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HomeMy WebLinkAbout2012-10-04 - Planning-Engineering-Operations Committee Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Thursday, October 4, 2012, 3:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE Director Ric Collett, Chair Director Robert R. Kiley STAFF Steve Conklin, Acting General Manager Lee Cory, Operations Manager 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 2.1. Approval of Change Orders No. 7-10 for Pressure Regulating Stations Upgrade Project, Phase 1 Recommendation: That the Committee recommend the Board of Directors approve Change Orders No. 7-10 for one-half additional work day and $2,820.33 to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade Project, Job No. 201108. 2.2. Amendment No. 4 to MWH Americas Professional Services Agreement - Construction Support Services for the Highland Booster Pump Station Replacement Recommendation: That the Committee recommend the Board of Directors approve Amendment No. 4 to the Professional Services Agreement (PSA) with MWH Americas, in the amount of $9,998 for additional construction support services for the Highland Booster Pump Station Replacement and Expansion Project, Job No. 200814. 3. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 3.1. Meter Testing Update 3.2. Highland Reservoir Ingress/Egress Easement 3.3. Monthly Groundwater Production and Purchased Import Water Report (To be provided at the meeting.) 3.4. Monthly Preventative Maintenance Report (To be provided at the meeting.) 3.5. Monthly Production Division Report 3.6. Groundwater Producers Meeting Report 3.7. Status Report on Capital Projects in Progress 3.8. Status of Strategic Plan Initiatives 3.9. Future Agenda Items and Staff Tasks 4. ADJOURNMENT 4.1. The next meeting of the Planning-Engineering-Operations Committee will be held November 1, 2012 at 3:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: October 4, 2012 Budgeted:Yes Total Budget:$750,000 To:Planning-Engineering- Operations Committee Cost Estimate:$2,820.33 Funding Source:All Water Funds From:Steve Conklin, Acting General Manager Account No:101-2700 Job No:J-201108 Presented By:Steve Conklin, Acting General Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Derek Nguyen, Water Quality Engineer CEQA Compliance:Exempt Subject:Approval of Change Orders No. 7-10 for Pressure Regulating Stations Upgrade Project, Phase 1 SUMMARY: Construction is in progress for the Pressure Regulating Stations Upgrade Project. Submitted for consideration are Change Orders No. 7-10 for one-half additional work day and $2,820.33 for additional time, labor and materials for the changes in condition for the Camino de Bryant site. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve Change Orders No. 7-10 for one- half additional work day and $2,820.33 to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade Project, Job No. 201108. DISCUSSION: In accordance with the contract documents, Vido Samarzich, Inc. submitted Change Orders No. 7- 10 for changed conditions for the Camino de Bryant Pressure Regulating Station, summarized as follows: Proposed Change Order No. 7 requests $1,011.45 and one-half additional work day to remove slurry around the existing vault and piping which includes haul and dump fee. Proposed Change Order No. 8 requests $377.14 and no additional time to install anchor plates to prevent the roof slab of the new vault from sliding due to the 13" elevation grade change. Proposed Change Order No. 9 requests $891.01 and no additional time to break-up, remove and dispose of existing concrete slabs over 14" water main and water service line in preparation for the new tie-in. Proposed Change Order No. 10 requests $540.73 and no additional time to cut and shorten the 4" pressure relief line as a result of the 13" elevation grade change. The additional work includes excavation, hauling and dumping existing slurry and concrete debris, installation of fittings for the new vault and cutting a spool section and providing restraining kits with stainless steel nuts and bolts. District staff and its engineering consultant have reviewed the changed conditions and the time request and recommend approval. Copy Change Orders No. 7-10 are attached for review and information. The status of the construction contract with Vido Samarzich is as follows: The current contract is $622,436.16 with 144 working days starting June 12, 2012. If approved, Change Orders No. 7-10 add one-half work day (0.3% of current contract days) and $2,820.33 (0.5% of current contract cost). If approved, the revised construction contract would be $625,256.49 and 144.5 days. The sum of the ten change orders to date would equate to 4.7% added contract cost and 30.1% added contract days over the original contract amounts. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On May 10, 2012 the Board of Directors awarded the construction contract in the amount of $597,020 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08. On July 12, 2012 the Board of Directors approved Change Order No. 1 for 27 additional work days and no additional cost to Vido Samarzich, Inc. for the Construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08. On August 9, 2012 the Board of Directors approved Change Orders No. 2 & 3 for 3 additional work days and $14,904.07 to Vido Samarzich, Inc. for the Construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08. On September 27, 2012 the Board of Directors approved Change Orders 4, 5 and 6 for a combined 3 additional work days and $10,512.09 to Vido Samarzich, Inc. for the Construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08 ATTACHMENTS: Name:Description:Type: CO_7-10_Camino_de_Bryant_PRS.pdf Change Orders 7-10 Camino de Bryant Backup Material ITEM NO. 2.2 AGENDA REPORT Meeting Date: October 4, 2012 Budgeted:Yes Total Budget:$5.5 Million To:Planning-Engineering- Operations Committee Cost Estimate:$10,000 Funding Source:Water Revenue Bond From:Steve Conklin, Acting General Manager Account No:101-2700 Job No:J-200814 Presented By:Steve Conklin, Acting General Manager Dept:Engineering Reviewed by Legal:No Prepared By:Joe Polimino, Project Engineer CEQA Compliance:MND Subject:Amendment No. 4 to MWH Americas Professional Services Agreement - Construction Support Services for the Highland Booster Pump Station Replacement SUMMARY: Construction of the new Highland Booster Pump Station (BPS) commenced in December 2010 and was recently completed. District staff and the project team determined that additional construction support services were performed by MWH to complete the project, that were not included in the existing Scope of Work for the Professional Services Agreement (PSA). At the District's request, MWH prepared a proposal for the additional construction support services, which staff has reviewed and recommends for approval. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve Amendment No. 4 to the Professional Services Agreement (PSA) with MWH Americas, in the amount of $9,998 for additional construction support services for the Highland Booster Pump Station Replacement and Expansion Project, Job No. 200814. DISCUSSION: The existing PSA for MWH Americas, including Board-approved Amendments No. 1, 2 and 3, covered construction support services based upon a project completion date of March 2012. However, project completion was not achieved until September 2012, six months later than anticipated. Over the last six months, MWH continued to provide construction support services to the District, including contractor coordination, scheduling and sub-consultant management. Services provided by MWH that were outside of their approved scope of work are described in the attached letter from MWH and summarized below. MWH reviewed additional RFI's including the review of proposed additional re-wiring work required to place the existing air compressor into service with the new pump station. They also reviewed a proposed change to the communication for the existing generator to the PLC. This required additional analysis of existing and proposed conditions for the PLC by MWH. MWH performed additional assistance to the District as needed to coordinate information between the engine manufacturer and the Contractor's sub for testing. The District's original consultant was not contracted by the contractor so additional coordination was required to prepare for the AQMD source testing. MWH provided additional support to the District during the startup and commissioning phase, as the gas engines had multiple failures that required additional assistance for continued analysis of failure cause and providing solutions. MWH provided additional review and investigation when the contractor stated that the engine blankets were damaging instruments on the exhaust system. It was proposed that a portion of the insulating blankets be removed from the engines. The instruments were faulting so the change was made as a precaution to future failure of the instruments. MWH attended additional project meetings and site visits at the request of the District during the construction. MWH attended an additional 3 meetings to support construction. District staff have reviewed proposed Amendment No. 4 in the amount of $9,998 and recommend approval. PRIOR RELEVANT BOARD ACTION(S): On July 9, 2009, the Board of Directors approved the award of the Professional Services Agreement for the Highland Booster Pump Station Replacement Project to MWH Americas, for a fee not to exceed $469,593. On January 28, 2010 the Board of Directors approved Amendment No. 1 for a fee not to exceed $91,940. On February 11, 2010 the Board of Directors approved Amendment No. 2 for a fee not to exceed $18,929. On February 10, 2011, the Board of Directors approved Amendment No.3 for a fee not to exceed $219,791. ATTACHMENTS: Name:Description:Type: Addendum_4_Updated_9_19_12_1.pdf MWH Amendment No. 4 Backup Material 19900 MacArthur Blvd. TEL 949-328-2400 Suite 250 FAX 949-328-2448 Irvine, California 92612 www.mwhglobal.com September 19, 2012 Mr. Joe Polimino Yorba Linda Water District 1717 E Miraloma Avenue Placentia, CA 92870 Subject: Request for Amendment #4 – Construction Support Services Highland Booster Station Replacement Project Dear Mr. Polimino: MWH is requesting an amendment to our scope of work for additional work performed to provide engineering services during construction for the Highland Booster Station Replacement Project. Our Amendment # 3 included engineering support services through the estimated completion date of March 2012. However, additional services were provided to assist with construction management support for an additional six months. MWH and the design team provided the required support during construction for successful completion of the project. The substantial completion of the project was completed on-time. However, the startup and commissioning took longer than originally scheduled and MWH performed additional services to complete the construction of the project. Enclosed is a list of tasks and a cost summary sheet that were performed during the construction phase. MWH is requesting $9,998 for the additional services provided during construction. If you have questions about any aspect of this amendment, please call our Project Manager, Michael Moore at (949) 328-2405. Sincerely, MWH Americas, Inc. Richard D. Plecker Vice President and Regional Manager BUILDING ABUILDING ABUILDING ABUILDING A BETTER WORLDBETTER WORLDBETTER WORLDBETTER WORLD Mr. Joe Polimino -2- September 19, 2012 EXHIBIT A SCOPE OF WORK The project construction for Highland Booster Station Replacement was scheduled for completion in March 2012. However, the project was extended due to contractor delays and changes. The estimate below is based on overall completion of the contract for providing additional engineering services during construction. Record drawing preparation is included in our original contract. . Additional Project Management MWH contract included the project management budget until March 2012. MWH provided additional project management for six (6) months. The project management work includes the coordination with the contractor, scheduling, budgeting, and sub consultant management. Additional Request For information (RFIs) Air Compressor -MWH provided the required support for the review of RFI for existing air compressor. This additional work was required because the as-built drawings for existing air compressor were not accurate and it required re-wiring to supply power. RTD Landing Point – The design included RTD communication for the generator to the PLC. It was decided during construction to eliminate this data, since the as- builts were not accurate on the existing facilities. This required additional analysis of existing and proposed conditions for the PLC by MWH AQMD Source Testing MWH performed additional assistance during construction to prepare for the AQMD source testing. The assistance was needed to coordinate information between the engine manufacturer and the Contractor’s sub for testing. The District’s original consultant (Bill Winchester) was not contracted by the contractor and this required more coordination by MWH. Engine Failures Engine Failures – MWH provided support to the District during the startup and commissioning. The gas engines had multiple failures that required MWH assistance to during the commissioning phase. Engine Blankets The contractor stated the engine blankets were damaging instruments on the exhaust system. MWH investigated their request to remove a portion of the blankets and submittals. The instruments were faulting and one needed replaced. The change was made as a precaution to future failure of the instruments. Meetings MWH attended additional project meetings and site visit at the request of the District during the construction. Our contract with amendment # 3 included 17 meetings. MWH attended an additional 3 meetings to support construction. YLWD HP - Addendum # 4 Budget Task Principal Principal Senior Senior Professional Subconsult Total Professional Engineer Designer Addendum 3 235 220 155 150 135 1. Additional Project Management 2 6 4 $1,940 RBF $460 $460 2. Additional RFI's 2 6 $1,370 RBF $460 $460 3. AQMD Source Testing 2 6 $1,370 RBF $0 4. Engine Failures and Engine Blankets 4 6 $1,810 RBF $0 5. Meetings 6 $1,320 RBF $920 $920 Other Direct Cost $348 Total 2 14 24 0 4 $1,840 $9,998 ITEM NO. 3.1 AGENDA REPORT Meeting Date: October 4, 2012 To:Planning-Engineering- Operations Committee From:Steve Conklin, Acting General Manager Presented By:Stephen Parker, Finance Manager Dept:Finance Prepared By:Stephen Parker, Finance Manager Subject:Meter Testing Update SUMMARY: At the September 6 PEO meeting, staff provided a status report on the meter program. The committee asked staff for follow up information, which has been obtained and is attached for review and discussion. ATTACHMENTS: Name:Description:Type: Meter_Update_for_10_4_12_PEO.docx Meter Testing Update Backup Material 1) Look at the cost of outsourcing testing of meters and having an independent comparison of our own meter test results • According to the American Water Works Association, no state offers meter testing certification. Testers that claim certification have either a test bench that has been calibrated by the manufacturer and “certified” to be accurate, or a meter that has been certified by the manufacturer. • Staff contacted seven 3rd party testers of water meters. 1 was out of business, 1 was outsourced to another vendor and 2 provided no response despite two attempts to reach them. The remaining three had the following prices: i. One vendor tests in-ground for 3/4” to 2” meters. $75 an hour, with an estimation of 2 hours per meter. ii. One vendor requires the meter to be shipped and costs range from $50 to $150 depending on size iii. One vendor requires the meter to be shipped and costs $30 for a 3/4" or 1” meter and $50 for a 1 ½” or 2” meter. iv. Both the latter vendors require the meters to be pulled and shipped to them, which staff estimates to cost an additional $112 for time and shipping expenses for a 3/4" or 1” meter, $170 for a 1 ½” meter and $185 for a 2” meter. 2) Look at the potential for meter cross-testing with other water agencies Staff contacted six local water districts or City water departments. • Of the six contacted, only one sends their meters to another organization (Santa Margarita Water District), and only when there is a customer dispute. • All five others tested their own meters, but were not interested in a long-term arrangement. • Moulton Niguel Water District does occasionally test meters for others (including Santa Margarita Water District), but again, was not interested in a long-term arrangement. Staff recommends visiting one or two of the local agencies (Irvine Ranch Water District and Moulton Niguel Water District gave open invitations) to see their meter testing facilities and methods. 3) Look at the potential costs and benefits and a reasonable timeline for the change-out on the east side to radio meters. • Staff has evaluated that with 2 full-time employees dedicated to changing meters on the east side, it would take less than 2 years to replace all meters. In May 2011, the Operations Department indicated they had 2 employees that could be provided for such an effort. • Due to the benefit in timeliness of reading routes via radio rather than manually, staff would put 2 years as the starting point for a timeline. However, much more work would need to be performed in this area before a full recommendation could be provided. ITEM NO. 3.2 AGENDA REPORT Meeting Date: October 4, 2012 Budgeted:No Total Budget:N/A To:Planning-Engineering- Operations Committee Funding Source:Developer Funded From:Steve Conklin, Acting General Manager Presented By:Steve Conklin, Acting General Manager Dept:Engineering Reviewed by Legal:Pending Prepared By:Hank Samaripa, Project Engineer CEQA Compliance:N/A Subject:Highland Reservoir Ingress/Egress Easement SUMMARY: Land brokers approached the District Engineering staff inquiring whether the District would grant an ingress/egress easement for a future development at 5225 Highland Avenue. The brokers are requesting a letter from the District assuring the future Developer that the District would grant an ingress/egress easement across District property for their development. DISCUSSION: Land brokers and Engineering staff met to discuss a potential ingress/egress easement for a future 5-acre development. To assure that the easement does not limit any future Highland Reservoir expansion plans, staff reviewed the District's Master Plan and found no potential conflicts. After a discussion with the City of Yorba Linda (CYL) planning department, staff also determined that a minimum easement for this planned development would be a strip of land 20 ft. by 250 ft. or 5,000 SF area along the District's Northeast property line. The future development has limited access per CYL private road standards and is surrounded by private residential lots. See attached exhibit of Highland Reservoir and surrounding neighbors. Brokers have indicated that they would be willing to purchase the 5,000 SF easement at fair market value of $22.50/SF, resulting in a payment of $112,500 for the easement. The market value of $22.50/SF is based on a review of current property values from Zillow.com, as attached. Staff has found no potential conflicts with providing this easement and recommends proceeding. If the PEO Committee agrees, staff will begin working with the Developer in preparing all the formal documents including the will-serve letter, legal description, ingress/egress easement, as well as other water and sewer details in the Terms and Conditions. Charges would be assessed to the Developer for services provided. Regarding sewer service, the future development would be connected to the District's gravity sewer in Eureka Avenue. PRIOR RELEVANT BOARD ACTION(S): None ATTACHMENTS: Name:Description:Type: Highland_PropertyExhibit_092512.pdf Highland Property Exhibit 092512 Backup Material � 11 • . � I � �J Sk 4 ' .i. i' j 5 r �i y- ' •: r � / '� '~�'1M r � • � J. ism ism IL • I EIE PIT Jx 5225 EN Ilo Ik r r v � r At'l yy � �f T • 1 I i �, % ;* \�: • � X, .ate.. � ...4. � . � !� ' . .L� :`i Ow .t ;tig.� '`• � ' ��. . . 2 : qq or 14 It . YL 1 1 11 11I r W -� Property Values in City of Yorba Linda September 24, 2012 17671 Imperial Highway 25,120 sf Lot $565,000 $22.49/sf 22770 High Tree Circle 84,942 sf Lot $975,000 $11.47/sf 0 Tiki Torch 10,937 sf Lot $269,000 $24.59/sf 27195 Merryweather 26,136 sf Lot $540,000 $20.66/sf Circle 19367 Via De La Cielo 32,670 sf Lot $529,000 $16.19/sf Average SF Land Value $19.08/SF in City of Yorba Linda * Property values obtained from Zillow.com on September 24, 2012 YLWD SOURCE WATER SUMMARY FY 2012-13 IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET GW GW IMPORT DEMAND GW GW (Demand Est.)DELTA MONTH (AF)(AF)(AF)(AF)(%)(%)(AF)(%) Jul-12 - 785.3 1,622.6 2,407.8 32.6%32.6%2,354.0 2.3% Aug-12 - 793.7 1,706.4 2,500.1 31.7%32.2%2,316.0 7.9% Sep-12 - 730.6 1,590.0 2,320.6 31.5%32.0%2,032.0 14.2% Oct-12 1,714.0 Nov-12 1,354.0 Dec-12 1,218.0 Jan-13 1,062.0 Feb-13 1,016.0 Mar-13 1,204.0 Apr-13 1,506.0 May-13 1,992.0 Jun-13 2,232.0 FYTD - 2,309.6 4,919.0 7,228.5 32.0%6,702.0 7.9% Red denotes In-Lieu month Allowable GW (YTD)3,637.4 (AF) Underpumped 1,327.8 (AF) 62% 30.0% 35.0% 40.0% 45.0% 50.0% 55.0% 60.0% 65.0% 70.0% 75.0% 80.0% Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Month GROUNDWATER PERCENTAGE MONTHLY GW (%) YTD GW (%) BPP GOAL 50.3% ITEM NO. 3.3. WATER SUPPLY FY 2012-13 MONTH Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 FYTD GW 31.5% IMPORT 68.5% IN-LIEU GW 0.0% September 2012 Water Supply GW 32.0% IMPORT 68.0% 2012-13 YTD Water Supply GW BPP GOAL 50.3% 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 2,200 2,400 2,600 Vo l u m e ( A F ) Month TOTAL WATER USE FY 2012-13 10-11 GW 10-11 IMPORT 11-12 GW 11-12 IMPORT 12-13 GW 12-13 IMPORT Monthly Average Mean Temperature (ºF) 69.7 61.5 73.2 70.8 65.4 56.4 60.0 55.2 58.7 62.4 63.8 66.4 73.0 72.9 70.3 66.4 59.6 55.5 59.7 57.6 58.0 62.0 65.3 67.8 71.4 77.7 76.4 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 20,000 22,000 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Vo l u m e ( A F ) Month FY 2012-13 YTD Water Supply Budgeted Total GW + Import Actual Total GW + Import BPP GW Goal 50.3% Actual GW Production Actual Total GW + Import 2011-12 PREVENTATIVE AND REACTIVE MAINTENANCE FISCAL 2012/13 ITEM NO. 3.4. Fiscal 2012-13 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 33% 42% 50% 58% 67% 75% 83% 92% 100% HYDRANTS(3,881) Target;all hydrants to be serviced annually. INSPECTED THIS MONTH 361 671 1 INSPECTED THIS YEAR 361 428 429 OF TOTAL 9.3% 11.0 VALVES(10,706/2=5,353) Target;all valves to be operated every two years OPERATED THIS MONTH 486 496 557 OPERATED THIS YEAR 486 982 1,539 OF TOTAL 9.1% 183%, DEAD ENDS(155 X 2=310) Target;all dead ends to be flushed twice each year. FLUSHED THIS MONTH 01 1 0 FLUSHED THIS YEAR 01 1 1 OF TOTAL 0.0%1 0.3%. 0 3 AIR VACS(330) Target;all air/vacs to be serviced annually. INSPECTED THIS MONTH 0 249 140 INSPECTED THIS YEAR 0 249 389 %OFTOTAL 0.0% 75.5% 157.9° PRVs(150 x 2 per Yr=300) Target;all PRVs to be serviced biannually. INSPECTED THIS MONTH 41 5 3 INSPECTED THIS YEAR 41 9 12 OF TOTAL 1 1.3%1 3.0 WATER LEAKS Target;all leaks repaired at first available opportunity. MAIN REPAIRED 1 2 01 1 SERVICE REPAIRED 4 1 31 1 SERVICE REPLACED 11 11 131 1 AMS REPLACED 6 10 61 1 METERS Target;all meter work completed no later than next working day. NEW INSTALL 6 1 5 1 21 STUCKS 1 41 01 2 SEWER CLEANING(235 M) Target;all sewers to be cleaned annually. CLEANED THIS MONTH 25.72 20.06 21.50 CLEANED THIS YEAR 25.72 45.78 67.28 OF TOTAL 10.94% 19.48%1 28.63 SEWER TELEVISING(39.17M) Target;all sewers to be televised every 6 years. TELEVISED THIS MONTH 3.75 4.03 1.53 TELEVISED THIS YEAR 3.75 7.78 9.31 OF TOTAL 9.57%1 19.86%1 23.77 OTHER SEWER WORK. S.S.OVERFLOWS 0 0 0 SERVICE CALLS 0 2 0 ROOT CONTROL 0 6,316 330 REHAB FOOTAGE 15 482 0 MAIN REPAIRS 1 2 0 MANHOLE ROOT CLEANING 2 0 0 MANHOLE REPAIRS 1 31 31 11 1 ITEM NO. 3.5 AGENDA REPORT Meeting Date: October 4, 2012 Subject:Monthly Production Division Report ATTACHMENTS: Name:Description:Type: Monthly_Production_Division_Status_Report_September_2012.pdf Backup Material Backup Material September 25,2012 % Groundwater 30.48 Equipment Name % Import Water 69.51 Well 11,20 Max Day 28.32 Timber Ridge booster 1 Min Day 22.90 Highland boosters 1,5 Average Day 25.08 Max Temperature 108 Min Temperature 61 # of High Wind Days 0 # of Red Flag Days 0 Equipment Name Date Inches of Rain 0 Highland boosters 1,5 9/17/2012 Location Average Cl2 Dose Richfield (North Loop)1.24 Richfield (South Loop)1.19 Lakeview Booster (Zone 2)Off line Pumps & Motors Lakeview Booster (Zone 3)Off line CL2 Systems Well # 15 Off line Reservoirs Well # 20 Off line Wells Location Average Cl2 Residual Highland Booster 1.18 Hi/Lo Water Levels 1 Valley View Booster 2.20 Hi/Lo Cl2 Levels 4 Paso Fino Booster 2.06 Power Failures 0 Hidden Hills Reservoir 1.83 Communication 4 Camino de Bryant Reservoir 1.68 Pump Alarms 6 Intrusion Alarms 3 Changing source water to zone 3 Valley View reservior area and Zone 4 Gardenia area. Bringing Lake View booster and chlorination system back on line. Tou pumping ends the first week of October allowing for more flexability in pumping operations. Water Quality Number of PM's Performed Weather Conditions 9 6 3 0 After Hours Responses Exhaust leaks Returned to Service Pump pulled for repair of locked shaft Monthly Production Summary Report Water Production Out of Service Equipment Reason for Out of Service Control and testing issues Request from OCWD ITEM NO. 3.6 AGENDA REPORT Meeting Date: October 4, 2012 Subject:Groundwater Producers Meeting Report ATTACHMENTS: Name:Description:Type: GWP_Minutes_9-12-12.docx GWP Meeting Report for Sept 2012 Backup Material Minutes GROUNDWATER PRODUCERS MEETING Wednesday, September 12, 2012, 9:30 a.m. 1. Water Quality Report An overview was provided on the upcoming federal UCMR3 monitoring requirements for groundwater and imported water sources used by GWPs. Each Producer received a data file listing updated groundwater sources and MWD connections and asked to review and update for OCWD to finalize monitoring schedules in the EPA UCMR3 database. Monitoring will begin January 2013 and must be completed by December 2015 2. Report on AWWARF participation Mike Wehner (OCWD) indicated how the District has twice reduced its payments to AWWARF and asked the Producers to inform the District if they are requested individually to increase their dues as a result of that action. 3. Alamitos Barrier future possible improvements Dave Mark (OCWD) provided an update on deficiencies and possible upgrades to the Alamitos Seawater Barrier. The project EIR is being completed by District staff. The project cost estimate is $10 million. Producers in the area of the seawater intrusion were asked to investigate what they could do to reduce pumping in the shallow aquifers. The benefits of implementing a coastal pumping transfer program was also discussed. 4. New Potential MWD Replenishment Program The latest developments regarding a possible new MWD replenishment water program were reviewed. 5. Continued Discussions on Future Fixed BPPs The Producers were supportive of this idea. Ideas for future financial modeling of this possible policy were provided. 6. OCWD Monthly Water Resources Report OCWD was asked to keep the monthly rainfall graph in the report and to show the “protective elevation line” on the M26 monitoring well. 7. Other Don Calkins (City of Anaheim) asked to review the June 30, 2012 OCWD reserve balances. This will be added to the October agenda Post meeting discussion on Annexation Issues John Kennedy indicated the Annexation draft EIR would not be ready in October and that a new schedule was being developed. It was asked if the financial impacts document being prepared for the Annexation issue could be discussed in October. OCWD staff will see if this can be done and get back to the Producers. ITEM NO. 3.7 AGENDA REPORT Meeting Date: October 4, 2012 Subject:Status Report on Capital Projects in Progress ATTACHMENTS: Name:Description:Type: CIP_Rept_Oct2012.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: October 1, 2012 New Information since Last Report is Shown in Red 1 IN CONSTRUCTION Project Current Status Next Actions Comments 1 Highland Booster Station Upgrade Notice of Completion approved by Board of Directors 9/13/12. Release retention 35 days after NOC date if no liens or claims. Construction complete; Awaiting acoustical monitoring. Budget: $5,000,000 Job No. 200814 Project Contact: Joe Polimino Planned Completion Date: August 2012 2 Well 20 Equipping Notice of Completion approved by Board of Directors 9/13/12. Release retention 35 days after NOC date if no liens or claims. Construction complete. Staff finalizing SCADA. Budget: $1,200,000 Job No. 200711 Project Contact: Joe Polimino Planned Completion Date: August 2012 3 Green Crest Lift Station Upgrades All construction and punch list completed. Issue Notice of Completion and file with County Recorder. Close the job and update record drawings. Budget: $100,000 Job No. 201116S Project Contact: Hank Samaripa Planned Completion Date: July 2012 4 Fairmont Reservoir Valve Replacement Inlet valves not working correctly; staff working with Contractor for replacement Replace inlet valves during fall or winter 2012 when demands are lower. Awaiting Contractor’s response to letter requesting valve replacement. Budget: $210,000 Job No. 201011 Project Contract: Derek Nguyen Planned Completion: May 2012 5 Yorba Linda Blvd. Pipeline Majority of pipeline installation complete; Contractor working on crossing into future pump station at Gun Club Rd. Contractor will mobilize to Ohio St. and East of Fairmont Blvd. to start the next pipeline crossings. Contractor will begin hydro- testing after the pipeline is completed. Budget: $1.6M Job No. 2008-17 Project Contact: Joe Polimino Planned Completion Date: November 2012 6 Pressure Regulating Stations Upgrade Van Buren, Jefferson and Camino De Bryant sites complete. Contractor working on Timber Ridge site. Expected completion date for Timber Ridge site is November 2012. After Timber Ridge is complete, staff to complete punch list and file NOC for Board approval. Budget: $1,000,000 Job No.: 201108 Project Contact: Derek Nguyen Planned Completion: November 2012 CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: October 1, 2012 New Information since Last Report is Shown in Red 2 IN DESIGN Project Current Status Next Actions Comments 1 Lakeview Grade Separation (OCTA Project) Negotiating OCTA cost sharing. After cost-sharing is resolved, staff to receive and approve final design. Awaiting final cost sharing decision and design submittal from OCTA’s consultant. Budget: $700,000 Job No. 201002 Project Contact: Anthony Manzano Planned Completion Date: Late 2013 2 2012 Waterline Repl., Ph. II.: Tamarisk, Hidden Hills, Catalina Ct., Gordon Ln. & Richfield Rd. Completed September 20th Pre-bid meeting. Recommend award to low- bid responsive Contractor after October 18th bids are received & evaluated. Construction expected to start January 2013, with Richfield Road work starting first. Budget: $1.3M Job No. 201120 Project Contact: Anthony Manzano Planned Completion Date: Late 2013 3 Yorba Linda Blvd. Pump Station Scheduled to advertise on October 1, 2012. Bids due November 8, 2012. Award to follow. Set up pre-bid meeting for Monday October 15, 2012. Evaluate bids and recommend award. Early 2013 construction start. Budget: $2.3M Job No. 200817B Project Contact: Hank Samaripa Planned Completion Date: Dec 2013 CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: October 1, 2012 New Information since Last Report is Shown in Red 3 IN PLANNING Project Current Status Next Actions Comments 1 Northeast Area Planning Study Carollo conducted office and field meetings with staff and started model calibration. Follow-up calibration status meeting and early November hydraulic model training. Anticipating January 2013 completion of NE Area Planning Study Budget: $120,000 Job No. 201011B Project Contact: Anthony Manzano Planned Completion Date: January 2013 2 Fairmont BPS & Site Improvements Prepare conceptual site plan, to be part Fairmont BPS upgrade RFP. Prepare draft RFP for Engineering, Design, and Construction Services. Northeast Area Planning Study and hydraulic analysis will provide key data. Budget: $6,000,000 j Job No. 201011B Project Contact: Hank Samaripa Planned Completion Date: Jan 2014/15 3 Well 21 Project Working with legal counsel on draft lease agreement with OCWD for well site. Prepare RFP for well-drilling consultant. Submit draft lease agreement to OCWD for review. Obtain OCWD approval of lease agreement. Issue RFP for well-drilling consultant. Budget: $2,300,000 Job No. 200922#21 Project Contact: Anthony Manzano Planned Completion Date: TBD 4 YL High School Park Pipe Relocation Webb Associates awarded Bryant Cross Feeder pipe design contract. Reviewing insurance certificates. Set up design kickoff meeting in October 2012. Target design completion Dec. 2012. PYLUSD evaluating possibility of adding pipeline relocation to their contract. Budget: $350,000 Job No.: 201213 Project Contact: Hank Samaripa Planned Completion Date: December 2013 ITEM NO. 3.8 AGENDA REPORT Meeting Date: October 4, 2012 Subject:Status of Strategic Plan Initiatives ATTACHMENTS: Name:Description:Type: Strat_Pl_Tracking-_Sept2012.xlsx Strategic Plan Tracking Sep 2012 Backup Material Strategic Plan Initiatives Status Report Planning-Engineering-Operations Committee Strategies Start Date Completion Lead Party September 2012 Progress Date FR 2: Increase Reserve Funding Analyze the Asset Annual Review Completed construction of upgrades to Management Plan to Prior to Budget Engineering FR 2-B Determine Future Dec-11 and CIP Manager Greencrest Sewer Lift Station. Completed GIS database for eastside sewers. Needs Update SR 1: Work Toward Service Reliabilitv and Efficienc Service Demand Projections were examined SR 1-13 Forecast Service Oct-10 Jun-11 Engineering and incorporated into the District's 2010 Demand Projections Manager Urban Water Management Plan (dated May 2011) out to Year 2035 Develop Additional Engineering Working with District legal counsel on draft SR 1-E Well Sites Mar-11 Jun-12 Manager lease agreement with OCWD for site of proposed Well No. 21. SR 3: Continue Implementation of Ca itaI Im rovement Pro'ect Plan 2007-2012 Complete Implementation of Five-Year Capital Current status is approximately $8.7 ment Plan On-going On-going Engineering million of projects in construction phase SR 3-A Improve from FY Improvement P012 Manager and $18.3 million in the planning and design phases. with Adopted Amendments Continue Planning for Northeast Area Planning Study in progress. SR 3-13 Long-Term Capital On-going On-going Engineering Monitoring progress of planning documents Improvements and Manager for Cielo Vista and Esperanza Hills Replacements Projects.