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Home My WebLink About2012-09-27 - Board of Directors Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, September 27, 2012, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Phil Hawkins, President Gary T. Melton, Vice President Michael J. Beverage Ric Collett Robert R. Kiley 4. ADDITIONS/DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. SPECIAL RECOGNITION 6.1. Recognition of Individuals for Their Service to the District · Rick Hipolito, Engineering Technician II (25 Years) · Nicole Dalton, Meter Reader II (5 Years) · Ken Graff, Maintenance Distribution Operator II (5 Years) · Ricardo Jimenez, Maintenance Worker I (5 Years) · Ken Mendum, Water Maintenance Superintendent (5 Years) · Joe Polimino, Project Engineer (5 Years) · Anthony Varian, Maintenance Distribution Operator II (5 Years) · Ric Collett, Director (5 Years) · Art Kidman, General Counsel (35 years) 6.2. Recognize Ken Mendum, Water Maintenance Superintendent, for Completion of the ACWA/JPIA Human Resources Certification Program 6.3. Recognize Derek Nguyen, Water Quality Engineer, for Completion of the ACWA/JPIA Operations Certification Program 7. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 7.1. Minutes of the Board of Directors Regular Meeting Held September 5, 2012 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Regular Meeting Held September 13, 2012 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $2,749,880.49. 7.4. Progress Payment No. 2 for Pressure Regulating Station Upgrades, Phase 1 Recommendation: That the Board of Directors approve Progress Payment No. 2 in the net amount of $214,529.64 to Vido Samarzich, Inc. for construction of Pressure Regulating Station Upgrades Project, Phase 1. Job No. J-201108. 7.5. Approval of Change Orders No. 4 & 5 for Pressure Regulating Stations Upgrade Project, Phase 1 Recommendation: That the Board of Directors approve Change Orders No. 4 & 5 for one additional work day and $3,303.18 to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade Project, Job No. 201108. 7.6. Approval of Change Order No. 6 for Pressure Regulating Stations Upgrade Project, Phase 1 Recommendation: That the Board of Directors approve Change Order No. 6 for two additional work days and $7,208.91 to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade Project, Job No. 201108. 7.7. Final Payment/Change Order No. 4 Green Crest Lift Station Project Recommendation: That the Board of Directors approve Change Order No. 4, for a credit in the amount of $1,162, from Pascal & Ludwig; authorize staff to file the Notice of Completion and release the retention thirty-five days following recordation, if no liens have been filed; release the Payment Bond, and release the Faithful Performance Bond in one year if no defects have been found for the construction of the Green Crest Lift Station Repairs Project, Job No. 2011-16S. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report 8.2. Directors' Report · Joint Agency Emergency Planning Workshop - September 25, 2012 (Kiley) 8.3. Acting General Manager's Report 8.4. General Counsel's Report 8.5. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Executive-Administrative-Organizational Committee (Hawkins/Melton) · Minutes of meeting held September 21, 2012 at 12:00 p.m. (To be provided at the next regular Board meeting.) · Meeting scheduled October 15, 2012 at 4:00 p.m. 9.2. Finance-Accounting Committee (Kiley/Hawkins) · Minutes of meeting held September 26, 2012 at 4:00 p.m. (To be provided at the next regular Board meeting.) · Meeting scheduled October 22, 2012 at 4:00 p.m. 9.3. Personnel-Risk Management Committee (Beverage/Collett) · Minutes of meeting held September 6, 2012 at 10:00 a.m. · Meeting scheduled October 9, 2012 at 4:00 p.m. 9.4. Planning-Engineering-Operations Committee (Collett/Kiley) · Minutes of meeting held September 6, 2012 at 3:00 p.m. · Meeting scheduled October 4, 2012 at 3:00 p.m. 9.5. Public Affairs-Communications-Technology Committee (Melton/Beverage) · Meeting scheduled October 1, 2012 at 4:00 p.m. 9.6. YLWD-MWDOC-OCWD Joint Agency Committee (Hawkins/Beverage) · Minutes of meeting held September 25, 2012 at 4:00 p.m. (To be provided at the next regular Board meeting.) · Meeting scheduled November 27, 2012 at 4:00 p.m. 9.7. Citizens Advisory Committee (Beverage) · Minutes of meeting held September 24, 2012 at 8:30 a.m. (To be provided at the next regular Board meeting.) · Meeting scheduled October 22, 2012 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council - September 18, 2012 (Melton) 10.2. MWDOC Board - September 19, 2012 (Melton/Staff) 10.3. OCWD Board - September 19, 2012 (Kiley/Staff) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from September 28, 2012 - October 31, 2012 12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 12.1. ACWA CLE Risk Management Workshop - October 4-5, 2012 Yorba Linda Mayor's Prayer Breakfast - October 18, 2012 ACWA/JPIA Fall Conference - December 3-4, 2012 ACWA Fall Conference - December 4-7, 2012 CRWUA Annual Conference - December 12-14, 2012 Recommendation: That the Board of Directors authorize Director attendance at these events if desired. 13. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 13.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court - Case No. 00486884) Name of Case: MAMCO, Inc. vs. Yorba Linda Water District (OC Superior Court - Case No. 00595177) Name of Case: In the Matter of Yorba Linda Water District and Michael Beverage (FPPC No. 11/49G) 14. ADJOURNMENT 14.1. The next regular meeting of the Board of Directors will be held Thursday, October 11, 2012 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 7.1 AGENDA REPORT Meeting Date: September 27, 2012 Subject:Minutes of the Board of Directors Regular Meeting Held September 5, 2012 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 090512_BOD_-_Minutes.docx BOD Mtg Minutes 09/05/12 Minutes Approved by the Board of Directors of the Yorba Linda Water District 9/27/2012 RC/RK 4-0-1 PH was absent. 1 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 5, 2012 1. CALL TO ORDER The September 5, 2012 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Hawkins at 9:02 a.m. in the Board Room at the District’s Administrative Building located at 1717 E Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Hawkins led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Phil Hawkins, President Steve Conklin, Acting General Manager Gary T. Melton, Vice President Gina Knight, HR/Risk Manager Michael J. Beverage Annie Alexander, Executive Secretary Ric Collett Robert R. Kiley OTHER ATTENDEES Art Kidman, Partner, Kidman Law LLP Richard Kreisler, Partner, Liebert Cassidy Whitmore 4. PUBLIC COMMENTS None. President Hawkins asked if staff had any additions or deletions to the agenda. Mr. Conklin responded that there were none. President Hawkins stated that he would like to request to add an item to the agenda to discuss the Executive Secretary’s position as there was a need to take immediate action and the need for action came to staff’s attention subsequent to the agenda being posted. Director Beverage made a motion, seconded by Director Melton, to add this matter to the agenda as Item No. 4.1. Motion carried 5-0. Ms. Alexander left the meeting at this time. 4.1. Executive Secretary Position Mrs. Knight explained that the Executive Secretary had informed her that she had accepted an offer of employment with another agency. The Board then discussed this issue and determined that this was a key position and that the salary needed to be adjusted to the market. 2 Director Beverage made a motion, seconded by Director Kiley, to (a) adjust the salary for the position of Executive Secretary; (b) direct the Human Resources and Risk Manager to negotiate the Executive Secretary’s continued employment with the District; and (c) bring back a resolution to revise the budgeted positions for FY 2012/13 at the next Board of Director meeting scheduled September 13, 2012. Motion carried 5-0. Mr. Conklin and Mrs. Knight left the meeting at this time. 5. CLOSED SESSION The meeting was adjourned to Closed Session at 9:15 a.m. All Directors were present. Also present were Messrs. Kidman and Kreisler. 5.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 5.2. Public Employee Discipline/Dismissal/Release Pursuant to Section 54957 of the California Government Code For a limited period of time, Mrs. Knight joined the Closed Session while Item No. 5.2. was being discussed. 5.3. Public Employee Appointment Pursuant to Section 54957 of the California Government Code Title: Acting General Manager The Board reconvened in Open Session at 10:02 am. (The actions taken during Closed Session in regards to Item Nos. 5.1. and 5.2. were rescinded by the Board of Directors during a Closed Session held at a regular Board meeting on September 13, 2012.) No other action was taken during Closed Session that was required to be reported under the Brown Act. 6. ADJOURNMENT 6.1. The meeting was adjourned at 10:05 am. The next regular meeting of the Board of Directors will be held Thursday, September 13, 2012 at 8:30 a.m. Annie Alexander Assistant Board Secretary ITEM NO. 7.2 AGENDA REPORT Meeting Date: September 27, 2012 Subject:Minutes of the Board of Directors Regular Meeting Held September 13, 2012 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: Name:Description:Type: 091312_BOD_-_Minutes.doc BOD Mtg Minutes 09/13/12 Minutes Approved by the Board of Directors of the Yorba Linda Water District 9/27/2012 RC/RK 4-0-1 PH was absent. 1 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, September 13, 2012, 8:00 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The September 13, 2012 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Hawkins at 8:00 a.m. The meeting was held in the Board Room at the District’s Administrative Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Hawkins led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Phil Hawkins, President Gina Knight, HR/Risk Manager Gary T. Melton, Vice President Lee Cory, Operations Manager Michael J. Beverage Stephen Parker, Finance Manager Ric Collett Art Vega, Interim IT Manager Robert Kiley Anthony Manzano, Senior Project Manager Joe Polimino, Project Engineer Damon Micalizzi, Public Information Officer Cindy Botts, Management Analyst Annie Alexander, Executive Secretary ALSO PRESENT Brett Barbre, Director, MWDOC Nancy Rikel, Councilmember, City of Yorba Linda Art Kidman, Partner, Kidman Law LLP Eddy Beltran, Senior Counsel, Kidman Law LLP Richard Kreisler, Partner, Liebert Cassidy Whitmore Daniel Mole, Chair, YLWD Citizens Advisory Committee 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS None. Director Beverage suggested that President Hawkins might consider opening the meeting to Public Comments once more following the Closed Session as Mr. Brett Barbre was planning to attend. President Hawkins agreed. 2 6. COMMITTEE REPORTS 6.1. Citizens Advisory Committee (Beverage) Minutes of the meeting held August 27, 2012 at 8:30 a.m. were provided in the agenda packet. Mr. Mole provided a report regarding matters discussed during the meeting including a presentation provided by Mr. Kidman on the conclusion of litigation related to the Freeway Complex Fire. Next meeting is scheduled September 24, at 8:30 a.m. Mr. Mole left the meeting at this time. 7. CLOSED SESSION The meeting was adjourned to Closed Session at 8:05 a.m. All Directors were present. Also present were Mrs. Knight and Messrs. Kreisler, Kidman, and Beltran. 7.1. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 7.2. Public Employee Discipline/Dismissal/Release Pursuant to Section 54957 of the California Government Code The Board reconvened in Open Session at 9:09 a.m. Mr. Kreisler announced that in regards to Item No. 7.1., the Board of Directors unanimously determined to finalize the April 2011–June 2012 performance evaluation of the General Manager. Mr. Kreisler further announced that in regards to Item No. 7.2., the Board of Directors unanimously adopted a Settlement Agreement and General Release signed by the General Manager and his attorney on or about August 22, 2012 and the Board likewise unanimously accepted the General Manager’s resignation effective August 29, 2012. Mr. Kreisler left the meeting at this time. PUBLIC COMMENTS CONTINUED President Hawkins opened the meeting to Public Comments. None were provided. 3 8. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Collett, to approve the Consent Calendar. Motion carried 5-0. 8.1. Minutes of the Board of Directors Regular Meeting Held August 23, 2012 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $3,271,079.97. 8.3. Progress Payment No. 3 for the Yorba Linda Blvd Pipeline Project Recommendation: That the Board of Directors approve Progress Payment No. 3 in the net amount of $502,550.00 to Garcia Juarez Construction, Inc. for construction of the Yorba Linda Blvd Pipeline Project, Job No. 200817. 8.4. Final Progress Payment No. 8 for Well No. 20 Wellhead Equipping Project Recommendation: That the Board of Directors approve Final Progress Payment No. 8, in the net amount of $60,823.35, to Pascal & Ludwig Constructors and 10% retention of $6,758.15; authorize staff to file the Notice of Completion and release the retention thirty five days following recordation, if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found for the construction of the Well No. 20 Wellhead Equipping Project, Job No. 200711. 8.5. Final Progress Payment No. 17 for the Highland Booster Pump Station Replacement Project Recommendation: That the Board of Directors approve Final Progress Payment No. 17, in the net amount of $251,845.08, to Pacific Hydrotech Corporation and 10% retention of $27,982.79; authorize staff to file the Notice of Completion and release the retention thirty five days following recordation, if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found for the construction of the Highland Booster Pump Station Replacement Project, Job No. 200814. 8.6. Unaudited Financial Statements for the Period Ending June 30, 2012 Recommendation: That the Board of Directors receive and file the Unaudited Financial Statements for the Period Ending June 30, 2012. 4 8.7. Rescheduled Board Meeting and Close District Offices in Observation of Veteran’s Day Recommendation: That the Board of Directors reschedule the Board meeting on Thursday, November 22, 2012 to Wednesday, November 21, 2012 at 8:30 a.m. and close the District offices on Monday, November 12, 2012 in observance of Veteran’s Day. 9. ACTION CALENDAR 9.1. Yorba Linda High School Park Pipeline Relocation Mr. Manzano explained that the proposed park would be located south of the Yorba Linda High School on PYLUSD’s property. The project will include nearly 18-feet of fill over the District’s existing 39-inch diameter Bryant Cross Feeder pipeline. This will require the pipeline to be relocated at the District’s expense per the pre-annexation agreement with PYLUSD. Staff has received 3 proposals for engineering services related to the relocation of this pipeline and is recommending award to Webb Associates. Director Collett stated that the Planning-Engineering- Operations Committee had reviewed this matter and agreed with staff’s recommendation. Mr. Manzano then responded to questions from the Board regarding possible disruption to the nearby high school. Director Collett made a motion, seconded by Director Kiley, to authorize execution of a PSA with Webb Associates in the not-to-exceed amount of $20,700 to provide professional engineering services for relocation of the 39-inch Bryant Cross Feeder pipeline. Motion carried 5-0. 9.2. Elective Water Meter Resizing Policy Mr. Parker explained that the proposed policy addresses both increasing and decreasing meter sizes at the customer’s request. Customers will be required to obtain a professional engineer’s opinion at their own cost. In addition, they will have to sign a waiver releasing the District from consequences resulting from altering their meter size. The customer will also be responsible for District labor and material costs associated with changing out the meter. The Executive-Administrative-Organizational Committee reviewed this matter at their meetings on July 30, 2012 and August 22, 2012 and support staff’s recommendation. Mr. Parker further explained that Ms. Botts was primarily responsible for developing the policy and was in attendance at the meeting to respond to any related questions. Mr. Parker then responded to questions from the Board regarding the number of requests staff had already received from customers to change out their meters. Director Kiley made a motion, seconded by Director Melton, to approve Policy No. 3040-12-01 allowing elective water meter resizing for customers. Motion carried 5-0. 5 9.3. Proposed Revision of Budgeted Positions Mrs. Knight explained that at the start of business on September 5, 2012 the District’s Executive Secretary notified her that she had accepted employment with another agency. President Hawkins and Director Beverage were then notified of this development. This matter was subsequently added to the agenda during the September 5, 2012 Board of Directors meeting. The Board then discussed this issue and determined that this was a key position within the organization and that the salary needed to be adjusted to the market. The Board elected to adjust the salary and directed the Human Resources Manager to negotiate with the Executive Secretary for continued employment with the District and to bring back a resolution for Board adoption to revise the budgeted positions for Fiscal Year 2012/13 at the next Board meeting. Director Beverage made a motion, seconded by Director Melton, to adopt Resolution No. 12-20 Revising the Budgeted Positions for Fiscal Year 2012/13 and Rescinding Resolution No. 12-15. Motion carried 5-0 on a roll call vote. 10. REPORTS, INFORMATION ITEMS, AND COMMENTS 10.1. President’s Report President Hawkins noted that he would not be in attendance at the next regular Board meeting as he was involved in the Anaheim Mayor’s Prayer Breakfast being held the same morning. Vice President Melton will chair the meeting in President Hawkins’ absence. 10.2. Directors’ Report Director Melton requested that authorization for Director attendance at the Yorba Linda Mayor’s Prayer Breakfast on October 18, 2012 be included on the agenda for the next Board meeting. UWI Annual Water Policy Conference – August 22-24, 2012 (Kiley) Director Beverage made a motion, seconded by Director Melton, to authorize Director Kiley’s attendance at the above listed conference. Motion passed 5-0. 10.3. Acting General Manager’s Report Mrs. Knight noted that Mr. Conklin’s report was provided in the agenda packet. Director Kiley briefly reported on his attendance at the UWI Annual Water Policy Conference and stated that it would be well worth attending again next year. 10.4. General Counsel’s Report Mr. Kidman stated that he did not have anything to report but that there was a need for the second Closed Session. 6 10.5. Future Agenda Items and Staff Tasks None. 11. COMMITTEE REPORTS CONTINUED 11.1. Executive-Administrative-Organizational Committee (Hawkins/Melton) Minutes of the meeting held August 22, 2012 at 3:00 p.m. were provided in the agenda packet. Next meeting is scheduled September 21, at 12:00 p.m. 11.2. Finance-Accounting Committee (Kiley/Hawkins) Minutes of the meeting held August 27, 2012 at 4:00 p.m. were provided in the agenda packet. Next meeting is scheduled September 26, 2012 at 4:00 p.m. 11.3. Personnel-Risk Management Committee (Beverage/Collett) Minutes of the meeting held September 6 at 10:00 a.m. will be provided at the next regular Board meeting. Next meeting is scheduled October 9, 2012 at 4:00 p.m. 11.4. Planning-Engineering-Operations Committee (Collett/Kiley) Minutes of the meeting held September 6, 2012 at 3:00 p.m. will be provided at the next regular Board meeting. Next meeting is scheduled October 4, 2012 at 3:00 p.m. 11.5. Public Affairs-Communications-Technology Committee (Melton/Beverage) Minutes of the meeting held September 4, 2012 at 4:00 p.m. were provided in the agenda packet. Next meeting is scheduled October 1, 2012 at 4:00 p.m. 11.6. YLWD-MWDOC-OCWD Joint Agency Committee (Hawkins/Beverage) Next meeting is scheduled September 25, 2012 at 4:00 p.m. 7 12. INTERGOVERNMENTAL MEETINGS 12.1. ISDOC – August 30, 2012 (Kiley) Director Kiley attended and noted that the presentation provided by Chief Keith Richter from OCFA was very informative. Director Beverage stated that a representative from OCFA was also scheduled to provide a presentation to the District’s Citizen Advisory Committee members at their October meeting. 12.2. YL City Council – September 4, 2012 (Hawkins) Director Hawkins stated that he went to the meeting but unfortunately had not received notice that it had been cancelled. 12.3. MWDOC/MWD Workshop – September 5, 2012 (Melton/Staff) Director Melton stated that he was unable to attend this meeting as there was a Board meeting scheduled the same morning. 12.4. OCWD Board – September 5, 2012 (Kiley/Staff) Director Kiley attended and commented on the status of the District’s joint request for annexation to OCWD. 12.5. WACO – September 7, 2012 (Kiley) Director Kiley attended and commented on a presentation provided by Col. Mark Toy, LA District Commander for the US Army Corps of Engineers. Mr. Kidman also commented on Col. Troy’s presentation as well as Santa Ana Watershed Project Authority’s “One Water One Watershed” plan. 12.6. YL Planning Commission – September 12, 2012 (Kiley) Director Kiley attended and but did not have any District related business to report. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from September 14, 2012 – October 31, 2012 The Board reviewed the activity calendar and made no changes. 14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 14.1. Joint Agency Emergency Planning Workshop – September 25, 2012 14.2. OCWD Groundwater Adventure Tour – October 18, 2012 Director Collett stated that he was planning to attend this event. Director Melton noted that there was a conference that he was interested in attending in October. Staff will add authorization for Director attendance at this conference on the agenda for the next Board meeting. 8 Director Beverage made a motion, seconded by Director Kiley, to authorize Director attendance at the above listed events (Item Nos. 14.1. and 14.2.) 15. CLOSED SESSION CONTINUED The meeting was adjourned to Closed Session at 9:31 a.m. All Directors were present. Also present were Mrs. Knight and Messrs. Kidman and Beltran. 15.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court – Case No. 00486884) 15.2. Conference with Legal Counsel – Anticipated Litigation Pursuant to Subdivision (b) of Section 54956.9 of the California Government Code Number of Potential Cases: One (Confidential communication from ACWA/JPIA defense counsel regarding threat of new case against District.) The Board reconvened in Open Session at 9:55 a.m. President Hawkins announced that no action was taken during this Closed Session that was required to be reported under the Brown Act. 16. ADJOURNMENT 16.1. The meeting was adjourned at 9:56 a.m. The next regular meeting of the Board of Directors will be held Thursday, September 27, 2012 at 8:30 a.m. Annie Alexander Assistant Board Secretary ITEM NO. 7.3 AGENDA REPORT Meeting Date: September 27, 2012 Budgeted:Yes To:Board of Directors Cost Estimate:$2,749,880.49 Funding Source:All Funds From:Steve Conklin, Acting General Manager Presented By:Stephen Parker, Finance Manager Dept:Finance Prepared By:Maria Trujillo, Accounting Assistant I Subject:Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $2,749,880.49. DISCUSSION: The wires and major items on this disbursement list are as follows: Wires of $461,488.13 and 1,397,797.89 to U S Bank for 2003 and 2008 Certificates of Participation, respectively for October principal and interest payment; a wire of $88,339.19 to ACWA/JPIA for October health premium; a check of $41,693.50 to Kidman Law; a check of $214,529.64 to Vido Samarzich, Incorporated; and, three checks totaling $112,205.27 to Kenneth R. Vecchiarelli for the Settlement Agreement and Mutual Release as well as a payout of accrued compensated absences balances. The balance of $231,536.26 is routine invoices. The Accounts Payable check register total is $2,512,289.96; Payroll No. 19 total is $237,590.53; and, the disbursements of this agenda report are $2,749,880.49. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name:Description:Type: CkReg92712_BOD.pdf Check Register Backup Material 12-CS_927.doc Cap Sheet Backup Material 12_CC_927.xls Credit Card Summary Backup Material Approved by the Board of Directors of the Yorba Linda Water District 9/27/2012 RC/RK 4-0-1 PH was absent. RC abstained from voting on Check No. 59924 as he has a financial interest with the vendor. Yorba Linda Water District Check Register For Checks Dated: 9/14/2012 thru 9/27/2012 Check No. Date Vendor Name Amount Description W92712B 09/27/2012 ACWA/JPIA 88,339.19 HEALTH PREMIUM OCTOBER 59876 09/27/2012 AGB-American Geophysical 593.50 SEISMIC CONTROLLER REWIRE 59877 09/27/2012 Alternative Hose Inc. 241.40 UNIT 168 HOSE ASSEMBLY 59878 09/27/2012 Anixter Inc. 1,298.19 PATCH CABLE 59879 09/27/2012 Apollo Technologies Inc. 430.00 WTR TREATMENT/CLSD LOOPS 59880 09/27/2012 Aqua-Metric Sales Co. 7,512.04 PLASTIC STRAINER 59881 09/27/2012 Aramark 306.56 UNIFORM 59888 09/27/2012 ARC 88.65 PLANWELL DATA NTWK 59882 09/27/2012 Arrow Hardware 235.28 PURCH AUGUST 59883 09/27/2012 AT&T 45.19 CIRCUIT 33984101725899 SEP 59873 09/27/2012 BOB MACKAY 4.17 CUSTOMER REFUND 59887 09/27/2012 C&L Refrigeration Corp. 1,531.00 SERVICE CALUMIRALOMA 59884 09/27/2012 CalCard US Bank 4,715.27 CAL CARD VISA PROGRAM 59885 09/27/2012 Carollo Engineers 11,303.50 FAIRMONT BPS AUGUST SVCS 59886 09/27/2012 City Of Anaheim 2,123.07 AUGUST SERVICES 59890 09/27/2012 Culligan of Santa Ana 11.40 WTR SOFTENER SVC 59891 09/27/2012 Culver Company 5,980.55 PROMOTIONAL ITEMS 59874 09/27/2012 DARLA MENDOZA 117.59 CUSTOMER REFUND 59892 09/27/2012 DeltaCare USA 432.24 DELTA CARE DENTAL SEPT 59894 09/27/2012 Dion &Sons, Inc. 6,413.76 ALL GAS ENGINES MYCELLA OIL 59895 09/27/2012 Eisel Enterprises, Inc. 174.82 DEVELOPER/CONCRETE CVR 59896 09/27/2012 Energy Environmental Soln, Inc 3,000.00 I&M PLAN/HIGHLAND 59897 09/27/2012 Equarius Waterworks 8,362.51 NEPTUNE H/HELD RCVR,SFTWR 59898 09/27/2012 Fairway Ford Sales, Inc. 1,186.93 UNIT 172 CONTROL UNIT 59899 09/27/2012 Federal Express 86.84 FEDEX CHARGES AUGUST 59900 09/27/2012 Filter Recycling Services, Inc 140.07 REMOVE WASTE OIL 59901 09/27/2012 Fleet Services, Inc 32.73 UNIT 136 TAIL LAMP,REFLECTOR 59902 09/27/2012 Fry's Electronics 48.49 HP564XL INK 59903 09/27/2012 G.M.Sager Construction Co., Inc. 20,800.00 ASPHALT REPAIR 59904 09/27/2012 Hach Company 744.14 REAGENT KITMlTR QUAL 59905 09/27/2012 Hi-Tech Security Solutions 212.50 THREE SITES/TEST SYSTEM 59906 09/27/2012 Infosend Inc. 2,229.28 BILL MAILING 59907 09/27/2012 Karen Shea 233.87 FIRST AID SUPPLIES 59875 09/27/2012 KATHY REARDON 3.82 CUSTOMER REFUND 59952 09/27/2012 Kenneth R.Vecchiarelli 76,905.35 SETTLEMNT/MUTUAL RELEASE 59953 09/27/2012 Kenneth R.Vecchiarelli 30,680.52 SETTLEMNT/MUTUAL RELEASE 59954 09/27/2012 Kenneth R.Vecchiarelli 4,619.40 PURCH AUG 2011 59908 09/27/2012 Kidman Law 41,693.50 LEGAL SERVICES AUGUST 59909 09/27/2012 Kimco Staffing Services Inc 775.11 C.HOLLAND W/E 9/2 59910 09/27/2012 Konica Minolta Business 880.66 BIZHUB C220 59911 09/27/2012 Konica Minolta Business 104.64 COPY CHARGE C220 59912 09/27/2012 Lee& Ro, Inc. 6,199.79 PALM AVE CONSULTING AUG 59913 09/27/2012 Liebert Cassidy Whitmore 12,673.76 GENERAL AUGUST 59889 09/27/2012 MARIANNE STWALLEY TR 82.35 CUSTOMER REFUND 59915 09/27/2012 Marina Landscape, Inc 1,064.51 LANDSCAPE AUGUST 59916 09/27/2012 Mark IV Network Systems 125.00 LABOR/TEST FIBER 59917 09/27/2012 Mc Fadden-Dale Hardware 339.60 PURCH SEPTEMBER 2012 59918 09/27/2012 Mc Master-Carr Supply Co. 301.03 CAM LATCH,CPLG 59919 09/27/2012 Merchants Building Maintenance LL( 5,251.80 JANITORIAL AUGUST 59920 09/27/2012 Minuteman Press 183.18 BUSINESS CARDS 59921 09/27/2012 Nickey Kard Lock Inc 7,651.34 FUEL AUGUST 59922 09/27/2012 Orange County-I W M D 499.44 REFUSE DISPOSAL AUGUST 59923 09/27/2012 Orange County-Tax Collector 52.50 INSP LABOR/LARKRIDGE 59926 09/27/2012 P.T.I.Sand&Gravel, Inc. 835.19 ROAD MATERIAL 59924 09/27/2012 Placentia Disposal#676 480.66 DISPOSAL AUGUST 59925 09/27/2012 Powerstride Battery 40.22 VEHICLE PARTS 59927 09/27/2012 Quinn Power Systems Associates 95.79 HIGHLAND 1,5 MANUALS 59932 09/27/2012 R J Services, Inc 400.00 HIDDEN HILLS/ADDTL CABLE 59928 09/27/2012 RBF Consulting 1,185.13 2010 WTRLINE CONSULT JUL 59929 09/27/2012 Reed&Davidson, LLP 596.65 PROFESSINAL SVCS AUGUST 59930 09/27/2012 Rescue 411 1,115.00 FIRST AID TRG/CPR,AED 59846 09/18/2012 Reynaldo Tobias (145.00) VOID CK/DAMAGED 59931 09/27/2012 Reynaldo Tobias 145.00 AWWA CONF TOBIAS 59933 09/27/2012 RMJ Technologies 19,454.40 MONITORING SVC/VEHICLES 59934 09/27/2012 Selman Chevrolet Company 410.82 UNIT 169 BAR,BRACE 59935 09/27/2012 South Coast AQMD 426.41 GREEN CREST ICE#140440 W92612 09/26/2012 Southern Calif Edison Co. 5,557.13 MIRALOMA AUGUST 2012 59936 09/27/2012 Southern Calif Gas Co. 15,688.78 RICHFIELD 01241070000 AUG 59940 09/27/2012 St.Jude Hospital Yorba Linda 180.00 DOT EXAM OPS AUGUST 59937 09/27/2012 Staples Business Advantage 314.13 INK CART/OPS 59939 09/27/2012 Stephen Parker/Petty Cash 388.67 PETTY CASH REIMBURSEMENT 59938 09/27/2012 Steven Engineering 3,333.58 PHOENIX SURGE PROT,ADAPTER 59941 09/27/2012 Sunrise Medical Group 190.00 HEPA B ISBELL 59942 09/27/2012 Terryberry Company 872.29 ANNIVERSARY PINS 59914 09/27/2012 The Lighthouse Inc. 1,012.85 LED LIGHTBAR 59943 09/27/2012 Time Warner Cable 447.32 HIGH SPEED O/L W91412 09/14/2012 U S Bank 461,488.13 COP 2003 INT/PRINCIPAL OCT W92712A 09/27/2012 U S Bank 1,397,797.89 COP 2008 INT/PRINCIPAL OCT 59944 09/27/2012 Underground Service Alert 231.00 NEW TICKETS 59945 09/27/2012 United Industries 1,132.72 SAFETY ITEMS 59946 09/27/2012 Valverde Construction, Inc. 8,851.36 MAIN BRK/GATE VALVE REPAIR 59947 09/27/2012 Vido Samarzich Inc 214,529.64 PRS PROG PAY JUNE 2012 SVCS 59948 09/27/2012 Walters Wholesale Electric Co. 10.96 SPIRAL WRAP TWINE 59949 09/27/2012 Wells Supply Co 5,942.80 REDWOOG PLUG 59950 09/27/2012 Westside Building Material 105.25 PADLOCK 59893 09/27/2012 White Nelson Diehl Evans LLP 10,000.00 AUDIT BILLING#2/AUGUST 59951 09/27/2012 Yorba Linda Hardware 113.16 PURCH AUGUST Total $2,512,289.96 . September 27, 2012 CHECK NUMBERS: Void Checks 59846 $ (145.00) Computer Checks 59873—59954 $ 559,252.62 $ 559,107.62 WIRES: W-91412 U S Bank $ 461,488.13 W-92612 Southern Cal Edison $ 5,557.13 W-92712A U S Bank $1,397,797.89 W-92712B ACWA/JPIA $ 88,339.19 $1,953,182.34 TOTAL OF CHECKS AND WIRES $ 2,512,289.96 PAYROLL NOS. 19: Direct Deposits $ 152,857.72 Third Party Checks 5379—5387 $ 43,782.96 Payroll Taxes $ 40,949.85 TOTAL OF PAYROLL $ 237,590.53 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $ 2,749,880.49 ================================================================== APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF SEPTEMBER 27, 2012 ================================================================== Date Vendor Name Amount Description 09/12/12 Inland Group 3,817.53 Fall 2012 Newsletter postage 09/04/12 Jobs Available 297.50 Ad/Accounting Asst II 09/06/12 Orange Tree Deli 15.37 Evaluate potential caterer/Events 09/05/12 Imperial Sprinkler 118.81 Irrigation supplies 09/04/12 Staples 466.06 Printer Ink TOTAL 4,715.27 8/14/2012-9/05/2012 Cal Card Credit Card U S Bank ITEM NO. 7.4 AGENDA REPORT Meeting Date: September 27, 2012 Budgeted:Yes Total Budget:$750,000 To:Board of Directors Cost Estimate:$616,000 Funding Source:All Water Funds From:Steve Conklin, Acting General Manager Account No:101-2700 Job No:J-201108 Presented By:Steve Conklin, Acting General Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Derek Nguyen, Water Quality Engineer CEQA Compliance:Exempt Subject:Progress Payment No. 2 for Pressure Regulating Station Upgrades, Phase 1 SUMMARY: Work is proceeding on construction of the Pressure Regulating Station Upgrades Project. It includes improvements to four pressure regulation stations (PRS) with concrete vaults, piping, valves, safety ladders, traffic-rated hatches, and appurtenances to meet new design and safety standards. STAFF RECOMMENDATION: That the Board of Directors approve Progress Payment No. 2 in the net amount of $214,529.64 to Vido Samarzich, Inc. for construction of Pressure Regulating Station Upgrades Project, Phase 1. Job No. J-201108. DISCUSSION: In accordance with the contract documents, Vido Samarzich, Inc. submitted a request for Progress Payment No. 2, in the amount of $225,820.68 for completed work through August 31, 2012. During this period, the contractor completed the replacement of Jefferson station, mobilized and removed the existing vault, valves, piping and appurtenances at the Camino de Bryant site. The status of the construction contract with Vido Samarzich is as follows: The current contract amount is $615,227.25 and 142 calendar days starting June 12, 2012. If approved, Progress Payment No. 2 is $225,820.68 less a 5% retention of $11,291.03 for a net payment of $214,529.64 (34.9% of the total contract amount). Total payments to date including retention are $316,979.75.00 (51.5% of the total contract amount). As of August 31, 2012, 81 calendar days were used (57% of the contract time). Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress Payment No. 2 is attached for your reference. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On May 10, 2012 the Board of Directors awarded the construction contract in the amount of $597,020 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Station Upgrades, Job No. 2011-08. On July 12, 2012, the Board of Directors approved Change Order No. 1 for 27 additional work days and no additional cost to Vido Samarzich, Inc. for the construction of the Pressure Regulating Station Upgrades, Job No. 2011-08. On August 9, 2012 the Board of Directors approved Change Orders 2 & 3 for 3 additional work days and $14,904.07 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Station Upgrades, Job No. 2011-08. On September 6, 2012, the PEO Committee considered Change Orders 4, 5 & 6 for a combined three additional work days and $10,512.09 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Station Upgrades, Job No. 2011-08. Change Orders 4, 5 & 6 are pending Board approval on September 27, 2012. ATTACHMENTS: Name:Description:Type: Vido_Samarzich_Prog.Payment_No.2_09102012.pdf Vido Samarzich_Prog. Payment No. 2_09102012 Backup Material Approved by the Board of Directors of the Yorba Linda Water District 9/27/2012 RC/RK 4-0-1 PH was absent. YORBA LINDA WATER DISTRICT PROGRESS PAY REPORT PROJECT Pressure Regulating Station Upgrades PROGRESS PAY REQUEST NO. 002 LOCATION Yorba Linda,CA PROJECT NO. 201108 PAS 1 OF 1 _ PAGLS CONTRACTOR Vido Samarzich,Inc. DATE August 31,2012 ORIGINAL CONTRACT AMOUNT: $ 597,020.00 AUTHORIZED CHANGE ORDERS: $ 18,207.25 REVISED CONTRACT AMOUNT: $ 615,227.25 PROGRES`u PAY-S.1 IMATE FOR PERIOD AYV ust 1.2012 _ 10 Avywl 21.2012 . PRRVI US IRIS MONTH TO DATE VALUE OF WOHK COMPLETFO S 7625500 S 722.517.50 f _29a_772.bU CHANGE OROER WORK C:OMPLETCD S 14.004_07 S a:Wa.19 S ..... 18.207.75 TOTAL VALUP_OF WCIRKCOMPLFTfD E 91_158.07 S 2. S t110:8a IS I.FSS RL t ENTION 5% E l6 M0.99 1 FSS OTHER DFDUCI IONS Clec ronio Wln F— 5 - S 301 1 .78 NET F:ARNFD TO OAT E 1 I-ES AMOUNI I•HCVIOUSI Y PAIO S ePt.ISOt 12 !ta 520.en BAI ANCC DUE TI ITS ESTIMAI F NOTICE TO PROCEED June 12,2012 COMPI F.TION TIME 111 CALENDAR DAYS APPROVED IIMF EXTENSIONS 31 CALENDAR DAYS TOTAL CONTRACT TIME: 142 CALENDAR DAYS TIME EXPFNDtD TO DATE I CAI ENDAR DAYS TIME REMAINING —40—CALENDAR DAYS REQUEMD BY. DATE:JV,do S-arna Vloe• eident Cordractor RFCOMMLNDED: -f DATE p r�r agel, �I�Z YLWD APPROVED BY: DATE: .- Steve Conldln,Acting General Manager.YLWD ITEM NO. 7.5 AGENDA REPORT Meeting Date: September 27, 2012 Budgeted:Yes Total Budget:$750,000 To:Board of Directors Cost Estimate:$3,303 Funding Source:All Water Funds From:Steve Conklin, Acting General Manager Account No:101-2700 Job No:J-201108 Presented By:Steve Conklin, Acting General Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Derek Nguyen, Water Quality Engineer CEQA Compliance:Exempt Subject:Approval of Change Orders No. 4 & 5 for Pressure Regulating Stations Upgrade Project, Phase 1 SUMMARY: Construction is in progress for the Pressure Regulating Stations Upgrade Project. Submitted for consideration are Change Orders No. 4 & 5 for one additional work day and $3,303.18 for additional time, labor and materials for the change in condition for the Jefferson St site. STAFF RECOMMENDATION: That the Board of Directors approve Change Orders No. 4 & 5 for one additional work day and $3,303.18 to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade Project, Job No. 201108. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee considered this item at its September 6, 2012 meeting and supports staff's recommendation. DISCUSSION: In accordance with the contract documents, Vido Samarzich, Inc. submitted Change Orders No. 4 & 5 for changed conditions for the Jefferson Pressure Regulating Station. Proposed Change Orders No. 4 & 5 request a combined additional one work day required to remove and dispose a 5'x4'x4' concrete thrust block with rebar and deteriorated 8-inch gate valve. Additionally, the floor slab of the vault was found to be 14 to 16 inches thick which was significantly greater than what the record drawings indicated. District staff and its engineering consultant have reviewed the changed conditions and the time request and recommend approval. Copies of Change Orders No. 4 & 5 are attached for review and information. The status of the construction contract with Vido Samarzich is as follows: The current contract is $611,924.07 with 141 working days starting June 12, 2012. If approved, Change Orders No. 4 & 5 add one work day (0.7% of current contract days) and $3,303.18 (0.5% of current contract cost) for additional cost. If approved, the revised construction contract is $615,227.25 and 142 days. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On May 10, 2012 the Board of Directors awarded the construction contract in the amount of $597,020 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08. On July 12, 2012 the Board of Directors approved Change Order No. 1 for 27 additional work days and no additional cost to Vido Samarzich, Inc. for the Construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08. On August 9, 2012 the Board of Directors approved Change Orders No. 2 & 3 for 3 additional work days and $14,904.07 to Vido Samarzich, Inc. for the Construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08 ATTACHMENTS: Name:Description:Type: CO4___CO5_Removal_of_Thrust_Block,_Valve___Floor_Slab_Jefferson_PRS.pdf CO 4 & 5 Jefferson PRS Backup Material Approved by the Board of Directors of the Yorba Linda Water District 9/27/2012 RC/RK 4-0-1 PH was absent. YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 4 DATE August 13, 2012 Page 1 Of 1 CONTRACT NAME: Pressure Regula0ng Stations Upgrade CONTRACTAMT.: $611 924.0] DAYS: 141 CONTRACTOR: Vido Samarxich, Inc. THIS CHANGE: $2,431.38 DAYS: 0.5 PROJECT NO: 2011-08 OWNER: Yorbs Linda Water District REVISED CONTRACT AMT: $614,355.45 DAYS: 141 .5 This Change Omer covers changes to the Subject contract as deaodbad herein. The Contractor shall construct, furnish equipment and materiais, and perform all work as necessary or required to complete the Change Omer items for a lump sum prim agreed upon between tha Contracts; and Yorba Linda Water District otherwise referred to as Owner. +INCREASE CONTRACT DESCRIPTION OF CHANGES /OR TIME +EXTENSION/ - DECREASE IN OR REDUCTION CONTRACT (DAYS) AMOUNT ($) Van Buren P.R.S.-Remove and dispose of approx. 20 LF of an 18" RCP abandoned $2,431.38 0.5 irrigation line and bulkhead both ends with mortar (line was in conflict w 14' blow off and 8' vent pipe) Jefferson P.R.S:Remove and dispose of a 5'X4'X4' concrete thrust block w labor @ N side of vault between vault and 8" valve and add work required to remove vault floor-14° 16" thick-plan shows approx. W. NETCHANGE $2,431.38 0.5 REVISED CONTRACT AMOUNT AND TIME $614,355.45 141.5 The amount of the contract will be increased by the sum of $2,0.11.38 and the contract twe shall be increased by 0.5 calendar days. The undersigned CoMrador approves the foregoing Change Order as to the changes, 9 any, in the contract prim specified foreac r ram including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for ccmpietlon of the entire work on account of sald Change Order, The Contractor agrees to Nmish ell labor and materials and perform all other necessary work. Inclusive of that directly or Indirectly related to me approved time extension, required to complete the Change Omer items. This document cola become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Omer shall be effedive when approved by the Owner. This Change Omer consl8utes full, final, and complete compensation to the Contractor for all costs, exyenses, overhead, proft, and any damages of every kind that the Contractor may Incur In connection with the above referenced changes in the work, Including any impact on the referenced work of any other work under the contract, any changes In the sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contract. By the execution of the Change Omer, the Contractor accepts the contract price change and the contract compimon date change, if any, and expressly waives any claims for any additional compensation, damages or time emensiom, in connection with the above-referenced changes. *VdOaSamanuch, p I RECOMMENDED: OWNER DATE: x122,1 zolZ ACCEPTED: CONTRACTOR DATE:Vce sident Inc. APPROVED: OWNER DATE: Steve Conklin, I Acting General Manager YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 5 DATE August 14, 2012 Page 1 Of 1 CONTRACT NAME: Pressure Regulating Stations Upgrade CONTRACTAMT.: $614,311 DAYS: 141 .5 CONTRACTOR: Vido Samandch, Inc. THIS CHANGE: $871.80 DAYS: 0.5 PROJECT NO: 2011-08 OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $615,227.25 DAYS: 142 This Change Order covers changes to the subject contract as described herein. The Contmdor shall conshu t, furnish equpment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum pnce agreed upon between the Commder and Yorba Lida Water District othenew referr ed to as Owner. +INCREASE CONTRACT DESCRIPTION OF CHANGES f CR TIME +EXTENSION ! —DECREASE IN DR-REDUCTION CONTRACT (DAYS) AMOUNT (8) Jefferson P.R.S.-As directed, remove existing Sn valve North of vault. Work included $871.80 0.5 additional excavation, removal of concrete thrust block to North of valve, cut off bolls, clean flange, remove and deliver A.C.P. riser to district yard, and install new SDR 35 pipe near on existing 8" valve for 4°blow off. NETCHANGE $871.80 0.5 REVISED CONTRACT AMOUNT AND TIME $615,227.26 142 The amount of the contract will bas increased by lire sum of $871.80 and the contract time shall be Increased by D.5 calendar days. The untlersigned Connector approve$ the foregoing Change Omer as W the changes, if any, in the contract pace specified for each man including any and all supervision costs and other miscellaneous costa relating W the change in work, and as W the extension of time alipwed, if any, for completion of ire entire work on account of said Change Omer. The Contractor agrees to furnish all labor and materials and perform all other necessary work, Inclusive or mat directly or Indirectly related to the approved time extension, required to complete the Change Omer items. This document will become a supplement of the contract and all provisions will apply herels. It is understood that the Change Order shall be effective when approved by me Owner. This Change Omar constitutes WII, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may Incur in connection With the above referenced changes in Me work, including any krrpact on the referenced work of any other work under the contract, any changes in the sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any nark, and any other offset on any of the work under this contract. By the execution of the Change Omer, the Contractor accepts the contract price change and the contact completion date change, f any, and expressly waives any claims for any additional compensation, damages or time extensions, In connection with the above-referenced changes. ,-- [n �J RECOMMENDED: OWNER DATE: $194;01Z Derek g e r ACCEPTED: CONTRACTOR DATE: JZ Mole Samar r, Vic iesident Vltlo S manich, Inc. APPROVED: OWNER DATE: Steve Conklin,' Acting General Manager ITEM NO. 7.6 AGENDA REPORT Meeting Date: September 27, 2012 Budgeted:Yes Total Budget:$750,000 To:Board of Directors Cost Estimate:$7,208.91 Funding Source:All Water Funds From:Steve Conklin, Acting General Manager Account No:101-2700 Job No:J-201108 Presented By:Steve Conklin, Acting General Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Derek Nguyen, Water Quality Engineer CEQA Compliance:Exempt Subject:Approval of Change Order No. 6 for Pressure Regulating Stations Upgrade Project, Phase 1 SUMMARY: Construction is in progress for the Pressure Regulating Stations Upgrade Project. Submitted for consideration is Change Order No. 6 for two additional work days and $7,208.91 for additional time, labor and materials for the change in condition for the Camino de Bryant site. STAFF RECOMMENDATION: That the Board of Directors approve Change Order No. 6 for two additional work days and $7,208.91 to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade Project, Job No. 201108. COMMITTEE RECOMMENDATION: The Planning-Engineering-Operations Committee considered this item at its September 6, 2012 meeting and supports staff's recommendation. DISCUSSION: In accordance with the contract documents, Vido Samarzich, Inc. submitted Change Order No. 6 for changed conditions for the Camino de Bryant Pressure Regulating Station. Proposed Change Order No. 6 requests two additional work days required to install fittings on the North and South sides of the vault to compensate for the 13-inch grade change in elevation on the existing 14-inch main. The additional work includes excavation for the increased depth of vault, fittings and restraints, assembly and installation. District staff and its engineering consultant have reviewed the changed conditions and the time request and recommend approval. Copy Change Order No. 6 is attached for review and information. The status of the construction contract with Vido Samarzich is as follows: Assuming that Change Orders No. 4 & 5 will be approved, the current contract is $615,227.25 with 142 working days starting June 12, 2012. If approved, Change Order No. 6 add two work days (1.4% of current contract days) and $7,208.91 (1.2% of current contract cost) for additional cost. If approved, the revised construction contract is $622,436.16 and 144 days. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On May 10, 2012 the Board of Directors awarded the construction contract in the amount of $597,020 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08. On July 12, 2012 the Board of Directors approved Change Order No. 1 for 27 additional work days and no additional cost to Vido Samarzich, Inc. for the Construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08. On August 9, 2012 the Board of Directors approved Change Orders No. 2 & 3 for 3 additional work days and $14,904.07 to Vido Samarzich, Inc. for the Construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08. ATTACHMENTS: Name:Description:Type: CO6_13-in_grade_change_Camino_de_Bryant_PRS.pdf CO6_13-in grade change_Camino de Bryant Backup Material Approved by the Board of Directors of the Yorba Linda Water District 9/27/2012 RC/RK 4-0-1 PH was absent. YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 6 DATE August 22, 2012 Page 1 Of 1 CONTRACT NAME: Pressure Regulating Shadow Upgrade CONTRACT AMT.: $616,227,26 DAYS: 142 CONTRACTOR: Vida Somareich, Ina THIS CHANGE: $7,208.91 DAYS: 2 PROJECT NO: 1011-0 g OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $622,436.16 DAYS: 144 This Charge Order covers changes to the subject moved as described herein. The Contractor shall consbucq furnish equipment and materials, and perform all work as necessary or required to mmplate the Change Order Items for a lump sum price agreed upon between the Contractor and Yorba Linda Water Dki Whervass referred to as Owner. +INCREASE CONTRACT DESCRIPTION OF CHANGES / OR TIME +EXTENSION/ - DECREASE IN OR-REDUCTION CONTRACT (DAYS) AMOUNT Camino De Bryant PRAL. Install additional finings on the North and South side of vault to $7,208.91 2 compensate for the 13" grade change in elevation on the existing 14' main. Work includes additional engineering, layout, excavation, export, finings (quote included for fittings and restraints), assembly, and installation. Work also includes additional excavation for increased depth of vau8 and piping, including export. NETCHANGE $7,201 2 REVISED CONTRACT AMOUNT AND TIME $622,436-16 144 The amount of the contract will he increased by the sum of $7.296.91 and the contract time shall be Increased by 2 calendar days. The undersigned Contractor approves the foregoing Change Order as to the charges, if any, in the contract prim intended for each Bem including any and all sapeasel n costs and other miscellaneous cost; relating to the change in wort, and as to the extension of time allowed, if any, for completion of the entire Work on account of said Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary Work, inclusive of mat tllredly or indirectly related to the approved time extension, required to template the Change Order Items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced charges in the work. Including any impact on the referenced work of any other work under the contact, any changes in the sequences of any wok, any delay to any work, any disruption of any Work, any rescheduling of any wont, and any other effect on any W the wort .t under this contra By the execution of the Charge Order, the Contractor decades the contrast price change and the contract completion date change, d a", and expressly waives any claims for any additional compensation, damages or time extension, in connection with the above-referenced changers. RECOMMENDED: OWNER DATE: 9/Z r g , Proje or / I�'� Dare ACCEPTED: CONTRACTOR DATE: L3 too me , Vi resident VidaS marsich, Inc. APPROVED: OWNER DATE: Steve Conklin, Acting General Manager ITEM NO. 7.7 AGENDA REPORT Meeting Date: September 27, 2012 Budgeted:Yes Total Budget:$175,000 To:Board of Directors Cost Estimate:$175,000 Funding Source:Sewer Capital Reserves From:Steve Conklin, Acting General Manager Account No:201-2700 Job No:2011-16S Presented By:Steve Conklin, Acting General Manager Dept:Engineering Reviewed by Legal:N/A Prepared By:Hank Samaripa, Project Engineer CEQA Compliance:Exempt Subject:Final Payment/Change Order No. 4 Green Crest Lift Station Project SUMMARY: Work is complete for construction of the 2011-16S Green Crest Lift Station Repairs Project. Submitted for consideration is Change Order No. 4 (Credit) and request for authorization to file the Notice of Completion for the project. STAFF RECOMMENDATION: That the Board of Directors approve Change Order No. 4, for a credit in the amount of $1,162, from Pascal & Ludwig; authorize staff to file the Notice of Completion and release the retention thirty-five days following recordation, if no liens have been filed; release the Payment Bond, and release the Faithful Performance Bond in one year if no defects have been found for the construction of the Green Crest Lift Station Repairs Project, Job No. 2011-16S. DISCUSSION: In accordance with the contract documents, Pascal & Ludwig submitted Change Order No.4 for a project credit in the net amount of $1,162.00 for less Wet Well painting on the original steel discharge pipes. The Board approved the replacement of the corroded pipes with stainless steel pipes on Change Order No. 3. The credit has been calculated and the retention amount will be less $1,162 on the final release. This is the final pay request for this project, as described: The current contract is $113,989.82 and 201 calendar days starting January 12, 2012. (includes $20,745.00 in authorized change orders and an additional 30 calendar days approved time extension). If approved, Change Order No. 4 credit is $1162.00 and no time extension. If approved, total payments including retention will be $112,827.82 (100% of the total contract amount). As of July 31, 2012, a total of 201 calendar days were used (100% of the total contract time). Staff reviewed the contractor's final Change Order No. 4 credit and recommends approval. A copy of Change Order No. 4 is attached. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): The Board of Directors authorized the Sewer Transfer Agreement from the City for the transfer of all the City remaining wastewater pipelines and one lift station. As part of the agreement, the City transferred their sewer fund balance of $267,000, which in part was to be utilized for refurbishments to this infrastructure. A construction contract in the amount of $90,580.00 was awarded to the low bidder, Pascal & Ludwig Constructors on August 11, 2011. General Manager approved Change Order No. 1 for $2,664.82 for payment bond and added float switch in wet well. Board of Directors approved Change Order No. 2 and 3 for $20,745. Revised contract amount is now $113,989.82 and 201 days. Board of Directors has approved three progress payments on March 22, 2012 , July 26, 2012 and August 9, 2012. ATTACHMENTS: Name:Description:Type: FinalProgPay4_CO4_091212.pdf FinalProgPay4 Backup Material Approved by the Board of Directors of the Yorba Linda Water District 9/27/2012 RC/RK 4-0-1 PH was absent. YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 4 Date September 6, 2012 Page 1 of 1 CONTRACT NAME: Green Crest Lit Station Repairs CONTRACT AMT.: $113,989.82 DAYS: 201 CONTRACTOR: Pascal & Ludwig THIS CHANGE: <$1,162> DAYS: 0 OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $112,827.82 DAYS: 201 This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba Unda Water District otherwise referred to as Owner. +INCREASE CONTRACT DESCRIPTION OF CHANGES / OR TIME +EXTENSION / - DECREASE IN OR -REDUCTION CONTRACT (DAYS) AMOUNT (S) 1 . Provide credit on labor and material for less coating treatment (painting) on original steel discharge piping in Wet Well. 41,162 +0 NET CHANGE 41,162 +0 REVISED CONTRACT AMOUNT AND TIME $112,827.82 201 The amount of the contract will be decreased by the sum of $1,162 and the contract time shall be increased by0calandar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each kern including any and ail supervision costs and other miscellaneous costs relating to the change In work, and as to the extension of time stowed, 8 any, for completion of the entire work on account of sold Change Order. The Contractor agrees to furnish all labor and materials and perform all other necessary work, Inclusive of that directly or Indirectly related to the approved time extension, required to complete the Change Order Items. This document will become a supplement of the contract and all provisions coil apply hereto. It Is understood that the Change Oyler shat be effective when approved by the Owner. This Change Order oonsOWtes full, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any damages of every kind that the Contractor may Incur in connection with the above referenced changes in the work, including arty impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this contrail. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, If any, and expressly waives any claims for any addillonal compensation, damages or time extensions, In connection with the above-referenced changes. RECOMMENDED: LCL OWNER DATE: ve Co M n/, Engineering Manager ACCEPTED: ff-^' Tx. -= CONTRACTOR DATE: 9lea f f� Rob Temple, Project Sponsor PASCAL & LUDWIG CONSTRUCTORS I TELEPHONE 2049 EAST FRANCIS STREET SCAt (909) 947-4631 ONTARIO, CALIFORNIA 91761 UD1 wic INVOICE INVOICE NO. 12061 TO: YORBA LINDA WATER DISTRICT DATE 9/ 12/2012 1717 E. MIRALOMA AVENUE PLACENTIA, CA 92870 ATTN: HANKSAMARIPA OUR JOB NO. 3131 PROJECT: GREEN CREST LIFT STATION PERIOD ENDING: 08/31 / 12 PAY ESTIMATE: #4 -RET COMPLETED & EARNED TO DATE $ 112,827.82 LESS RETENTION $0.00 SUBTOTAL $ 112,827,82 LESS PREVIOUS ESTIMATES $ 102,590.84 TOTAL DUE THIS ESTIMATE $ 10,236.98 PASCAL & LUDWIG CONSTRUCTORS YORBA LINDA WATER DISTRICT - GREEN CREST LIFT STATION PAY ESTIMATE: 04 RETENTION PERIOD: AUGUST 1, 2012 TO AUGUST 31, 2012- ITEM DESCRIPTION QUAN UNIT AMOUNT PRIOR ESTIMATE QTY AMOUNT THIS QTY ESTIMATE AMOUNT TOTAL TO DATE QTY AMOUNT 1 VAULT ACCESS HATCH Install New Access Hatch AC Paving VAULT ACCESS HATCH TOTAL 1 1 LS I LS 22,300.00 1 2,500.00 24,800.00 100% 100% 100% 22,300.00 2,500.00 24,800.00 0% 00/6 0% 0.00 0.00 0.00 100% 100% 100%. 22,300.00 2,500.00 24,800.00 2 Remove & Reseal Electrical Fittings 1 LS 4,700.00 100% 4,700.00 0% 0.00 100% 4,700.00 3 Pressure Wash & Paint Metal in Wet Well & Valve Vault 1 LS 14,700.00 100% 14,700.00 0% 0.00 100% 14,700.00 ADDENDUM NO 1 A B C D E Install 8 operate Bypass S ystem Remove & replace 2 existing 4" Check Valves Remove & re lace 3 existing 4" Gate Valves Remove & replace all existing flange nuts & bolls in valve vault lProvide City of Yorba Linda Encroachment Permit 1 1 1 1 1 LS LS LS LS LS 27,400.00 10,360.00 4,990.00 1,100.00 430.00 100% 100% 100% 100% 100% 27,400.00 10,360.00 4,890.00 1,100.00 430.00 0% 0% 0% 0% 0% 0.00 0.00 0.00 0.00 0.00 100% 100% 100% 100%j 100%j 27,400.00 10,360.00 4,990.00 1,100.00 430.00 F Field measure existing valves 1 LS 2,100.00 100°/u 2,100.00 0% 0.00 100%1 2,100.00 ADDENDUM NO. 1 TOTALI 46,380.001 100%1 46,380.001 0%1 0.00 100% 46,380.00 PROJECT TOTAL 1 90.580.001 100.0%j 90,580.001 0.0%1 0.00 100%1 90,580.00 CO CHANGE ORDER NO. 1 Install one level and pressure Float switch at wet well Provide Payment Bond for the Green Crest Lift Station Repairs 1 LS 1 LS 1,067.76 1,597.061 100%1 100%1 1,067.761 1,597.061 0% 0% 0,00 0.00 100%1 100%j 1,067.76 1,597.06 CHANGE ORDER NO. 1 TOTAL 1 1 2,664.82 100%1 2,664.821 0% 0.00 100% 2,664.82 CO CHANGE ORDER N0. 2 Replace existing discharge piping with stainless steel pipe 1 1 1 LS 1 20,745.001 100%j 20,745.00 000 0.00 100%j 20,745.00 CHANGE ORDER NO. 2 TOTALI 1 20,745.00 100% 20,745.00 0% 0.00 100%1 20,745.00 CO CHANGE ORDER NO. 3 Time Extension for Change Order No. 2 Work 1 LS 1 0.00 log% 0.00 00/. 0.00 100°!0 0.00 CHANGE ORDER NO. 2 TOTAL 0.00 t00% 0.00 100%1 0.00 100%1 0.00 CO CHANGE ORDER NO. 4 Paint Credit CHANGE ORDER NO. 2 TOTAL 1 LS -1,1132.00j -1,162.00 0%1 0%1 0.00 0.00 100% 100% -11162.00 -1,162.00 100% 100% .1,162.00 .1,162.00 _ REVISED PROJECT TOTAL 112,827.82 101.0% 113,989.82 -1.0% -1,162.00 100% 112,827.82 TOTAL COMPLETED TO DATE: 112,827.82 10% RETAINAGE: 0.00 TOTAL EARNED LESS RETAINAGE: 112,827.82 LESS PREVIOUS PAYMENTS: 102,590.84 TOTAL DUE FOR PAYMENT REQUEST NO. 04: 10,236.98 Page 1 of 1 ITEM NO. 9.3 AGENDA REPORT Meeting Date: September 27, 2012 Subject:Personnel-Risk Management Committee (Beverage/Collett) · Minutes of meeting held September 6, 2012 at 10:00 a.m. · Meeting scheduled October 9, 2012 at 4:00 p.m. ATTACHMENTS: Name:Description:Type: 090612_PRM_-_Minutes.doc PRM Mtg Minutes 09/06/12 Minutes 1 MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING September 6, 2012 A meeting of the Yorba Linda Water District’s Personnel-Risk Management Committee was called to order by Director Beverage at 10:00 a.m. The meeting was held at the District’s Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Michael J. Beverage, Chair Steve Conklin, Acting General Manager Director Ric Collett Gina Knight, HR/Risk Manager 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS 2.1. Status of Request for Proposals for an Organizational Efficiency Study Mr. Conklin reported that this item had been discussed with the Executive Admin Organizational Committee members as well as with the District’s Managers. The consensus from both groups was to clarify the scope of work and possibly wait for a new General Manger to be hired. However, the Personnel-Risk Committee members did not agree with placing this project on hold until a new General Manager was hired. The Personnel- Risk Committee directed Steve Conklin, the District’s acting General Manager to set up a future workshop with the full Board of Directors to include Department Managers and Supervisors to discuss and finalize the Request for Proposals (RFP) for Professional Services for the preparation of an Organizational Efficiency Study. 2.2. Revised Human Resources Analyst and Personnel Technician Job Descriptions Staff presented the revised job descriptions for both the HR Analyst and Personnel Technician positions. The Committee made recommendations to the job descriptions. Staff will incorporate the Committee’s recommendations. 2.3. Human Resources/Risk Management/Safety Activity and Status of Recruitments and Budgeted Positions Staff informed the Committee that ACWA-JPIA requested the use of the District’s Board Room to host an HR meeting for ACWA members on October 23, 2012. Staff reported on the status of the department’s draft policies and procedures. The District received written acceptance from the District’s Employees Association for both the Education/Certification/License 2 Reimbursement policy and Safety Footwear Allowance policy. Both policies will be finalized by the Acting General Manager and acknowledgment by all District employees. Staff reported that the Accounting Assistant II position recruitment would open up for the second time. During the first recruitment the District interviewed five (5) candidates. A job offer was extended to the top candidate and was rejected by the candidate because of the District’s second tier retirement formula 2% @ 60 for new hires. Staff informed the Committee that two internal recruitments would commence on September 10, 2012 and close on September 24, 2012 for the following positions: Water Quality II and Maintenance Distribution Operator II. The Committee discussed and reviewed the duties assigned to the Management Analyst prior to becoming the Acting Public Information Officer as well as her assignments during her acting role. The Committee directed the Acting General Manager and the Human Resources and Risk Manager to assess the responsibilities of the Management Analyst and make a recommendation if this position should be budgeted 100% under the General Manger or split 50/50 between both Administration and Public Affairs. 2.4. Future Agenda Items and Staff Tasks The Committee members directed staff to bring back a report that identified the number of hours banked under Alternate time for each employee for the next Personnel-Risk Management Committee scheduled for October 9, 2012. 3. ADJOURNMENT 3.1. The meeting was adjourned at 12:45 p.m. The next meeting of the Personnel-Risk Management Committee will be held Tuesday, October 9, 2012 at 4:00 p.m. ITEM NO. 9.4 AGENDA REPORT Meeting Date: September 27, 2012 Subject:Planning-Engineering-Operations Committee (Collett/Kiley) · Minutes of meeting held September 6, 2012 at 3:00 p.m. · Meeting scheduled October 4, 2012 at 3:00 p.m. ATTACHMENTS: Name:Description:Type: 090612_-_PEO_Minutes.docx PEO Mtg Minutes 09/06/12 Minutes 1 MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING September 6, 2012 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Collett at 3:00 p.m. The meeting was held at the District’s Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Ric Collett, Chair Steve Conklin, Engineering Manager Director Robert R. Kiley Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator Stephen Parker, Finance Director Anthony Manzano, Sr Project Manager Jennifer Hill, Meter Services Lead 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR Mr. Conklin requested that Item 2.3 be added to the agenda for consideration by Committee, as an item that came up after the posting of the agenda. Following discussion, the Committee agreed to add this item. 2.1. Approval of Change Orders No. 4 & 5 for Pressure Regulating Stations Upgrade Project, Phase 1 Mr. Conklin reported that for the retrofit work on the Jefferson PRS, there was out of scope work required to remove and dispose of a large reinforced concrete thrust block and a deteriorated 8-inch gate valve, as well as extra work for removal of the oversized floor slab of the old vault that was not shown on the record drawings. Following discussion, the Committee supported the staff recommendation that the Board approve Change Orders 4 and 5 for one additional day and $3,303.18 for extra time, labor and materials. 2.2. Approval of Change Order No. 6 for Pressure Reducing Stations Upgrade Project, Phase 1 Mr. Conklin reported that for retrofit work on the Camino de Bryant PRS there was out of scope work required to install extra pipe fittings on the north and south sides of the new vault to compensate for the 13-inch grade change in elevation across the site. Also required was extra excavation, restraints, assembly and installation. Following discussion, the Committee supported the staff recommendation that the Board approve Change Order No. 6 for two additional days and $7,208.91 for additional time, labor and materials. 2 Following Item No. 2.2, the Committee asked that they next consider Item No. 3.1 so that Mr. Parker and Ms. Hill could be excused thereafter. 3. DISCUSSION ITEMS 3.1. Status of Meter Program Mr. Conklin noted that last month, the PEO Committee requested a status report on the District’s water meter program, and that Mr. Parker and Ms. Hill were present to review the background and discuss status of the program, which was summarized in a short report provided to the Committee. Following a discussion of the program, the Committee asked that staff 1) look at the cost of outsourcing testing of meters and having an independent comparison of our own meter test results, 2) look at the potential for meter cross-testing with other water agencies, and 3) look at the potential costs and benefits and a reasonable timeline for the change- out on the east side to radio-read meters. Further, the Committee asked that staff provide a report to PEO next month on progress made. At the conclusion of this item, Mr. Parker and Ms. Hill left the meeting. ACTION CALENDAR CONTINUED 2.3 Yorba Linda High School Park Pipeline Relocation. Mr. Conklin reported that construction of the proposed YL High School Park, located south of YL High School, will require placement of 18-ft of fill over the District’s existing 39-inch Bryant Cross Feeder (BCF) Pipeline. The pipeline cannot support this added load and must be relocated. Per the District’s existing agreement with the PYLUSD, the District is required to bear the cost of relocating approximately 500 ft of pipeline. Mr. Conklin noted that in a September 4 meeting with staff from the school district and the City, the District was requested to move forward with the pipeline relocation work, so that construction of the park could proceed. He advised those at the meeting that he would bring this request to the District’s board for consideration. Following discussion, the Committee supported the staff recommendation that the Board authorize execution of a Professional Services Agreement with Webb Associates for $20,700 to provide professional engineering services for relocation of the Bryant Cross Feeder Pipeline. DISCUSSION ITEMS CONTINUED 3.2. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported that groundwater production was approximately 32% for the month. In the intervening months and in early 2013, we will ramp up demand of groundwater, to meet our BPP of 50.3%. 3 3.3. Monthly Production Division Report Mr. DeCriscio provided a summary of the Monthly Production Summary Report, noting water production, weather conditions, water quality and equipment in and out of service. 3.4. Monthly Preventative Maintenance Report Mr. Cory provided a summary of the Monthly PM Report, noting that tasks are essentially on target, two months into the new FY. He also noted that he will be making a presentation to the CAC on Sept 24 on work performed on the eastside sewers in the last year, since the takeover. 3.5. Chlorine System Project Status Report Mr. Conklin noted that last month the PEO Committee asked for a status report on work and final cost for the replacement of the computer-based control system for the chlorine generation system for disinfection of well water. Mr. DeCriscio provided a summary of the staff report included in the package to the Committee. He noted that the final cost was slightly higher than the earlier projection by about $2,000 due to added work for the contractor to replace wiring for the control system. The Committee noted that they were pleased with the final outcome, providing a refurbished control system for long-term operation of the system. 3.6. Groundwater Producers Meeting Report Mr. DeCriscio provided a report on items presented at the August 8 meeting at OCWD. 3.7. Status Report on Capital Projects in Progress Mr. Conklin reported on capital projects in planning, design and construction. He indicated that OCWD had responded on the cost for a lease and easements for a well site at Conrock Basin, which was $3,817 per year. He noted that he had also provided this information to EAO Committee. Both EAO and PEO committees supported staff’s recommendation to proceed with drafting a lease agreement with OCWD. 3.8. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of the above relating to engineering and operations. 3.9. Future Agenda Items and Staff Tasks Tasks were given to staff relating to meters and meter testing. A progress report of those tasks was to be provided at the next Committee meeting. 4. ADJOURNMENT 4.1. The meeting adjourned at 4:35 p.m. The next meeting of the Planning- Engineering-Operations Committee will be held Thursday, October 4, 2012 at 3:00 p.m. ITEM NO. 11.1 AGENDA REPORT Meeting Date: September 27, 2012 Subject:Meetings from September 28, 2012 - October 31, 2012 ATTACHMENTS: Name:Description:Type: BOD_Activities_Calendar.pdf Backup Material Backup Material Event Date Attendance by: October 2012 Pub Affairs-Communications-Tech Committee Meeting Mon, Oct 1 Melton/Beverage Yorba Linda City Council Tue, Oct 2 Hawkins Board of Directors Special Meeting Wed, Oct 3 MWDOC/MWD Workshop Wed, Oct 3 Melton/Staff OCWD Board Wed, Oct 3 Kiley/Staff Planning-Engineering-Operations Committee Meeting Thu, Oct 4 Collett/Kiley WACO Fri, Oct 5 Hawkins Personnel-Risk Management Committee Meeting Tue, Oct 9 Beverage/Collett LAFCO Wed, Oct 10 Beverage Yorba Linda Planning Commission Wed, Oct 10 Kiley Board of Directors Regular Meeting Thu, Oct 11 Exec-Admin-Organizational Committee Meeting Mon, Oct 15 Hawkins/Melton Yorba Linda City Council Tue, Oct 16 Melton MWDOC Board Wed, Oct 17 Melton/Staff OCWD Board Wed, Oct 17 Kiley/Staff OCWD Groundwater Adventure Tour Thu, Oct 18 Collett Citizens Advisory Committee Meeting Mon, Oct 22 Beverage Finance-Accounting Committee Meeting Mon, Oct 22 Kiley/Hawkins Yorba Linda Planning Commission Wed, Oct 24 Collett Board of Directors Regular Meeting Thu, Oct 25 8:30AM 8:30AM 5:30PM 8:00AM 8:30AM 4:00PM 7:00PM 4:00PM 9:00AM 7:00PM 8:30AM 4:00PM 6:30PM 6:30PM 8:00AM 8:30AM 5:30PM 3:00PM 7:30AM Board of Directors Activity Calendar Time 4:00PM 9/24/2012 7:51:07 AM ITEM NO. 12.1 AGENDA REPORT Meeting Date: September 27, 2012 Subject:ACWA CLE Risk Management Workshop - October 4-5, 2012 Yorba Linda Mayor's Prayer Breakfast - October 18, 2012 ACWA/JPIA Fall Conference - December 3-4, 2012 ACWA Fall Conference - December 4-7, 2012 CRWUA Annual Conference - December 12-14, 2012 STAFF RECOMMENDATION: That the Board of Directors authorize Director attendance at these events if desired. ATTACHMENTS: Name:Description:Type: ACWA_CLE.pdf Backup Material Backup Material ACWAJPIA_Conf.pdf Backup Material Backup Material ACWA.pdf Backup Material Backup Material CRWUA.pdf Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 9/27/2012 MB/RC 4-0-1 PH was absent. Thursday, October 4, 2012 7:15 - 7:55 a.m. Registration, Sign-In and Continental Breakfast 7:55 - 8 a.m. Welcome and Introduction 8 - 9 a.m. 1 hr. general credit “Employment Law Update: Legislation and Court Action” New developments in public sector employment law are never ending. Your ability to keep up with them is a big challenge. This presentation will review the most significant cases that have recently emerged and also discuss new legislation that will affect your district in 2013. Come learn the legal significance and the practical consequences of these decisions and how they impact your district. 9 - 9:45 a.m. 0.75 hr. general credit “Reforming Public Pensions” Be privy to the latest legislative discussions in the defined benefit world for public employees, the probable changes in public pensions in CalPERS, the ‘37 Act and other public retirement systems. Efforts of public agencies to reduce costs associated with CalPERS benefits will also be discussed. 9:45 - 10 a.m. Break 10 - 11 a.m. 1 hr. general credit “Developing Issues for CalPERS Agencies” This program will explore the latest and developing issues related to CalPERS and public pensions including: • What is happening at CalPERS? • The rules on hiring retired annuitants • The “loaning” of PERS employees to JPAs 2 - 2:15 p.m. Break 2:15 - 3:45 p.m. 1.5 hrs. general credit “Public Records Act and Brown Act Issues” This panel will explore the latest developments in the Public Records Act and Brown Act including: • Requests for employment information and salary • Requests in the context of litigation • How to manage electronic information for PRA compliance • The use of real property closed sessions to discuss water issues 3:45 - 5 p.m. 1.25 hrs. ethics credit “Ethics in the 21st Century” How to deal with protecting client information and managing your practice in light of new and changing technology. This presentation will include a discussion of metadata, smartphones and cloud computing. 5:15 - 7 p.m. RECEPTION Friday, October 5, 2012 7:30 - 8 a.m. Registration and Continental Breakfast 8 - 9 a.m. 1 hr. general credit “Flood Liability for Water System Operations” Water suppliers are used to navigating areas of potential liability associated with the service of water supply. This panel will explore areas of potential liability from flood risk, including pipeline breakage, reservoir operations, and drainage issues. 9 - 10 a.m. 1 hr. elimination of bias credit “Elimination of Bias in the Legal Field” This session will present various scenarios in understanding the elimination of bias in the legal profession.Office Use Only #CL12 ENT DATE Name: Title: Organization: Address: City: State: Zip: Phone:( ) Fax:( ) E-mail: q Enclosed is my check payable to ACWA q Please charge my fee to my credit card q MasterCard q Visa Expiration Date: Charged Amount: $ Credit Card Number: Prereg On Site Amount Full 2-DAY REgiSTRATiON (10) Advantage $460 $490 Standard $685 $730 $ 1-DAY REgiSTRATiON q Thursday, Oct. 4 (11) Advantage $280 $300 Standard $415 $445 $ q Friday, Oct. 5 (12) Advantage $200 $210 Standard $295 $310 $ TOTAl (this registration only) $ Your workshop registration fee includes: Continental breakfasts, refreshment breaks, lunch on the day(s) that you are registered, and a reception on Thursday evening. A CD with the presentations is also included. Substitution/Refunds: Substitutions from the same organizations are accepted. A $25 handling fee will be applied. Substitution requests should be submitted to Margie Knight (margiek@acwa.com) by 4:30 p.m. (PST), September 13, 2012. if you need to cancel, refund requests may be made by phone, but must be confirmed in writing to the ACWA office. A $50 handling fee will be charged on all registration refunds. No refunds will be granted after 4:30 p.m. (PST), September 13, 2012. if you have a disability that may require accommodation to assure your full participation, please contact Margie Knight of the ACWA staff at (916) 441-4545, or toll free at (888) 666-2292 to discuss your needs. Continuing legal Education for Water law Professionals Napa Valley Marriott • October 4 - 5, 2012 Your registration form must be received by 4:30 p.m. (PST), September 13. After Sept. 13, you will need to register on site. P.O. Box 2408, Sacramento, CA 95812-2408 (916) 325-2316 FAX (916) 441-4545 (888) 666-2292 PAYMENT INFORMATION REGISTRATION FORM Authorized Signature: Cardholder’s Name (as seen on card) - please print clearly: October 4 - 5, 2012 Napa Valley Marriott 10 - 10:15 a.m. Break 10:15 - 11:30 a.m. 1.25 hrs. general credit “Maximizing the Return on Your Real Estate Assets” The panel will focus on the legal and practical issues to be addressed, including critical elements for legal agreements and pricing access, cell tower siting and providing for communications conduits. 11:30 a.m. - Noon 0.5 hr. general credit “The Legalities of Public Agency Participation in Elections” This speaker will discuss the legality of using agency funds for campaign-related materials, such as fliers sent around campaign time and polling to support agency initiatives. Noon - 1:30 p.m. Luncheon 1 hr. general credit “Polling, Elections and the Water Industry” The speaker will share the latest polling data and trends on ballot issues important to ACWA members. TOTAL HOURS (Day 1 & 2): 13 hrs. (of which 1.25 hrs. is ethics credit and 1 hr. is elimination of bias credit) PROGRAM SUBJECT TO CHANGE WITHOUT NOTICE ACWA CLE Workshop: “Risk Management in the 21st Century” 11 a.m. - Noon 1 hr. general credit “The Latest in Public Trust” What does the public trust mean for water supply? This presentation will provide an overview of the public trust doctrine, discuss recent court cases and explore the nature of the public trust doctrine’s balancing test. Noon - 1:15 p.m. Luncheon 1 hr. general credit “OMG! Did U C Her Facebook Post?!?! The Risks and Rewards of Accessing and Viewing Employees’ Online Activities” Facebook, Twitter, Blogging - privacy and potential liability issues arising from employee social networking are becoming more prevalent in the workplace. This workshop will address ways to respond to inappropriate employee use of social networking media. But when can employers use this same media without running afoul of employee privacy rights and antidiscrimination laws? in addition, social media and privacy rights policies and best practices for public agencies and their employees will be discussed. 1:15 - 2 p.m. 0.75 hr. general credit “Disocvery of Electronically Stored Information: A Trap for the Unwary” As technology has advanced, electronically stored information (“ESi”) has multiplied exponentially. From simple email servers, to text messages, smart phones, intranets, private “freemail,” and social media, ESi resides in many places within (and outside) any organization. Because so much ESi resides on networks, keeping track of modifications to the information is a very difficult problem in modern litigation that can have important (and potentially adverse) consequences. This presentation will discuss the most common legal and technical concerns and pitfalls arising from the use of ESi in pre-litigation and litigation contexts. ACWA is a State Bar of California approved MCLE provider. Office Use Only #CL12 ENT DATE Name: Title: Organization: Address: City: State: Zip: Phone:( ) Fax:( ) E-mail: q Enclosed is my check payable to ACWA q Please charge my fee to my credit card q MasterCard q Visa Expiration Date: Charged Amount: $ Credit Card Number: Prereg On Site Amount Full 2-DAy rEgiSTrATiON (10) Advantage $460 $490 Standard $685 $730 $ 1-DAy rEgiSTrATiON q Thursday, Oct. 4 (11) Advantage $280 $300 Standard $415 $445 $ q Friday, Oct. 5 (12) Advantage $200 $210 Standard $295 $310 $ TOTAl (this registration only) $ Your workshop registration fee includes: Continental breakfasts, refreshment breaks, lunch on the day(s) that you are registered, and a reception on Thursday evening. A CD with the presentations is also included. Substitution/Refunds: Substitutions from the same organizations are accepted. A $25 handling fee will be applied. Substitution requests should be submitted to Margie Knight (margiek@acwa.com) by 4:30 p.m. (PST), September 13, 2012. if you need to cancel, refund requests may be made by phone, but must be confirmed in writing to the ACWA office. A $50 handling fee will be charged on all registration refunds. No refunds will be granted after 4:30 p.m. (PST), September 13, 2012. if you have a disability that may require accommodation to assure your full participation, please contact Margie Knight of the ACWA staff at (916) 441-4545, or toll free at (888) 666-2292 to discuss your needs. Continuing legal Education for Water law Professionals Napa Valley Marriott • October 4 - 5, 2012 your registration form must be received by 4:30 p.m. (PST), September 13. After Sept. 13, you will need to register on site. P.O. Box 2408, Sacramento, CA 95812-2408 (916) 325-2316 FAX (916) 441-4545 (888) 666-2292 PAYMENT INFORMATION REGISTRATION FORM Authorized Signature: Cardholder’s Name (as seen on card) - please print clearly: ACWA Joint Powers Insurance Authority Preliminary 2012 Fall Conference Schedule “Teaming Up For Success” Manchester Grand Hyatt One Market Place, San Diego, California, 92101 Monday – December 3, 2012 7:30 a.m. – 8:45 a.m. Liability Program Committee meeting 9:00 a.m. – 10:15 a.m. Employee Benefits Committee meeting 10:30 a.m. – 11:45 a.m. Executive Committee meeting 1:15 p.m. – 2:30 p.m. Town Hall meeting 3:00 p.m. – 5:00 p.m. Board of Directors’ meeting 5:00 p.m. – 6:00 p.m. ACWA/JPIA Reception Tuesday – December 4, 2012 9:00 a.m. – 10:00 a.m. Winning Employment Contracts 10:15 a.m. – 11:45 a.m. Transforming Your Board From a Group to a Team 1:00 p.m. – 2:00 p.m. It Takes a Team to Understand: Healthcare Reform on the Horizon, What’s Next? 2:15 p.m. – 4:15 p.m. Sexual Harassment Prevention for Board Members & Managers (AB1825): Building a Respectful Team Wednesday – December 5, 2012 8:30 a.m. – 5:00 p.m. Exhibit Booth # 512 & 514 Thursday – December 6, 2012 8:00 a.m. – 12:15 p.m. Exhibit Booth # 512 & 514 Preliminary Conference Agenda - Fall 2012 Tuesday, December 48 a.m. ACWA / MWH Golf Tournament Thursday, December 66:45-8:30 a.m. San Joaquin Valley Agricultural Water Committee MONDAY, DECEMBER 3 7:30-8:45 a.m. ACWA/JPIA Liability Program Committee 9-10:15 a.m. ACWA/JPIA Employee Beneﬁ ts Committee 10:30-11:45 a.m. ACWA/JPIA Executive Committee 1:15-2:30 p.m. ACWA/JPIA Town Hall 3-5 p.m. ACWA/JPIA Board of Directors 5-6 p.m. ACWA/JPIA Board of Directors' Reception TUESDAY, DECEMBER 4 8 a.m.-6 p.m. Registration 9-10 a.m. ACWA/JPIA Seminar I 10-11:45 a.m. Water Management Committee Water Quality Committee 10:15-11:45 a.m. ACWA/JPIA Seminar II 11 a.m.-Noon Outreach Task Force Noon-2 p.m. ACWA 101 & Luncheon Committee Lunch Break 1-2:45 p.m. Finance Committee Groundwater Committee Scholarship Subcommittee 1-2 p.m. ACWA/JPIA Seminar III 2-4 p.m. SDLF Special District Administrator Certiﬁ cation Test 2-4:15 p.m. Ethics Training 2:15-4:15 p.m. ACWA/JPIA: Sexual Harassment Prevention 3-4:45 p.m. Communications Committee Energy Committee Federal Affairs Committee Local Government Committee Membership Committee Personnel & Beneﬁ ts Committee 5-6:30 p.m. Welcome Reception in the Exhibit Hall 6:30-7:30 p.m. New General Manager/Director No-Host Happy Hour Young Water Professionals No-Host Happy Hour WEDNESDAY, DECEMBER 5 7:30 a.m.-5 p.m. Registration 8-9:45 a.m. Opening Breakfast 8:30 a.m.-Noon & 1:30-5 p.m. Exhibit Hall 10-11:30 a.m. Attorneys Program Communications Committee Program Exhibitor Technical Presentations Finance Program Human Resources Program Region Issue Forum Statewide Issue Forum Water Industry Trends Program 10-11:45 a.m. "Ask the ACWA Experts" in Exhibit Hall 11:30-11:45 a.m. Prize Drawing in Exhibit Hall 11:45 a.m.-1:15 p.m. General Luncheon 1:30-2:30 p.m. Attorneys Program Exhibitor Technical Presentation Finance Program Region Program Town Hall 2:15-4:30 p.m. Ethics Training 2:30-2:50 p.m. Dessert Break in Exhibit Hall 3-4 p.m. Energy Committee Program Exhibitor Technical Presentation Human Resources Program Water Industry Trends Program 4:15-5:15 p.m. Anadromous Species Task Force Region 1 Membership Meeting Region 2 Membership Meeting Region 3 Membership Meeting Region 4 Membership Meeting Region 5 Membership Meeting 4-6 p.m. Legal Affairs Committee 5:30-7 p.m. CH2MHILL Hosted Reception THURSDAY, DECEMBER 6 7:30 a.m.-4 p.m. Registration 8 a.m.-12:15 p.m. Exhibit Hall 8-9:15 a.m. Networking Continental Breakfast in Exhibit Hall 8-9:30 a.m. "Ask the ACWA Experts" in Exhibit Hall Other Events 8/23/12 9:30-11 a.m. Attorneys Program Energy Committee Program Exhibitor Technical Presentations Finance & State Relations Program Human Resources Program Region Issue Forum Statewide Issue Forum Water Industry Trends Program 9:30-11:45 a.m. Ethics Training 11-11:30 a.m. Prize Drawing in Exhibit Hall 11:45 a.m.-1:15 p.m. General Luncheon 1:15-1:30 p.m. Dessert Break sponsored by Krieger & Stewart, Inc., Consulting Engineers 1:45-2:45 p.m. Attorneys Program Exhibitor Technical Presentation Region Program Water Debate 3-4 p.m. Exhibitor Technical Presentation Federal Issues Forum Human Resources Program Water Industry Trends Program 4:15-5:15 p.m. Regions 6 & 7 Membership Meeting Region 8 Membership Meeting Region 9 Membership Meeting Region 10 Membership Meeting 6-7 p.m. Outreach Reception 7-9 p.m. Dinner - "A Taste of Italy" FRIDAY, DECEMBER 7 8-9:30 a.m. Registration 8:30-10 a.m. Hans Doe Forum Breakfast ALL CONFERENCE PROGRAMS ARE SUBJECT TO CHANGE. MEAL FUNCTIONS Preregistration $465 $695 $35 2-Day Conference Registration Preregistration On-site Amount (Meals not included) (Advantage) (Standard) (Advantage) (Standard) Tues., Dec. 4/Wed., Dec. 5 (23) . . . . . . . . . . . . . . . . . . . . $250 $375 $275 $400 $ Thurs., Dec. 6/Fri., Dec. 7 (24) . . . . . . . . . . . . . . . . . . . . . $250 $375 $275 $400 $ FAX: ( ) * Title * Organization * Address * City * State * Zip * Name on Badge to Read * Guest Name on Badge to Read ($35 fee if attending) $ ($490) ($720) ($45) Advantage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Standard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Guest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AmountOn-site $30 $45 $65 Preregistration PACKAGE – For ACWA public agency members, affiliates & associates only (Includes registration & all meals. Does not include guest registration.) Not available on-site (20) . . . . . . $635 Conference Registration (21) (Meals not included) Thursday, December 6 Networking Continental Breakfast (35) . . . . . . . . . . . . . . . . . . . . . Luncheon (32) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dinner (33) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ $ $ $ $ $ $Friday, December 7 Hans Doe Forum Breakfast (34) . . . . . . . . . . . . . . . . . . . . . . . . . . $40 $45 On-siteAmountPreregistration Quantity ($42) ($47) $ $ ($35) ($47) ($70) ($42)$40 TOTAL $ * Attendee E-mail: * Confirmation E-mail: Please send completed form with payment to: ACWA, P.O. Box 2408, Sacramento, CA 95812-2408 or FAX to (916) 325-2316. If you mail this form, please do not also fax to avoid duplicate registration. Questions? Contact ACWA toll free (888) 666-2292 or e-mail events@acwa.com * Phone: ( ) Wednesday, December 5 Opening Breakfast (30) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Luncheon (31) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . All registration cancellations must be made in writing by Nov. 16. All such requests will receive a refund, minus a $75 processing charge. No refunds granted after Nov. 16. Submit request to Margie Knight at margiek@acwa.com Manchester Grand Hyatt, San Diego | December 4 - 7, 2012 ACWA’s 2012 Fall Conference & Exhibition Pre-registration ONLINE REGISTRATION NOW AVAILABLE: WWW.ACWA.COM PAYMENT INFORMATION  Enclosed is my check payable to ACWA  Please charge my fee to my credit card Credit Card Number: Exp. Date: Amount: $ Cardholder’s Name (as seen on card): Signature: Please print clearly. Guest E-mail (MUST be different from attendee’s e-mail) * Required Fields (If bringing a guest, guest’s name and e-mail address are required as well.) If registering on someone’s behalf, please be sure to include YOUR e-mail address here and a copy of the confirmation email will be sent to you. My info has changed. Please update it. OFFICE USE ONLY-FC12 ENT DATE PRE-REGISTRATION & CANCELLATION DEADLINE IS 4:30 P.M. (PST), NOV. 16, 2012 Guest Registration (22) Conference Attendee Registration (Fill in completely-Please print/type clearly) Since 1910 Leadership • Advocacy Information • Service Association of California Water Agencies Tentative Agenda “Water Through Partnerships: 90 Years of Sharing” TENTATIVE AGENDA - SPEAKERS AND SESSIONS SUBJECT TO CHANGE WEDNESDAY, DECEMBER 12 8:00 –4:00 Registration Morning Tour (TBD) 1:00 – 2:15 Colorado River 101 – A History of the Law of the River 2:00 – 5:00 Exhibits Open 2:30 – 5:00 Legal Colloquium – “Federalism in Practice” Colloquium – "Succession Planning and Workforce Development for Water Professionals" THURSDAY, DECEMBER 13 6:30 –4:00 Registration 7:00 –7:00 Exhibits Open 7:30 State Breakfasts 9:00 Welcome– George Arthur, CRWUA President Invocation/Flag Ceremony/Recognition of Armed Services Members 9:15 Business Meeting 9:30 Video: “Viewpoint of the Ten Tribes” 9:45 Working Within the Law of the River – Evolution of the Law of the River —BREAK and PRIZE DRAWING— 10:30 – 12:00 Holes in the Compact – Partnerships Along the Way 12:00 – 1:45 Lunch and Entertainment —BREAK and PRIZE DRAWING— 2:00 - 4:00 Basin States Study – Where do we go from here? —BREAK and PRIZE DRAWING— 4:00 – 5:00 Moving Water 5:00 – 7:00 Percolation and Runoff FRIDAY, DECEMBER 14 7:00 – 9: 30 Exhibits Open TBD NOAA TBD Bureau of Reclamation Report and Discussion TBD Secretary of the Interior TBD Secretary of Agriculture Adjournment 1:00 – 4:00 Tour (TBD) 2012 CRWUA Annual Conference Page 1of 12012 CRWUA Annual Conference - Agenda | Online Registration by Cvent 9/11/2012http://www.cvent.com/events/2012-crwua-annual-conference/agenda-1142c7fabcfe4ab6ae... Registration $450.00 Discounted PriceIf Registered By $425.00Wednesday, December 5, 2012 Retiree $238.00 Discounted PriceIf Registered By $213.00Wednesday, December 5, 2012 Exhibitor Registration Fee $725.00 Tour Fee $20.00 Tour Fee $20.00 Lunch Tickets $55.00 Discounted PriceIf Registered By $50.00Wednesday, December 5, 2012 $20.00 Cost Registration Package Exhibitor Registration Optional Items Tour 1 - Wednesday AM Tour 2 - Friday PM Additional Lunch Tickets Individual Membership Additional Information Registration Package Includes: Entry to all conference sessions• One (1) Thursday caucus breakfast meeting• One (1) Thursday lunch and program• Entry to the Percolation and Runoff Reception on Thursday evening• Entry to the Exhibit Hall• There is no single-day registration• Does not include hotel accommodations• Registration Deadline The last day to preregister is December 5. After that date, you must register at the conference. Cost Preregistration is $425 if paid by December 5. On-site registration is $450. Preregistration for "retirees" is $213 if paid by December 5. On-site "retiree" registration is $238. You are considered a retiree only if you are fully retired and paying your own way. If a district, association or organization is paying your registration fee, you are not considered a retiree for this purpose. Membership Dues Just a reminder that your 2012 individual membership dues must be paid in order to attend the conference. If you are not sure if your dues have been paid, click here to check your membership status, or contact Mitch Bishop at (702) 822-8317 or e-mail him at mitch.bishop@snwa.com. 2012 CRWUA Annual Conference Page 1of 22012 CRWUA Annual Conference - Cost | Online Registration by Cvent 9/11/2012http://www.cvent.com/events/2012-crwua-annual-conference/fees-1142c7fabcfe4ab6ae866... Caesars Palace The 2012 CRWUA Annual Conference will be held at Caesars Palace located at 3750 Las Vegas Boulevard South, Las Vegas, Nevada. From the moment you walk through the doors of Caesars Palace, you know you've arrived at the most prestigious resort in the world. Impeccable service. Luxury. All the little details that make the difference between an ordinary visit and a spectacular experience. Monday, November 12, is the cut-off date for room reservations. Room Reservation Information Attendees must make reservations directly with Caesars Palace. The first 300 room reservations are guaranteed in the Palace Tower at $114. After the first 300 reservations, Palace Tower rooms may be reserved at $143 or rooms in other parts of the hotel may be reserved at $114. Click Here to Reserve Your Room Go online or call (866) 227-5944 before the group cut-off date of Monday, November 12. To receive the special CRWUA group rate, please provide the reservations operator with the Conference Code of SCCRW2. 2012 CRWUA Annual Conference Page 1of 12012 CRWUA Annual Conference - Hotel Information | Online Registration by Cvent 9/11/2012http://www.cvent.com/events/2012-crwua-annual-conference/custom-18-1142c7fabcfe4ab...