HomeMy WebLinkAbout2012-06-30 - Executive-Administrative-Organizational Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
July 30, 2012
A meeting of the Yorba Linda Water District's Executive-Administrative-Organizational
Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held
at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Steve Conklin, Engineering Manager
Director Gary T. Melton Cindy Botts, Management Analyst
OTHER ATTENDEES
Arthur G. Kidman, Partner, Kidman Law LLP
Christopher Townsend, President, Townsend Public Affairs
Matthew Hicks, Associate, Townsend Public Affairs
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Legislative Affairs Update (Verbal Report)
Mr. Hicks presented a verbal update on the status of activities the
Townsend Public Affairs team is involved in on behalf of the District. He
reported on a meeting held with Orange County Transit Authority
representatives, District staff and legal counsel in mid July and the follow
up activity related to a dispute over prior rights of way. Mr. Hicks made
some recommendations moving forward on this effort and the Committee
requested another report at the next Committee Meeting. Mr. Hicks left
the meeting following this discussion.
Mr. Townsend arrived at 4:20 and provided additional comments on the
above as well as legislative and regional political activities. He left the
meeting at the conclusion of the discussion.
2.2. Elective Water Meter Resizing Policy
Ms. Botts handed out the Draft Policy for the Committee's review. She
answered questions about the content of the policy. Discussion followed
about possible concerns of customers who would have to bear the cost of
the elective meter resizing.
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2.3. Customer Service Feedback Report
Ms. Botts handed out the Customer Service Feedback Report for June
2012 and answered questions about the revised layout, which included
changes requested by the Committee at the May 2012 meeting.
2.4. Second Report on 2012 Legislative Bills
Mr. Kidman gave a report on the 2012 Legislative Bills that pertain to the
District, including SB 1002, which is a public records Bill requiring that
public records "pdfs" must be "searchable."
2.5. Directors and General Manager Fees and Expenses (Apr-Jun 2012)
Mr. Conklin presented the Directors and General Manager Fees and
Expenses for the second quarter of 2012. The Committee reviewed the
report. There were no questions or comments.
2.6. Status of Strategic Plan Initiatives (No Changes)
Ms. Botts presented the status of the strategic plan initiatives and
explained that due to the work effort necessary to complete the budget
document and the Grand Jury report, staff was not able to make any
progress on the strategic plan initiatives for the month of June 2012. Work
on the initiatives would begin again for the month of July.
2.7. Future Agenda Items and Staff Tasks
• Response to OC Grand Jury Report "Transparency Breaking Up
Compensation Fog"
• Public Records Act Request Policy
• Alternative Work Schedule Comparison Data
The Committee adjourned to Closed Session at 5:05 p.m. Directors Hawkins and
Melton were present. Also present were Messrs. Conklin and Kidman.
3. CLOSED SESSION
3.1. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: AP 346-101-01
Agency Negotiators: Steve Conklin
Negotiating Parties: Designated Representatives of Orange County
Water District
Under Negotiation: Price and Terms of Payment
3.2. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
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Property: 4622 Plumosa Drive, Yorba Linda CA
Agency Negotiators: Steve Conklin
Negotiating Parties: Designated Representatives of City of Yorba
Linda and/or Orange County Sheriff's
Department
Under Negotiation: Price and Terms of Payment
3.3. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: APN 343-431-20
Agency Negotiators: Steve Conklin
Negotiating Parties: Amy Payne and Joshua Kliner
Under Negotiation: Price and Terms of Payment
3.4. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: APN 348-141-14
Agency Negotiators: Steve Conklin
Negotiating Parties: Steven C. Mattis and Margaret E. Rotherham
Under Negotiation: Price and Terms of Payment
3.5. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of
the State of Pennsylvania, et al (OC Superior
Court — Case No. 00486884)
3.6. Conference with Legal Counsel —Anticipated Litigation
Pursuant to Subdivision (b) of Section 54956.9 of the California
Government Code
Number of Potential Cases: One
The Committee reconvened in Open Session at 5:30 pm. Director Hawkins announced
that no action was taken during any of the Closed Sessions that was required to be
reported under the Brown Act.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:30 pm. The next meeting of the
Executive-Administrative-Organizational Committee will be held
Wednesday, August 22, 2012 at 4:00 p.m.
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