HomeMy WebLinkAbout2012-10-09 - Personnel-Risk Management Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
October 9, 2012
A meeting of the Yorba Linda Water District's Personnel-Risk Management Committee
was called to order by Director Beverage at 4:00 p.m. The meeting was held at the
District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Acting General Manager
Director Ric Collett Gina Knight, HR/Risk Manager
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Alternate Time on District Books
At the request of the Committee's Chairperson, staff reported on the total
balance of alternate time on the District's books, being 1,508.54 hours. Of
the reported hours, ten employees had a balance that exceeded fifty
hours. Of those ten employees, three employees had more than one
hundred and twenty hours on the books.
2.2. Job Reclassifications (Verbal Report)
Staff requested that the Committee consider the reclassification of several
positions within the District as well as possible salary adjustments to
specific job classifications. The Committee directed staff to wait until next
year's budget process to present the recommendations for salary
adjustments. Prior to the budget process, staff will conduct salary studies
for the specific positions being considered and bring back the results for
the Committee's review and consideration.
2.3. Revised General Manager Job Description
At the request of the Board of Directors, staff revised the job description
for the General Manager position. The Committee Chair directed staff to
prepare a final clean copy of the revised job description to present along
with the draft copy of the job description to the full Board at a future Board
of Directors workshop.
2.4. Human Resources/Risk Management/Safety Activity and Status of
Recruitments and Budgeted Positions
The Committee reviewed and discussed the department's activity log. In
addition, staff gave an update on the following recruitments: Accounting
Assistant II, Water Quality Tech II and Maintenance Distribution Operator
II. Second interviews for the top two candidates for the Accounting
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Assistant II were scheduled for October 10, 2012. A recommendation for
promoting three internal candidates was being considered one for the
Water Quality Tech II position and two for the Maintenance Distribution
Operator II positions.
2.5. Future Agenda Items and Staff Tasks
The Committee approved the District's Core Values to be incorporated
into the text of job announcements on the NEOGOV online application
process. The Committee's Chairperson directed staff to look at possible
communication classes to be available for District staff. The focus for
these classes will be to improve communications between departments,
provide verbal tools to diffuse and resolve conflict and avoid
conversational misunderstandings, enhance customer service skills as
well as incorporate the District's core values throughout the organization.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:58 p.m. The next meeting of the
Personnel-Risk Management Committee will be held Tuesday, October
23, 2012 at 4:00 p.m.
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