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Home My WebLink About2012-12-10 - Personnel-Risk Management Committee Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING Monday, December 10, 2012, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Michael J. Beverage, Chair Steve Conklin, Acting General Manager Director Ric Collett Gina Knight, Human Resources and Risk Mgr 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 2.1. At-Will Employment (Verbal Report) 2.2. Future General Manager's Salary (Verbal Report) 2.3. Status of Performance Evaluations (Verbal Report) 2.4. On-Line Performance Evaluations (Verbal Report) 2.5. Status of Recruitments and Budgeted Positions 2.6. Future Agenda Items and Staff Tasks 3. ADJOURNMENT 3.1. The next Personnel-Risk Management Committee meeting will be held Tuesday, January 8, 2013 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.5 AGENDA REPORT Meeting Date: December 10, 2012 Budgeted: Yes To: Personnel-Risk Management Committee From: Steve Conklin, Acting General Manager Presented By: Gina Knight, HR/Risk Manager Dept: Human Resources/Risk Management Prepared By: Gina Knight, HR/Risk Manager Subject: Status of Recruitments and Budgeted Positions SUMMARY: The attached spreadsheet is updated periodically and presented to the Personnel-Risk Management Committee for discussion as needed. DISCUSSION: The Budgeted Positions spreadsheet is updated as needed to show the status of the District's active recruitments. The spreadsheet identifies the current fiscal year's budgeted positions as well as any vacancies awaiting action. Items identified in red indicate the most recent activity such as pending employment offers or applications being processed in addition to any revisions or updates since the last report. The Accounting Assistant II recruitment concluded with the hiring of Carlos Moya on November 19, 2012 after second interviews were conducted on October 10, 2012. An internal recruitment for a Maintenance Distribution Operator III opened on October 30, 2012 and closed on November 14, 2012. Four applications were received and interviews were held on December 4, 2012 resulting in the promotion of Eddie Gutierrez, Maintenance Distribution Operator II, to the Maintenance Distribution Operator III position effective December 5, 2012. This created a vacancy in the Maintenance Distribution Operator II positions, which will be filled on December 16, 2012 by Nicolas Hollon, who was on the eligibility list for promotion. A recruitment for the Maintenance Worker I position was opened on October 13, 2012 and closed on November 15, 2012. Applications are being reviewed. A recruitment for a Human Resources Technician was opened on October 29, 2012 and closed on November 11, 2012. Applications are being reviewed. ATTACHMENTS: Description: Type: Copy of Budgeted Positions 12-5 Budgeted Positions FY 2012-2013 Backup Material 2012 OK use this copv.xls As of December 5, 2012 FY 2012-2013 Budgeted Positions Salary Start Range Position Classification Budget Emp Status/Comments Date 1-11 (Temporary Help) 0 0 12 13 14 15 Customer Service Representative 1 1 1 16 Meter Reader 1 2 1 Recruitment will commence before the end of this calendar year. 17 Accounting Assistant 1 1 1 Customer Service Representative 11 1 1 Engineering Secretary 1 1 Maintenance Worker 1 9 7 Recruitment opened on 10-31-2012 and closed on 11-14-2012. 18 Meter Reader 11 2 2 19 Customer Service Representative 111 2 2 Operations Assistant 1 1 20 Engineering Technician 1 0 0 Maintenance Distribution Operator 11 8 8 Underfilled with one Maint. Worker I position. One Maintenance Worker I will be promoted on 12-16-2012. Water Quality Technician 1 0 0 21 Accounting Assistant 11 1 Part-time temporary, limited-term employee (208 hours). Carlos Moya hired on 11-19- 2012. Facilities Maintenance 1 1 Mechanic 11 1 1 22 Information Systems Technician 1 1 1 Water Quality Technician 11 1 1 23 Maintenance Distribution Operator 111 4 4 Eddie Gutierrez promoted on 12-5-2012 Meter Services Lead 1 1 Mechanic 111 1 1 Human Resources Technician 1 0 Recruitment opened 10-29-2012 and closed on 11-12-2012. Temporary Part-time clerk assisting HR. Plant Operator 11 3 3 24 Construction Inspector 1 1 Engineering Tech 11 2 2 Info Systems Tech II/Programmer 1 1 25 Executive Secretary 1 1 Human Resources Analyst 1 1 Instrumentation Technician 1 1 Sr.Accountant 1 1 As of December 5, 2012 FY 2012-2013 Budgeted Positions Salary Start Range Position Classification Budget Emp Status/Comments Date 26 GIS Administrator 1 1 Project Engineer 2 2 Sr. Construction Inspector 1 1 Sr. Fleet Mechanic 1 1 Sr. Maintenance Distribution Operator 4 4 Sr. Plant Operator 1 1 27 Customer Service Supervisor 1 1 28 Management Analyst 1 1 29 Water Quality Engineer 1 1 30 Public Information Officer 1 1 Water Maintenance Superintendent 1 1 SCADA Administrator 1 1 Information Systems Administrator 1 1 Temporarily on Acting Assignment 31 Chief Plant Operator 1 1 32 33 34 Sr. Project Manager 1 1 35 36 37 Engineering Manager 1 1 Temporarily on Acting Assignment Finance Manager 1 1 Human Resources and Risk Manager 1 1 IT Manager IS Administrator assigned to Acting IT 1 0 Manager Operations Manager 1 1 38 39 40 General Manager 1 1 1 0 Acting General Manager 8/9/2012 Total 76 70 FY 2012-2013 Budgeted Part-Time/Intern Positions Salary Start Range Position Classification Budget Emp Status/Comments Date 1-11 Public/Governmental Affairs Intern 0.5 0.5 Records Management Intern 0.5 0 24 IGIS Technician 0.5 0.5 Total 1.6 1