HomeMy WebLinkAbout2012-09-06 - Personnel-Risk Management Committee Meeting Minutes 1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
September 6, 2012
A meeting of the Yorba Linda Water District’s Personnel-Risk Management Committee
was called to order by Director Beverage at 10:00 a.m. The meeting was held at the
District’s Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Acting General Manager
Director Ric Collett Gina Knight, HR/Risk Manager
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Status of Request for Proposals for an Organizational Efficiency Study
Mr. Conklin reported that this item had been discussed with the Executive
Admin Organizational Committee members as well as with the District’s
Managers. The consensus from both groups was to clarify the scope of
work and possibly wait for a new General Manger to be hired. However,
the Personnel-Risk Committee members did not agree with placing this
project on hold until a new General Manager was hired. The Personnel-
Risk Committee directed Steve Conklin, the District’s acting General
Manager to set up a future workshop with the full Board of Directors to
include Department Managers and Supervisors to discuss and finalize the
Request for Proposals (RFP) for Professional Services for the preparation
of an Organizational Efficiency Study.
2.2. Revised Human Resources Analyst and Personnel Technician Job
Descriptions
Staff presented the revised job descriptions for both the HR Analyst and
Personnel Technician positions. The Committee made recommendations
to the job descriptions. Staff will incorporate the Committee’s
recommendations.
2.3. Human Resources/Risk Management/Safety Activity and Status of
Recruitments and Budgeted Positions
Staff informed the Committee that ACWA-JPIA requested the use of the
District’s Board Room to host an HR meeting for ACWA members on
October 23, 2012.
Staff reported on the status of the department’s draft policies and
procedures. The District received written acceptance from the District’s
Employees Association for both the Education/Certification/License
2
Reimbursement policy and Safety Footwear Allowance policy. Both
policies will be finalized by the Acting General Manager and
acknowledgment by all District employees.
Staff reported that the Accounting Assistant II position recruitment would
open up for the second time. During the first recruitment the District
interviewed five (5) candidates. A job offer was extended to the top
candidate and was rejected by the candidate because of the District’s
second tier retirement formula 2% @ 60 for new hires.
Staff informed the Committee that two internal recruitments would
commence on September 10, 2012 and close on September 24, 2012 for
the following positions: Water Quality II and Maintenance Distribution
Operator II.
The Committee discussed and reviewed the duties assigned to the
Management Analyst prior to becoming the Acting Public Information
Officer as well as her assignments during her acting role. The Committee
directed the Acting General Manager and the Human Resources and Risk
Manager to assess the responsibilities of the Management Analyst and
make a recommendation if this position should be budgeted 100% under
the General Manger or split 50/50 between both Administration and Public
Affairs.
2.4. Future Agenda Items and Staff Tasks
The Committee members directed staff to bring back a report that
identified the number of hours banked under Alternate time for each
employee for the next Personnel-Risk Management Committee scheduled
for October 9, 2012.
3. ADJOURNMENT
3.1. The meeting was adjourned at 12:45 p.m. The next meeting of the
Personnel-Risk Management Committee will be held Tuesday, October 9,
2012 at 4:00 p.m.