HomeMy WebLinkAbout2012-08-07 - Personnel-Risk Management Committee Meeting Minutes 1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
August 7, 2012
A meeting of the Yorba Linda Water District’s Personnel-Risk Management Committee
was called to order by Director Beverage at 4:00 p.m. The meeting was held at the
District’s Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Interim General Manager
Director Ric Collett Gina Knight, Human Resources Mgr
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. ACWA-JPIA Workers’ Compensation Program Renewal for FY 2012/13
The Committee reviewed the estimated Annual Premium for the Workers
Compensation Program which is administered by ACWA-JPIA. Staff
reported that this year ACWA-JPIA’s Executive Committee approved no
change in the rates for the renewal of this program. This year the
District’s e-mod factor decreased from .90 to .81. This year’s deposit
premium is estimated at $104,393.56. The Committee will recommend to
the Board of Directors approval of the deposit premium and renewal of the
program.
2.2. ACWA-JPIA General Liability Insurance Deposit Premium for the October
1, 2012 to September 30, 2013 Policy Year and Retrospective Allocation
Point.
The Committee reviewed the liability premium for the upcoming year as
well as the Retrospective Allocation Point (RAP) of $25,000 (the District’s
deduction amount for each claim). This year’s deposit premium is
$215,272 representing an 11% increase from last year’s premium, which
was $193,296. The increase is due to the District’s e-mod factor of
1.3600. Last year it was 1.3000. The e-mod is calculated by using three
consecutive year’s worth of losses. The Committee will recommend to the
Board of Directors approval of the deposit premium and renewal of the
program as well as the $25,000 RAP.
3. DISCUSSION ITEMS
3.1. Amending Employee Compensation Letters
Staff presented Resolution 12-17 amending Resolutions 12-07 and 12-08,
Employee Compensation Letters and Pay Plans for both the Management
and Supervisory/Confidential employee groups. Staff explained for
2
administration purposes the language for one of the provisions (2%
Deferred Compensation Matching) was being revised to facilitate the
implementation as well as the administration of the provision. The
Committee will recommend the Board of Directors adopt Resolution 12-17
at the Board of Directors meeting of August 23, 2012.
3.2. Request for Proposals for an Organizational Efficiency Study
Staff presented a Draft RFP for professional services toward the
preparation of an Organizational Efficiency Study. The Committee agreed
to have the District’s Managers review the Draft RFP for finalization of the
document. The Committee requested staff to bring back the RFP after
Management’s review.
3.3. Human Resources/Risk Management/Safety Activity and Status of
Recruitments and Budgeted Positions
Staff updated the Committee on the recent recruitment activity for the
Accounting Assistant II vacancy. Interviews for this position will be held
on August 20, 2012. Staff updated the Committee on the status of several
employees that have been on a leave of absence due to medical issues.
The Committee discussed the Management Action Program (MAP) and if
the District could benefit from this program in the future after the
Organizational Efficiency Study is completed.
3.4. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:45 p.m. The next meeting of the
Personnel-Risk Management Committee will be held Tuesday, September
6, 2012 at 10:00 a.m.