HomeMy WebLinkAbout2012-08-09 - Board of Directors Meeting Agenda Packet Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, August 9, 2012, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Phil Hawkins, President
Gary T. Melton, Vice President
Michael J. Beverage
Ric Collett
Robert R. Kiley
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. SPECIAL RECOGNITION
6.1. Recognition of Employees for Their Service to the District
• Harold Hulbert, Operations Assistant (5 Years)
• Jesus Sosa, Construction Inspector (5 Years)
• John DeCriscio, Chief Plant Operator (15 Years)
• Pati Medina, Customer Service Representative (20 Years)
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Beverage)
• Minutes of meeting held July 23, 2012 at 8:30 a.m.
• Meeting scheduled August 27, 2012 at 8:30 a.m.
8. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
8.1. Minutes of the Board of Directors Special Meeting Held July 19, 2012
Recommendation. That the Board of Directors approve the minutes as presented.
8.2. Minutes of the Board of Directors Regular Meeting Held July 26, 2012
Recommendation. That the Board of Directors approve the minutes as presented.
8.3. Minutes of the Board of Directors Special Meeting Held July 30, 2012
Recommendation. That the Board of Directors approve the minutes as presented.
8.4. Payments of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize disbursements in
the amount of$2,381,320.29.
8.5. Investment Report for Period Ending June 2012
Recommendation. That the Board of Director's receive and file the Investment
Report for the Period Ending June 2012.
8.6. Progress Payment No. 2 for the Yorba Linda Blvd Pipeline Project
Recommendation. That the Board of Directors approve Progress Payment No. 2 in
the net amount of$451,867.50 to Garcia Juarez Construction, Inc. for construction
of the Yorba Linda Blvd Pipeline Project, Job No. 200817.
8.7. Progress Payment No. 3 for Construction of Green Crest Lift Station Repairs
Recommendation. That the Board of Directors approve Progress Payment No. 3 in
the net amount of$54,643.29 to Pascal & Ludwig Constructors for construction of
the Green Crest Lift Station Repairs , Job No. 2011-16S.
9. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
9.1. Approval of Change Orders No. 2 & 3 for Pressure Regulating Stations Upgrade Project,
Phase 1
Recommendation. That the Board of Directors approve Change Orders No. 2 & 3
for 3 additional work days and$14,904.07 to Vido Samarzich, Inc. for construction
of the Pressure Regulating Stations Upgrade Project, Job No. 201108.
9.2. Progress Payment No. 1 for Pressure Regulating Station Upgrades, Phase 1
Recommendation. That the Board of Directors approve Progress Payment No. 1 in
the net amount of$86,601.12 to Vido Samarzich, Inc. for construction of Pressure
Regulating Station Upgrades Project, Phase 1. Job No. J-201108.
9.3. Line of Credit Value
Recommendation. That the Board of Directors approve $7 million as the figure
requested for the line of credit from Wells Fargo.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
10.2. Interim General Manager's Report
10.3. General Counsel's Report
10.4. Directors' Report
10.5. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS CONTINUED
11.1. Executive-Administrative-Organizational Committee
(Hawkins/Melton)
• Minutes of meeting held July 30, 2012 at 4:00 p.m.
• Meeting scheduled August 22, 2012 at 4:00 p.m.
11.2. Finance-Accounting Committee
(Kiley/Hawkins)
• Minutes of meeting held July 23, 2012 at 4:00 p.m.
• Meeting scheduled August 27, 2012 at 4:00 p.m.
11.3. Personnel-Risk Management Committee
(Beverage/Collett)
• Minutes of meeting held August 7, 2012 at 4:00 p.m. (To be provided at the next
regular Board meeting.)
• Meeting scheduled September 11, 2012 at 4:00 p.m.
11.4. Planning-Engineering-Operations Committee
(Collett/Kiley)
• Minutes of meeting held August 2, 2012 at 3:00 p.m. (To be provided at the next
regular Board meeting.)
• Meeting scheduled September 6, 2012 at 3:00 p.m.
11.5. Public Affairs-Communications-Technology Committee
(Melton/Beverage)
• Minutes of meeting held August 6, 2012 at 4:00 p.m. (To be provided at the next
regular Board meeting.)
• Meeting scheduled September 3, 2012 at 4:00 p.m. (This meeting will be rescheduled
due to the holiday.)
11.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Hawkins/Beverage)
• Minutes of meeting held July 24, 2012 at 4:00 p.m.
• Meeting scheduled September 25, 2012 at 4:00 p.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. MWDOC/MWD Workshop -August 1, 2012 (Melton/Staff)
12.2. OCWD Board -August 1, 2012 (Kiley/Staff)
12.3. WACO -August 3, 2012 (Hawkins)
12.4. YL City Council - August 7, 2012 (Hawkins)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from August 10, 2012 - September 30, 2012
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
14.1. UWI Annual Water Policy Conference -August 22-24, 2012
ISDOC -August 30, 2012
Recommendation. That the Board of Directors authorize Director attendance at
these events if desired.
15. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
15.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
15.2. Public Employee Discipline/Dismissal/Release
Pursuant to Section 54957 of the California Government Code
15.3. Public Employee Appointment
Pursuant to Section 54957 of the California Government Code
Title: Interim General Manager
15.4. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania,
et al (OC Superior Court - Case No. 00486884)
Name of Case: City of Yorba Linda vs. Newport Equity Capital Corporation, et al. (OC
Superior Court - Case No. 00549459)
16. ADJOURNMENT
16.1. The next regular meeting of the Board of Directors will be held Thursday, August 23,
2012 at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: August 9, 2012
Subject: Citizens Advisory Committee
(Beverage)
• Minutes of meeting held July 23, 2012 at 8:30 a.m.
• Meeting scheduled August 27, 2012 at 8:30 a.m.
ATTACHMENTS:
Name: Description: Type:
072312 - CAC Minutes.docx CAC Mtg Minutes 07/23/01 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
July 23, 2012
CALL TO ORDER
A meeting of the Citizens Advisory Committee was called to order at 8:30
a.m. by Vice Chair Bill Guse. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE MEMBERS PRESENT
Bill Guse Joe Holdren
Cheryl Spencer-Borden Lindon Baker
Gus Bruner Modesto Llanos
YLWD DIRECTORS PRESENT YLWD STAFF PRESENT
Michael J. Beverage, Director Steve Conklin, Engineering Manager
Stephen Parker, Finance Director
Cindy Botts, Management Analyst
Cody Peterson, Public Affairs Intern
OTHER VISITORS
Mark Shock
Daniel Brantley
Claire Schlotterbeck
Sharon Rehmeyer
Ted Rehmeyer
1. PUBLIC COMMENTS
Mr. Shock thanked District staff for attending the County's Scoping Meeting for
the proposed Cielo Vista Project. Mr. Llanos also commended the District for its
website's homepage which he found informative.
2. DISCUSSION ITEMS
2.1. Announcement from the Board of Directors
Director Beverage informed the Committee that the Board had placed the
General Manager on paid administrative leave and appointed Steve
Conklin Interim General Manager until further notice.
2.2. Conclusion of Freeway Complex Fire Litigation
Mr. Conklin advised the Committee of the judge's decision in the lawsuit
against the District. Director Beverage further explained the settlement
and informed the Committee that Mr. Kidman, the District's Attorney, is
scheduled to attend the next CAC meeting to provide additional details
and answer further questions.
1
2.3. Water Distribution Operations and Northeast Area Planning Study
Mr. Conklin provided a PowerPoint presentation explaining the District's
multiple pressure zones for the water system and providing a breakdown
of the District's water use by zone. He also explained the distribution of
the various water types and the existing well system. These details
culminated in an explanation of the District-wide Groundwater Delivery
Project. The Northeast Area Water Service Planning Study was also
discussed and questions from Committee members were covered.
Several Committee members suggested adjusting the existing "postage-
stamp rate" system to something graduated. Other issues regarding the
proposed Cielo Vista and Yorba Linda Estates projects were presented
and discussed.
2.4. OCSD/OCWD Community Open House
Mr. Conklin reported that the Open House will be held on the adjacent
OCWD and OCSD campuses Saturday, July 28, 2012 in Fountain Valley.
There will be food, various booths, and a tour of the Ground Water
Replenishment System.
2.5. Future Agenda Items
It was requested that the August CAC meeting include a presentation by
Mr. Kidman on the Freeway Complex Fire Litigation and a brief of the
articles to be presented in the next Waterlines. For September, a
presentation by staff of Golden State Water Company was requested and
in October a presentation by the Orange County Fire Authority.
3. ADJOURNMENT
3.1. The Committee adjourned at 10:10 a.m. The next regular meeting of the
Citizens Advisory Committee will be held Monday, August 27, 2012 at
8:30 a.m.
2
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: August 9, 2012
Subject: Minutes of the Board of Directors Special Meeting Held July 19, 2012
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name Description: Type:
071912 BOD - Minutes.docx BOD Mtg Minutes 07/19/12 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
8/9/2012
RK/RC 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
July 19, 2012
1. CALL TO ORDER
The July 19, 2012 special meeting of the Yorba Linda Water District Board of
Directors was called to order by President Hawkins at 4:00 p.m. in the Board
Room at the District's Administrative Building located at 1717 E Miraloma
Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
Director Hawkins led the pledge.
3. ROLL CALL
DIRECTORS PRESENT SAFF PRESENT
Phil Hawkins, President General Manager
Gary T. Melton, Vice President na Knight, Human Resources Manager
Michael J. Beverage
Ric Collett 1\
Robert R. Kiley
OTHER ATTENDEES
Art Kidman Partner Kid man Law LLP JN6hb,,
Richard Kreisler, Partner, Liebert Cassidy Whitmore'
Mark Schock
4. PUBLIC COMMENTS
None.
5. CLOSED SESSION ,,
The meeting was adjourned to Closed Session at 4:05 p.m. All Directors were
present. Also present were Messrs. Vecchiarelli, Kidman and Kreisler and Mrs.
Knight. 1% 41
5.1. Conference with Labor Negotiators
Pursuant to Section 54956.7 of the California Government Code
Agency Designated Representatives: Ken Vecchiarelli
Gina Knight
Richard Kreisler
Employee Organization: Yorba Linda Water District Employees Association
1
5.2. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 5:30 p.m. President Hawkins
announced that in regards to Item No. 5.2., the Board of Directors had voted
unanimously to place the General Manager on paid administrative leave status
effective July 19, 2012 at 5:00 p.m. The Board of Directors also voted
unanimously to endorse the Personnel Officer fulfilling her duty pursuant to the
District's rules and regulations, to retain an investigator regarding a pending
personnel complaint. No action was taken related to Item No. 5.1.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:35 p.m. A special Board of Directors
meeting to conduct a Closed Session was scheduled for Thursday, July
26, 2012 at 3:00 p.m. (this meeting was subsequently cancelled). The
next regular meeting of the Board of Directors scheduled Thursday, July
26, 2012 at 8:30 a.m. was rescheduled to 4:00 p.m. the same day.
Annie Alexander
Assistant Board Secretary
2
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: August 9, 2012
Subject: Minutes of the Board of Directors Regular Meeting Held July 26, 2012
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name Description: Type:
072612 BOD - Minutes.doc BOD Mtg Minutes 07/26/12 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
8/9/2012
RK/RC 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, July 26, 2012, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The July 26, 2012 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Hawkins at 4:01 p.m. The meeting
was held in the Board Room at the District's Administrative Building located at
1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Hawkins led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Steve Conklin, Engineering Manager
Gary T. Melton, Vice President Lee Cory, Operations Manager
Michael J. Beverage Gina Knight, Human Resources Manager
Ric Collett Art Vega, Interim IT Manager
Robert R. Kiley Delia Lugo, Senior Accountant
Joann Gitmed, Accounting Asstistant II
Dave Barmer, Sr Maint Distribution Operator
John Brundahl, Sr Plant Operator
Lynn Nuzman, Sr Maint Distribution Operator
Mando Raya, Maint Distribution Operator III
Annie Alexander, Executive Secretary
ALSO PRESENT
Brett Barbre, Director, Municipal Water District of Orange County
Nancy Rikel, Councilmember, City of Yorba Linda
Art Kidman, Partner, Kidman Law LLP
Eddy Beltran, Senior Counsel, Kidman Law LLP
David Ramocinski
Mark Schock
Ken Vecchiarelli
4. ADDITIONS/DELETIONS TO THE AGENDA
President Hawkins requested to add a Closed Session to the agenda as Item No.
14.3 as he had received an e-mail subsequent to the posting of the agenda
regarding the General Manager's performance evaluation that was an urgent
matter and needed to be discussed by the entire Board that day.
Director Collett made a motion to add this item to the agenda. Motion died for
lack of a second.
1
5. PUBLIC COMMENTS
Mr. Vecchiarelli addressed the Board and expressed his congratulations to those
individuals being recognized for their service to the District.
Mr. Ramocinski addressed the Board and stated that he would like to comment
on Item Nos. 6.1. and 7.5. President Hawkins invited Mr. Ramocinski to speak
regarding Item No. 6.1. at this time. Mr. Ramocinski then commended Mr.
Barmer for his work with the District.
Director Barbre addressed the Board and commented on his attendance at the
MWDOC Water Policy Forum & Dinner held the night before. Director Barbre
thanked the Board for their support and reported that Colonel John V. Foley had
announced that he would be running for another term as Chairman of the Board
for the Metropolitan Water District of Southern California. Director Barbre then
commented on the current water supply situation and responded to questions
from the Board regarding the California Water Tunnel Plan.
6. SPECIAL RECOGNITION *&h,
6.1. Recognition of Employees for Their Service to the District
§ Dave Barmer, Senior Maintenance Distribution Operator (25 Years)
§ John Brundahl, Senior Plant Operator (25 Years)
§ Lynn Nuzman, Senior Maintenance Distribution Operator (25 Years)
§ Mando Raya, Maintenance Distribution Operator III (25 Years)
Mr. Cory introduced Messrs. Barmer, Brundahl, Nuzman and Raya to the
Board and presented them with a pin commemorating the number of years
&4 they had worked for the District. The Board then commended these staff
members for their dedication.
Messrs. Barmer, Brundahl, Nuzman, Raya and Vecchiarelli left the meeting at
this time. It 'W
7. CONSENT CALENDAR
Director Kiley made a motion, seconded by Director Collett, to approve the
Consent Calendar. Director Collett abstained from voting on Check No. 59573 of
Item No. 7.2. as he has a financial interest with the vendor.
President Hawkins removed Item No. 7.5. from the Consent Calendar.
Motion carried 5-0 to approve the remainder of the Consent Calendar.
7.1. Minutes of the Board of Directors Regular Meeting Held July 12, 2012
Recommendation. That the Board of Directors approve the minutes as
presented.
2
7.2. Payments of Bills, Refunds and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of$1,984,561.43.
7.3. Progress Payment No. 1 for the Yorba Linda Blvd Pipeline Project
Recommendation. That the Board of Directors approve Progress
Payment No. 1 in the net amount of $305,045.00 to Garcia Juarez
Construction, Inc. for construction of the Yorba Linda Blvd Pipeline
Project, Job No. 200817.
7.4. Progress Payment No. 2 for Construction of Green Crest Lift Station
Repairs
Recommendation. That the Board of Directors approve Progress
Payment No. 2 in the net amount of $44,233.20 to Pascal & Ludwig
Constructors for construction of the Green Crest Lift Station Repairs, Job
No. 2011-16S.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.5. Response to OC Grand Jury Report
President Hawkins invited Mr. Ramocinksi to comment on this matter at
this time.
Mr. Ramocinski addressed the Board regarding the District's response to
the OC Grand Jury's report and suggested that the response to Finding 2
(F2) be revised to convey a spirit of cooperation when receiving
recommendations from other public agencies.
Directors Melton and Beverage briefly commented on the language used
in this paragraph.
Director Barbre then addressed the Board and mentioned a few points
that were included in both MWDOC's and LAFCO's responses to this
report. NEW
Director Beverage suggested some minor revisions to the language in the
District's response to this finding and asked if the document could be
taken back to the Public Affairs-Communications-Technology Committee
for further review. Mr. Conklin explained that the response was due to the
OC Grand Jury at 5:00 p.m. that day. Director Beverage then requested
that Mr. Kidman work on revising the language in this paragraph while the
Board continued with the rest of the items on the agenda.
3
8. ACTION CALENDAR
8.1. Change Order No. 3 Green Crest Lift Station Repairs
Mr. Conklin explained that in order for construction of this project to be
completed by the end of July, this item was being brought directly to the
Board for consideration without being previously reviewed by the
Planning-Engineering-Operations Committee. Staff did advise the
Committee of this need prior to the Board meeting. Director Collett stated
that there would be no additional cost associated with the Change Order,
just an extension to the contract.
Am
Director Collett made a motion, seconded by Director Kiley, to approve
Change Order No. 3 for no additional cost and a contract extension of 20
calendar days to Pascal & Ludwig Constructors for completing the Green
Crest Lift Station Repairs, Job No. 2011-16S. Motion carried 5-0.
8.2. Sewer Charges Collected on the Tax Roll for Fiscal Year 2012/13
Mrs. Lugo explained that the District collects the Sewer Maintenance
Charge from customers connected to the District sewer system that
receive water service from another purveyor or that don't receive a water
bill from the District, through the property tax rolls prepared by the County
of Orange Auditor/Controller. Director Kiley stated that the Finance-
Accounting Committee reviewed this matter at its most recent meeting and
supported staff's recommendation.
Director Beverage made a motion, seconded by Director Kiley, to adopt
Resolution No. 12-16 Electing to Have Certain Sewer Maintenance
Charges Collected on the Fiscal Year 2012113 Tax Roll and Superseding
Resolution No. 11-18. Motion carried 5-0 on a roll call vote.OA
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
President Hawkins briefly reported on his attendance at the event listed
below. He mentioned that there were over 300 guests in attendance and
that the presentation centered on water issues in the San Diego area.
9.2. Directors' Report
MWDOC Water Policy Forum & Dinner — July 25, 2012
(Hawkins/Kiley/Melton)
Directors Kiley and Melton both reported on their attendance at this
event and briefly commented on the presentation.
9.3. General Manager's Report
Mr. Conklin commented on the Board's recent decision to pay off the
District's PERS Side Fund liability and the resulting financial benefits.
4
Mr. Conklin then reported on his attendance at the Scoping Meeting for
the Cielo Vista Project. The biggest concern expressed by nearby
residents in attendance was ingress and egress for the development.
Comments regarding the preparation of an Environmental Impact Report
(EIR) for the project will be accepted through August 6, 2012. Staff has
prepared a letter to the County of Orange regarding the District's concerns
relative to water and waste water issues for review by the Planning-
Engineering-Operations Committee on August 2, 2012. A copy of the
finalized letter will be provided to the Board for their reference.
9.4. General Counsel's Report AM
Mr. Kidman reported that the reimbursable provisions of the Brown Act
had been suspended by the California Legislature in this year's budget
(AB 1464). An article in the OC Watchdog suggests that local agencies
could be "shamed" into continuing to adhere to the posting requirements
for meeting agendas as required by the Act. It will be up to the District to
decide to what extent it feels it is appropriate to continue to comply with a
law that is no longer in effect.
Mr. Kidman then stated that he had completed revising the language
related to Item No. 7.5. and responded to questions from the Board
regarding previous decisions of the legislature to suspend these
provisions of the Brown Act. _,q� 1%
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
(CONTINUED)
7.5. Response to OC Grand Jury Report
Mr. Kidman suggested that the District's response to Finding 2 (F2) of the
OC Grand Jury's report be revised as follows:
"To the best of YLWD's knowledge, it has never received
recommendations from city or county agencies. In the event that such a
recommendation is received, it will be given due consideration. While
YLWD supports coordination and cooperation amongst local agencies, it
retains its independent jurisdiction and cannot and should not be
mandated to follow the recommendations of external agencies."
Director Beverage made a motion, seconded by Director Kiley to approve
the District's response to the Orange County Grand Jury 2011-2012
Report, "Let There Be Light — Dragging Special Districts From the
Shadows"as revised. Motion carried 5-0.
REPORTS, INFORMATION ITEMS, AND COMMENTS (CONTINUED)
9.5. Future Agenda Items and Staff Tasks
None.
5
10. COMMITTEE REPORTS CONTINUED
10.1. Executive-Administrative-Organizational Committee
(Hawkins/Melton)
Next meeting is scheduled July 30, 2012 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Kiley/Hawkins)
Minutes of the meeting held July 23, 2012 at 4:00 p.m. will be provided at
the next regular Board meeting. AK
Next meeting is scheduled August 27, 2012 at 4:00 p.m.
10.3. Personnel-Risk Management Committee
(Beverage/Collett) IW6 X
Minutes of the meeting held July 10 2012 at 3:00 p.m. were provided in
the agenda packet. �W
Next meeting is scheduled August 7, 2012 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
(Collett/Kiley)
Minutes of meeting held July , 2012 at 4:00 p.m. were provided in the
agenda packet.
Next meeting is scheduled August 2, 2012 at 3:00 p.m.
10.5. Public Affairs-Communications-Technology Committee
(Melton/Beverage)
In
Minutes of the meeting held July 9, 2012 at 4:00 p.m. were provided in the
agenda packet.
Next meeting is scheduled August 6, 2012 at 4:00 p.m.
10.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Hawkins/Beverage)
Minutes of the meeting held July 24, 2012 at 4:00 p.m. will be provided at
the next regular Board meeting.
Next meeting is scheduled September 25, 2012 at 4:00 p.m.
6
10.7. Citizens Advisory Committee
(Beverage)
Minutes of the meeting held July 23, 2012 at 8:30 a.m. will be provided at
the next regular Board meeting.
Next meeting is scheduled August 27, 2012 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. WACO — July 13, 2012 (Hawkins)
Director Hawkins stated that he previously reported on his attendance at
this meeting during the last Board meeting.
INV
11.2. YL City Council — July 17, 2012 (Melton)
Director Melton attended and commented on a contract for trash collection
services and a contract with the OC Sheriff's department for police
services which were both discussed during the meeting.
11.3. MWDOC Board — July 18, 2012 (Melton/Staff)
Director Melton attended and reported that the meeting was quite brief
and that there was no District related business to report.
go, 11RIMbIll
11.4. OCWD Board — July 18, 2012 (Kiley/Staff)
Director Kiley attended and reported that this meeting was also very brief
and that there was no District related business to report.
11.5. YL Planning Commission — July 25, 2012 (Collett)
Director Collett attended and commented on a new zoning code
4r amendment which was discussed during the meeting.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from July 27, 2012 —August 31, 2012
The Board reviewed the meetings calendar and made no changes.
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
13.1. OCSD/OCWD Community Open House — July 28, 2012
SOCOD Pilot Plant Open House —August 3, 2012
CSDA Board's Role in Finance/Fiscal Management — September 6, 2012
CSDA Governance Foundations — September 24, 2012
CSDA Annual Conference — September 24-27, 2012
Several Directors expressed an interest in attending one or more of the
events being sponsored by CSDA.
7
On a motion by Director Beverage, seconded by Director Collett, the
Board authorized Director attendance at the CSDA sponsored events
listed above. Motion passed 5-0.
14. CLOSED SESSION
The meeting was adjourned to Closed Session at 4:41 p.m. All Directors were
present. Also present were Messrs. Conklin, Kidman and Beltran and Mrs.
Knight.
14.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code Adia
Name of Case: Itani, et al vs. YLWD (OC Superior Court — Case No.
00124906) I't
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court —
Case No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD
(OC Superior Court — Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No.
00319080)
Nam Case: Lindholm vs. YLWD, et al (OC Superior Court - Case
No. 00320239)
Name of Cas Travelers Commercial Insurance Company vs. YLWD
kw (OC Superior Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case
No. 00332968)
Name of Case: American Security Insurance Company, et al vs.
YLWD (OC Superior Court - Case No. 00348304)
Name of Case: Buc vs. YLWD (OC Superior Court — Case No.
00409755)
Name of Case: Interinsurance Exchange of the Automobile Club vs.
YLWD (OC Superior Court - Case No. 00425404)
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
8
14.2. Conference with Labor Negotiators
Pursuant to Section 54956.7 of the California Government Code
Agency Designated Representatives:
Gina Knight
Richard Kreisler
Employee Organization:
Yorba Linda Water District Employees Association
The Board reconvened in Open Session at 5:30 p.m. President Hawkins announced
that in regards to Item No. 4.1., the District had executed a Global Agreement to end the
Freeway Complex Fire litigation. A copy of the agreement is available as a public
record. No action was taken in regards to Item No. 14.2. that was required to be
reported under the Brown Act.
15. ADJOURNMENT
15.1. The meeting was adjourned at 5.31 p.m"o The next regular meeting of the
Board of Directors will be held Thursday, August 9, 2012 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
9
ITEM NO. 8.3
AGENDA REPORT
Meeting Date: August 9, 2012
Subject: Minutes of the Board of Directors Special Meeting Held July 30, 2012
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name Description: Type:
073012 BOD - Minutes.docx BOD Mtg Minutes 07/30/12 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
8/9/2012
RK/RC 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
July 30, 2012
1. CALL TO ORDER
The July 30, 2012 special meeting of the Yorba Linda Water District Board of
Directors was called to order by President Hawkins at 9:02 a.m. in the Board
Room at the District's Administrative Building located at 1717 E Miraloma
Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
Director Hawkins led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Steve Conklin, Engineering Manager
Gary T. Melton Vice President Gina Knight, Human Resources Manager
Michael J. Beverage Annie Alexander, Executive Secretary
Ric Collett
Robert R. Kiley
OTHER ATTENDEES
Art Kidman Partner Kid man Law LLP JN\6hb,,
Richard Kreisler, Partner, Liebert Cassidy Whitmore'
4. PUBLIC COMMENTS
None.
5. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:03 a.m. All Directors were
present. Also present were Messrs. Kidman and Kreisler and Mrs. Knight.
19EL MR
5.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 10:17 a.m. President Hawkins
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
1
6. ADJOURNMENT
6.1. The meeting was adjourned at 10:18 a.m. A Board of Directors meeting
has been scheduled for Wednesday, August 8, 2012 at 9:00 a.m. The
next regular meeting of the Board of Directors is scheduled Thursday,
August 9, 2012 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
2
ITEM NO. 8.4
AGENDA REPORT
Meeting Date: August 9, 2012 Budgeted: Yes
To: Board of Directors Cost Estimate: $2,381,320
Funding Source: All Funds
From: Steve Conklin, Acting General
Manager
Presented By: Stephen Parker, Finance Manager Dept: Finance
Prepared By: Maria Trujillo, Accounting
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when
they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $2,381,320.29.
DISCUSSION:
The wires and major items on this disbursement list are as follows: A wire of $99,540.00 to OCWD for
May LTSS in-lieu program; a wire of$94,712.26 to ACWA/JPIA for August health premium; a wire of
$1,263,230.90 to OCWD for January through June Replenishment Assessment; a check of$451,867.50
to Garcia Juarez Construction for Yorba Linda Blvd Pipeline Project progress payment; and, a check of
$54,643.29 to Pascal & Ludwig Constructors for Green Crest Lift Station Rehab progress payment. The
balance of$175,981.11 is routine invoices.
The Accounts Payable check register total is $2,139,975.06; Payroll No. 15 total is $241,392.21; and, the
disbursements of this agenda report are $2,381,367.27. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name: Description: Type:
CkReg80912 BOD.pdf Check Register Backup Material
12-CS 809.doc Cap Sheet Backup Material
12 CC 809.xls Credit Card Summary Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/9/2012
RK/RC 5-0
Yorba Linda Water District
Check Register
For Checks Dated: 7/27/2012 thru 8/09/2012
Check No. Date Vendor Name Amount Description
W72712A 07/27/2012 ACWA/JPIA 94,712.26 HEALTH PREMIUM AUGUST 2012
59601 08/09/2012 Anaheim Wheel &Tire 60.00 UNIT 156 MOUNTIBAL TIRES
59602 08/09/2012 Anh Huong Nguyen 130.35 ESRI USER CONF NGUYEN,A
59603 08/09/2012 Anthem Blue Cross EAP 170.94 ANTHEM BC EAP
59604 08/09/2012 Aramark 292.79 UNIFORM
59616 08/09/2012 ARC: 746.57 PRS UPGRADES BID SET
59605 08/09/2012 Archie's Towing 291.25 UNIT 136 WINCH OUT VACTOR
59606 08/09/2012 Aspen Risk Management Group Inc 8,470.00 SAFETY CONSULTANT JUN
59607 08/09/2012 Associated Laboratories 2,654.40 LAB ANALYSES JUNE 2012
59609 08/09/2012 AT&T 45.19 CIRCUIT 33984101725899 JULY
59608 08/09/2012 AT&T-Calnet2 3,107.87 COMMUNICATION 612-711
59610 08/09/2012 Autoscribe Corporation 224.75 TRX/PYMT VISION GATEWY
59611 08/09/2012 Bank Of America 771.75 YLWD VISA
59612 08/09/2012 CalCard US Bank 4,828.38 YLWD CAL CARD VISA PROGRAM
59669 08/09/2012 CalCard U5 Bank 46.98 YLWD CAL CARD VISA PROGRAM
59613 08/09/2012 CDW Government, Inc 172.44 CISCO SMARTNET
59614 08/09/Z012 City Of Placentia 85,00 FALSE ALARM
59615 08/09/2012 Community Bank 23,782.50 PALM AVE BPS RETENTION JUL
59617 08/0912012 Costco 125.00 ISO ALCOHOL/WTR QUALITY
59618 08/09/2012 Culligan of Santa Ana 1,671.55 WATER SOFTENER SVC
59619 08/09/2012 Deli Marketing L.P. 10,599.42 OPTIPLEX 9010 MINITOWER
59620 08/09/2012 Dick's Lock&Safe Inc. 846.10 WELL 20 SVC CALL-LABOR
59621 08/09/2012 Eisel Enterprises, Inc. 290.93 DEVELOPER 438 METER BX ETC
59622 08/09/2012 Elite Equipment Inc 282.92 REPAIR BREAKER
59623 08/09/2012 Equarius Waterworks 223.07 SNUB ANTENNA
59626 08/09/2012 EyeMed 1,424.96 EYEMED AUGUST
59624 08/09/2012 Fairway Ford Sales, Inc. 43.67 MAINT FREE BATTERY
59625 08/09/2012 Federal Express 238.04 FEDEX CHGS JUNE
59627 08/09/2012 Fry's Electronics 500.10 SAMSUNG MICRO SD
59628 08/09/2012 Fullerton Paint&Flooring 998.71 HY LUX CAT YELLOW
59629 08/09/2012 Garcia Juarez Construction Inc 451,867.50 PALM AVE BPS PP2 JULY
59630 08/09/2012 Haaker Equipment Co. 3,058.49 UNIT 136 HANDGUN ASSY
59631 08/09/2012 Haitbrink Asphalt Paving, Inc. 10,934.75 PAVING REPAIR
59632 08/09/2012 Infosend Inc. 3,594.90 WATER QUALITY REPORT
59633 08/09/2012 Jeff Mc Donald 155.00 CERT D5 MCDONALD
59634 08/09/2012 Lehigh Outfitters, LLC 1,377.76 SAFETY BOOTS
59636 08/09/2012 Matt Chlor Inc. 2,450.00 PIPELINE CHLORINATION SVCS
59637 08/09/2012 Mc Fadden-Dale Hardware 556.82 PURCH JUNE 2012
59638 08/09/2012 Mc Master-Carr Supply Co. 47.63 HEATING ELEMENT
59639 08/09/2012 Minuteman Press 129.30 FOG INSP REPORT
59640 08/09/2012 Municipal Water District 387.90 WATER USE EFFICIENCY INSERT
59641 08/09/2012 Muzak LLC 70.88 MUZAK VOICE AUGUST
59642 08/09/2012 Nickey Kard Lock Inc 4,055.02 FUEL JULY 2012
59643 08/09/2012 Ninyo& Moore 1,854.75 HIGHLAND BPS CONSULTING JUN
59644 08/09/2012 Office Solutions 893.03 GENL OFFICE SUPPLY
59645 08/09/2012 Orange County-Fire Authority 256.00 PERMIT ASSEMBLY ADMIN
59646 08/09/2012 Orange County Water District 6,307.99 EIR SERVICES#6 FEBRUARY
W72712 07/27/2012 Orange County Water District 99,540.00 LTSS IN-LIEU FROG MAY
W73012 07/30/2012 Orange County Water District 1,263,230.90 REPLENISHMT ASSESS JAN-JUN
59647 08/09/2012 Orvac Electronics 364.07 BATTERY
59652 08/09/2012 P.T.I.Sand &Gravel, Inc. 2,097.88 COLD MIX AIC
59648 08/09/2012 Pascal&Ludwig Constructors, Inc 54,643.29 GRN CREST REHAB PP3 JULY
59649 08/09/2012 Powerstride Battery 535.39 BATTERY
59650 08/09/2012 Praxair Distribution 34.57 OXYGEN
59651 08/09/2012 Prudential Group Insurance 3,261.54 LIT DISABILITY AUGUST
59553 08/09/2012 Quinn Power Systems Associates 1,451.96 WELL 1 MISC PARTS
59655 08/09/2012 R J Services, Inc 240.00 LABORITRBLSHT SOLENOID
59654 08/09/2012 Red Wing Shoes-Sta Ana 5,964.71 SAFETY BOOTS
59656 08/09/2012 Schorr Metals, Inc. 281.91 UNIT 195 STEEL
59657 08/09/2012 Shred-It USA Inc 85.23 CONFIDENTIAL DOC SHRED
59658 08/09/2012 South Coast AQMD 542.67 HIGHLAND BPS PROTOCOL RPT
59659 08/09/2012 Southern Calif Edison Co. 37,815.99 ELECTRICAL CHGS JULY
W80812 08/08/2012 Southern Calif Edison Co. 429.88 ELECTRICAL CHGS JULY
59660 08/09/2012 Southern Calif Gas Co. 11,045.29 FAIRMONT 16341055008 JUL
59661 08/09/2012 Staples Business Advantage 919.29 GENL OFFICE SUPPLY
59662 08/09/2012 Stephen Parker/Petty Cash 232.36 PETTY CASH REIMBURSEMENT
59663 08/09/2012 Sunrise Medical Group 230.40 HEP B BALT[ERRA
59635 08/09/2012 The Lighthouse Inc. 1,280.55 UNITS 158,195 CAMERA KIT
59664 08/09/2012 Time Warner Cable 44732 HIGH SPEED O/L
59665 08/09/2012 United Industries 764.99 SAFETY GEAR
59666 08/09/2012 Verizon Wireless 3,609.87 VERIZON JULY
59667 08/09/2012 Village Nurseries 77.64 SOD
59668 08/09/2012 Wells Supply Co 5,052.15 HYD EXT
Total $2,139,975.06
August 9, 2012
CHECK NUMBERS:
Computer Checks 59601-59669 $ 682,062.02
WIRES:
W-72712 OCWD $ 99,540.00
W-72712A ACWA/J P IA $ 94,712.26
W-73012 OCWD $1,263,230.90
W-80812 Southern Cal Edison $ 429.88
$1,457,913.04
TOTAL OF CHECKS AND WIRES $ 2,139,975.06
PAYROLL NO. 15:
Direct Deposits $ 150,240.84
Third Party Checks 5337-5349 $ 48,336.50
Payroll Taxes $ 42,814.87
TOTAL OF PAYROLL $ 241,392.21
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $ 2,381,367.27
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF AUGUST 9, 2012
------------------------------------------------------------------
------------------------------------------------------------------
Cash Rewards Credit Card
Bank of America
7/13/12-8/2/2012
Date Vendor Name Amount Description
07/31/12 Answer One Communication 771.75 Answering service
TOTAL 771.75
Cal Card Credit Card
U S Bank
7/18/2012-8/2/2012
Date Vendor Name Amount Description
07/18/12 GFOA 135.00 GFOA GAAP training
07/18/12 Amazon.com 163.95 Safety boots Hill, Rechargeable battery
07/18/12 KB Design 2,656.04 YLWD Tshrirt order
07/18/12 Home Depot 39.61 Landscape matl
07/18/12 Home Depot 7.84 Concrete mix
07/18/12 Certified Laboratories 667.53 LokCease
07/19/12 Napa Valley Marriott Hotel 544.08 Ultra Fit Table Covers
07/19/12 Brown &Caldwell 200.00 Ad/Wtr Jobs Acct Asst II
07/19/12 Staples 16.16 Dictionary
07/19/12 Staples 155.68 General office supplies
07/24/12 Monoprice 89.35 Phone accessories
07/24/12 USA Bluebook 46.98 Bib Apron
07/25/12 CSDA 24.95 Manual/Imperfect Board
07/26/12 Alternative Wireless 128.19 Phone accessories
TOTAL 4,875.36
ITEM NO. 8.5
AGENDA REPORT
Meeting Date: August 9, 2012
To: Board of Directors
From: Steve Conklin, Acting General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Manager
Prepared By: Delia Lugo, Senior Accountant
Subject: Investment Report for Period Ending June 2012
SUMMARY:
Government Code Section 53607, et, seq., requires the person delegated to invest funds to make a
quarterly report of the investments to the legislative body.
STAFF RECOMMENDATION:
That the Board of Director's receive and file the Investment Report for the Period Ending June 2012.
DISCUSSION:
Staff is submitting the Investment Report for the Period Ending June 2012 for your review and
approval. This report ends the fourth quarter for FY 2011/12. The Investment Portfolio Report
presents the market value and percent yield for all the District investments by institution. The
Investment Report Summary includes budget and actual interest and average term portfolio
information as well as market value broken out by reserve categories. The total average portfolio
yield for the month of June 2012 was 0.93%.
PRIOR RELEVANT BOARD ACTION(S):
Investment reports are presented to the Board of Directors on a quarterly basis. The Investment
Report for the Period Ending March 31, 2012, was received and filed by the Board of Directors on
May 10, 2012.
ATTACHMENTS:
Name: Description: Type:
Invst Rpt 6-12.xlsx Investment Report for Period End June 2012 Backup Material
Invst Agenda Backup - June 2012.xlsx Agenda Backup Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/9/2012
RK/RC 5-0
Yorba Linda Water District
Investment Portfolio Report
June 30, 2012
Market % Percent
Value Cost of Total Institution Yield
Checking Account:
$ 64,927 $ 64,927 Wells Fargo Bank
$ 64,927 $ 64,927 0.30% Total 0.00%
Money Market Accounts:
$ 54,929 $ 54,929 Wells Fargo Money Market 0.05%
17,248 17,248 US Bank(2008 Bond Reserve) 0.04%
$ 72,177 $ 72,177 0.33% Total 0.05%
Federal Home Loan Bank:
$ 2,157,786 $ 2,144,397 US Bank(2008 Bond Reserve) 1.35%
$ 2,157,786 $ 2,144,397 9.92% 1.35%
Pooled Investment Accounts:
$ 3,325,147 $ 3,325,147 Local Agency Investment Fund 0.36%
500,338 500,338 Ca1TRUST Short Term 0.44%
15,624,717 15,582,741 Ca1TRUST Medium Term 1.01%
$ 19,450,202 $ 19,408,227 89.45% 0.88%
$ 21,745,093 $ 21,689,728 100% Total Investments 0.93%
Per Government Code requirements,the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
Delia Lugo, Senior Accountant
6/30/12
Investment Summary Report
Below is a chart summarizing the yields as well as terms and maturities for the month of June 2012:
Avg. Portfolio Avg. Portfolio #of
Month Yield Without Yield With Days to
of 2012 CalTRUST CalTRUST Maturity
June 0.73% 0.93% 94
Below is are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest 6/30/2011 6/30/2012
Monthly-June $ 23,537 $ 15,398
Year-to-Date $ 228,670 $ 258,155
Budget 2010/2011 2011/2012
Interest Budget, June YTD $ 156,000 $ 190,000
Interest Budget, Annual $ 156,000 $ 190,000
Interest earned on investments is recorded in the fund that owns the investment.
Investment Summary Comparison Between Current and Previous Month
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
May 2012 %Alloc June 2012 %Alloc
Fund Description Balance 5/31/2012 Balance 6/30/2012
Water Operating Reserve $ 4,154,546 16.25% $ 3,622,785 16.71%
Water Emergency Reserve 1,007,968 3.94% 1,000,992 4.62%
Water Capital Project Reserve 14,903,665 58.30% 11,248,023 51.88%
Water Reserve for Debt Service 735,690 2.88% 1,021,981 4.71%
Maintenance Reserve 180,452 0.71% 200,000 0.92%
COP Revenue Bond 2008- Reserve 2,161,022 8.45% 2,160,486 9.97%
COP Revenue Bond 2008 17,248 0.07% 14,549 0.07%
Sewer Operating 221,537 0.87% 204,380 0.94%
Sewer Emergency Reserve 1,007,318 3.94% 999,991 4.61%
Sewer Capital Project Reserve 1,172,620 4.59% 1,206,979 5.57%
$ 25,562,066 100.00% $ 21,680,166 100.00%
Wells Fargo Bank Checking
Water Operating 71,263 9,301
Sewer Operating 163,571 55,627
234,834 64,927
Totals $ 25,796,900 $ 21,745,093
ITEM NO. 8.6
AGENDA REPORT
Meeting Date: August 9, 2012 Budgeted: Yes
Total Budget: $2.25 M
To: Board of Directors Cost Estimate: $1.7 M
Funding Source: All Water Funds
From: Steve Conklin, Acting General Account No: 101-2700
Manager
Job No: J-200817
Presented By: Steve Conklin, Acting General Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: MND
Subject: Progress Payment No. 2 for the Yorba Linda Blvd Pipeline Project
SUMMARY:
Work continues on construction of the Yorba Linda Blvd Pipeline Project. It includes 5,170 lineal feet
of 20-inch diameter water transmission main, various valves, blow-off and air-release installations in
Yorba Linda Blvd.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 2 in the net amount of $451,867.50 to
Garcia Juarez Construction, Inc. for construction of the Yorba Linda Blvd Pipeline Project, Job No.
200817.
DISCUSSION:
In accordance with the contract documents, Garcia Juarez Construction, Inc. submitted a request
for Progress Payment No. 2, in the amount of $475,650.00 for completed work through July 31,
2012. During this period, the contractor maintained traffic controls and signs, and installed
approximately 1750 feet of 20-inch pipe. They also installed another butterfly valve. The status of
the construction contract with Garcia Juarez Construction, Inc. is as follows:
• The current contract is $1,681,650.00 and 182 calendar days starting May 29, 2012.
• If approved, Progress Payment No. 2 is $475,650.00 (28.3% of the total contract amount), less 5%
retention of$23,782.50 for a net payment of $451,867.50.
• If approved, total payments to date including retention will be $796,750.00 (47.4% of the total
contract amount).
• As of July 31, 2012, 64 calendar days were used (35.2% of the contract time).
Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress
Payment No. 2 is attached for your reference.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
The Board authorized the President and Secretary to execute a construction agreement in the
amount of $1,681,650.00 for the Yorba Linda Blvd Pipeline Project with Garcia Juarez Construction,
Inc. on May 24, 2012. The Board has approved one progress payment to date for this project, the
last of which was approved on July 26, 2012.
ATTACHMENTS:
Description: Type:
GJC Progress Pay Report 2.pdf YL Blvd Pipeline Progress Pay Report No.2 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/9/2012
RK/RC 5-0
YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Yorba Linda Blvd.Pipeline Project PROGRESS PAY REQUEST NO. 002
LOCATION Yorba Linda,CA PROJECT NO. 200817 PAGE 1 OF 1 PAGES
CONTRACTOR Garcia Juarez Construction DATE 7130/12
ORIGINAL CONTRACT AMOUNT: $ 1 681,654.00
AUTHORIZEt7 CHANGE ORDERS: $
REVISED CONTRACT AMOUNT: $ 1,687,668.00
PROGRESS PAY ESTIMATE FOR PERIOD Ju i 2012 TO July 31,2012
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED $ 321,100.00 $ 475,650.00 $ 796,750.00
CHANGE ORDER WORK COMPLETED $ _ $ _ $
TOTAL VALUE OF WORK COMPLETED $ 321,100.00 $ 475,550.00 $ 796,750.00
LESS RETENTION 5% $ 305,045.00 $ 451,$$7.50 $ 756 912.50
LESS OTHER DEDUCTIONS Electronic Wife Fees
NET EARNED TO DATE $ 756,912.50
LESS AMOUNT PREVIOUSLY PAID $ 305104500
BALANCE DUE THIS ESTIMATE Is 451,$67.50
NOTICE TO PROCEED May 29,2012
COMPLETION TIME 182 CALENDAR DAYS
APPROVED TIME EXTENSIONS 0 CALENDAR DAYS
TOTAL CONTRACT TIME 182 CALENDAR DAYS
TIME EXPENDED TO DATE 64 CALENDAR DAYS
TIME REMAINING 11 CALE AR DAYS
REQUESTED BY: DATE: J F
Jim Mn,. a ,GJC
RECOMMENDED: DATE: —7 oe P YLWD
APPROVED BY: BATE:
Steve Conklin,Engineering Manager,YLWD
ITEM NO. 8.7
AGENDA REPORT
Meeting Date: August 9, 2012 Budgeted: Yes
Total Budget: $175,000
To: Board of Directors Cost Estimate: $175,000
Funding Source: Sewer Capital
Reserves
From: Steve Conklin, Acting General Account No: 201-2700
Manager
Job No: J2011-16S
Presented By: Steve Conklin, Acting General Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Hank Samaripa, Project CEQA Compliance: Exempt
Engineer
Subject: Progress Payment No. 3 for Construction of Green Crest Lift Station Repairs
SUMMARY:
Work has been completed on the repairs and upgrades to the Green Crest Sewer Lift Station.
Pascal & Ludwig (P&L) has completed work in the valve vault, including installation of five valves,
new access hatch, patched existing paving, and re-coated vault. In the wet well, P&L cleaned wet
well, re-coated pumps, sealed electrical conduits, installed third alarm float, and installed the new
stainless steel discharge piping. The District has taken over beneficial use of the lift station.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 3 in the net amount of $54,643.29 to
Pascal & Ludwig Constructors for construction of the Green Crest Lift Station Repairs , Job No.
2011-16S.
DISCUSSION:
In accordance with the contract documents, Pascal & Ludwig Constructors submitted a request for
Progress Payment No. 3, in the amount of $60,714.76 for completed work through July 31, 2012.
During this period, the contractor completed the balance of the repairs to the lift station. The status
of the construction contract with Pascal & Ludwig Constructors is as follows:
• The original contract was $90,580.00 and 171 calendar days starting January 12, 2012.
• Authorized change orders to date total $23,409.82 (25.8% of the original contract amount) and 30
calendar days (17.5% of original contract calendar days).
• The revised construction contract amount and contract calendar days are $113,989.82, and 201
days respectively.
• If approved, Progress Payment No. 3 is $60,714.76 (53.2 % of the total contract amount), less
10% retention of$6,071.47 for a net payment of $54,643.29.
• If approved, total payments to date including retention will be $102,590.84 (90.0% of the total
contract amount).
• As of the original contract date of January 12, 2012, 201 calendar days were used (100.0% of the
revised contract time).
Staff reviewed the contractor's progress payment request and recommend approval. A copy of
Progress Payment No. 3 is attached for your reference.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors authorized the Sewer Transfer Agreement from the City for the transfer of all
the City remaining wastewater pipelines and one lift station. As part of the agreement, the City
transferred their sewer fund balance of $267,000, which in part was to be utilized for refurbishments
to this infrastructure.
A construction contract in the amount of $90,580.00 was awarded to the low bidder, Pascal &
Ludwig Constructors on August 11, 2011. General Manager approved Change Order No. 1 for
$2,664.82 for payment bond and added float switch in wet well. Board of Directors approved
Change Order No. 2 and 3 for $20,745. Revised contract amount is now $113,989.82 and 201 days.
Board of Directors approved one progress payment on March 22, 2012 and second progress
payment on July 26, 2012.
ATTACHMENTS:
Description: Type:
ProPay3 080112.pdf ProPay3 080112 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/9/2012
RK/RC 5-0
YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT
PROJECT Green Crest Lift Station Repairs PROGRESS PAY REQUEST NO. 3
LOCATION Yorba Linda,CA PROJECT NO. 2011- PAGE i OF 1 PAGES
16S _
CONTRACTOR Pascal&Ludwig Constructors DATE 31$!12
a
ORIGINAL CONTRACT AMOUNT: $ 90,680.00
AUTHORIZED CHANGE ORDERS: $ 23,409.82
REVISED CONTRACT AMOUNT: $ 113,989.82
PROGRESS PAY ESTIMATE FOR PERIOD July 1,2012 TO July 31 2012
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED $ 51,678.00 $ 38,902,C0 $ 90,68D.00
CHANGE ORDER WORK COMPLETED $ 1,597.06 $ 21,812.76 $ 23,409.82
TOTAL VALUE OF WORK COMPLETED $ 53,275.06 $ 60,714.76 $ 113,989.82
LESS RETENTION 10% $ 47,947.55 $ 54,643.29 $ 102,590.84
LESS OTHER DEDUCTIONS Electronic Wire Fees
NET EARNED TO DATE $ 102,590.84
LESS AMOUNT PREVIOUSLY PAID $ 47,947.55
BALANCE DUE THIS ESTIMATE $ 54,643.29
NOTICE TO PROCEED January 12 2012
COMPLETION TIME 171 CALENDAR DAYS
APPROVED TIME EXTENSIONS 30 CALENDAR DAYS
TOTAL CONTRACT TIME 201 CALENDAR DAYS
TIME EXPENDED TO DATE 201 CALENDAR DAYS
TIME REMAINING 0 CALENDAR DAYS
REQUESTED BY: (7"a' DATE:
Rob Temple,Project Manager,Pascal 6 Ludwig
RECOMMENDED: Wi,4 � � DATE:
� l
Hank Sam jest ,YLVIJ
APPROVED BY: DATE:
eve Conklin,Engineering Manager,YLWD
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: August 9, 2012 Budgeted: Yes
Total Budget: $750,000
To: Board of Directors Cost Estimate: $14,904
Funding Source: All Water Funds
From: Steve Conklin, Acting General Account No: 101-2700
Manager
Job No: J-201108
Presented By: Steve Conklin, Acting General Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt
Engineer
Subject: Approval of Change Orders No. 2 & 3 for Pressure Regulating Stations
Upgrade Project, Phase 1
SUMMARY:
Construction is in progress for the Pressure Regulating Stations Upgrade Project. Submitted for
consideration are Change Orders No. 2 & 3 for 3 work days and $14,904.07 for additional time,
labor and materials for the change in condition for the Van Buren site.
STAFF RECOMMENDATION:
That the Board of Directors approve Change Orders No. 2 & 3 for 3 additional work days and
$14,904.07 to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade
Project, Job No. 201108.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee considered this item at its August 2, 2012
meeting.
DISCUSSION:
In accordance with the contract documents, Vido Samarzich, Inc. submitted Change Orders No. 2 &
3 for changed conditions for the removal of the concrete vault for Van Buren Pressure Regulating
Station. Proposed Change Orders No. 2 & 3 request a combined additional 3 work days required to
demo the concrete vault with wall thicknesses ranging from 18 to 36-inches with double mat rebar
which is different than the 9-in thickness shown on record drawings. The change in wall thickness
required additional labor, new shoring, additional dump fees, and placement of 20 cubic yard of
slurry due to the enlarged size of excavation. District staff and its engineering consultant have
reviewed the changed conditions and the time request and recommend approval. Copies of Change
Orders No. 2 & 3 are attached for review and information.
The status of the construction contract with Vido Samarzich is as follows:
• The current contract is $597,020.00 with 138 working days starting June 12, 2012.
• If approved, Change Orders No. 2 & 3 add 3 work days (2.2% of current contract days) and
$14,904.07 (2.5% of current contract cost) for additional cost.
• If approved, the revised construction contract is $611,924.07 and 141 days.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On May 10, 2012 the Board of Directors awarded the construction contract in the amount of
$597,020 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Stations Upgrade,
Job No. 2011-08.
On July 12, 2012 the Board of Directors approved Change Order No. 1 for 27 additional work days
and no additional cost to Vido Samarzich, Inc. for the Construction of the Pressure Regulating
Stations Upgrade, Job No. 2011-08.
ATTACHMENTS:
Description: Type:
CO2 CO3 Removal of Concrete Vault Van Buren PRS.pdf CO 2&3—Removal of Concrete Vault—Van Buren PRS Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/9/2012
RC/RK 5-0
V I DO 5AMARZ I C H INC. General Engineering Contractor No.433210 A
4972 Crestview Place, Alta Loma, California 91701 TELEPHONE 909-987-6377
FAX 909-987-8988
July 17, 2012
Yorba Linda Water District
1717 E. Miralorna Avenue
Placentia, Ca 92870
Attention- Mr. Derek Nguyen, M.S.,P.E.
Subject: REQUEST FOR CHANGE ORDER#2
ADDITIONAL WORK REQUIRED TO REMOVE CONCRETE VAULT AT VAN
BUREN STATION
PRESSURE REGULATING STATIONS UPGRADE PROJECT-
CONTRACT#J 2411-08
Dear Mr. Nguyen:
Please consider this our firm's request for CHANGE ORDER#2 in the amount of$9,193.50 and 2.5
additional calendar days for additional work required to remove the concrete vault at the Van Buren
station. Plan sheet C-2 shows the existing vault with 9" wail thickness and the actual is 18"thick with a
double mat of rebar. The estimated time to complete the removals is 4 calendar days,with 2.5 calendar
days being allocated to the additional work. I have included a Daily Extra Work Report#1 dated July 16,
2012 for your reference as well as a completed Change Order#2 on the District provided worksheet.
I will review the Daily Extra Work Report#1 with the District inspector,Jesus 5osa this morning.
If you should have any questions, please contact me at(626)926-2216.
Sincerely.
Vido 5amarzich Jr
Vice President
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 2
DATE July 17,20ii-
Page i Of 1�
CONTRACT NAME- Pressure Regulating Stallorrs Upgrade CONTFiAC f AM]. $597,020.90 DAYS: 138
CONTRACTOR: Vido Samarzich,Inc. THIS CHANGE, 69,E°3.50 DAYS'
Z.5
PROJECT NO: 2011-05
OWNER- Yorba Linda Watar District REVISED CONTRACT AMT: $606,213.60 DAYS: 140
5
This Change Order covers changes to the subject contract as described herein.The Contractor shall construct.furnish equipmenl and materials.
and perform all work as necessary or required to complete the Change Order items for a lump sum gripe agreed upon between the Canuactor
and Yorto Linda Water District othorynse referred to as Owner-
+INCRFA9F CONTRACT
TIME
DESCRIPTION OF CHANCES ?OR *EXTENSIONI
—DECREASE IN OR-RCDUCTION
CONTRACT (DAYS)
AMMINT
tsy
Additional work required to remove existing vault at Van Buren station-plans show approx- 59,19150 2.5
9'wall thickness and actuat is approximately 18'with double mat of mbar
NET CHANGE $9,193.50 2.5
RFViSFD CONTRACT AMOUNT AND TIME $6061213,50 140.5
The amount of tho contract will be rncreasad by the sun*of 69,193,50 and the contract time shall be indsased by 2.6 calendar days-The
undamigned Contractor approves the foregoing Change Order as to the changes,it any,in the contract pricd specified for each item including
any and all supervision Costa and other mWoellaneous Costs relating to the change in work,and as to tha exlenseon of tlma allowed,if any,for
compl9tlon of the entire work on account of said Change Order-The Contractor agrees to turn ish all labor and materlalt:end perform ell ether
necessary work,inclusive of that difecly of End ifectly related to the approved time extension,required to complete the Change Order items,
This document will become a supplement of the contract and all prwHSions will apply hereto-It is understood that the Change Order shall be
effective when approved by the Owner. Thia Change Order canetdutes full,final,and complete 00(hgd"ation to the CnntradtOr for all costs,
expenses,overhead,profit,and any damages of every kind that the Contractor may incur in connection with the above referenced changes in
the work,indudarg any inpect on the referenced work of any other work under the contract,any Changes In the sequences of any work,any
delay to any work,any disruption of any work,any rescnoduring of any work,and any other effect on any of the work under this contract By
the execution of the Change Order,the Contractor eompta the contract price change and the contract completion date change,if any,and
expressly waives any claims for any additional compensation, damages or tine extensions, in connection with the tiWve•roferenced
Changes. _� {/6}
RECOMMENDED OWNER DAft: 7123111
le'
Derek n,�R`mt era or � 1
ACCEPTED: LI CONTRACTOR DATE: 7 23J
SamarziC1Ce ident TT
Vido Sam zich,Inc.
APPROVED: OWNER DATE' _
Steve Conklin,Engineering Manager
VI DO SAMARZICH, INC. General Engineering Contractor No.433210 A
4972 Crestview Place, Alta Loma, California 91701 TELEPHONE 909-987-6377
FAX 909-987-8988
July 20, 2012
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia,Ca 92870
Attention: Mr. Derek Nguyen, M.S.,P.E.
Subject: REQUEST FOR CHANGE ORDER#3
ADDITIONAL WORK REQUIRED TO REMOVE EAST CONCRETE WALL AT
VAN BUREN STATION
PRESSURE REGULATING STATIONS UPGRADE PROJECT-
CONTRACT#12011-08
Dear Mr. Nguyen:
Please consider this our firm's request for CHANGE ORDER#3 in the amount of$5,710.57 and .5
additional calendar days for additional work required to remove the East wall of the concrete vault at
the Van Buren station. Plan sheet C-2 shows the existing vault with 9" wall thickness and the actual is
36"thick with a double mat of rebar. Change Order#3 includes all work in excess of Change Order#2 to
complete the demo of the Van Buren vault and also includes new shoring, additional dump fees, and
additional placement of 20 cy of slurry due to the size of the excavation. I have included a Daily Extra
Work Report#2 and#3 dated July 19,2012 for your reference as well as a completed Change Order#3
on the District provided worksheet.
if you should have any questions, please contact me at(626)926-2216.
Sincerely:
Vido Samarrich Jr
Vice President
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 3
DATE July 20,2012
Page 1 Of 1
CONTRACT NAME: Pressure Regulating Stations Upgrade CONTRACT AMT.: $608,213M DAYS: 140
.5
CONTRACTOR: Vido Samarzich,Inc. THIS CHANGE- $5,710.S7 DAYS: 0.5
PRCQECT NO: 2911.0
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: ;811,924.x7 DAYS: 141
TMs Change Order covers changes to the subject contract as desculbed Jiemi r.-The Contractor shall construct,fumcsh equipment and materials,
and perform all work as necessary or requlfed to comp9ele the Change Order items for a lump sum price agreed upon between the Conlractor
and Yorba Linda Water District olherwim rafu rred to as Owner.
--- - --_ +INCREASE CONFRACT
TIME
OESCRIPTION OF CHANGES i OR +EXTENSION!
-DECREASE IN OR-REDACTION
CON7RACT (DAYS}
AMOUNT
f51
Additional work,in excess of Change Order#2,required to remove existing Van Buren $5,776.57 0.5
concrete vault-Es at wall approximately 35'thick w double rebar mat,includes now
shoring,additional durnp fees,and additional placement of approx 20 cy of slurry due to
the size of the excavation
NET CFiANGE $5,710-57 0.8
REVISED CONTRACT AMOUNT AND TIME 567 7,924-07 141
The amount of the contract will be increased by the sum of$6,710.57 and the contract time shall be increased by 0.5 calendar days.The
hndemigned Contractor approves the foregoing Change Order as to the changes,It any,to"contract price specified for each item including
any and all supervision costs and other miscellaneous costs relating to the change in work,and as to the extension of time allowed d any,for
completion of the entire work on account or said Change Order.The Contractor agrees to furn ish all labor and materials and oftmi7 all other
necessary work,inclusive of that directly or Indirectly related to the approved Um extension,required to complete the Change Order items.
This document will became a supplement of the contract and all provisions will apply hereto.It is understood that the Change Orders h2 J be
effective when approved by the Owner. Thia Change Order oonstautes full,final,and complete compensation to the Contractor for all costs.
expenses,overhead,proft and any damages of every kind that the Contractor may incu r in connection with the above referenced changes in
the work,including any impact on the referenced work of any other work under the dontract,any the ages in the sequences of any work,any
delay to any worn,any dlsrupdon of any work,any re5Gleduling of any work,and any other effect on any of the work under inm contract. ay
the amcutton of the Change Order,the Contractor accepts the contract price mange and the contract completion dale change,if any,and
expressly waives any claims for arty additional oomperaatlon,damages or lime extensions, in connection with the above-referenced
changes. �y J
RECOMMENDED: Q OWNER DATE: �r-
Demk N rx.P_j r= ..
.r
ACCEPTED: _ ..-./ —CONTRACTOR '3ATF,: _7/
rdo Sarnar ti Vlce46resldent T
Vido Samarxlch,Inc.
APPROVED; _ OWNER DATE:
Steve Conklin,E l *—nng Manager
ITEM NO. 9.2
AGENDA REPORT
Meeting Date: August 9, 2012 Budgeted: Yes
Total Budget: $750,000
To: Board of Directors Cost Estimate: $612,000
Funding Source: All Water Funds
From: Steve Conklin, Acting General Account No: 101-2700
Manager
Job No: J-201108
Presented By: Steve Conklin, Acting General Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt
Engineer
Subject: Progress Payment No. 1 for Pressure Regulating Station Upgrades, Phase 1
SUMMARY:
Work is proceeding on construction of the Pressure Regulating Station Upgrades Project. It includes
improvements to four pressure regulation stations (PRS) with concrete vaults, piping, valves, safety
ladders, traffic-rated hatches, and appurtenances to meet new design and safety standards.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 1 in the net amount of $86,601.12 to
Vido Samarzich, Inc. for construction of Pressure Regulating Station Upgrades Project, Phase 1.
Job No. J-201108.
DISCUSSION:
In accordance with the contract documents, Vido Samarzich, Inc. submitted a request for Progress
Payment No. 1, in the amount of $91,159.07 for completed work through July 31, 2012. During this
period, the contractor installed a new vault, valves, piping and appurtenances for the Van Buren
PRS, one of the four required pressure regulating stations of the project.
Note that this submittal for consideration by the Board includes Change Orders No. 2 and 3 for the
addition of three work days and $14,904.07, which was presented to the PEO Committee on August
2 for review and consideration. On the assumption that PEO will recommend approval of Change
Orders No. 2 and 3, Progress Payment No. 1 is presented to the Board for consideration with the
incorporation of Change Orders No. 2 and 3. In this regard, Change Orders No. 2 and 3 will be
presented to the Board for consideration prior to the Board's consideration of this item for Progress
Payment No. 1.
The status of the construction contract with Vido Samarzich is as follows:
• The original contract was $597,020.00 and 111 calendar days starting June 12, 2012.
• Change Order No. 1 added 27 calendar days.
• Change Orders No. 2 & 3, if approved by the Board, add $14,904.07 and 3 calendar days.
• The current contract including all three change orders and time extensions would be $611,924.07
and 141 calendar days.
• If approved, Progress Payment No. 1 is $91,159.07 less a 5% retention of $4,557.95 for a net
payment of $86,601.12 (14% of the total contract amount).
• As of July 31, 2012, 31 calendar days were used (22% of the contract time).
Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress
Payment No. 1 is attached for your reference.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On May 10, 2012 the Board of Directors awarded the construction contract in the amount of
$597,020 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Station Upgrades,
Job No. 2011-08.
On July 12, 2012 the Board of Directors approved Change Order No. 1 for 27 additional work days
and no additional cost to Vido Samarzich, Inc. for the construction of the Pressure Regulating
Station Upgrades, Job No. 2011-08.
On August 2, 2012 the PEO Committee considered Change Orders No. 2 & 3 for three additional
work days and $14,904.07 to Vido Samarzich, Inc. for the construction of the Pressure Regulating
Station Upgrades, Job No. 2011-08.
ATTACHMENTS:
Name: Description: Type:
Vido Samarzich Prog.Payment No.1 07252012.pdf Vido Samarzich_Prog.Payment No.1_07252012 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/9/2012
RC/RK 5-0
YORBA LINDA WATER DISTRICT FINAL PAY REPORT
PROJECT Pressure Regulating Station Upgrades PROGRESS PAY REQUEST NO. 001
LOCATION Yorba Linda, CA PROJECT NO. 201108 PAGE 1 OF 1 PAGES
CONTRACTOR Vido Samarzich, Inc. DATE July 25, 2012
ORIGINAL CONTRACT AMOUNT: $ 597,020.00
AUTHORIZED CHANGE ORDERS: $ 14,904.07
REVISED CONTRACT AMOUNT: $ 611,924.07
PROGRESS PAY ESTIMATE FOR PERIOD June 1,2012 TO July 31 2012
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED $ - $ 76,255.00 $ 76,255.00
CHANGE ORDER WORK COMPLETED $ - $ 14,904.07 $ 14,904.07
TOTAL VALUE OF WORK COMPLETED $ - $ 91,159.07 $ 91,159.07
LESS RETENTION 5% $ 4,557.95
LESS OTHER DEDUCTIONS Electronic Wire Fees $ -
NET EARNED TO DATE $ $6,641.12
LESS AMOUNT PREVIOUSLY PAID $ -
BALANCE DUE THIS ESTIMATE Is 86,601.12
NOTICE TO PROCEED June 12,2012
COMPLETION TIME 111 CALENDAR DAYS
APPROVED TIME EXTENSIONS 30 CALENDAR DAYS
TOTAL CONTRACT TIME 141 CALENDAR DAYS
TIME EXPENDED TO DATE 31 CALENDAR DAYS
TIME REMAINING 0 CALF DAR DAYS
REQUESTED BY: DATE:
Vido Samat, Vice resident,Contractor
14 RECOMMENDED: DATE: �J �r
en, roject Manager,YLWD
APPROVED BY: DATE:
Steve Conklin,Engineering Manager,YLWD
ITEM NO. 9.3
AGENDA REPORT
Meeting Date: August 9, 2012
To: Board of Directors
From: Steve Conklin, Acting General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Manager
Prepared By: Stephen Parker, Finance
Manager
Subject: Line of Credit Value
STAFF RECOMMENDATION:
That the Board of Directors approve $7 million as the figure requested for the line of credit from Wells
Fargo.
DISCUSSION:
During the Budget workshop on April 11, the Board was presented with multiple options of rates,
levels of CIP spending, and a line of credit. At that meeting, the Board supported moving forward with
a line of credit with Wells Fargo. The dollar figure presented at that meeting was $7 million, but the
purpose of that figure was to provide a way for the Board to continue with the existing CIP spending
as opposed to deferring CIP spending. Since the Board chose to defer CIP spending, the $7 million
amount was no longer tied to a particular purpose.
When the District settled claims related to the Freeway Complex Fire for $5 million, the outlay was
charged against the Water Capital reserve balance. As a result, should the District not receive $5
million from the lawsuit against their excess carrier in a timely fashion, the District runs the risk of
spending down its entire Water Capital reserve balance within the next three years (assuming
spending continues as budgeted). Staff would not let the District fall into such a position, as our cash
flow and reserve balance projections are reviewed by the Board annually. However, establishing a
line of credit would allow the District to utilize inexpensive borrowing costs as well as act as an
"insurance policy" against a delay in receiving the $5 million back in a timely manner.
While the expenses relating to the borrowing are fixed regardless of the dollar figure being borrowed,
staff is not recommending a higher line of credit than the $7 million. The reason is that with deferring
CIP's the Board ensured that the District would not spend down our Water Capital reserve during the
three-year period that the recent rate increase covers. Borrowing has costs associated with it, and
would still need to be repaid. The current line of credit figure requested would protect the District from
running short of funds for capital projects with a minimum cost.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors considered the option of establishing a line of credit in discussions at the
Budget Workshop on April 11. On May 10, 2012 the Board approved working with Kurt Yeager of
Stradling Yocca Carlson and Rauth to pursue the next steps toward establishing a line of credit with
Wells Fargo.
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: August 9, 2012
Subject: Executive-Administrative-Organizational Committee
(Hawkins/Melton)
• Minutes of meeting held July 30, 2012 at 4:00 p.m.
• Meeting scheduled August 22, 2012 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
073012 EAO - Minutes.doc EAO Mtg Minutes 07/30/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
July 30, 2012
A meeting of the Yorba Linda Water District's Executive-Administrative-Organizational
Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held
at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Steve Conklin, Engineering Manager
Director Gary T. Melton Cindy Botts, Management Analyst
OTHER ATTENDEES
Arthur G. Kidman, Partner, Kidman Law LLP
Christopher Townsend, President, Townsend Public Affairs
Matthew Hicks, Associate, Townsend Public Affairs
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Legislative Affairs Update (Verbal Report)
Mr. Hicks presented a verbal update on the status of activities the
Townsend Public Affairs team is involved in on behalf of the District. He
reported on a meeting held with Orange County Transit Authority
representatives, District staff and legal counsel in mid July and the follow
up activity related to a dispute over prior rights of way. Mr. Hicks made
some recommendations moving forward on this effort and the Committee
requested another report at the next Committee Meeting. Mr. Hicks left
the meeting following this discussion.
Mr. Townsend arrived at 4:20 and provided additional comments on the
above as well as legislative and regional political activities. He left the
meeting at the conclusion of the discussion.
2.2. Elective Water Meter Resizing Policy
Ms. Botts handed out the Draft Policy for the Committee's review. She
answered questions about the content of the policy. Discussion followed
about possible concerns of customers who would have to bear the cost of
the elective meter resizing.
1
2.3. Customer Service Feedback Report
Ms. Botts handed out the Customer Service Feedback Report for June
2012 and answered questions about the revised layout, which included
changes requested by the Committee at the May 2012 meeting.
2.4. Second Report on 2012 Legislative Bills
Mr. Kidman gave a report on the 2012 Legislative Bills that pertain to the
District, including SB 1002, which is a public records Bill requiring that
public records "pdfs" must be "searchable."
2.5. Directors and General Manager Fees and Expenses (Apr-Jun 2012)
Mr. Conklin presented the Directors and General Manager Fees and
Expenses for the second quarter of 2012. The Committee reviewed the
report. There were no questions or comments.
2.6. Status of Strategic Plan Initiatives (No Changes)
Ms. Botts presented the status of the strategic plan initiatives and
explained that due to the work effort necessary to complete the budget
document and the Grand Jury report, staff was not able to make any
progress on the strategic plan initiatives for the month of June 2012. Work
on the initiatives would begin again for the month of July.
2.7. Future Agenda Items and Staff Tasks
• Response to OC Grand Jury Report "Transparency Breaking Up
Compensation Fog"
• Public Records Act Request Policy
• Alternative Work Schedule Comparison Data
The Committee adjourned to Closed Session at 5:05 p.m. Directors Hawkins and
Melton were present. Also present were Messrs. Conklin and Kidman.
3. CLOSED SESSION
3.1. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: AP 346-101-01
Agency Negotiators: Steve Conklin
Negotiating Parties: Designated Representatives of Orange County
Water District
Under Negotiation: Price and Terms of Payment
3.2. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
2
Property: 4622 Plumosa Drive, Yorba Linda CA
Agency Negotiators: Steve Conklin
Negotiating Parties: Designated Representatives of City of Yorba
Linda and/or Orange County Sheriff's
Department
Under Negotiation: Price and Terms of Payment
3.3. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: APN 343-431-20
Agency Negotiators: Steve Conklin
Negotiating Parties: Amy Payne and Joshua Kliner
Under Negotiation: Price and Terms of Payment
3.4. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: APN 348-141-14
Agency Negotiators: Steve Conklin
Negotiating Parties: Steven C. Mattis and Margaret E. Rotherham
Under Negotiation: Price and Terms of Payment
3.5. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of
the State of Pennsylvania, et al (OC Superior
Court — Case No. 00486884)
3.6. Conference with Legal Counsel —Anticipated Litigation
Pursuant to Subdivision (b) of Section 54956.9 of the California
Government Code
Number of Potential Cases: One
The Committee reconvened in Open Session at 5:30 pm. Director Hawkins announced
that no action was taken during any of the Closed Sessions that was required to be
reported under the Brown Act.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:30 pm. The next meeting of the
Executive-Administrative-Organizational Committee will be held
Wednesday, August 22, 2012 at 4:00 p.m.
3
ITEM NO. 11.2
AGENDA REPORT
Meeting Date: August 9, 2012
Subject: Finance-Accounting Committee
(Kiley/Hawkins)
• Minutes of meeting held July 23, 2012 at 4:00 p.m.
• Meeting scheduled August 27, 2012 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
072312 FA - Minutes.doc FA Mtg Minutes 07/23/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE-ACCOUNTING COMMITTEE MEETING
July 23, 2012
A meeting of the Finance-Accounting Committee was called to order by Director Kiley at
4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E.
Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Stephen Parker, Finance Manager
Director Phil Hawkins Steve Conklin, Interim General Manager
OTHER ATTENDEES
Nitin Patel, Partner, White Nelson Diehl Evans
Daphne Munoz, Partner, White Nelson Diehl Evans
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Sewer Charges Collected on the Tax Roll for Fiscal Year 2012/13
After 3.1 was discussed, Mr. Parker explained that the District collects
sewer charges on the tax roll for certain customers, namely those in the
Locke Ranch area, and prior City of Yorba Linda customers that are multi-
family or commercial, as their rates are different than all other District
customers. Mr. Parker indicated that the County of Orange
Auditor/Controller required a certified Resolution by the Board of Directors
directing the County to add the charges to the tax rolls by early August.
Until recently, staff had difficulty obtaining consumption information for
City of Yorba Linda commercial customers in order to calculate the
appropriate charge on the tax roll. As a result, staff requested to go to the
Board of Directors with this action item at the July 26th Board meeting.
The Committee supported staff recommendation.
2.2. Investment Report for Period Ending June 30, 2012
Mr. Parker presented the Investment report for June 2012. He shared that
this was the information that goes quarterly to the Board and was
therefore an action item. Mr. Parker pointed out that the yield increased
slightly to 0.93% and indicated that he did not believe the District would
see a yield above 1% any time in the near future. The Freeway Complex
Fire settlement was the biggest change in investment balance, and overall
investments decreased by approximately $4 million primarily because of
the $5 million outlay for the settlement. The Committee supported
sending this item to the Board to be received and filed.
1
3. DISCUSSION ITEMS
3.1. Auditor Discussion with Those in Governance
This item was taken first to allow the representatives from the District's
external auditor to be able to leave the meeting quickly. Nitin Patel and
Daphne Munoz, both Partners with White Nelson Diehl Evans discussed
items with the Committee. Mr. Nitin explained the purpose of and
restrictions of an audit and explained the types of testing that would be
conducted by the auditors. As a normal requirement of the audit, Mr Nitin
asked if the Committee or staff was aware of any fraud, which they were
not. Mr. Nitin gave the timeline of the audit and indicated that the
expectation was to present a completed report to the Committee in
September. That timing would allow the CAFR to be accepted at the first
Board meeting in October. There was discussion as to how many years a
given auditor should be conducting District audits before switching to
another firm. Mr. Parker asked the Committee if there was any specific
area of concern they would like the auditors to review, but the Committee
had none.
3.2. Line of Credit/Advance Refunding Update (Verbal Report)
Mr. Parker shared that with the public announcement of the Freeway
Complex Fire settlement, it was now appropriate for staff to pursue
establishing a line of credit with Wells Fargo as well as advance refunding
the 2003 COPs with Citi as the underwriter. Mr. Parker indicated that a
conference call with all involved parties had taken place the previous
Thursday. From that discussion, the timeline was established for both
items to come to the Board for approval at the second Board meeting in
August, followed by an early September date for going to market for the
advance refunding. While Mr. Parker could not predict what the market
would look like in September, he shared that the market had gotten better
since the District began looking towards an advance refunding of the debt.
While staff believed annual savings of $25,000 to $40,000 were possible
originally, with the previous week's lower rates, savings closer to $50,000
per year might have been possible.
Mr. Parker requested guidance from the Board on the dollar value of the
line of credit, as figures of $7 million, $10 million and $12 million had been
mentioned over the previous months. Director Hawkins asked that staff
make a recommendation and bring it to the Board for approval at the next
Board meeting.
3.3. Broker Dealer Approval
Mr. Parker explained that staff had completed the process of vetting
Matthew D'Avanzo, Senior Vice-President — Fixed Income Strategies at
First Empire Securities as a broker/dealer according to the requirements
of the District's investment policy in Resolution 11-24. Mr. Parker said that
staff was in the process of vetting other broker/dealers, and intended to
2
complete a large-scale revision to the investment policy with legal
council's help prior to purchasing investments through Mr. D'Avanzo.
3.4. Upcoming Pension Accounting Changes
Mr. Parker gave an update on upcoming pension accounting changes
initiated by the Governmental Accounting Standards Board (GASB).
GASB voted to approve Statement No. 68, Accounting and Financial
Reporting for Pensions on June 25, 2012. Some of the key changes that
affect the District include requiring that governmental entities place net
pension liabilities on the balance sheet and requiring more disclosure in
the CAFR in the required supplementary information area. Mr. Parker
said that this could cause CalPERS rates to increase in the future and the
effective date for these changes was FY 13/14. Mr. Parker also noted that
these changes would likely affect Other Post-Employment Benefits a few
years down the road.
3.5. June 2012 Budget to Actual Results
Mr. Parker presented the June 2012 budget-to-actual results. Mr. Parker
explained that these items were on the cash basis, and the numbers
would change as expenses occurring in July were accrued back into June.
Mr. Parker pointed out that professional services were over budget
primarily due to legal expenses related to the Freeway Complex Fire. In
addition, a new line item was placed on the budget-to-actual statements
for the settlement relating to the Freeway Complex Fire. Staff determined
this expense met the definition of an extraordinary item, which is placed
below the initial net income line, and is excluded from calculation for the
debt-service-coverage ratio. All other expenses are similar to recent
trends.
3.6. Status of Strategic Plan Initiatives
Mr. Parker presented the update to the strategic plan initiatives. He
explained that he removed the initiatives identified in the FY 12/13 budget
as being completed and added the new initiatives included in the FY 12/13
budget. The Committee requested that the completed initiatives continue
to be shown at this time.
3.7. Future Agenda Items and Staff Tasks
Staff was asked to bring a recommendation to the Board at the August 9
meeting as to the value of the line of credit that would be requested from
Wells Fargo.
The Committee requested that future Status of Strategic Plan Initiatives
information items include all FY 11/12 and FY 12/13 initiatives.
The September FAC meeting's date was changed to September 26.
4. ADJOURNMENT
4.1. The Committee adjourned at 5:04 p.m. The next meeting of the Finance-
Accounting Committee will be held Monday, August 27, 2012 at 4:00 p.m.
3
ITEM NO. 11.6
AGENDA REPORT
Meeting Date: August 9, 2012
Subject: YLWD-MWDOC-OCWD Joint Agency Committee
(Hawkins/Beverage)
• Minutes of meeting held July 24, 2012 at 4:00 p.m.
• Meeting scheduled September 25, 2012 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
072412 MWDOC OCWD - Minutes.docx Joint Agency Mtg Minutes 07/24/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
JOINT COMMITTEE MEETING WITH MWDOC AND OCWD
July 24, 2012
A meeting of the YLWD/MWDOC/OCWD Joint Agency Committee was called to order
at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 East
Miraloma Avenue, Placentia CA 92870.
YLWD COMMITTEE MEMBERS YLWD STAFF
Director Phil Hawkins Steve Conklin, Interim General Manager
Director Michael J. Beverage
MWDOC COMMITTEE MEMBERS MWDOC STAFF
Director Brett Barbre Kevin Hunt, General Manager
OCWD COMMITTEE MEMBERS OCWD STAFF
Director Roger Yoh Mike Markus, General Manager
VISITORS
Mark Schock
David Ramocinski
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Conclusion of Freeway Complex Fire Litigation
Mr. Conklin reported that YLWD has concluded litigation from the 2008
Freeway Complex Fire. He noted that the District and the District's primary
insurance provider, ACWA-JPIA, paid $5 million each, with no admission
of liability, to end the litigation. As part of the settlement, the District, its
primary insurance provider, and the opposing homeowners and opposing
insurance companies, will join in a lawsuit against AIG, the secondary
insurance provider, because AIG denied the District's claim. The suit
against AIG is requesting payment of the above-noted $10 million plus an
additional $60 million, as determined by an arbitrator.
2.2. Role of Ocean Desal in OC Water Supply Reliability
Mr. Barbre reported that the primary source of ocean desal water in
Orange County would be the 50MG Huntington Beach plant, still in the
planning stage by Poseidon Resources. The current issue is getting firm
commitments from local water retailers to purchase the product water. Mr.
Hunt noted that there will be a presentation on the Poseidon project at the
July 26 MWDOC Agency Managers meeting. There was discussion on
which agency might be the lead for treatment and distribution. Both MWD
1
and MWDOC were discussed as possibilities. Mr. Hunt commented that
MWDOC is continuing to study and test a potential smaller desalination
plant in Dana Point that could start at 3 MG and potentially expand to 5
and 15 MG. He noted that they are also looking at the potential for using
the reject stream from two local brackish groundwater treatment plants as
source water for the Dana Point project.
2.3. Upcoming OC Demand Projection Study
Mr. Hunt reported that water demand in OC is trending upward, as
confirmed by OCWD and OCSD. He noted that MWDOC is initiating a
Demand Projection Study and will keep us apprised as it develops.
2.4. OCSD/OCWD Community Open House — July 28, 2012
Mr. Markus reported on the joint Open House scheduled for July 28 at
both OCSD and OCWD. Tours will be available.
2.5. YLWD Annexation to OCWD
Mr. Markus reported that the EIR for annexation is in preparation with
release of the draft EIR expected in October. He noted that the
recommendation of OCWD staff will be to approve the annexations
requested by YLWD, IRWD and Anaheim, given that they are in
conformance with OCWD policy for annexation. However, the OCWD
Board will make the final decision.
2.6. MWDOC and OCWD Representative Availability to Address YLWD
Citizens Advisory Committee
Director Beverage asked if MWDOC and OCWD representatives could
attend and make a short presentation at an upcoming YLWD CAC
meeting. Director Barbre volunteered to present at the November 26
meeting. Director Yoh volunteered for the December meeting, for a date
yet to be determined because of the holidays.
2.7. YLWD Well Site on OCWD Property
Mr. Conklin reported that he met on July 18 with OCWD staff to discuss
potential deal points and lease and easement areas for the proposed well
to be located adjacent to OCWD's Conrock Basin in Anaheim. Mr. Markus
noted that the proposed annual cost for lease and easement areas will be
based on those for other users of OCWD property.
2.8. Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The Committee adjourned at 5:10 p.m. The next meeting of the YLWD-
MWDOC-OCWD Joint Agency Committee will be held Tuesday,
September 25, 2012 at 4:00 p.m.
2
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: August 9, 2012
Subject: Meetings from August 10, 2012 - September 30, 2012
ATTACHMENTS:
Description: Type:
BOD - Activities Calendar.pdf Backup Material Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
August 2012
MWDOC Board Wed, Aug 15 8:30AM Melton/Staff
OCWD Board Wed, Aug 15 5:30PM Kiley/Staff
Yorba Linda Planning Commission Wed, Aug 15 7:OOPM Collett
Yorba Linda City Council Tue, Aug 21 6:30PM Melton
Exec-Admin-Organizational Committee Meeting Wed, Aug 22 4:OOPM Hawkins/Melton
Board of Directors Regular Meeting Thu, Aug 23 8:30AM
Citizens Advisory Committee Meeting Mon, Aug 27 8:30AM Beverage
Finance-Accounting Committee Meeting Mon, Aug 27 4:OOPM Kiley/Hawkins
Yorba Linda Planning Commission Wed, Aug 29 7:OOPM Kiley
ISDOC Thu, Aug 30 11:30AM Collett
September 2012
District Offices Closed Mon, Sep 3 7:OOAM
Pub Affairs-Communications-Tech Committee Meeting Mon, Sep 3 4:OOPM Melton/Beverage
Yorba Linda City Council Tue, Sep 4 6:30PM Hawkins
MWDOC/MWD Workshop Wed, Sep 5 8:30AM Melton/Staff
OCWD Board Wed, Sep 5 5:30PM Kiley/Staff
Planning-Engineering-Operations Committee Meeting Thu, Sep 6 3:OOPM Collett/Kiley
WACO Fri, Sep 7 7:30AM Hawkins
Personnel-Risk Management Committee Meeting Tue, Sep 11 4:OOPM Beverage/Collett
LAFCO Wed, Sep 12 9:OOAM Beverage
Yorba Linda Planning Commission Wed, Sep 12 7:OOPM Kiley
Board of Directors Regular Meeting Thu, Sep 13 8:30AM
Exec-Admin-Organizational Committee Meeting Mon, Sep 17 4:OOPM Hawkins/Melton
Yorba Linda City Council Tue, Sep 18 6:30PM Melton
MWDOC Board Wed, Sep 19 8:30AM Melton/Staff
OCWD Board Wed, Sep 19 5:30PM Kiley/Staff
Citizens Advisory Committee Meeting Mon, Sep 24 8:30AM Beverage
Joint Committee Meeting with MWDOC and OCWD Tue, Sep 25 4:OOPM Hawkins/Beverage
Finance-Accounting Committee Meeting Wed, Sep 26 4:OOPM Kiley/Hawkins
Yorba Linda Planning Commission Wed, Sep 26 7:OOPM Collett
Board of Directors Regular Meeting Thu, Sep 27 8:30AM
8/2/2012 2:39:06 PM
ITEM NO. 14.1
AGENDA REPORT
Meeting Date: August 9, 2012
Subject: UWI Annual Water Policy Conference -August 22-24, 2012
ISDOC -August 30, 2012
STAFF RECOMMENDATION:
That the Board of Directors authorize Director attendance at these events if desired.
ATTACHMENTS:
Name: Description: Type:
UWI Conference.pdf Backup Material Backup Material
ISDOC.pdf Backup Material Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
8/9/2012
MB/RK 5-0
ihURBAN WATER
INSTITUTE,INC.
ANO P,0ht O,W imtion
191h Annual Water Policy Conference
"30 Years Later, Is There A Fix???"
Hilton Mission Bay Resort
1775 East Mission Bay Drive • San Diego, California
August 22-24, 2012
CONFERENCE AGENDA
Wednesday, August 22, 2012
1:00 p.m. — Opening Remarks
Steve Bucknam, Chairman, Urban Water Institute
1:15 p.m. — Welcome to San Diego
1:45 p.m. — Fixing the Bay-Delta — Panel
Moderator: Steve Bucknam, Chairman, Urban Water Institute
Mike Machado, Executive Director, Delta Protection Commission
Terry Erlewine, Executive Director, State Water Contactors
Phil Isenberg, Chair, Delta Stewardship Council
Views vary on the prospects of a Delta Fix
3:00 p.m. — When Will the Delta Plan Be Approved & What Will It Cost?
Introduction: Steve Bucknam, Chairman, Urban Water Institute
Dr. Jerry Meral, Deputy Resources Secretary, California Resource Agency
The Governor had promised a Delta plan by June, what now?
3:30 p.m. — Keynote Speaker — Colorado River Issues
Introduction: Ed Means, Sr. Consultant, ARCADIS/ Malcolm Pirnie
Pat Mulroy, General Manager, Southern Nevada Water Authority
Can there be a resolution of water issues among Colorado River Basin States?
4:30 p.m. — Adjourn
5:30 p.m. — Welcome Reception
Thursday, August 23, 2012
O
8:00 a.m. — Registration, Exhibits & Continental Breakfast
9:00 a.m. — Opening Remarks
James Noyes, Executive Director, Urban Water Institute
9:15 a.m. — Keynote Speaker — Federal Issues
Introduction: James Noyes, Executive Director, Urban Water Institute
John Tubbs, Deputy Assistant Secretary for Water and Science, U.S. Dept. of Interior
What are the outstanding issues facing the Colorado River States?
10:00 a.m. — Climate Issues — Panel
Moderator — Mary Aileen Matheis, Board President, Irvine Ranch Water District
Mike Dettinger, Research Hydrologist, USGS Water
Glen M. MacDonald, UC Presidential Chair and Director, UCLA Institute of the
Environment and Sustainability
11:15 a.m. — Featured Speaker - Is There Hope in Washington, DC?
Introduction: Mary Aileen Matheis, Board President, Irvine Ranch Water District
Hal Furman, Chairman, The Furman Group
11:45 a.m. — Lunch & Exhibits
1:00 p.m. — Keynote Speaker - "Last Call at the Oasis"
Introduction: Steve Bucknam, Chairman, Urban Water Institute
James Famiglietti, Professor & Director, UC Center for Hydrologic Modeling
University of California, Irvine
James will show a portion of the documentary "Last Call at the Oasis" and discuss this 2012
documentary that he is featured in.
1:45 p.m. — International Experience — Panel
Moderator: Lisa Ohlund, General Manager, East Orange County Water District
Dan O'Halloran, Service Line Leader, Integrated Water Management, GHD
Dr. Dan Tormey, Technical Director-Water Resources, Cardno Entrix
Peter Wij sman, Program Manager, ARCADIS
2:45 p.m. — Colorado River Issues
Introduction: Bill Hasencamp, Metropolitan Water District of Southern California
Carly Jerla, Colorado River Basin Study Manager, Bureau of Reclamation
Does the new Colorado River Basin Study resolve water shortage issues?
3:30 p.m. - International Boundary and Water Commission - Panel
Moderator - Pete Silva, Consultant on Boundary Issues, Metropolitan Water District
Edward Drusina, United States Commissioner, International Boundary Commission
John J. Entsminger, Sr. Deputy General Manager, Southern Nevada Water Authority
Dr. Carlos De La Parra, Research Professor, Colegio de la Frontera Norte
Is there resolution of international boundary water issues?
4:30 p.m. - Open Mic Session
Moderator - Kevin Hunt, General Manager, Municipal Water District of Orange County
What issues do members of the conference audience raise?
5:00 p.m. - Adjourn - Chairman's Reception
6:00 p.m. - Dinner on your own
Friday, August 24, 2012
O
8:00 a.m. - Registration, Exhibits & Continental Breakfast
8:30 a.m. - Opening Remarks
James Noyes, Executive Director, Urban Water Institute
8:45 a.m. — Agriculture and the California Economy
Introduction: James Noyes, Executive Director, Urban Water Institute
Daniel A. Sumner, Professor, Dept. of Agriculture & Resource Economics, U.C. Davis
The importance of agriculture to the economy of California and the Southwest
9:30 a.m. - How Much Will the Costs of Fixing the Delta Impact the Cost of Food?
Introduction: James Noyes, Executive Director, Urban Water Institute
Mike Wade, Executive Director, Agricultural Water Management Council
10:30 a.m. - Delta Fix: Can Agri-Business Afford It?
Moderator: Ed Means, Sr. Consultant, ARCADIS/ Malcolm Pirnie
Geoffrey Vanden Heuvel, Vice Chairman, Milk Producers Council
Eric Larson, Executive Director, San Diego Farm Bureau
Bill Phillimore, Executive Vice President, Paramount Farms International
Ken Melban, Director of Issues Management, CA Avocado Commission
What are the impacts of Delta Fix costs on various crops?
12:00 p.m. - Adjourn
12:30 p.m. - Board of Directors Luncheon & Meeting
'Program Agenda Is Subject To Change's
REGISTRATION FORM
Urban Water Institute's 19th Annual Water Conference
August 22-24, 2012
Hilton Mission Bay Resort: 1775 East Mission Bay Drive • San Diego,California
NAME: TITLE:
ORGANIZATION:
ADDRESS: CITY/STATE/ZIP:
TEL- FAX: E-MAIL:
CONFERENCE REGISTRATION FEES
Registration fees include handouts,continental breakfasts,luncheon,breaks and reception.
Note: Self parking for hotel guests is complimentary
$375 Urban Water Member Registration Fee for Conference August 22-24,2012
(Must be a member of the Urban Water Institute with 2012 dues paid in full)
$425 Non-Member Registration Fee for Conference August 22-24,2012
$100 Spouse Registration-Includes breakfasts,lunch,breaks and reception
Spouse Name For Nametag_
REGISTRATION INFORMATION
Location
The Annual Water Conference will be conducted in San Diego at The Hilton Mission Bay Resort located at:
1775 East Mission Bay Drive,San Diego,California
Will you stay at the Hilton Mission Bay Resort? Arrival Date( ) Departure Date( )
Please contact the hotel directly to reserve your room,we have a special conference rate of$235 per night plus tax. To make your
room reservations,call the Hilton Mission Bay Resort directly at(619)276-4010 and reference Urban Water Institute. Please
note the cut-off date for the group rate is August 1,2012. Reservations can also be made online at www.hilton.com.
Conf crence Registration (All Registrations Should fle Made In Advance)
To pay by credit card visit our website www.urbanwater.com. You can register online and pay with a Visa,MasterCard or
American Express.
To pay by check,please complete the Registration Form and send it along with a check made payable to:
Urban Water Institute: 24651 Evereve Circle,Suite#1,Lake Forest,CA 92630.
After August 15,2012 registrations will be accepted at the door on a space available basis,with an additional$25 administrative
charge. Registration includes continental breakfasts,program lunch,breaks,handout materials and reception.
Cancellation Policy
Cancellations must be received in writing by August 15,2012. Faxes are accepted at(949)305-9919. Registration fee will be
refunded,less a $50 administrative charge if received by August 15,2012. Substitutes are accepted. No refunds after August 15,
2012. The Institute reserves the right to substitute announced speakers and assumes no responsibility for personal expenses.
Exhibitor&r Sponsor Information
Information on exhibiting and sponsoring may be obtained by calling(949)679-9676 or can be found on the Urban Water Website
www.urbanwater.com.
Mail Conference Registration Checks Payable To:
Urban Water Institute
24651 Evereve Circle,Suite 1 • Lake Forest,CA 92630
***Tax ID#33-0578523***
For More Information Contact Julie Ackman at (949) 679-9676 or Julie @urbanwater.com
ISDOC - Quarterly Meeting on August 30, 2012 Page 1 of 1
IS [)
Independent Special Districts of Orange County
ISDOC Quarterly Meeting
Thursday, August 30, 2012
Where: Dear Robert,
MWDOC/OCWD Board Room
18700 Ward Street The next meeting of the Independent Special Districts of
Fountain Valley, CA 92708 Orange County will be on Thursday, August 30, 2012, from
Warner Ave 11:30 a.m. -1:00 p.m., in the MWDOC/OCWD Board Room.
Fountain We are pleased to welcome Chief Keith Richter with the
Valley Orange County Fire Authority (OCFA) as our luncheon
speaker. Chief Richter will provide an update on current OCFA
initiatives and key policy issues presently before the OCFA
Ellis Ave Board. He will also discuss the state of emergency planning
Z° t and coordination efforts among Orange County's public safety
IL
4 agencies, the County, cities and special districts.
fl 2
m =' Online registration is available by clicking the link below:
Adams Ave
Q i2"AVrEu Register Now!
A hl G@ 2512 Microsoft Corporat�ry
Driving Directions Lunch is $17 per person with pre-registration and advance
When: payment by Friday, August 24th. After this date, the cost is $20
Thursday August 30, 2012 per person with payment at the door.
11:30 AM to 1:00 PM If you have any questions, please contact David Cordero at
Add to my calendar 714.593.5012.
Stay Connected with ISDOC: Sincerely,
Like us on Facebook Q Rich Freschi
President
Independent Special Districts of Orange County
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