HomeMy WebLinkAbout2012-12-06 - Board of Directors Meeting Minutes 2012-215
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, December 6, 2012, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The December 6, 2012 Regular Meeting of the Yorba Linda Water District Board
of Directors was called to order by President Hawkins at 8:30 a.m. The meeting
was held in the Board Room at the District's Administrative Building located at
1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Hawkins led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins Steve Conklin, Acting General Manager
Gary T. Melton Lee Cory, Operations Manager
Michael J. Beverage Gina Knight, Human Resources and Risk Mgr
Ric Collett Stephen Parker, Finance Manager
Robert R. Kiley Art Vega, Interim Information Technology Mgr
Damon Micalizzi, Public Information Officer
Carlos Moya, Accounting Assistant II
Annie Alexander, Executive Secretary
ALSO PRESENT
Brett Barbre, Director, Municipal Water District of Orange County
Barbara Kiley, Former Mayor, City of Yorba Linda
Eddy Beltran, Senior Counsel, Kidman Law LLP
Andrew Gagen, Partner, Kidman Law LLP
Kirtine Yang (Arrived following the Closed Session.)
Tyler Yang (Arrived following the Closed Session.)
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Conklin stated that Item No. 6 could be taken prior to Item No. 5 if President
Hawkins desired to do so. President Hawkins chose to switch the order of these
two items.
6. PUBLIC COMMENTS
None.
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5. SEATING OF DIRECTORS
5.1. Reorganization of the Board of Directors for Calendar Year 2013
Mr. Conklin explained that it was time again for the election of officers and
requested nominations for the positions of President and Vice President.
Director Beverage nominated Director Melton to serve as President and
Director Kiley as Vice President. Director Collett seconded the
nominations. The Board approved the nominations 5-0.
The meeting was then turned over to President Melton as the presiding
officer.
Mrs. Kiley left the meeting at this time.
Mr. Conklin explained that staff was recommending that the Board appoint
himself as Secretary, Ms. Alexander as Assistant Secretary and Mr.
Parker as Treasurer.
Director Beverage made a motion, seconded by Director Kiley to appoint
Steve Conklin as Secretary, Annie Alexander as Assistant Secretary, and
Stephen Parker as Treasurer. Motion carried 5-0.
7. SPECIAL RECOGNITION
7.1. Introduce Carlos Moya, Newly Hired Accounting Assistant II
Mr. Parker introduced Mr. Moya and provided the Board with an overview
of his background and work experience. The Board welcomed Mr. Moya
to the District.
Mr. Moya left the meeting at this time.
Item No. 7.2. was postponed until later in the meeting.
8. COMMITTEE REPORTS
8.1. Citizens Advisory Committee
(Beverage)
Minutes of the meeting held November 26, 2012 at 8:30 a.m. were
provided in the agenda packet. Discussion of these minutes was
postponed until the next regular Board meeting.
Next CAC meeting is scheduled December 17, 2012 at 8:30 a.m.
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9. CONSENT CALENDAR
Director Collett made a motion, seconded by Director Hawkins, to approve the
Consent Calendar. Motion carried 5-0.
9.1. Minutes of the Board of Directors Workshop Meeting Held November 15,
2012
Recommendation: That the Board of Directors approve the minutes as
presented.
9.2. Minutes of the Board of Directors Regular Meeting Held November 21,
2012
Recommendation: That the Board of Directors approve the minutes as
presented.
9.3. Payments of Bills, Refunds and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$465,450.85.
9.4, Unaudited Financial Statements for the Period Ending September 30,
2012
Recommendation: That the Board of Directors receive and file the
Unaudited Financial Statements for the Period Ending September 30,
2012.
10. ACTION CALENDAR
10.1. Board of Directors Compensation
Mr. Conklin explained that the Board could consider adjusting their
compensation rate for the upcoming calendar year as permitted by the
Water Code.
Director Melton stated that the Executive-Administrative-Organizational
Committee had reviewed this matter and suggested that it be brought to
the full Board for consideration.
Director Hawkins made a motion, seconded by Director Beverage, to keep
the Board of Directors' compensation rate the same for the upcoming
calendar year. Motion carried 5-0.
11. REPORTS, INFORMATION ITEMS, AND COMMENTS
11.1. President's Report
Director Melton thanked for Board for electing him as President.
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11.2. Directors' Report
• ISDOC Quarterly Meeting and Executive Committee Election —
November 29, 2012 (Hawkins/Kiley)
Directors Hawkins and Kiley reported on their attendance at this
meeting and noted that Rich Freschi had been elected as President
of the ISDOC Executive Committee for a second term. Dr. Barbara
Stone presented an analysis of the general election results which
was very informative.
• MWDOC Elected Officials' Forum — November 29, 2012 (Melton)
Director Melton reported on his attendance at this event and noted
that two of the new Councilmembers for the City of Yorba Linda
were in attendance as well as a whole host of other newly elected
officials. Various matters such as the Bay Delta Conservation Plan
and that status of MWDOC's current projects were discussed
during the event.
11.3. Acting General Manager's Report
Mr. Conklin offered his congratulations to President Melton and Vice
President Kiley.
Mr. Conklin then reported on the status of the Yorba Linda Blvd Pipeline
Project and the scheduled contract award for construction of the Yorba
Linda Blvd Pump Station Project.
Mr. Conklin stated that the District's proposed 50-year lease agreement
for construction and operation of a new well on OCWD property had been
recommended for approval at a recent OCWD Property Management
Committee meeting.
Mr. Conklin further reported that several members of District staff had the
opportunity to tour MWDOC's Emergency Operations Center which is fully
equipped and set up well.
Mr. Conklin offered a reminder regarding the District's employee
appreciation dinner scheduled the next day at 6:00 p.m.
Mr. Conklin then responded to questions from the Board regarding the
lease agreement with OCWD, traffic-light timing at the intersections of
Yorba Linda Blvd and Ohio St, Palm Ave, and Fairmont Blvd, as well as
construction of a new well at the Yorba Linda Country Club.
11.4. General Counsel's Report
Mr. Beltran did not have anything to report but did state that a Closed
Session was needed.
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11.5. Future Agenda Items and Staff Tasks
None.
12. COMMITTEE REPORTS
12.1. Executive-Administrative-Organizational Committee
(Hawkins/Melton)
Minutes of the meeting held November 19, 2012 at 4:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled December 17, 2012 at 4:00 p.m.
11.2. Finance-Accounting Committee
(Kiley/Hawkins)
Minutes of the meeting held November 26, 2012 at 4:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled December 18, 2012 at 12:00 p.m.
12.3. Personnel-Risk Management Committee
(Beverage/Collett)
Minutes of the meeting held November 13, 2012 at 4:00 p.m. were
provided in the agenda packet.
Minutes of the meeting held November 28, 2012 at 4:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled December 10, 2012 at 4:00 p.m.
12.4. Planning-Engineering-Operations Committee
(Collett/Kiley)
Next meeting is scheduled December 13, 2012 at 3:00 p.m.
12.5. Public Affairs-Communications-Technology Committee
(Melton/Beverage)
Minutes of the meeting held November 20, 2012 at 4:00 p.m. were
provided in the agenda packet.
Minutes of the meeting held December 3, 2012 will be provided at the next
regular Board meeting.
Next meeting is scheduled December 19, 2012 at 4:00 p.m.
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12.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Hawkins/Beverage)
Minutes of the meeting held November 27, 2012 at 4:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled January 22, 2013 at 4:00 p.m.
13. INTERGOVERNMENTAL MEETINGS
13.1. YL Planning Commission — November 14, 2012 (Kiley)
Director Kiley attended but did not have any District related business to
report.
13.2. OCWD Board — November 28, 2012 (Kiley/Staff)
Director Kiley attended but did not have any District related business to
report.
13.3. YL Planning Commission — November 28, 2012 (Collett)
Director Collett attended but did not have District related business to
report.
13.4. YL City Council — December 4, 2012 (Hawkins)
Director Hawkins attended and noted that this was the first meeting for the
new City Councilmembers. Councilmembers Lindsey and Young were
elected as Mayor and Mayor Pro Tern respectively. The contract for
police services was again discussed at length and was continued to the
next meeting on December 18, 2012.
13.5. OCWD Board — December 5, 2012 (Kiley/Staff)
Director Kiley did not attend this meeting as it was cancelled.
14. BOARD OF DIRECTORS ACTIVITY CALENDAR
14.1. Meetings from December 7, 2012 — January 31, 2013
The Board reviewed the activity calendar and made no changes.
15. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
15.1. CSDA Effective Board Member / AB1234 Ethics Training — January 22,
2013
UWI Spring Water Conference — February 20-22, 2013
CSDA Special District Leadership Academy Module 1: Governance
Foundations — February 21, 2013
ACWA Washington DC Conference — February 26-28, 2013
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Director Beverage requested that that the ACWA Washington DC
Conference be removed from the list due to the cost involved in attending.
Director Melton expressed an interest in possibly attending the CSDA
Special District Leadership Academy Module 1.
Director Beverage made a motion, seconded by Director Hawkins, to
authorize Director attendance at all of the above listed events with
exception of the ACWA Washington DC Conference. Motion carried 5-0.
16. CLOSED SESSION
The meeting was adjourned to Closed Session at 8:53 a.m. All Directors were
present. Also present were Mrs. Knight and Messrs. Conklin, Beltran and
Gagen.
16.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
Name of Case: MAMCO, Inc. vs. Yorba Linda Water District (OC
Superior Court— Case No. 00595177)
Name of Case: OCTA vs. YLWD (OC Superior Court — Case No.
00606042)
Name of Case: OCTA vs. Amelia De Agundez et al. (OC Superior
Court — Case No. 00598169) and related cases.
The Board reconvened in Open Session at 9:37 am. President Hawkins
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
SPECIAL RECOGNITION CONTINUED
7.2. Presentation of Proclamation to Winner of District's Bottled Water Label
Contest
President Melton presented a proclamation to Tyler Yang, a 2nd grader in Mrs.
Lyman's class at Mabel Paine Elementary School, in recognition of his
accomplishment. Mr. Micalizzi explained the purpose of the contest and the
District's bottled water program. The Board congratulated Tyler and Mrs. Yang.
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17. ADJOURNMENT
17.1. The meeting was adjourned at 9:40 am. The next regular meeting of the
Board of Directors will be held Thursday, December 20, 2012 at 8:30 a.m.
Steve Conklin
Board Secretary
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