HomeMy WebLinkAbout2012-10-23 - Personnel-Risk Management Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
October 23, 2012
A meeting of the Yorba Linda Water District's Personnel-Risk Management Committee
was called to order by Director Beverage at 4:00 p.m. The meeting was held at the
District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Acting General Manager
Director Ric Collett Gina Knight, HR/Risk Manager
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Job Reclassifications (Verbal Report)
The Committee discussed the reclassification of several District job
classifications. The Committee directed staff to bring back a report for the
proposed job reclassifications during the FY 2013-2014 Budget process
along with the justification for each. During the FY 2012-2013 Budget
process an intern position was budgeted to provide records management
support to the Executive Secretary in the Administration Department.
Staff reported results of a records management assessment conducted for
the District. The results identified the need for additional staff for records
management. Staff presented several options to the Committee and the
Committee supported the intern position being replaced with a temporary
part-time position. Staff will prepare and present a report for Board
consideration and approval at the Board meeting of November 8, 2012. In
addition, staff requested the Committee's approval to fill the vacant Meter
Reader I position. The Committee directed staff to have the Finance
Manager, present his request to fill the vacant Meter Reader I position with
justification at a future Personnel-Risk Management Committee meeting.
2.2. Revised Draft Operations Manager Job Description
At the request of the Personnel-Risk management Committee, staff
revised the job description for the Operations Manager position. The
Committee Chair directed staff to prepare a final clean copy of the revised
job description to the next Personnel-Risk Management Committee.
2.3. Status of Recruitments and Budgeted Positions
Staff reported on the status of two internal recruitments (one Water Quality
Tech II and two Maintenance Distribution Operator II positions) resulting in
three District employees being promoted to higher level positions. In
addition, an outside candidate was extended a job offer which was
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accepted for the vacant Accounting Assistant II position with a tentative
hire date of November 19, 2012.
2.4. Future Agenda Items and Staff Tasks
The Personnel-Risk Management Committee Chair requested that staff
review the titles of the Supervisory and Confidential staff members for
accuracy. The Committee Chair also requested that staff provide a verbal
report on the status of overdue employee performance evaluations at
each future Personnel-Risk Management Committee meeting.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:43 p.m. The next meeting of the
Personnel-Risk Management Committee will be held Tuesday, November
13, 2012 at 4:00 p.m.
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