HomeMy WebLinkAbout2004-05-27 - Board of Directors Meeting Minutes2004-73
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS MEETING
May 27, 2004
8:30 A.M.
The May 27, 2004 meeting of the Yorba Linda
order by President William R. Mills at 8:30 a.m
4622 Plumosa Drive, Yorba Linda.
Water District Board of Directors was called to
The meeting was held at District Headquarters,
Directors Present at Roll Call
William R. Mills, President
Michael J. Beverage, Vice President
Paul R. Armstrong
Arthur C. Korn
John W. Summerfield
Staff Present:
Michael A. Payne, General Manager
Arthur G. Kidman, District General Counsel
Lee Cory, Operations Manager
Beverly Meza, Business Manager
Michael Robinson, Assistant Administrator
Ken Vecchiarelli, Assistant General Manager
Amelia Cloonan, Administrative Secretary
Visitors present: Meghan Kennedy, Teacher, Heritage Oak School
Eva Holzner, Student, Heritage Oak School
Charles & Stephanie Holzner
Brett Barbre, Board President, MWDOC
Virginia Grebbien, General Manager, OCWD
Larry Kraemer, Director, OCWD
SPECIAL RECOGNITION
1. President Mills presented Yorba Linda Water District proclamations to Eva Holzner, who
received honorable mention in MWDOC's poster/slogan contest. Also presented with a
proclamation was Meghan Kennedy, teacher, Heritage Oak School. General Manager
Payne presented gift buckets to Eva Holzner and Meghan Kennedy. Brett Barbre,
MWDOC President, presented a gift bag, which included copies of the calendar wherein
Eva Holzner's poster is illustrated.
Meghan Kennedy and Charles, Stephanie and Eva Holzner left the meeting at 8:38 a.m.
Item No. 11 was moved forward to accommodate the schedule of MWDOC Director Brett
Barbre.
11. Consider Representative to Treasury Oversight Committee for Outside Participants. Brett
Barbre, MWDOC Board President, commented and explained the reason for presentation
of this item for Board authorization.
On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of
Directors voted 5-0 to authorize the President to sign a consent to allow John Moorlach to
appoint Robert Fauteux to the Treasury Oversight Committee as the representative for
Outside Participants.
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Brett Barbre left the meeting at 8:45 a.m.
PRESENTATION
2. Virginia Grebbien, General Manager of the Orange County Water District, reported on the
proposed OCWD Budget, which will be discussed with the OCWD Board in June. OCWD
General Manager Grebbien outlined steps being taken to reduce OCWD's budget. The
areas involved included: possible reduction in the production percentage, the RA, the
Water Production Department, research activities, grant contract work, staffing concerns,
elimination of the Coastal Pumping Transfer program, coast water levels (Well M26), FY
2003-04 OCWD purchases of MWD replenishment water, FY 2003-04 in-lieu deliveries,
the state budget, and perchlorate in the Colorado River. The Board thanked Virginia
Grebbien and Larry Kraemer for their presentation.
Virginia Grebbien and Larry Kraemer left the meeting at 9:32 a.m. A recess was declared. The
Board reconvened at 9:41 a.m. with all Directors present. Leon de los Reyes, Water Quality
Engineer, joined the meeting.
CONSENT CALENDAR
On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of
Directors voted 5-0 to approve the Consent Calendar.
3. Approve minutes of regular meeting May 13, 2004.
4. Approve minutes of special meeting May 20, 2004, Board Goals Workshop.
5. Approve disbursements of $1,017,618.60.
6. Approve Progress Payment No. 6 to Schuler Engineering Corporation for construction of
the Quarter Horse Reservoir Expansion, Job No. 0316.
7. Approve reimbursement to Woodbridge Development in the amount of $151,077.62 for
construction of the Zone 6 transmission pipeline in San Antonio Road, Job No. 0117.
8. Approve Terms and Conditions for Water Service with Gregory Klepp, Job No. 0412.
9. Authorize the General Manager to wire funds in the amount of $129,949.57 to Orange
County Water District to pay off the principal and interest due on the construction loan for
the Well No. 10 Rehabilitation Project, Job No. 9123.
ACTION CALENDAR
10. Consider Financial Statements for the Period Ending March 31, 2004. Beverly Meza,
Business Manager, presented the report. The increases in gasoline costs and water related
costs were briefly discussed.
On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of
Directors voted 5-0 to receive and file the Financial Statements for the first nine months of
fiscal year 2003-2004 ending March 31, 2004.
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12. Consider Water Transmission Pipelines in Lakeview Avenue. Kenneth Vecchiarelli,
Assistant General Manager, presented the report.
On a motion by Vice President Beverage, seconded by Director Summerfield, the Board of
Directors voted 5-0 to adopt the Negative Declaration and authorize staff to file the Notice
of Determination for the Zone 4 Water Transmission Pipeline in the extension of Lakeview
Avenue within the Vista Del Verde Development, Job No. 200401.
13. Consider Review of the 2004 Consumer Confidence Report. Michael Robinson, Assistant
Administrator, presented the report. There were questions about the distribution method
for the report and the legal requirements, perchlorates and public health goals. Director
Armstrong suggested some changes as did President Mills regarding the word "NO" and
arsenic levels.
On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of
Directors voted 5-0 to approve the text and publication of the 2004 Consumer Confidence
Report with changes noted.
Leon de los Reyes left the meeting at 10:06 a.m.
14. Consider Declaration of Surplus Vehicles. Lee Cory, Operations Manager, presented the
report. Director Korn asked a question about the mileage on the vehicles. Director
Armstrong asked whether District markings are removed from the vehicles before sale.
On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of
Directors voted 5-0 to approve the declaration of two vehicles as surplus and authorize the
General Manager to dispose of them in accordance with District policy.
GENERAL MANAGER'S REPORT
15. General Manager's oral report and comments.
a) General Counsel Kidman reported the San Gabriel Valley Water District has Superfand
sites in their groundwater. That water is from an impaired source, and since there is a
prohibition against blending it as a solution, an expensive ion exchange process must be
built.
General Counsel Kidman also reported on his experience with the County Recorder's
Office regarding recording of the temporary capacity credit agreement on Vista del
Verde. The word "Notice" within the agreement title needed to be eliminated.
b) District activities. General Manager Payne reported SB 1272 (Ortiz) was defeated in
the Senate Appropriations Committee.
The Board Goals Workshop was held May 20, and major changes for the District will
come out of it.
A website address for Brown and Caldwell for water-related information and news was
distributed to the Board members.
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COMMITTEE REPORTS
16. Executive-Administration Committee (Mills/Beverage)
Summary minutes of the meeting held May 18. Items discussed were: SB 1272 Ortiz,
State Budget Property Tax Shift ERAF, SWEPI TTCA Agreement, Hidden Hills Reservoir
Grand Deed, Orange County Treasury Oversight Committee.
A meeting is scheduled for June 15, 4:00 p.m.
17. Finance-Accounting Committee (Korn/Summerfield)
Report of meeting held May 25. Items discussed were: State Budget, OCWD Rate
Increase, Investments, and CalPERS Retirement Costs.
A meeting is scheduled for June 8, 4:00 p.m.
18. Personnel-Risk Management Committee (Summerfield/Mills)
A meeting is scheduled for June 14, 4:00 p.m.
19. Planning-Engineering-Operations Committee (Beverage/Armstrong)
Summary minutes of the meeting held May 19. Items discussed were: Reimbursement to
Cal Water & Jash Properties for Capital Improvements, Amendments to Water Rules and
Regulations, Encroachment Permit Form for S&S, Change Order for Richfield Plant,
Terms and Conditions for Proposed Lakeview Elementary School, Refund to Casino Ridge,
District Purchasing Policy, FOG Program, HQT Homes Proposed Development, and
FFDCA Village IV.
The PEO Committee meetings will be held the second Wednesday of the month at 4:00
p.m., rather than the third Wednesday. A meeting is scheduled for June 9, 4:00 p.m.
20. Public Information Committee (Armstrong/Kom)
Summary minutes of the meeting held May 17. Items discussed were: West Nile Virus
message, Funding request from Water Education Foundation, Zone 2 Transmission
Pipeline project, District vehicles, Poster/Slogan Contest winner and Valve replacement in
Yorba Linda Boulevard.
A meeting is scheduled for July 6, 4:00 p.m.
21. Orange County Water District Ad Hoc Committee (Mills/Beverage)
Summary minutes of the meeting held May 17, 4:00 p.m. Items discussed were: OCWD
Budget, Well No. 10 Financing and Water Rights issues.
A meeting is scheduled for July 19, 4:00 p.m.
22. MWDOC Ad Hoc Committee (Mills/Kom)
A meeting is scheduled for June 1, 4:00 p.m. MWDOC GM Goals: Introduction/Local
Issues, Tieref vs. melded rates, Funding opportunities for YLWD; State Funding Impact,
Met's Rate Structure Allocation, Perchlorate issues.
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INTERGOVERNMENTAL MEETINGS
23. Joint Powers Insurance Authority Executive Committee meeting, May 3-4. President Mills
handed out a report on the meeting he attended. He recapped the highlights of the report.
24. ACWA 2004 Spring Conference May 5-7. President Mills handed out a report on the
different sessions he attended.
25. WACO, May 14. No Director attended.
26. Yorba Linda City Council, May 18. Director Armstrong attended and reported Walter Bruchner
declared the citizen's group OUCH is being reborn. The check signing ability of the City Manager
was removed.
27. MWDOC Board of Directors, May 19. There was nothing of concern to the District, so staff did
not attend.
28. OCWD Board of Directors, May 19. Staff did not attend due to a conflict with the Executive-
Administration Committee meeting.
29. Yorba Linda Planning Commission, May 26. There was nothing of concern to the District.
BOARD OF DIRECTORS ACTIVITY CALENDAR
Authorization for Directors and staff to attend meetings scheduled after May 27, 2004. Agendas
are available in the Office of the General Manager prior to meeting.
ISDOC Board, June 1, 7:30 a.m.
Yorba Linda City Council, June 1, 6:30 p.m.
MWDOC/MWD Jt Workshop, June 2, 8:30 a.m.
OCWD, June 2,5:00 p.m.
WACO, June 4,7:30 a.m.
Yorba Linda Planning Commission, June 9, 6:30 p.m.
Yorba Linda City Council, June 15, 6:30 p.m.
MWDOC, June 16, 8:30 a.m.
OCWD, June 16,5:00 p.m.
Yorba Linda Planning Commission, June 23, 6:30 p.m.
WACO, July 2, 7:30 a.m.
ISDOC Board, July 6, 7:30 a.m.
Yorba Linda City Council, July 6, 6:30 p.m.
MWDOC/Met R. Workshop, July 7, 8:30 a.m.
OCWD, July 7, 5:00 p.m.
Yorba Linda Planning Commission, July 14, 6:30 p.m.
Yorba Linda City Council, July 20, 6:30 p.m.
MWDOC, July 21, 9:00 a.m.
OCWD, July 21, 5:00 p.m.
Yorba Linda Planning Commission, July 28, 6:30 p.m.
ISDOC Membership, July 29,11:30 a.m.
Summerfield
Staff
Staff
Mills
Korn
Armstrong
Staff
Staff
Beverage
Mills
Summerfield
Staff
Staff
Korn
Armstrong
Staff
Staff
Beverage
Mills & Payne
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BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION
Director Armstrong asked if Doris Knauft received an invitation to the Employee Picnic.
Director Armstrong asked if the District maintains or should recreate a list of community leaders
to be used as a sounding board.
Director Summerfield commented on the construction information sign on Imperial Highway at
Buena Vista and asked if the District had signs anywhere else. Assistant General Manager
Vecchiarelli stated the District is in the process of purchasing other reusable signs, which could
have information slotted in.
Director Summerfield asked if Committee Reports should be moved forward in the agenda,
because some of the items being voted on in the Consent and Action Calendars were part of the
committee reports. Vice President Beverage commented the committee chair would do the input
on items covered in committee, which were now on the agenda for consent or action. General
Manager Payne commented that changes to the agenda will be brought to the Executive
Committee. He asked Board Members to bring in their Policy book binders so updates could be
made.
President Mills presented a booklet on the history of the San Juan Water District and suggested
the District might ask the Public Information Committee to take a look at this so something
similar could be produced for the District.
President Mills was instructed to vote his choice at NWRA.
The invitation from State Senator Bob Margett to phone conference on June 2 was mentioned.
General Manager Payne and President Mills are planning to participate.
A recess as declared at 11:17 a.m. The Board of Directors went into Closed Session at 11:22 a.m.
All Directors were present. Also present were General Manager Payne, Assistant General
Manager Vecchiarelli and General Counsel Kidman.
CLOSED SESSION
30. Discussion of pending litigation to which the District is a party, (Justification for Closed
Session is Subsection (a) of Section 54956.9), Superior Court of California, County of
Orange, Central Justice Center, Case No. 11919 Gateway Pacific Contractors, Inc.
31. Discussion of pending litigation to which the District is a party (Justification for Closed
Session is Subsection (b)(1) of Section 54956.9), Superior Court of California, County of
Orange, Central Justice Center, Case No. 03CCO5867 Peters vs City of Yorba Linda,
Southern California Edison; Yorba Linda Water District.
32. Conference with Legal Counsel Anticipated Litigation. Significant exposure to litigation
pursuant to subdivision (b) of Section 54956.9: one case.
The Board of Directors came out of Closed Session at 11:55 a.m. No action was taken in Closed
Session
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ADJOURNMENT
President Mills declared the meeting adjourned at 11:55 a.m.
An adjourned regular meeting of the Board is scheduled for Thursday, June 3, 2004 at 8:30 a.m.,
,at the Richfield Plant, 913 S. Richfield Road, Placentia.
r~
Michael A. Payne
Secretary/General Manager
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