HomeMy WebLinkAbout2012-09-27 - Board of Directors Meeting Minutes 2012-169
' MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, September 27, 2012, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The September 27, 2012 Regular Meeting of the Yorba Linda Water District
Board of Directors was called to order by Vice President Melton at 8:30 a.m. The
meeting was held in the Board Room at the District's Administrative Building
located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
Vice President Melton led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Gary T. Melton, Vice President Steve Conklin, Acting General Manager
Michael J. Beverage Gina Knight, HR/Risk Manager
' Ric Collett Lee Cory, Operations Manager
Robert Kiley Stephen Parker, Finance Manager
Art Vega, Interim IT Manager
DIRECTORS ABSENT Annie Alexander, Executive Secretary
Phil Hawkins, President Nicole Dalton, Meter Reader II
Ken Graff, Maint Distribution Operator II
ALSO PRESENT Rick Hipolito, Engineering Technician II
Brett Barbre, Director, MWDOC Ricardo Jimenez, Maintenance Worker I
Nancy Rikel, Councilmember, City of YL Ken Mendum, Water Maint Superintendent
Art Kidman, Partner, Kidman Law LLP Damon Micalizzi, Public Information Officer
Andrew Gagen, Partner, Kidman Law LLP Derek Nguyen, Water Quality Engineer
Eddy Beltran, Senior Counsel, Kidman Law Cody Peterson, Public Affairs Intern
Joe Polimino, Project Engineer
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
None.
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6. SPECIAL RECOGNITION '
6.1. Recognition of Individuals for Their Service to the District
• Rick Hipolito, Engineering Technician II (25 Years)
• Nicole Dalton, Meter Reader II (5 Years)
• Ken Graff, Maintenance Distribution Operator II (5 Years)
• Ricardo Jimenez, Maintenance Worker 1 (5 Years)
■ Ken Mendum, Water Maintenance Superintendent (5 Years)
■ Joe Polimino, Project Engineer (5 Years)
■ Anthony Varian, Maintenance Distribution Operator II (5 Years)
Messrs. Conklin, Parker, and Cory introduced the staff members
listed above (with the exception of Mr. Varian) and provided a brief
overview of their work history. Mr. Conklin presented each
employee with a pin commemorating the number of years they had
worked for the District. The Board then commended these
individuals for their dedication. (Recognition of Mr. Varian will take
place at a future Board meeting.)
Messrs. Graff, Hipolito, Jimenez and Polimino and Ms. Dalton left the meeting at
this time. '
■ Ric Collett, Director (5 Years)
Mr. Conklin explained that Director Collett had served on the Board
for a total of 8 years and recently retired after working in the solid
waste management industry for over 40 years. Mr. Conklin then
presented Director Collett with a pin commemorating the first 5
years of his service with the District.
■ Art Kidman, General Counsel (35 Years)
Mr. Conklin provided a brief summary of Mr. Kidman's work history
and long standing association with YLWD. Mr. Conklin then
presented Mr. Kidman with a pin commemorating his 35 years of
service for the District. Mr. Kidman commented on his experience
in working with the District and the many challenges and successes
that have occurred during his tenure as general counsel.
6.2. Recognize Ken Mendum, Water Maintenance Superintendent, for
Completion of the ACWA/JPIA Human Resources Certification Program
Mr. Cory summarized Mr. Mendum's efforts to complete this certification
program. Mr. Conklin presented Mr. Mendum with an updated plaque '
commemorating his accomplishment.
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' 6.3. Recognize Derek Nguyen, Water Quality Engineer, for Completion of the
ACWA/JPIA Operations Certification Program
Mr. Conklin summarized Mr. Nguyen's efforts to complete this certification
program and presented him with an updated plaque commemorating his
accomplishment.
Messrs. Mendum and Nguyen left the meeting at this time.
7. CONSENT CALENDAR
Director Collett made a motion, seconded by Director Kiley, to approve the
Consent Calendar. Motion carried 4-0-1 with Director Hawkins being absent.
Director Collett abstained from voting on Check No. 59924 on Item No.7.3. as he
has a financial interest with the vendor.
7.1. Minutes of the Board of Directors Regular Meeting Held September 5, 2012
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Minutes of the Board of Directors Regular Meeting Held September 13,
2012
t Recommendation: That the Board of Directors approve the minutes as
presented.
7.3. Payments of Bills, Refunds and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$2,749,880.49.
7.4. Progress Payment No. 2 for Pressure Regulating Station Upgrades,
Phase 1
Recommendation: That the Board of Directors approve Progress
Payment No. 2 in the amount of$214,529.64 to Vido Samarzich, Inc. for
construction of Pressure Regulating Station Upgrades Project, Phase 1
Job No. J-201108.
7.5. Approval of Change Orders No. 4 & 5 for Pressure Regulating Stations
Upgrade Project, Phase 1
Recommendation: That the Board of Directors approve Change Orders
No. 4 & 5 for one additional work day and $3,303.18 to Vido Samarzich,
' Inc. for construction of the Pressure Regulating Stations Upgrade Project,
Job No. 201108.
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7.6. Approval of Change Order No. 6 for Pressure Regulating Stations '
Upgrade Project, Phase 1
Recommendation: That the Board of Directors approve Change Order
No. 6 for two additional work days and $7,208.91 to Vido Samarzich, Inc.
for construction of the Pressure Regulating Stations Upgrade Project, Job
No. 201108.
7.7. Final Payment/Change Order No. 4 Green Crest Lift Station Project
Recommendation: That the Board of Directors approve Change Order
No. 4, for a credit in the amount of $1,162, from Pascal & Ludwig;
authorize staff to file the Notice of Completion and release the retention
thirty-five days following recordation, if no liens have been filed; release
the Payment Bond, and release the Faithful Performance Bond in one
year if no defects have been found for the construction of the Green Crest
Lift Station Repairs Project, Job No. 2011-16S.
8. REPORTS, INFORMATION ITEMS, AND COMMENTS
8.1. President's Report
None.
8.2. Directors' Report '
Joint Agency Emergency Planning Workshop — September 25, 2012
(Kiley)
Director Kiley was unable to attend this event.
8.3. Acting General Manager's Report
Mr. Conklin stated that he was pleased to report that the process for
obtaining the $7M line of credit was completed on September 24, 2012.
The District was required to draw $100K from the account in order to
activate it. These funds were used to pay part of the costs for projects in
the District's Capital Improvement Plan. The rest of the funds will be kept
in reserve.
Mr. Conklin noted that District staff had participated in both the pipe
tapping contest and the horseshoe tournament at OCWA's annual
barbeque held September 19, 2012. Each of the teams performed well
but unfortunately did not place in either of the events.
Mr. Conklin reported that staff had also participated in a joint agency
emergency planning workshop on September 25, 2012. The event was '
held at the District's EOC with representatives from the Cities of Yorba
Linda, Brea, and Placentia, as well as OCFA, WEROC, GSWC, OC Public
Works and the OC Sheriffs Office in attendance. The event lasted over 4
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' hours and dealt with how each of the agencies would work together
following a potential earthquake along the Whittier fault.
Mr. Conklin further reported that the contractor is continuing to make very
good progress on the Yorba Linda Blvd pipeline project. Staff is expecting
the project to be completed in November.
Mr. Conklin concluded his report by stating that the District had been
awarded a rebate in the amount of $36,936 from SCE for the installation of
high efficiency motors at the newly completed Highland booster station. A
representative from SCE will provide a brief presentation regarding the
program at the next regular Board meeting.
8.4. General Counsel's Report
None.
8.5. Future Agenda Items and Staff Tasks
None.
9. COMMITTEE REPORTS
9.1. Executive-Administrative-Organizational Committee
' (Hawkins/Melton)
Minutes of the meeting held September 21, 2012 at 12:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled October 15, 2012 at 4:00 p.m.
9.2. Finance-Accounting Committee
(Kiley/Hawkins)
Minutes of the meeting held September 26, 2012 at 4:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled October 22, 2012 at 4:00 p.m.
9.3. Personnel-Risk Management Committee
(Beverage/Collett)
Minutes of the meeting held September 6, 2012 at 10:00 a.m. were
provided in the agenda packet.
Next meeting is scheduled October 9, 2012 at 4:00 p.m.
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9.4. Planning-Engineering-Operations Committee '
(Collett/Kiley)
Minutes of the meeting held September 6, 2012 at 3:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled October 4, 2012 at 3:00 p.m.
9.5. Public Affairs-Communications-Technology Committee
(Melton/Beverage)
Next meeting is scheduled October 1, 2012 at 4:00 p.m.
9.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Hawkins/Beverage)
Minutes of the meeting held September 25, 2012 at 4:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled November 27, 2012 at 4:00 p.m.
9.7. Citizens Advisory Committee
(Beverage) ,
Minutes of the meeting held September 24, 2012 at 8:30 a.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled October 22, 2012 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL City Council — September 18, 2012 (Melton)
Director Melton attended and commented on the status of the Cielo Vista
Project, the law enforcement services transition, and Fiesta Days Parade
which were discussed during the meeting
10.2. MWDOC Board — September 19, 2012 (Melton/Staff)
Director Melton attended but did not have any District related business to
report.
Director Barbre addressed the Board and commented on his long standing
relationship with the new Chief of Police, Lt. Bob Wren. Director Barbre
then reported on the status of the current water supply situation and the
benefits of conducting joint agency meetings with the District, MWDOC '
and OCWD.
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' 10.3. OCWD Board — September 19, 2012 (Kiley/Staff)
Director Kiley attended but did not have any District related business to
report.
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from September 28, 2012 — October 31, 2012
The Board reviewed the activity calendar and made no changes.
12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
12.1. ACWA CLE Risk Management Workshop — October 4-5, 2012
Yorba Linda Mayor's Prayer Breakfast— October 18, 2012
ACWA/JPIA Fall Conference — December 3-4, 2012
ACWA Fall Conference — December 4-7, 2012
CRWUA Annual Conference — December 12-14, 2012
Director Beverage made a motion, seconded by Director Collett, to
' authorize Director attendance at the above listed events. Motion carried
4-0-1 with Director Hawkins being absent.
13. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:08 a.m. All Directors with the
exception of Director Hawkins were present. Also present were Mrs. Knight and
Messrs. Conklin, Kidman, Gagen and Beltran.
13.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
Name of Case: MAMCO, Inc. vs. Yorba Linda Water District (OC
Superior Court — Case No. 00595177)
Name of Case: In the Matter of Yorba Linda Water District and
Michael Beverage (FPPC No. 11/49G)
' The Board reconvened in Open Session at 9:45 am. Vice President Melton
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
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14. ADJOURNMENT ,
14.1. The meeting was adjourned at 9:45 am. A special Board of Directors
meeting has been scheduled for Wednesday, October 3, 2012 at 8:00
a.m. to conduct a Closed Session. The next regular meeting of the Board
of Directors will be held Thursday, October 11, 2012 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
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