parties relating to any parade and festival activities; and (3) covenants with the aforementioned parties to forever refrain from instituting, pressing or in any way aiding any claim, demand or cause of action, for damages, costs, loss of services, expenses or compensation for, on account of, or in any way arising from or hereafter to arise from the undersigned's participation in the said parade and festivities. This covenant is intended by the parties to be a waiver of California Civil Code Section 1542 which reads as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor." I agree to abide by all the standards and rules set forth by the organizers of this event. Any activity deemed detrimental by the staff may cause expulsion from the venue. Signature Date Sponsor Group Home Phone Owner ( ) Representative O Business Phone Placentia Heritage Parade Sample Script Name of Group/Organization/VIP: Is this a Non-Profit or Commercial Entry? Number in Group: Walking Unit or riding in a vehicle? Type of Vehicle: Driver of Vehicle: Leader(s) of Group: Contact phone number: Email address: Sample Seri t: Compose your own in this simple style and keep the length to a maximum of 2-3 SHORT paragraphs. The parade moves quickly and there won't be time for the announcers to say very much about your entry. Type it in at least 12 pt. type and 1p ease give us the pronunciation of any difficult names! Ex. Sarah Fuog (Foo'-og) or Ybarra(E- b PIease welcome Placentia Rotary Club President Jim Paddock and Valencia High School Interact Club President, Elizabeth Vu. They are riding in a Ford Mustang convertible driven by G. R. Hodges and provided.by Fairway Ford of Placentia. The Rotary Club sponsors numerous community events throughout the year such as the Gomez Center Kid's Christmas Party and the Easter Egg Hunt. They also sponsor the Interact Club whose members assist the Rotarians with these activities. The Rotarians award more than$17,000 in scholarships to high school seniors from El Camino, El Dorado and Valencia High Schools. Keep up the great work! Return this with your Parade Application. You will receive a confirmation of receipt. Call us at (714) 993-8232 or (714) 524-8535 if you have any questions. ITEM NO. 2.8 AGENDA REPORT Meeting Date: July 9, 2012 Subject: Public Outreach Activities s ATTACHMENTS: Name: Description: Type: Public Outreach Activities FY 11-12.docx Public Outreach Activities-June 2012 Backup Material Special Events Date Description Business Materials Notes 08/05/11 Walk-a-thon Yorba Linda Relay for Life-24 hr walk 300 Sports Bottles, Water Truck 08/18/11 Jog-a-thon Esperanza HS- Memorial 3K Run 360 Water Bottles 09/23/11 School Fundraiser YLHS Men's Basketball 216 Water Bottles 10/01/11 Softball Fundraiser Girls Softball-Team Smith 168 Water Bottles 10/01/11 Community Event Walk to Cure Cervical Cancer 240 Water Bottles 10/05/11 School Fundraiser YLHS Water Polo 48 Water Bottles 10/12/11 Pop Warner Fundraiser Veteran's Field 144 Water Bottles 10/14/11 Jog-a-thon YLMS 3K Run for Success 600 Water Bottles 10/20/11 Community Event CHOC Fundraiser 360 Water Bottles, 10 traffic cones 10/21/11 Jog-a-thon Fairmont Elementary 1200 Water Bottles 10/22/11 Community Event City of YL Senior Health Fair 360 Water Bottles 10/26/11 Jog-a-thon Travis Ranch Elementary 600 Water Bottles 10/27/11 Jog-a-thon Mabel Payne Elementary 480 Water Bottles 10/27/11 Jog-a-thon Lakeview Elementary 600 Water Bottles 10/27/11 School Fundraiser Esperanza High School 264 Water Bottles 10/31/11 Jog-a-thon Linda Vista Elementary 816 Water Bottles 10/31/11 School Fundraiser Bryant Ranch Elementary 72 Water Bottles 11/10/11 Community Event "Wounded Warriors" Fundraiser 72 Water Bottles 11/10/11 Community Event YMCA Golf Tournament 240 Water Bottles 11/10/11 Jog-a-thon Glenknoll Elementary 504 Water Bottles 11/18/11 Jog-a-thon Van Buren Elementary 672 Water Bottles 11/19/11 School Fundraiser YLHS Men's Basketball 600 Water Bottles 11/24/11 5K Run Plymouth Rock& Run 2011 2,500 Sports Bottles, Water Truck 01/20/12 Jog-a-thon Bryant Ranch Elementary 600 Water Bottles 01/21/12 Community Event YLHS Cheer& Song Team 600 Water Bottles 01/22/12 Community Event Ceremony to Honor Fire Station 10 of YL 264 Water Bottles 02/11/12 School Fundraiser El Dorado HS Dance Team 600 Water Bottles 02/16/12 School Fundraiser YLHS Baseball 360 Water Bottles 02/26/12 Cub Scouts Fundraiser Cub Scouts Pack 580 360 Water Bottles 02/27/12 Community Event Friends Christian School 600 Water Bottles 03/08/12 School Fundraiser Travis Ranch Elementary 512 Water Bottles 03/10/12 Community Event Genealogical Society of North OC 120 Water Bottles 03/22/12 rSchool Fundraiser Esperanza High School Dance Team 600 Water Bottles 16,032 04/12/12 Community Event Yorba Linda Horse Show 600 Water Bottles Total 04/13/12 Community Event National Charity League 48 Water Bottles 2 04/19/12 Speaking Engagement Yorba Linda Women's Club 45 minute presentation on YLWD&WUE Gardening 6 04/23/12 Community Event City of Yorba Linda Volunteer Day 1200 Water Bottles Basic Design Strategies for the Low Water Use Garden 05/08/12 School Event Glenview Elementary School 600 Water Bottles and 600 Sports Bottles 06/23/12 05/09/12 Community Event City of Yorba Linda Employee Luncheon 168 Water Bottles 05/10/12 Community Fundraiser American Subcontractors Assoc. Golf Tourn. 96 Water Bottles 05/11/12 School Fundraiser Friends Christian School 312 Water Bottles 05/12/12 Community Event Girl Scouts Troop 149 Bingo Night 120 Water Bottles 05/17/12 Boy Scout Fundraiser Boy Scouts Troop 1613 Merit Badge Day 864 Water Bottles 06/07/12 Jog-a-thon Ovarian Cancer Orange County Alliance 312 Water Bottles 06/07/12 School Event Lakeview Elementary PTA 5t"Grade Promotion 168 Water Bottles 06/07/12 Community Event Bernardo Yorba Middle School Graduation 360 Water Bottles 06/09/12 Community Fundraiser Primitive Cross Fit Fundraiser for St.Jude's 120 Water Bottles 06/11/12 School Event Fairmont Elementary 6t" Grade Event 264 Water Bottles 06/12/12 Community Event Travis Ranch PTA 5t"Grade Celebration 600 Water Bottles 06/14/12 School Event Promotion Ceremony Linda Vista Elementary 168 Water Bottles 06/14/12 Community Event NCSA 1St Annual Summer Basketball League 600 Water Bottles 06/21/12 Community Event Day Camp for Yorba Linda Girl Scouts 744 Water Bottles 07/05/12 Community Event The Cal South Outreach Program for Soccer 600 Water Bottles As of June 26, 2012, 23,976 Water Bottles Scheduled/Donated Fullerton Arboretum Class Attendance Date Description Customers Others Total Notes 02/04/12 California Friendly Plants for the Garden 6 2 8 04/28/12 Irrigating the Low Water Use Garden 6 4 10 05/12/12 Basic Design Strategies for the Low Water Use Garden 5 3 8 06/23/12 Edibles in the Low Water Use Garden 5 4 9 NOTE: Class Limit is 70 people. ITEM NO. 2.9 AGENDA REPORT Meeting Date: July 9, 2012 Subject: Status of Strategic Plan Initiatives ATTACHMENTS: Name: Description: Type: Strategic Plan Tracking- PACT.xlsx Strategic Plan Initiatives-June 2012 Backup Material Strategic Plan Initiatives Status Report Public Affairs-Communication-Technology Committee Strategies Start Date Completion Lead Party Mar 2012 Progress April 2012 Progress May 2012 Progress June 2012 Progress Date OE 1: O timize Use of Existing Technolo ies Meeting held on March 27 regarding backflow program in Cogsdale. Identify the Current Functionality of The need for backflow Cogsdale and backflow Cogsdale and Network Fleet(Vehicle OE 1-A Existing Technology and Determine if Jul-11 Sep-11 IT Director/EPIC Committee and"Smartlist"training training scheduled for backflow training GPS)Training it is Being Utilized to Full Capacity were identified. District May 22-24. held May 22-24. scheduled for Aug. also needs to document 14. backflow workflow and agree on what data to collect. Evaluate How Each Department Might EPIC Committee/ Executive Committee meeting Committee met April OE 1-B Make Further Use of Existing Sep-11 Dec-11 Staff scheduled for early April 12th.Next mtg No Change No Change Technology scheduled for early June CP 1: Increase Brand Recognition within the ity Enhance Resources for Public Intern began work on CP 1-A Information 8v Governmental Affairs Jul-11 Dec-11 Public Information Officer 3/19/12 Completed No Change No Change Division CP 1-B Develop a Public Relations Master Jul-11 Jun-12 Public Information Officer Completed Completed No Change No Change Plan with Measurable Goals CP 1-E Effectively Use Broad Spectrum On-going On-going Public Information Officer New Website Design New Website Design No Change No Change Communication Opportunities Underway Underway CP 2: Increase Public Awareness of Water and Wastewater Related Issues Develop and Expand a Youth WEF-Program to be WEF-Program to be CP 2-B Education Program Jul-11 On-going Public Information Officer taken to District Schools taken to District Schools No Change No Change in Future. in Future.