HomeMy WebLinkAbout2013-01-10 - Board of Directors Meeting Agenda Packet Yorba Linda
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AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, January 10, 2013, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Gary T. Melton, President
Robert R. Kiley, Vice President
Michael J. Beverage
Ric Collett
Phil Hawkins
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
6.1. Minutes of the Board of Directors Regular Meeting held December 20, 2012
Recommendation. That the Board of Directors approve the minutes as presented.
6.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize disbursements in
the amount of$626,605.14.
6.3. Approval of Change Order No. 19 for Pressure Regulating Stations Upgrade Project,
Phase 1
Recommendation. That the Board of Directors approve Change Order No. 19 to
add $7,360 and 18 calendar days for final quantity adjustments to Vido Samarzich,
Inc. for construction of the Pressure Regulating Stations Upgrade Project, Job No.
201108.
6.4. Sole-Source Proposal for Yorba Linda Blvd Pump Station SCADA Integration Services
Recommendation. That the Board of Directors authorize execution of a
Professional Services Agreement with RKI for a not-to-exceed amount of$25,000
to provide Yorba Linda Blvd Booster Pump Station SCADA Integration Services, in
accordance with RKI's proposal of December 19, 2012.
7. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
7.1. Appointment of Committee Members for Placentia Joint-Agency Standing Committee
Recommendation. That the Board President recommend appointment of two
Directors to serve on the Placentia Joint-Agency Standing Committee to meet on a
regular, periodic basis with the Water Issues Subcommittee of the Placentia City
Council, and that the Board of Directors consent to those appointments. And
further, to identify potential dates and times for the first meeting of the new
Committee.
8. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District's interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
8.1. Maintenance Division 2012 Activities Report
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
9.2. Directors' Report
9.3. Acting General Manager's Report
9.4. General Counsel's Report
9.5. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Melton/Kiley)
• Minutes of meeting held December 17, 2012 at 4:00 p.m.
• Meeting scheduled January 15, 2013 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Hawkins/Melton)
• Minutes of meeting held December 18, 2012 at 12:00 p.m.
• Meeting scheduled January 28, 2013 at 4:00 p.m.
10.3. Personnel-Risk Management Committee
(Collett/Beverage)
• Meeting scheduled January 16, 2013 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
(Kiley/Hawkins)
• Minutes of meeting held December 13, 2012 at 3:00 p.m.
• Minutes of meeting held January 3, 2013 at 3:00 p.m. (To be provided at the next
regular Board meeting.)
• Meeting scheduled February 7, 2013 at 3:00 p.m.
10.5. Public Affairs-Communications-Technology Committee
(Beverage/Collett)
• Minutes of meeting held December 19, 2012 at 4:00 p.m.
• Minutes of meeting held January 7, 2013 at 4:00 p.m. (To be provided at the next
regular Board meeting.)
• Meeting scheduled February 4, 2013 at 4:00 p.m.
10.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Beverage/Melton)
• Meeting scheduled January 22, 2013 at 4:00 p.m.
10.7. Citizens Advisory Committee
(Beverage)
• Minutes of meeting held December 17, 2012 at 8:30 a.m.
• Meeting scheduled January 28, 2013 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. MWDOC/MWD Workshop - January 2, 2013 (Melton/Staff)
11.2. OCWD Board - January 2, 2013 (Kiley/Staff)
11.3. YL Planning Commission - January 9, 2013 (Hawkins)
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from January 11, 2013 - Feburary 28, 2013
13. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
13.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA/JPIA, et al. vs. Insurance Company of the State of Pennsylvania,
et al. (OC Superior Court - Case No. 00486884)
Name of Case: MAMCO, Inc. vs. YLWD (OC Superior Court - Case No. 00595177)
Name of Case: OCTA vs. YLWD (OC Superior Court - Case No. 00606042)
Name of Case: OCTA vs. Amelia De Agundez et al. (OC Superior Court - Case No.
00598169) and related cases.
14. ADJOURNMENT
14.1. The next regular meeting of the Board of Directors will be held Thursday, January 24,
2013 at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 6.1
AGENDA REPORT
Meeting Date: January 10, 2013
Subject: Minutes of the Board of Directors Regular Meeting held December 20, 2012
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name Description: Type:
122012 BOD - Minutes.doc BOD Mtg Minutes 12/20/12 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
1/10/2013
RK/RC 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, December 20, 2012, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The December 20, 2012 Regular Meeting of the Yorba Linda Water District
Board of Directors was called to order by President Melton at 8:30 a.m. The
meeting was held in the Board Room at the District's Administrative Building
located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Melton led the pledge.
3. ROLL CALL 4
DIRECTORS PRESENT STAFF PRESENT
Gary T. Melton, President Steve Conklin, Acting General Manager
Robert R. Kiley, Vice President Lee Cory, Operations Manager
Michael J. Beverage Gina Knight, Human Resources and Risk Mgr
Ric Collett Stephen Parker, Finance Manager
Phil Hawkins Art Vega, Interim Information Technology Mgr
Damon Micalizzi, Public Information Officer
Annie Alexander, Executive Secretary
ALSO PRESENT
Brett Barbre, Director, Municipal Water District of Orange County
Art Kidman, Partner, Kidman Law LLP
Eddy Beltran, Senior Counsel, Kidman Law LLP
Daniel Mole, Chair, YLWD Citizens Advisory Committee
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Conklin stated that he had provided the Board with a revised agenda report
for Item No. 8.1. as the OCWD Property Management Committee had requested
some minor modifications to the Lease Agreement.
5. PUBLIC COMMENTS
Director Barbre addressed the Board and wished everyone a Merry Christmas.
He then briefly commented on the current water supply situation and the
Colorado River Pact recently signed with Mexico.
1
6. COMMITTEE REPORTS
6.1. Citizens Advisory Committee
(Beverage)
Minutes of the meeting held November 26, 2012 at 8:30 a.m. were
provided in the agenda packet. Mr. Mole addressed the Board and
provided a report regarding matters discussed during this meeting.
Minutes of the meeting held December 17, 2012 at 8:30 a.m. will be
provided at the next regular Board meeting. Mr. Mole reported on matters
discussed during this meeting as well.
Next meeting is scheduled January 28, 2013 at 8:30 a.m.
Mr. Mole left the meeting at this time.
7. CONSENT CALENDAR IW6 X
Director Collett made a motion, seconded by Director Kiley, to approve the
Consent Calendar. Motion carried 5-0. Director Collett abstained from voting on
Check No. 60417 on Item No. 7.2. as he has a financial interest with the vendor.
7.1. Minutes of the Board of Directors Regular Meeting Held December 6, 2012
Recommendation. That the Board of Directors approve the minutes as
presented. OW
7.2. Payments of Bills, Refunds and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$1,982,778.76.
7.3. Progress Payment No. 5 for Pressure Regulating Station Upgrades,
Phase 1
Recommendation. That the Board of Directors approve Progress
Payment No. 5 in the net amount of $93,103.05 to Vido Samarzich, Inc.
for construction of Pressure Regulating Station Upgrades Project, Phase
1, Job No. J-201108.
7.4. Progress Payment No. 6 for Yorba Linda Blvd Pipeline Project
Recommendation. That the Board of Directors approve Progress
Payment No. 6 in the net amount of $121,600.00 to Garcia Juarez
Construction, Inc. for construction of the Yorba Linda Blvd Pipeline
Project, Job No. 200817.
2
7.5. Approval of Change Orders No. 15-18 for Pressure Regulating Stations
Upgrade Project, Phase 1
Recommendation. That the Board of Directors approve Change Orders
No. 15-18 for three additional work days and $21,693.21 to Vido
Samarzich, Inc. for construction of the Pressure Regulating Stations
Upgrade Project, Job No. 2011-08.
7.6. Purchase of EADOC Project Management Subscription for the Yorba
Linda Blvd Pump Station Project
Am
Recommendation. That the Board of Directors approve the purchase of
EADOC Project Management Services for the Yorba Linda Blvd Pump
Station Project in the amount of$6,150.
7.7. Purchase of 2013 Ford F350 Truck
Recommendation. That the Board of Directors approve the purchase of
the Ford F350 Cab and Chassis from Elk Grove Ford in the amount of
$26,020.12.
8. ACTION CALENDAR 4%
8
V*
.1. Lease Agreement for Well 21 Site
Mr. Conklin explained that the OCWD Board of Directors had recently
approved the revised lease agreement. The OCWD Property
Management Committee had requested modifications to 2 paragraphs in
the agreement related to the cost for removal of the well and appurtenant
facilities at the end of the project. District's legal counsel reviewed these
revisions prior to OCWD Board approval of the agreement. The District
also has a very similar agreement with the City of Anaheim. Staff has
determined the conditions of the agreement to be fair, the cost to the
District reasonable, and is recommending Board approval.
Director Collett made a motion, seconded by Director Beverage, to
authorize approval and execution of the "Lease Agreement, Yorba Linda
Water District, Warner Basin Complex, Well No. 21", as revised, between
the Orange County Water District and Yorba Linda Water District, for a 50-
year period. Motion carried 5-0.
8.2. Well 21 Hydrogeologic Services
Mr. Conklin explained that staff was looking to hire a consultant to prepare
the specification documents for the drilling of Well 21 and oversee the
drilling and pump test. Staff contacted 6 firms experienced in this type of
work and received 4 proposals. After staff ranked the proposals, they
opened the fee envelopes. The proposal with the highest ranking was
provided by CDM, whose proposed fee was $117,740.
3
Director Collett made a motion, seconded by Director Kiley, to authorize
execution of a Professional Services Agreement with CDM in the amount
of $117,740 to provide Well 21 hydrogeologic services for drilling and
construction support.
Messrs. Conklin and Kidman then responded to questions from the Board
regarding the District's bidding and selection process.
Director Barbre left the meeting at this time.
Director Beverage suggested that the Executive-Administrative-
Organizational Committee consider reviewing the current purchasing
policy and suggest revisions that may offer the District additional
protection and flexibility in regards to the bidding and selection process.
Motion carried 5-0.
Mr. Mole left the meeting at this time.
8.3. Award of Construction Contract for Yorba Linda Blvd Pump Station Project
Mr. Conklin explained that staff had received 12 bids for this project, the
lowest of which was from ECI. Staff requested additional reference
information from this contractor and received positive feedback regarding
ECI's performance for similar work The Engineer's Estimate for this
project was $2,300,000.
Director Collett made a motion, seconded by Director Beverage, to
authorize the President and Secretary to execute a construction
agreement between Environmental Construction, Inc. (ECI), and the
Yorba Linda Water District for the Construction of the Yorba Linda Blvd
Pump Station Project in the amount of $1,581,179.00 subject to the
approval as to form by General Counsel. Motion carried 5-0.
4W 11W
Mr. Conklin then responded to questions from the Board regarding the
estimated start date and possible impact on traffic on Yorba Linda Blvd as
related to the project.
8.4. Chambers Group Extension of Services for Hidden Hills Reservoir Project
Habitat Mitigation and Monitoring Plan (HMPP)
Mr. Conklin explained that Chambers Group had been monitoring the re-
growth of native plant species following construction of the Hidden Hills
Reservoir Project. The company has determined that the site will need to
be re-seeded in order to comply with the Habitat Mitigation and Monitoring
Plan for the project. Mr. Conklin then responded to questions from the
Board regarding the method of re-seeding and oversight by the consultant
of these mitigation efforts.
4
Director Hawkins made a motion, seconded by Director Collett, to approve
and extension to Chambers Group Professional Services Agreement, in
the amount of $50,292 for the remainder of fiscal year 201212013 and
$93,229 for fiscal years 2013114 through 2015116, for a total cost not to
exceed $143,521, for required environmental compliance mitigation and
monitoring for the Hidden Hills Reservoir Project. Further, the Board
authorized transfer of$50,292 from the Water Operating Fund for the work
through June 30, 2013, and directed that the work proposed for each of
the three following fiscal years be approved by the Board as part of the
annual budget process. Motion carried 5-0.
8.5. Board of Directors Committee Assignments
President Melton corrected the meeting assignments as provided in the
agenda report to indicate that he would attend the first Yorba Linda
Planning Commission each month and that Director Collett would attend
the first Yorba Linda City Council meeting each month. The revised listing
of assignments for Board of Directors committee and intergovernmental
meetings is as follows: 11016 Ado
Executive-Administrative-Organizational Committee
Director Melton, Chair
Director Kiley
Finance-Accounting Committee
Director Hawkins, Chair
Director Melton
Personnel-Risk Management Committee
Director Collett, Chair
Director Beverage
Planning-Engineering-Operations Committee
Director Kiley, Chair
Director Hawkins
Public Affairs-Communications-Technology Committee
Director Beverage, Chair
Director Collett
YLWD/MWDOC/OCWD Joint Agency Committee
Director Beverage
Director Melton
Citizens Advisory Committee
Director Beverage
Yorba Linda City Council
Director Collett / Director Kiley
5
Yorba Linda Planning Commission
Director Melton / Director Hawkins
ACWA/JPIA ISDOC
Director Hawkins Director Collett
LAFCO MWDOC
Director Beverage Director Melton
OCWD WACO
Director Kiley Director Hawkins / Director Kiley
Director Beverage made a motion, seconded by Director Hawkins, to
approve the Board of Directors committee and intergovernmental meeting
assignments as listed above for the upcoming calendar year. Motion
carried 5-0.
8.6. At-Will Employment
Mrs. Knight explained that the Personnel-Risk Management Committee
members had been discussing the possibility of implementing At-Will
employment for all management and supervisory/confidential positions.
Employees who were in these positions at the time of Board approval
would be "grandfathered-in" and only new employees would become At-
Will. Mrs. Knight reported that she and Mr. Conklin had met with the
affected employees in the supervisory/confidential group on 3 different
occasions to discuss this matter. Mrs. Knight provided the Board with an
overview of the concerns of some of the employees in this group. Messrs.
Parker, Kidman and Cory then offered additional comments on the topic.
Further discussion between the Board and staff followed.
Director Collett made a motion, seconded by Director Beverage, to
approve At-Will employment for all future District unrepresented
employees. Motion carried 5-0.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
President Melton reported on his attendance at the CRWUA Conference
and wished all those in attendance a Merry Christmas.
9.2. Directors' Report
Director Collett wished everyone a good holiday and safe travels.
■ CRWUA Conference — December 12-14, 2012 (Beverage/Melton)
Directors Beverage reported on his attendance at this conference
and wished everyone a good holiday.
Directors Kiley and Hawkins wished everyone a Merry Christmas and
Happy New Year.
6
9.3. Acting General Manager's Report
Mr. Conklin also wished everyone a Merry Christmas and Happy New
Year and thanked the Board and staff for their support over the past year.
He stated that the Orange County Board of Supervisors had approved the
District's updated Conflict of Interest Codes on December 4, 2012. Mr.
Conklin then reported on the status of construction on the Yorba Linda
Blvd Pump Station Project and the election of officers at OCWD. He also
noted that the Mesa Consolidated Water District had recently changed its
name to Mesa Water District.
9.4. General Counsel's Report
Mr. Kidman expressed his gratitude to be working with the District and
wished everyone a happy holiday.
9.5. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
Minutes of the meeting held December 17, 2012 at 4:00 p.m. will be
provided at the next regular Board meeting.
1AN10-12k, 4L AMM101h. 46
Next meeting is scheduled January 15, 2013 at 4:00 p.m.
10.2. Finance-Accounting Committee
Minutes of the meeting held December 18 2012 at 12:00 p.m. will be
pro
provided at the next regular Board meeting.
ext meeting is scheduled January 28, 2013 at 4:00 p.m.
Ift 1W
10.3. Personnel-Risk Management Committee
Minutes of the meeting held December 10, 2012 at 4:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled January 8, 2013 at 4:00 p.m. (This meeting
was subsequently rescheduled to January 16, 2013 at 4:00 p.m.)
10.4. Planning-Engineering-Operations Committee
Minutes of the meeting held December 13, 2012 at 3:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled January 3, 2013 at 3:00 p.m.
7
10.5. Public Affairs-Communications-Technology Committee
Minutes of the meeting held December 3, 2012 at 3:00 p.m. were provided
in the agenda packet.
Minutes of the meeting held December 19, 2012 at 4:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled January 7, 2013 at 4:00 p.m.
10.6. YLWD-MWDOC-OCWD Joint Agency Committee
Next meeting is scheduled January 22, 2013 at 4:00 p.m.
11. INTERGOVERNMENTAL MEETING
11.1. YL Planning Commission — December 12, 2012 (Kiley)
Director Kiley attended but did not have any District related business to
report. A26 INDAMW IV
11.2. WACO — December 14, 2012 (Hawkins)
Director Hawkins and Kiley attended and commented on the South County
Integrated Regional Watershed Management Plan which was discussed
during the meeting. Hon. Shawn Dewane was elected as Chair and Hon.
Don Froelich as Vice Chair for 2013.
11.3. YL City Council — December 18, 2012 (Melton)
Director Melton attended and noted that the Council voted 3-2 not to
reconsider the contract for police services. Councilmember Eugene
Hernandez was appointed to represent the City at District Board meetings
and Mayor Pro-Tem Craig Young was appointed to serve as the City's
representative on the Board of Directors of the Orange County Sanitation
District. TA w
11.4. MWDOC Board — December 19, 2012 (Melton/Staff)
Director Melton attended but did not have any District related business to
report. INNEW
11.5. OCWD Board — December 19, 2012 (Kiley/Staff)
Director Kiley was unable to attend this meeting.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from December 21, 2012 — January 31, 2013
The Board reviewed the activity calendar and made no changes.
The Board of Directors meeting was adjourned to the Public Financing Corporation
Regular meeting at 10.04 a.m.
(Minutes of the Public Financing Corporation meeting have been recorded separately.)
8
The Public Financing Corporation meeting was adjourned and the Board of Directors
meeting was reconvened at 10.08 a.m.
13. CLOSED SESSION
The meeting was adjourned to Closed Session at 10:09 a.m. All Directors were
present. Also present were Mrs. Knight and Messrs. Conklin, Kidman and
Beltran.
13.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code AM
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
Name of Case: MAMCO, Inc. vs. Yorba Linda Water District (OC
Superior Court — Case No. 00595177)
Name of Case: OCTA vs. YLWD (OC Superior Court — Case No.
00606042) umb,
Name of Case: OCTA vs. Amelia De Agundez et al. (OC Superior
Court — Case No. 00598169) and related cases.
Name of Case: In the Matter of Yorba Linda Water District and
Michael Beverage (FPPC No. 11/49G)
Th e Board reconvened in Open Session at 10:32 am. President Melton
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
14. ADJOURNMENT
14.1. The meeting was adjourned at 10:33 am. The next regular meeting of the
Board of Directors will be held Thursday, January 10, 2012 at 8:30 a.m.
Steve Conklin
Board Secretary
9
ITEM NO. 6.2
AGENDA REPORT
Meeting Date: January 10, 2013 Budgeted: Yes
To: Board of Directors Cost Estimate: $626,605.14
Funding Source: All Funds
From: Steve Conklin, Acting General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Manager
Prepared By: Maria Trujillo, Accounting
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when
they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of$626,605.14.
DISCUSSION:
The wire and major item on this disbursement list are as follows: A wire of$98,107.95 to ACWA/JPIA for
January 2013 health premium; and, a manual check of$93,103.05 to Vido Samarzich, Incorporated for
November 2012 Pressure Reducing Station Upgrades' progress payment. The balance of$201,470.87
is routine invoices.
The Accounts Payable check register total is $392,681.87; Payroll No. 26 total is $233,923.27; and, the
disbursements of this agenda report are $626,605.14. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
.0 Description: Type:
CkReg11013 BOD.pdf Check Register Backup Material
13-CS 110.doc Cap Sheet Backup Material
13 CC 110.xls Credit Card Summary Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/10/2013
RK/RC 5-0
MB abstained from voting on Check No.
60495.
Yorba Linda Water District
Check Register
For Checks Dated: 12/21/2012 thru 1/10/2013
Check No. Date Vendor Name Amount Description
60452 01/10/2013 A Plus Awards By Dewey 53.34 NAME PLATES
W122712 12/27/2012 ACWA/JPIA 98,107.95 HEALTH PREMIUM JANUARY
60446 01/10/2013 AGB-American Geophysical 1,528.86 LAKEVW RES/BATTERY REPL
60447 01/10/2013 Albert A.Webb Associates 7,307.50 YLHS PARK CONSULTING NOV
60448 01/10/2013 Alternative Hose Inc. 63.97 FAIRMONT#1 HOSE ASSY
60449 41/10/2013 America's Instant Signs 126.07 SIGNS/PARK CLOSED
60450 01/10/2013 Anaheim Wheel &Tire 25.00 UNIT 139 TIRE REPAIR
60451 01/10/2013 Anthem Blue Cross EAP 164.01 ANTHEM BC EAP JANUARY
60453 01/10/2013 Aramark 1,263.39 UNIFORM
60454 01/10/2013 Aspen Risk Management Group Inc 3,101.15 SAFETY CONSULTANT DEC
60456 01/10/2013 AT&T 45.42 CIRCUIT 33984101725899 DEC
60455 01/10/2013 AT&T-Calnet2 3,086.44 COMMUNICATION 1112-1211
60457 01/10/2013 Bank Of America 2,356.96 REWARDS VISA
60458 01/10/2013 Bee Busters, Inc 150.00 COLONY ABTMTIJEANEAN LN
59790 12/31/2012 BRENT SNIDER (125.90) VOID CK-RETURNED MAIL
60471 01/10/2013 C.Wells Pipeline 11683.60 O RINGS
60459 01/10/2013 CalCard U5 Bank 13,028.27 CAL CARD VISA
60460 01/10/2013 Carollo Engineers 18,902.50 FAIRMONT BPS CONSULT NOV
60461 01/10/2013 CDW Government, Inc 422.23 EDGE 2GB KIT
60462 01/10/2013 Chambers Group Inc. 444.00 HIDDEN HILLS NOV SVCS
60437 12/21/2012 City Of Anaheim 1,094.54 LAKEVIEW LID201148 NOV
60463 01/10/2013 City Of Placentia 507.75 ROW PERM
60464 01/10/2013 City Of Placentia 3,640.80 SEWER FEES/PLACENTIA NOV
60465 01/10/2013 City Of Yorba Linda 27,085.00 REHAB VAR STREETS FYI 1-12
60466 01/10/2013 Clinical Lab.Of San Bern. 1,370.00 LAB ANALYSES NOVEMBER
60467 01/10/2013 CNA Surety 350.00 HONESTY BOND ALEXANDER
60470 01/10/2013 Culligan of Santa Ana 17.10 WTR SOFTENER SVC
60145 12/31/2012 Datalok Orange County (122.90) VOID CK-LOST IN MAIL
60472 01/10/2013 Datalok Orange County 269.31 DATA STORAGE
60442 01/10/2013 DAWN MESSER 116.28 CUSTOMER REFUND
60475 01/10/2013 Dean Criske Trucking 1,406.15 FILL SAND
60473 01/10/2013 Dell Marketing L.P. 10331 LITHIUM BATTERY
60474 01/10/2013 Doran Business Products 37.94 GENL OFFICE SUPPLY/MTR SHOP
60476 01/10/2013 EADOC LLC 6,150.00 PALM AV BPS EADOC SUBS
60477 01/10/2013 Fairway Ford Sales, Inc. 72.74 UNIT 182 MOTOR ASSY
60478 01/10/2013 Federal Express 115.74 FEDEX CHARGES NOVEMBER
60479 01/10/2013 Fleet Services, Inc 26.29 UNIT E193 TUBING
60480 01/10/2013 Flex Advantage 103.50 FLEX A/C PROCESSING DEC
60481 01/10/2013 Fry's Electronics 661.45 MEMORY CARD/SLR CAMERA
60482 01/10/2013 Haaker Equipment Co. 603.40 LONG GRABBER
60483 01/10/2013 Hail &Foreman, Inc 1,485.00 PRS CONSULTING SVCS NOV
60484 01/10/2013 Hi-Tech E V S,Inc./Crimson Fire 404.39 TRI-FLOW HOSE
60485 01/10/2013 Infosend Inc. 3,545.40 BILL MAILING ETC
60486 01/10/2013 ISDOC(Independent Special Dist OCR 200.00 ISDOC DUES 2013 CONKLIN
60488 01/10/2013 J &S Construction 1.425.00 SAW CUTNISTA GLEN CIR
60487 01/10/2013 Jackson's Auto Supply-Napa 140.53 UNIT 159 HEATER HOSE/KIT
60443 01/10/2013 KENYATTA MUMPHERY 126.56 CUSTOMER REFUND
60489 01/10/2013 Konica Minolta Business 43.77 COPY CHARGE C220
60490 01/10/2013 Layne Christensen Company 13,496.93 TIMBER RIDGE BOOSTER 1
60491 01/10/2013 Liebert Cassidy Whitmore 5,621.04 HR ISSUES GENERAL NOV
60440 01/10/2013 LINDY SCIALLA 137.43 CUSTOMER REFUND
60497 01/10/2013 M.L.Adams Insurance Services 350.04 HONESTY BOND CONKLIN
60492 01/10/2013 Marina Landscape, Inc 2,050.00 RICHFIELD/FENCE CLEANUP
60493 01/10/2013 Mc Fadden-Dale Hardware 395.00 PURCH DECEMBER
60494 01/10/2013 Mc Master-Carr Supply Co. 91.03 O RING
60468 01/10/2013 Merging Communications, Inc. 853.03 CIRC STN INTERFACE UNIT
60495 01/10/2013 Michael J. Beverage 487.33 CRWUA CONF LV BEVERAGE
60469 01/10/2013 MICHELE MURAMOTO 75.68 CUSTOMER REFUND
60439 01/10/2013 MIKE KIRSCHNER 95.20 CUSTOMER REFUND
60496 01/10/2013 Minuteman Press 80.81 BUSINESS CARDS BACANI
60498 01/10/2013 Mudge Fasteners, Inc 599.05 HEX CAP/NUT/BOLT
60499 01/10/2013 Nickey Kard Lock Inc 5,030.51 FUEL DECEMBER
60500 01/10/2013 Nicole Dalton 362.02 EDU/CERT WU SPRVSR DALTON
60501 01/10/2013 Office Solutions 1,558.33 VIEW BINDERS
60502 01/10/2013 Pacific Communications Tech 1,462.56 BOX CYNIANTENNA REPL
60503 01/10/2013 PC World 24.95 PC WORLD SUBS VEGA
60504 01/10/2013 Prudential Group Insurance 2,949,59 L/T DISABILITY DECEMBER
60505 01/10/2013 Quantum Automation 1,757.60 SAGINAW ENCLOSURE
50506 01/10/2013 Quinn Power Systems Associates 71.27 HIGHLAND 1,5 GASKET
60445 01/10/2013 R NOBLE COMPANY 751,62 CONSTRUCTION METER REFUND
60507 01/10/2013 RE Fabricators 896.55 SAMPLING STATIONS
60441 01/10/2013 SHERRI GRELLE 26.36 CUSTOMER REFUND
60508 01/14/2013 Shred-It USA Inc 140.83 CONFIDENTIAL DOC SHRED
60509 01/10/2013 Southern Calif Edison Co. 32,794.86 ELECTRICAL CHGS DEC 2012
60510 01/10/2013 Southern Calif Gas Co. 12,550.57 SERVICES/ALL SITES DEC
60511 01/10/2013 Southwest Valve 2,145.28 ASCO SINGLE SOLEOID
60515 01/10/2013 St.Jude Hospital Yorba Linda 345.00 SERVICES NOVEMBER
60512 01/10/2013 Staples Business Advantage 1,052.74 TONER BROTHER ETC
60513 01/10/2013 State Of CA Dept Of Parks 172.48 RTN PYMT/DEPOSIT ERROR
60514 01/10/2013 Stephen Parker/Petty Cash 162.94 PETTY CASH/OFFICE
60516 01/10/2013 Strophe America Inc 140.00 YE CLOSING ASSISTIFINANCE
60517 01/10/2013 Time Warner Cable 447.32 HIGH SPEED OIL
60518 01/10/2013 Townsend Public Affairs, Inc. 5,000.00 CONSULTING JANUARY
60444 01/10/2013 Ulven Enterprises Inc Dba Chri 899.16 CONSTRUCTION METER REFUND
64519 01/10/2013 United Industries 1,407.03 GLOVES,PLATES ETC
60438 12/21/2012 Vida Samarzich Inc 93,10105 PRS PROD PAY NOVEMBER
64520 41/10/2013 Westside Building Material 382.95 REPL BLADE PLASTIC CTR
Total $392,681.87
January 10, 2013
CHECK NUMBERS:
Void Checks 59790 and 60145 $ (248.80)
Manual Checks 60437-60438 $ 94,197.59
Computer Checks 60439-60520 $ 200,625.13
$ 294,573.92
WIRE:
W-122712 ACWA/J P IA $ 98,107.95
TOTAL OF CHECKS AND WIRE $ 392,681.87
PAYROLL NO. 26:
Direct Deposits $ 145,487.92
Third Party Checks 5456-5469 $ 45,266.82
Payroll Taxes $ 43,168.53
TOTAL OF PAYROLL $ 233,923.27
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $ 626,605.14
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JANUARY 10, 2012
------------------------------------------------------------------
------------------------------------------------------------------
Rewards Visa
Bank of America
11/27/2012-12/20/2012
Date Vendor Name Amount Description
11/27/12 Harrington 98.55 CL2 system parts
11/27/12 Harrington 1,211.01 CL2 system parts/Hidden Hills
12/04/12 Sees Candies 1,047.40 See's Candy/Reimb by YLWD Emp
TOTAL 2,356.96
Cal Card Credit Card
U S Bank
12/10/2012-12/26/2012
Date Vendor Name Amount Description
12/10/12 Yorba Linda CC 1,500.00 Balance/Deposit Emp Recognition
12/10/12 Yorba Linda CC 894.81 Final payment/Emp Recognition
12/11/12 Jinmi Systems 205.16 Sewer parts
12/12/12 Home Depot 28.40 Tools/Hex set
12/12/12 Wells Supply 96.98 Speed wrench/valve nut
12/12/12 Zep Manufacturing 436.57 Trash bags
12/13/12 So Cal Sandbags 547.40 Sandbags
12/13/12 John Deere Landscapes 19.84 PVC fitting
12/13/12 HD Supply 694.99 Hydrant meter
12/13/12 Staples 194.57 Calendars
12/13/12 Step Saver 286.70 Well 20 Salt
12/17/12 Inland Group 3,817.53 Winter Newsletter postage
12/17/12 Wells Supply 61.42 QT Pipe lube
12/17/12 Foundation/Cross-Conn 1,000.00 Wtr Purveyor member/Nguyen,D
12/17/12 Answer One 854.25 Answering service
12/17/12 Stefano's 25.22 Meal/Finance Accounting meeting
12/17/12 NEPLRA 350.00 NPELRA/PELRAC member 2 HR
12/17/12 Microcenter 511.78 HD Video cards
12/18/12 Tab Products 340.83 Tabquik Labels
12/18/12 B&M Lawn and Garden 33.71 Cycle oil
12/19/12 Stefano's 87.91 Lunch/Mesa Water Consolidated-Trg
12/19/12 Wholesome Choice 27.22 Pastry/BOD meeting
12/19/12 Amazon 96.81 Butterfield Speaks/Manual
12/19/12 Home Depot 13.99 Landscape supplies
12/19/12 RSD 232.22 Pleated filter
12/19/12 Fitness Grill 114.28 YE goals/Budget staff meeting
12/20/12 Greenshades 449.00 Greenshades Center pkg
12/20/12 Food 4 Less 24.98 Finance Dept meeting
12/20/12 Lamppost Pizza 62.82 Holiday Luncheon/Cust Svc
12/26/12 USPS 18.88 Mail for maintenance
TOTAL 13,028.27
ITEM NO. 6.3
AGENDA REPORT
Meeting Date: January 10, 2013 Budgeted: Yes
Total Budget: $750,000
To: Board of Directors Cost Estimate: $7,360
Funding Source: All Water Funds
From: Steve Conklin, Acting General Account No: 101-2700
Manager
Job No: J-201108
Presented By: Steve Conklin, Acting General Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt
Engineer
Subject: Approval of Change Order No. 19 for Pressure Regulating Stations Upgrade
Project, Phase 1
SUMMARY:
Construction is complete and all facilities are in operation for the Pressure Regulating Stations
Upgrade Project. Submitted for consideration is Change Order No. 19 for $7,360 for final quantity
adjustments for the project.
STAFF RECOMMENDATION:
That the Board of Directors approve Change Order No. 19 to add $7,360 and 18 calendar days for
final quantity adjustments to Vido Samarzich, Inc. for construction of the Pressure Regulating
Stations Upgrade Project, Job No. 201108.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee considered this item at its January 3, 2013
meeting and supports staffs recommendation.
DISCUSSION:
In accordance with the contract documents, Vido Samarzich, Inc. submitted Change Order No. 19
for final quantity adjustments. Proposed Change Order No. 19 requests a combined $7,360 for
grading and replanting the Camino de Bryant site and for additional paving at Timber Ridge which
was more than the quantity indicated in the bid documents. Change Order No. 19 also includes an
additional 18 calendar days necessary to complete the prior approved extra work. District staff and
its engineering consultant reviewed the Change Order request and recommend approval. A copy of
Change Order No. 19 is attached for review and consideration.
The status of the construction contract with Vido Samarzich is as follows:
• The current contract is $672,518.19 with 153.5 working days starting June 12, 2012.
• If approved, Change Order No. 19 adds 18 additional work days and $7,360 (1.1% of current
contract cost).
• If approved, the revised construction contract would be $679,878.19 and 171.5 days. The sum
of the 19 change orders would equate to 13.7% added contract cost and 54.5% added
contract days over the original contract amounts.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
• On May 10, 2012 the Board of Directors awarded the construction contract in the amount of
$597,020 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Stations
Upgrade, Job No. 2011-08.
• On July 12, 2012 the Board of Directors approved Change Order No. 1 for 27 additional work
days and no additional cost to Vido Samarzich, Inc. for the Construction of the Pressure
Regulating Stations Upgrade, Job No. 2011-08.
• On August 9, 2012 the Board of Directors approved Change Order Nos. 2 & 3 for 3 additional
work days and $14,904.07 to Vido Samarzich, Inc. for the Construction of the Pressure
Regulating Stations Upgrade, Job No. 2011-08.
• On September 27, 2012 the Board of Directors approved Change Orders 4, 5 and 6 for a
combined 3 additional work days and $10,512.09 to Vido Samarzich, Inc. for the Construction
of the Pressure Regulating Stations Upgrade, Job No. 2011-08
• On October 11, 2012 the Board of Directors approved Change Order Nos. 7-10 for one-half
additional work day and $2,820.33 to Vido Samarzich, Inc. for construction of the Pressure
Regulating Stations Upgrade Project, Job No. 2011-08
• On November 8, 2012 the Board of Directors approved Change Order Nos. 11-14 for six
additional work days and $25,568.49 to Vido Samarzich, Inc. for construction of the Pressure
Regulating Stations Upgrade Project, Job No. 2011-08
• On December 20, 2012 the Board of Directors approved Change Orders No. 15-18 for three
additional work days and $21,693.21 to Vido Samarzich, Inc. for construction of the Pressure
Regulating Stations Upgrade Project, Job No. 201108.
ATTACHMENTS:
Name: Description: Type:
PRS Prom CO#19.pdf Ch Order Req#19 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/10/2013
RK/RC 5-0
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 19
DATE December 27, 2012
Page 1 Of 1
CONTRACT NAME: Pressure Regulating Stations Upgrade CONTRACT AMT.: $672,518.19 DAYS: 153
.5
CONTRACTOR: Vido 5amarzlch, Inc. THIS CHANGE: $7,360.00 DAYS: 18
PROJECT NO: 2011.08
OWNER: Ynrba Linda Water District REVISED CONTRACT AMT_ $579,878.19 DAYS: 171
_ .5
This Change Carder covers changes to the subject contract as described herein.The Contractor shall construct,furnish equipment and materials,
and perform ail work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor
and Yorba Linda Water District otherwise referred to as Owner.
+INCf EASE CONTRACT
TIME
DESCRIPTION OF CHANGES /OR +EXTE SION f
DECREASE IN OR-REDUCTION
CONTRACT (DAYS)
AMOUNT
1
i
ADJUSTMENT FOR FINAL QUANTITIES FOR A/C PAVING AND REGRADING AND $7,360.00 18
REPLANTING CAMINO DE BRYANT SLOPE
ADD 18 CALANDER DAYS TO ADJUST FOR WEEKENDS NOT ACCOUNTED FOR
1HOLIDAYSI AND ADD_TIME TO COMPLETE ADDITIONAL QUANTITIES
f
DIET CHANGE $7,360.00 18
REVISED CONTRACT AMOUNT AND TIME $679,878.19 171-5
The amount of the contract wil3 be increased by the sum of$7,360.00 and the contract time shalt be increased by 18 calendar days.The
undersigned Contractor approves the foregoing Change Order as to the changes,if any,in the contract price specified for each item inducting
any and all supervision casts and other miscellaneous costs relating to the change in work,and as to the extension of time allowed,if any,for
completion of the entire work on account of said Change Order,The Contractor agrees to furnish all tabor and materials and perform all other
necessary work, Inclusive of that directly or indirectly related to the approved time extension,required to complete the Change Order items.
This document will become a supplement of the contract and all provisions will apply hereto.It is understood that the Change Order shall be
etfectiva when approved by the awner. This Change Order constitutes full,final,and complete compensation to the Contractor for all costs,
expenses,overhead,profit,and any damages of every kind that the Contractor may Incur in connection with the above referenced changes in
the work,including any impact on the referenced work of arty other work under the contract,any changes in the sequences of any►vork,any
delay to any work,any disruption of any work,any rescheduling of any work,and any other effect on any of the work under this contract. By
the execution of the Change Carder,the Contractor accepts the contract price change and the contract completion date change, if any, and
expressly waives any ctaims for any additional compensation, damages or time extensions, in connection with the above-referenced
changes.
RECOMMENDE OWNER [SATE:
N en,Pr, ject alter
ACCEPTED. r
���r CONTRACTOR f]ATE:
Vido Sa rxich, ice-President
Vido Samarzich,Inc.
APPROVED: OWNER _ HATE:
Steve Conklin,Acting General Manager
ITEM NO. 6.4
AGENDA REPORT
Meeting Date: January 10, 2013 Budgeted: Yes
Total Budget: $25,000
To: Board of Directors Cost Estimate: $25,000
Funding Source: Water Capital
Reserves
From: Steve Conklin, Acting General
Manager
Job No: J2008-17B
Presented By: Steve Conklin, Acting General Dept: Engineering
Manager
Reviewed by Legal: Pending
Prepared By: Hank Samaripa, Project CEQA Compliance: Exempt
Engineer
Subject: Sole-Source Proposal for Yorba Linda Blvd Pump Station SCADA Integration
Services
SUMMARY:
At the request of District staff, RKI Engineering, LLC (RKI) provided a sole-source proposal for
SCADA integration services (integration) for the Yorba Linda Blvd Pump Station Project. RKI
recently completed integration for District facilities including Highland Booster Pump Station and
Well 20, professionally and to the satisfaction of staff. Additionally, RKI's hourly rates are
approximately half that of other integration consultants. Following evaluation, staff recommends
award to RKI for a fee not to exceed $25,000.
STAFF RECOMMENDATION:
That the Board of Directors authorize execution of a Professional Services Agreement with RKI for a
not-to-exceed amount of $25,000 to provide Yorba Linda Blvd Booster Pump Station SCADA
Integration Services, in accordance with RKI's proposal of December 19, 2012.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this item at its January 3, 2013
meeting and supports staffs recommendation.
DISCUSSION:
Yorba Linda Blvd Booster Pump Station construction is expected to begin in early 2013. SCADA
integration is not included in the construction contract and is typically completed by District staff and
an integration consultant working together, to ensure that SCADA system is fully integrated with the
existing system to seamlessly allow District staff to control the facility remotely and receive critical
operating status.
The District has had issues in the past with integration of new SCADA facilities into its existing
system and the provider of these services. For the recently completed Highland Booster Station
Project, District staff decided to hire the integration consultant directly, rather than have the
consultant working for the design engineer or working for the construction contractor. Staff, through
various contacts and from prior work, found and after evaluation, hired RKI to perform integration
services for the Highland Project. This proved very successful on a challenging project. Thereafter,
RKI was hired again in this capacity for the Well 20 Project, which has just been successfully
completed.
With the above success in the means of project delivery and system coordination, RKI was asked to
provide a sole-source proposal for the same services for the Yorba Linda Blvd Booster Station
Project. Staff evaluated RKI's attached proposal based on experience, technical merit, content,
understanding of the project, hours and fee.
RKI's scope of work includes, but is not limited to, the following major items:
• Design review and project support
• Logic development for station controls
• Station test and start-up procedures
• SCADA interface and final functional test
• Documentation and Training
Staff reviewed the proposed fee and staff hours for the project and confirmed with RKI's Officer in
Charge, Norman Iseri, that they will complete all work described in the proposal for a fee not to
exceed $25,000. Additionally, RKI's hourly rates are approximately half that of other integration
consultants, and RKI is very familiar with District standards. Based on the above, staff recommends
award to RKI.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On December 20, 2012, the Board of Directors award the Contract for Construction of the Yorba
Linda Blvd Pump Station to Environmental Construction, Inc.(ECI), in the amount of $1,581,179.00.
ATTACHMENTS:
Name: Description: i ype:
RKI SCADA Services-
Yorba Linda Pump Station Protect (2).pdf RKI Engineering YLBBPS Proposal 12-19-12 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/10/2013
MB/RC 5-0
RKI Engineering LLC
SCADA INTEGRATION SERVICES
FOR THE
YORBA LINDA PUMP STATION
PROJECT
Prepared for:
Hank Samaripa
Project Engineer, YLWD
RKI Engineering LLC
2029 Verdugo Blvd. #109
Montrose, CA 91020
(818) 317-3003
12/19/2012
RKI Engineering LLC
December 19, 2012
Mr. Hank Samaripa
Yorba Linda Water District
1717 Mira Loma Ave.
Placentia, CA 92870
RE: SCADA Integration Services for the Yorba Linda Pump Station Project
Dear Mr. Samaripa:
RKI`s major expertise is in furnishing engineering services to the water and power
industries. Our staff has successfully completed numerous projects of different project
size and scope. RKI can draw from experiences in a variety of process control projects
with proficiencies in power equipment and distribution, distributed control systems,
PLC's, HMI's, communications and computer networks, database, and software
applications. Our experience involves working with major electricity and water providers,
industrial process, municipalities, and governmental agencies.
Our goal, at RKI Engineering, is to work with you in making this project a complete
success and forging a continued relationship. Please let me know if you have any
questions by giving me a call at (818) 317-3003 or contact me by e-mail at
rki-engr @earthlink.net.
Sincerely,
4v5?:�'
Norman S. Iseri, P.E.
2029 Verdugo Blvd #109, Montrose, CA 91020-1626 (818) 317-3003
RKI Engineering LLC
TABLE OF CONTENTS
PAGE
BACKGROUND..................................................................................................................................4
SCOPEOF WORK.............................................................................................................................4
COST OF SUPPORT AND SERVICES.............................................................................................5
FEESCHEDULE................................................................................................................................5
INSURANCE COVERAGE.................................................................................................................5
PROJECT EXPERIENCE...................................................................................................................7
PROJECT METHODOLOGY .............................................................................................................9
RKI Services and Projects, 12/19/2012 I
RKI Engineering LLC
BACKGROUND
In the quick paced world of business, the ability to complete a task faster, better and less
expensive is critical. At RKI Engineering, we are committed to finding the best solutions
for our customers. Our goal is to work closely with your staff to compliment your efforts
on projects. Because of our experience with control systems in the Water and Power
Industries, we can provide a control system that meets your every need.
SCOPE OF WORK
RKI Engineering will provide the following SCADA Integration Services to assist in the
Yorba Linda Pump Station:
• Design Review and Project Support: On a request bases, provide review of
project design to assure compatibility with the established Yorba Linda Water
District standards. Determine proper interface between the station control and
the proposed field devices.
• Logic Development for Station Controls: Program the Yorba Linda Water
District standard controller to interface with the various field devices: Station
pumps, chemical systems, field transmitters, etc. Utilize the YLWD base PLC
program to maintain common logic.
• Station Test and Startup procedure: Develop test and startup procedure to
check the various field devices. Work with the General Contractors and
subcontractors to perform point to point testing of all field wiring to the station
PLC. Assist in configuring the various devices, as needed. Perform a complete
local test and startup.
• SCADA Interface and Final Functional Test: Work on the Application Service
I/O Object to interface with the SCADA graphics. Utilize the newer SCADA
objects. Participate in complete functional test with the various entities. Test the
SCADA and alarming system Interface to insure proper operations from the
graphic screens to the field devices.
• Documentation. Provide Operation and Maintenance manuals for the Station
PLC Logic. Provide narrative to describe the operations of the local controls.
• Training: Provide one operator training class on the local control system.
• Additional Services: Other requested scope of work will be provided based on
the Fee Schedule.
PLC programming software and Wonderware Application Server for SCADA will be
provided by Yorba Linda Water District.
SCADA Integration Services for YLPS, 12/19/2012 Page 4
RKI Engineering LLC
COST OF SERVICES
The cost to provide the SCADA Integration Services for the Yorba Linda Pump Station
Project that was outline in the Scope of Work shall not excel $25,000.
FEE SCHEDULE
Standard Rate.. .......................................$100.00 per hour
SCHEDULE OF CHARGES
A: LABOR
• Travel Time Standard Rate
• Weekdays up to 8 hrs/day between 7:00 am & 9:00 Standard Rate
pm
• Weekdays in excess of 8 hrs/day Service & 1.5 times Standard Rate
nocturnal time between 9 p.m. & 7 a.m.
• Saturdays, Sundays, Holiday. 1.5 times Standard Rate
B. EXPENSES
• Equipment and Expenses will be invoiced at cost plus 15% handling fee.
PAYMENT TERMS: NET 30
INSURANCE COVERAGE
RKI Engineering maintains both General and Professional Liability Insurance. The
General Liability Insurance policy has coverage of$1,000,000. The Professional
Liability Insurance policy has coverage of$1,000,000. Evidence of these insurance
policies will be provided upon request.
SCADA Integration Services for YLPS, 12/19/2012 Page 5
RKI Engineering LLC
Norman S. Iseri, P.E.
SUMMARY:
Over 20 years of experience in Control and Computer Applications in a variety
of functions and projects. Experience includes Project Management and lead
Engineer in the design and installation of control systems at various facilities,
including SCADA Water System, Steam Generating Facilities, Hydro
Generating Facilities, and Electrical Power Distribution systems. Extensive
knowledge in both EPA and Regional Air Quality Management District
regulatory requirements for Continuous Emission Monitoring Systems/Data
Acquisition and Handling System. Background includes Project Management
and Contract Administration.
EXPERTISE:
• Industrial Automation and Process Control
• Air Quality Supervision and Project Management
• Programming on Allen-Bradley, Modicon, Siemens, GE Fanuc, Bristol
platforms, etc.
• Human Machine Interface and Operator interface software development
including Inductive Automation Ignition, Wonderware Archestra, CiTect,
Iconics, FactoryLink, PanelView, etc.
• Continuous Emissions Monitoring System/Data Acquisition and Handing
Systems
• ORACLE and Microsoft SQL Server Development and Administration
• Microsoft ACCESS Development
PROFESSIONAL EXPERIENCE:
• RKI Engineering LLC (2001 — Present)
• MASS Group (1998 - 2001), Manager of Product Development
• Los Angeles Department of Water and Power (1986 - 1998), Electrical
Engineering
• Hughes Radar Systems Group (1985 - 1986), Member of Technical Staff
• Registered Professional Electrical Engineer, CA (since 1990)
• Certified US Data FactoryLink Trainer, (1998)
EDUCATION:
• M.S., Electrical Engineering - University of Southern California
• B.S., Electrical Engineering - University of California, Los Angeles
• Business Management Courses - University of California, Los Angeles
Extension Program
SPECIAL TRAINING:
• Oracle Database Administration Course, 1993
• Oracle Advanced SQL Course, 1992
• U.S. Data FactoryLink Application Course, 1992
SCADA Integration Services for YLPS, 12/19/2012 Page 6
RKI Engineering LLC
PROJECT EXPERIENCE
RKI's staff has completed a variety of projects related to the Water and Power Industries. The
following represent a partial list of such projects.
YORBA LINDA WATER DISTRICT SCADA SYSTEM
SCOPE: Engineering and integration support for YLWD SCADA System.
Upgrade and maintain a Wonderware A2 System. Includes Redundant
Application Servers-1/0 Server configuration. Utilize IDE object modeling
of their Wells, Booster Pump Stations, Reservoirs, Pressure Reducing
Station, etc. Application server connects to Modicon PLCs using a
wireless TCP/IP network operating on 5.6Gz. Intouch operator interface
accesses the AppSry though a Galaxy data network.
CLIENT: Yorba Linda Water District
JURUPA COMMUNITY SERVICES DISTRCT SCADA SYSTEM
SCOPE: Integration support for JCSD SCADA System. Programming and
installed a Bristol 3305 and ControlWave Micro for the various water
facilities. SCADA communication was established using the BSAP
protocol through MDS radio. Redundant SCADA Workstations
configured with Iconics provides the Operator Interface to the system.
CLIENT: Yorba Linda Water District
WMWD ARLINGTON DESALTER FACILITY
SCOPE: Developed control scheme for the reverse osmosis potable water
system. Programmed Siemens 545 PLC to control the variable
frequency drives to supply well water to the RO process. Used radio
modems to communicate to remote turnouts to control the supplied
drinking water.
CLIENT: Western Municipal Water District
CITY OF LAS VEGAS WATER POLLUTION CONTROL FACILITY
SCOPE: Assisted the City of Las Vegas Personnel in developing their new Water
Pollution Control Facility SCADA System. The projects included the
design of Operator Screens, develop Math and Logic scripts, and
configured database logging.
CLIENT: City of Las Vegas
SCADA Integration Services for YLPS, 12/19/2012 Page 7
RKI Engineering LLC
AES ALAMITOS AND REDONDO BEACH SELECTIVE CATALYTIC
REDUCTION (SCR) SYSTEM
SCOPE: Designed the SCR control system for Alamitos Units 1, 2, 3, 4 and
Redondo Beach Units 5, 6. Programmed a hot-standby Modicon
Quantum System that interfaces to the RMV9000 DCS control system.
Modicon Momentum PLCs were used as gateways.
CLIENT: Mitsubishi Power Systems, Inc.
ALAMITOS AND REDONDO BEACH SELECTIVE CATALYTIC REDUCTION
(SCR)
SCOPE: Designed the SCR control system for Alamitos Units 1, 2, 3, 4 and
Redondo Beach Units 5, 6. Programmed a hot-standby Modicon
Quantum System that interfaces to the RMV9000 DCS control system.
Modicon Momentum PLCs were used as datalink devices.
CLIENT: Mitsubishi Power Systems, Inc.
CONTINUOUS EMISSIONS MONITORING/DATA ACQUISITION AND
HANDLING SYSTEM
SCOPE: Develop and install a continuous emissions monitoring/data acquisition
and handling system to meet all the requirement of the South Coast Air
Quality Management District Rule RECLAIM, Rule 1135, and the
Environmental Protection Agency 40 CFR Part 75. This project involved
working with OPTO 22, Allen Bradley SLC 500, Kaye Instruments DIGI,
US Data FactoryLink, Oracle Database, and Microsoft Access.
CLIENT: City of Burbank, Glendale, and Pasadena Public Service Department
CLIENT: Los Angeles Department of Water and Power
SCADA Integration Services for YLPS, 12/19/2012 Page 8
RKI Engineering LLC
PROJECT METHODOLOGY
The capability described herein highlights RKI's project design and implementation methodology.
This work description is based on our standard project methodology as applied to the scope of
work and associated proposed Systems Overview drawings supplied with the request for
proposal.
Based on project experience, RKI teams have learned to work within our customers' project
environment. Our success is based on quickly assimilating each customer's technical and
documentation standards, project procedures, construction processes, supplier requirements,
contractual terms and conditions, and preferred contractors and equipment supplier agreements.
In many situations, we function as an extension of our customer's staff and as an integral part of
the project effort.
In addition, we believe that our team can add value to the project execution process based on our
experience and internal company policies and procedures. The methodology assures your
expectations are met and with essential approval steps. You are given the opportunity to
measure RKI performance in a concise and detailed manner that assures the system provided by
RKI exactly meets your expectations. In this role, we take responsibility for the project scope
definition, engineering, start-up assistance, commissioning, project documentation, and training.
RKI's methodology consists of 10 integral phases. Each phase consists of one or more items.
The diagram below illustrates the methodology.
Phase Phase 2 Phase 3 Phase 4 Phase 5
Proposal Kickoff System System Test Plans
Meeting Requir ent Design
Spec. Spec.
lift RM -Amw� -� -
Phase 10 Phase 9 Phase 8 Phase 7 Phase 6
Contirtious Oocumertation Onsite Factory System
Improvement Antl Support Acceptance Oev elopme nt
Warranties Sery Testing
___JA Integration Services for YLPS, 12/19/2012 Page 9
RKI Engineering LLC
The following describes the phases in RKI's project methodology. The phases do not necessarily
occur sequentially or for every project.
Phase 1 — Proposal
This phase establishes the initial foundation for the working relationship between your staff and
RKI Project team. The proposal establishes the complete framework in which the project will be
completed.
Phase 2— Kickoff Meeting
RKI will participate in a kickoff meeting with our design team upon award of the project contract.
RKI project team members work with you to review the scope of work, review the project
schedule, and document outstanding technical issues and questions.
Phase 3—System Requirements Specification
This phase results in a Systems Requirements Specification document that is developed jointly
with RKI and your team. This document describes in detail the project's goals and objectives,
process capacities, product chemistry, product physical properties, product mixes, control
functions, terminology and preferred hardware and software to be implemented with the project.
Phase 4—System Design Specification and Detailed Design
RKI will perform the detailed design, resulting in a System Design Specification. When
completed, this document is presented to your team for review and approval. This document
becomes the base document for configuration, programming, implementation, testing, start-up,
and acceptance criteria.
Phase 5—Test Plans
This phase consists of the development of the Factory Acceptance Test (FAT), Site Acceptance
Test (SAT) and other industry specific test plans. When complete, they will be presented for
review and approval. These documents describe the testing procedures and measurement
criteria to determine the system functions as desired.
Phase 6—System Development
The project implementation phase includes equipment, hardware and third party software
procurement and construction. Automation components are assembled, communications
networks are configured and the specific control and display functions are programmed in
accordance to the System Design Specification. Associated plant construction activities are also
coordinated in this phase.
SCADA Integration Services for YLPS, 12/19/2012 Page 10
RKI Engineering LLC
Phase 7— Factory Acceptance Testing
This phase is the integration testing of the system. This test can be witnessed by your team
members in order to assure the delivered system meets the project requirements and provides
the expected benefits.
Phase 8—On-site Support Services
RKI provides field support during construction, equipment installation, and system start-up. This
phase includes execution of the previously submitted SAT Plan (Phase 5)to assure the system is
ready for operation. RKI supports your team through start-up, validation, and training.
Phase 9— Documentation and Training
This phase consists of finalizing project documentation to "as-built" status. In addition, training
will be provided to insure proper transfer of knowledge to key Personnel.
Phase 10—Continuous Improvement
This phase represents the ongoing relationship between your organization and RKI that will have
matured over the life of the project. Because of our in depth experience and knowledge of your
system, we can offer services to help maintain the system and to help you identify additional
enhancements to improve productivity and reduce operating costs.
SCADA Integration Services for YLPS, 12/19/2012 Page 11
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: January 10, 2013
To: Board of Directors
From: Steve Conklin, Acting General
Manager
Presented By: Steve Conklin, Acting General
Manager
Prepared By: Steve Conklin, Acting General
Manager
Subject: Appointment of Committee Members for Placentia Joint-Agency Standing
Committee
SUMMARY:
The Placentia City Council has appointed a two-member Water Issues Subcommittee for regular
meetings with a Board committee and staff of the District.
STAFF RECOMMENDATION:
That the Board President recommend appointment of two Directors to serve on the Placentia Joint-
Agency Standing Committee to meet on a regular, periodic basis with the Water Issues
Subcommittee of the Placentia City Council, and that the Board of Directors consent to those
appointments. And further, to identify potential dates and times for the first meeting of the new
Committee.
DISCUSSION:
In response to an invitation from the Board President of the Yorba Linda Water District, the
Placentia City Council appointed Mayor Scott Nelson and Council Member Jeremy Yamaguchi as
the Water Issues Subcommittee to meet with the District on issues of mutual interest.
Under Section 10 of Resolution 11-15, the Board authorized Standing Committees including a Joint
Agency Standing Committee with the City of Placentia. This Joint-Agency Committee has been
inactive and will require the appointment of one or two Directors in order to reestablish it for regular
meetings with the City.
STRATEGIC PLAN:
SR 1-C: Engage with Regional Agencies on Water Supply Issues
Approved by the Board of Directors of the
Yorba Linda Water District
1/10/2013
MB/RK 5-0
Appointing GM and PH to serve on the
Committee.
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: January 10, 2013
Subject: Maintenance Division 2012 Activities Report
ATTACHMENTS:
Description: Type:
2012 Activies.doc Backup Material Backup Material
MAINTENANCE DIVISION 2012
Our Preventative Maintenance program resulted in the following:
FIRE HYDRANT SECTION
The system comprises;
3,881 fire hydrants, all to be serviced annually.
525 air/vacs, all to be serviced annually.
150 PRVs, all to be serviced annually.
155 dead end mains, all to be flushed twice each year.
During the year the section completed the following;
• Serviced 4,998 fire hydrants.
• Repaired 63 fire hydrants.
• Replaced 31 fire hydrants.
• Serviced 507 air/vacs.
• Repaired 8 air/vacs.
• Replaced 16 air/vacs.
• Serviced 231 PRVs.
• Repaired 32 PRVs.
• Assisted in 20 fire flows.
• Flushed all system dead ends twice.
• Resolved 1,019 customer service calls.
VALVE SECTION
There are 10,706 valves in the system, all to be serviced every two years.
During the year the section completed the following;
• Turned 6,809 valves.
• Repaired 33 valves.
• Replaced 53 valves.
LEAK SECTION
• Replaced 131 leaking service lines.
• Repaired 33 leaking service lines.
• Repaired 11 main line leaks.
• Replaced 129 faulty angle meter stops.
• Installed 125 meters on new services.
• Replaced 112 stuck meters.
COLLECTIONS SECTION
There are 235 miles of sewer in the system, to be cleaned annually and 39 miles to be televised annually.
During the year the section completed the following;
• Cleaned 232 miles of sewer main.
• Televised 39 miles of sewer main.
• Carried out 26 sewer main repairs.
• Repaired 42 sewer manholes.
• Cleaned 26 miles of sewer siphons and enhanced maintenance areas.
• Removed roots from 3.25 miles of sewer main.
• We had no sewer overflows during the year.
STANDBY
Standby personnel responded to an average of 13 emergency calls per week.
OTHER HAPPENINGS
Three people obtained a Class A drivers license.
Three people increased their Distribution certification.
Two people increased their Treatment certification.
At present we have one person on probation and expect him to be full time in May.
We have had three people on extended medical leave and one person on six weeks of military leave.
Maintenance has been operating two people short for almost half the year.
ITEM NO. 10.1
AGENDA REPORT
Meeting Date: January 10, 2013
Subject: Executive-Administrative-Organizational Committee
(Melton/Kiley)
• Minutes of meeting held December 17, 2012 at 4:00 p.m.
• Meeting scheduled January 15, 2013 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
121712 EAO - Minutes.docx EAO Mtg Minutes 12/17/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
December 17, 2012
A meeting of the Yorba Linda Water District's Executive-Administrative-Organizational
Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held
at the District's Administration Office at 1717 E Miraloma Ave, Placentia, CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Steve Conklin, Acting General Manager
Director Gary T. Melton Damon Micalizzi, Public Information Officer
OTHER ATTENDEES
Arthur G. Kidman, Partner, Kidman Law LLP
Matthew Hicks, Associate, Townsend Public Affairs (By Telephone)
PUBLIC COMMENTS
None.
(The following item was taken out of order to accommodate Mr. Hicks joining the
meeting by telephone.)
2. DISCUSSION ITEMS
2.1 Legislative Affairs Update (Verbal Report)
Mr. Hicks reported on issues relating to the recent elections and local
government. He ended the telephone connection to the meeting following
discussion of this matter.
1. ACTION CALENDAR
1.1. Board of Directors Committee Assignments
The list of committee and intergovernmental meeting assignments
proposed by the Board President was reviewed and discussed and minor
changes were noted. This item is agendized for December 20, 2012 for
consent by the Board.
2. DISCUSSION ITEMS CONTINUED
2.2. Potential for Joint Agency Meetings with City of Placentia and Yorba Linda
Mr. Conklin recalled that staff at each of the cities of Placentia and Yorba
Linda was recently informed that the District Board and staff are amenable
to establishing joint agency meetings to discuss items of mutual interest.
He noted that there has been no response to date from either city.
1
2.3. Suggested Upcoming Staff Activities (Verbal Report)
Mr. Conklin reported that in the most recent Management Staff meeting,
they discussed the recent employee recognition dinner, which was very
enjoyable, but did not get a strong showing from all the staff.
Management staff discussed various ideas for events that might draw a
bigger crowd. Ideas that will be pursued is a family picnic on June 8, 2013
and a holiday lunch for all staff and Directors on December 18, 2013. He
also noted that an All-Hands meeting is scheduled for 11 am on January
23, 2013, followed by a District-provided lunch. The Committee liked the
ideas for the picnic and holiday lunch.
2.4. Park Activity at Valley View Reservoir (Verbal Report)
Mr. Micalizzi provided an update on our response to the issue of
vandalism and unauthorized use of the grass areas at Valley View
Reservoir and Pump Station. He provided information on planned signage
indicating that the area is subject to video surveillance and that the area is
closed from dusk to dawn. The Committee asked that staff also proceed
with installation of motion-sensor lights and dummy cameras. Mr.
Micalizzi also noted that he will advise the local neighbors of our plans as
well as Brea PD.
2.5. Status of Plumosa Property (Verbal Report)
Mr. Conklin reported that the property continues to be a problem, with
taggers and trespassers. The Committee asked that staff actively pursue
lease or sale of the property.
2.6. Customer Service Feedback Report
Staff reviewed the subject report with the Committee.
2.7. Status of Preparations for the Organizational and Efficiency Study
The Committee reviewed the first draft of documents prepared by staff.
The first was a four-page list of potential firms identified by staff, who may
have the qualifications and experience to do the study. The Committee
asked staff to contact the agencies listed by the firms for a reference
check. The Committee asked that staff, using the reference check and
other means, provide a short-list of 4-6 recommended firms at the next
EAO meeting. The second item reviewed was the first draft Request for
Statement of Qualifications (SOQ). The Committee discussed the
proposed scope of services listed in the SOQ and had no requested
changes or additions. This item will be brought back at the next EAO
meeting for discussion of progress, particularly on identifying a short-list of
firms to receive the SOQ.
2.8. Status of Strategic Plan Initiatives
The Committee reviewed the status report on the above and had no
comment.
2
2.9. Future Agenda Items and Staff Tasks
Mr. Conklin reported that he will be on vacation February 18 - 26, 2013.
He noted that he will request that the EAO committee meeting scheduled
for February 19, 2013 be rescheduled.
The Committee adjourned to Closed Session at 5:12 p.m. Directors Hawkins and
Melton were present. Also present were Messrs. Conklin and Kidman.
4. CLOSED SESSION
4.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
Name of Case: MAMCO, Inc. vs. Yorba Linda Water District (OC
Superior Court — Case No. 00595177)
Name of Case: OCTA vs. YLWD (OC Superior Court — Case No.
00606042)
Name of Case: OCTA vs. Amelia De Agundez et al. (OC Superior
Court — Case No. 00598169) and related cases.
The Committee reconvened in Open Session at 5:52 p.m. Director Hawkins announced
that no action was taken during Closed Session that was required to be reported under
the Brown Act.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:53 pm. The next meeting of the
Executive-Administrative-Organizational Committee will be held Tuesday,
January 15, 2013 at 4:00 p.m.
3
ITEM NO. 10.2
AGENDA REPORT
Meeting Date: January 10, 2013
Subject: Finance-Accounting Committee
(Hawkins/Melton)
• Minutes of meeting held December 18, 2012 at 12:00 p.m.
• Meeting scheduled January 28, 2013 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
121812 FA - Minutes.doc FA Mtg Minutes 12/18/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE-ACCOUNTING COMMITTEE MEETING
December 18, 2012
A meeting of the Finance-Accounting Committee was called to order by Director Kiley at
12:14 p.m. The meeting was held at the District's Administrative Office at 1717 E
Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Stephen Parker, Finance Manager
Director Phil Hawkins
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Investment Report for Period Ending November 30, 2012
Mr. Parker presented the November investment report. He explained that
there was an uptick in yield, from 0.68% to 0.74%. The Committee asked
if that could improve, and Mr. Parker indicated that it could, but not
significantly. He explained that investing in safe instruments for a longer
period of time would increase the yield, and he hoped to do that in 2013,
after a significant change to the investment policy was complete. He also
shared that as the District was spending down its reserves on significant
capital projects, and some potential gain contingencies had not been
actualized, yet, the amount of money that could be invested 5 years out
was quite limited. The Committee had no other questions.
2.2. Budget to Actual Results for November 2012
Mr. Parker presented the November budget to actual results. He noted
that supplies and services were trending over budget for the year as a
whole. He pointed out that expense was more than offset by salaries and
benefits being well under budget, due to a significant number of open
positions. In addition, and more importantly, water operating revenues
were coming in higher than budgeted, which caused overall net assets to
be doing well better than budgeted. The Committee had no further
questions.
2.3. Status of Strategic Plan Initiatives
Mr. Parker reported on the status of strategic plan initiatives related to
fiscal responsibility. The one non-continuous item still on the fiscal
responsibility list was updating the sewer master plan, which Mr. Parker
said would pick up again after significant progress was made with the
efficiency study.
1
2.4. Future Agenda Items and Staff Tasks
Mr. Parker explained that the January meeting — the first with a new
committee member — would include an item where Mr. Parker recapped
action and discussion items that occurred in 2012 along with expected
items to occur in 2013.
3. ADJOURNMENT
3.1. The Committee adjourned at 1:04 p.m. The next meeting of the Finance-
Accounting Committee will be held Monday, January 28, 2013 at 4:00 p.m.
2
ITEM NO. 10.4
AGENDA REPORT
Meeting Date: January 10, 2013
Subject: Planning-Engineering-Operations Committee
(Kiley/Hawkins)
• Minutes of meeting held December 13, 2012 at 3:00 p.m.
• Minutes of meeting held January 3, 2013 at 3:00 p.m. (To be provided at the
next regular Board meeting.)
• Meeting scheduled February 7, 2013 at 3:00 p.m.
ATTACHMENTS:
Description: Type:
121312 - PEO Minutes.docx PEO Mtg Minutes 12/13/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
December 13, 2012
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Collett at 3:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Ric Collett, Chair Steve Conklin, Acting General Manager
Director Robert R. Kiley Lee Cory, Operations Manager
John DeCriscio, Chief Plant Operator
Stephen Parker, Finance Manager
Jennifer Hill, Meter Services Lead
1. PUBLIC COMMENTS
None.
(Item No. 3.1. was taken out of order to accommodate Mr. Parker and Ms. Hill.)
3. DISCUSSION ITEMS
3.1. Meter Testing Update
Mr. Parker reported on status of the meter program and recalled that on
December 10, the Personnel-Risk-Management Committee gave the go-
ahead for staff to fill the budgeted position for the fifth meter reader.
Advertisement will begin in January, and after filling, it will be possible to
begin more meter testing. Mr. Parker also advised that they received a
quote of $40,000 for a new meter test bench system and then pursued
used-bench systems through various sources. He and Ms. Hill noted that
they found a used system at the City of Virginia Beach, available at no
cost, except for disassembly and transportation at $1,830. The committee
directed them to proceed with obtaining the system from Virginia Beach.
At the conclusion of this item, Mr. Parker and Ms. Hill left the meeting.
2. ACTION CALENDAR
2.1. Award of Construction Contract for Yorba Linda Blvd Pump Station Project
Mr. Conklin reported that bids were received November 8 from 12
contractors for construction of the subject project. Following discussion,
the committee supported the staff recommendation that that the Board
award the contract to the low-bidder, Environmental Construction, Inc., for
$1,581,179.
1
2.2. Purchase of EADOC Project Management Subscription for the Yorba
Linda Blvd Pump Station Project
Mr. Conklin reported the purchase of EADOC Project Management
software system is recommended to aid in the tracking and review of
construction management documents for the above project. He noted that
it was a valuable tool for staff for the recently completed Highland Booster
Station construction project. Following discussion, the committee
supported the staff recommendation that the Board approve the purchase
of EADOC Project Management Services for the subject project for
$6,150.
2.3. Lease Agreement for Well 21 Site
Mr. Conklin reported that a lease agreement has been negotiated with
OCWD for YLWD to construct and operate Well No. 21 on OCWD
property at Warner Basin, near La Palma and Van Buren. Following
discussion, the committee supported the staff recommendation that the
Board authorize approval and execution of the Lease Agreement for a 50-
year period, with an initial annual lease payment of $3,817, with an annual
payment increase of 3% per year.
2.4. Well 21 Hydrogeologic Services
Mr. Conklin reported that staff issued an RFP to six consulting firms for the
subject services for drilling and construction support, and received four
proposals. Following discussion, the committee supported the staff
recommendation that the Board authorize execution of a PSA with CDM
Smith in the amount of $117,740 to provide hydrogeologic services for
drilling and construction support for the Well 21 Project.
2.5. Approval of Change Orders No. 15-18 for Pressure Regulating Stations
Upgrade Project, Phase 1
Mr. Conklin reported that work is essentially complete for the subject
project. He described additional work that was necessary at the Timber
Ridge site that was out of scope. Following discussion, the committee
supported the staff recommendation that the Board approve Change
Orders No. 15-18 for three additional days and $21,693.21 to Vido
Samarzich, Inc., for the subject project.
2.6. Purchase of 2013 Ford F350 Truck
Mr. Cory described the process used to provide work-specific equipping of
specialty vehicles for District services, in accordance with the District's
purchasing policy. He described the components necessary for the
budgeted Ford F350, including cab and chassis and other elements.
Following discussion, the committee supported the staff recommendation
that the Board approve the purchase of the Ford F350 cab and chassis
from Elk Grove Ford in the amount of $26,020.12.
2
2.7. Chambers Group Extension of Services for Hidden Hills Reservoir Project
Habitat Mitigation and Monitoring Plan (HMMP)
Mr. Conklin recalled that Chambers Group has been providing
environmental mitigation and monitoring plan document preparation and
compliance monitoring in support of the Hidden Hills Reservoir Project
since September 2008. Since completion of construction in June 2010,
Chambers has been monitoring the re-growth of native plant species for
compliance with the project-specific Habitat Mitigation and Monitoring Plan
(HMMP). Following discussion, the committee supported the staff
recommendation that the Board approve an extension to the Chambers
Group PSA for additional restoration services and continuing monitoring
for compliance through June 30, 2016, as required by the HMMP, for a
total cost not to exceed $143,521.
3. DISCUSSION ITEMS CONTINUED
3.2. Monthly Groundwater Production and Purchased Import Water Report
Mr. DeCriscio provided the update through November 30, 2012, noting
that groundwater production in November was almost 67% of demand.
He indicated that our demand in November was 19% above our budgeted
projection, and that for July through November was 11.6% above
projection. We plan to maintain a high groundwater production so as to
achieve our overall goal of 50.3% by the end of June 2013.
3.3. Monthly Production Summary Report
Mr. DeCriscio reported that our max demand day in November was 22 mg
and our minimum day was 13.75. With the cooler, wetter weather, our
days are now in the 10-15 mg range. He noted that with our higher
groundwater production, we are currently supplying Zones 1, 2 and 3 with
well water, as well as small portions of Zone 4 Gardenia and Zone 5
Quarter Horse.
3.4. Monthly Preventative Maintenance (PM) Report
Mr. Cory reported that our crews are on target for the most part. We are
behind on hydrant servicing because of recent short-staffing and crews
pulled off to address repair projects. The same crews perform PRV
servicing, and that is behind for the same reasons. Our sewer televising
work is also behind due to equipment downtime for repair. He indicated
that we expect to make this up in the next few months.
3.5. Groundwater Producers Meeting Report
Mr. DeCriscio attended the meeting and reported that OCWD is looking at
possible locations for another recharge basin in Anaheim. He also noted
that OCWD provided an update on the Annexation issue, and reported
that they expect to release the Draft EIR in March 2013, and anticipate
going to the OCWD Board for consideration of the Annexation in August
2013.
3
3.6. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects currently in planning,
design and construction
3.7. Status of Strategic Plan Initiatives
Mr. Conklin reported on the status of strategic plan initiatives that relate to
engineering and operations.
3.8. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting adjourned at 4:40 p.m. The next meeting of the Planning-
Engineering-Operations Committee will be held Thursday, January 3,
2013 at 3:00 p.m.
4
ITEM NO. 10.5
AGENDA REPORT
Meeting Date: January 10, 2013
Subject: Public Affairs-Communications-Technology Committee
(Beverage/Collett)
• Minutes of meeting held December 19, 2012 at 4:00 p.m.
• Minutes of meeting held January 7, 2013 at 4:00 p.m. (To be provided at the
next regular Board meeting.)
• Meeting scheduled February 4, 2013 at 4:00 p.m.
ATTACHMENTS:
Description: Type:
121912 PACT - Minutes.docx PACT Mtg Minutes 12/19/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
December 19, 2012
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Melton at 4.00p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Damon Micalizzi, Public Information Officer
Director Michael J. Beverage Art Vega, Interim IT Manager
Cody Peterson, Public Affairs Intern
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Task Release No. 3 with Westin Engineering for CMMS Services
The Committee reviewed the report and had no questions for Mr. Vega at
that time. The Committee decided to move forward with the addendum
with Westin Engineering
3. DISCUSSION ITEMS
3.1. Bottled Water Label Contest Update (Verbal Report)
Mr. Micalizzi updated the Committee on the final hours of the contest
where voting was temporarily suspended due to a glitch in the program
that closed the polls prematurely. A few calls were received however
voting commenced and the eventual winner who had a much greater lead
prior to the shutdown, ended up winning by a narrow margin. In all more
than 3,200 votes were tallied in the contest.
3.2. Signage for Board Room (Verbal Report)
Mr. Micalizzi presented proofs to the Committee with options for the Board
Room. The Committee approved the design and instructed staff to bring
the item to the Board for consideration in January.
The Committee also reviewed staff-rendered proofs for signage in the
lobby and directed staff to present more options at the next PACT
meeting.
3.3. Touch-Screen for Training Room and Lobby (Verbal Report)
Mr. Vega presented to the Committee options for touch screen digital
displays for District presentations. The Committee reviewed estimates and
decided it would be worth it to test the product first.
1
3.4. YLWD.com Review and Analytics Report
Mr. Micalizzi presented an analytics report on District's new website
detailing the traffic that the site has received since launch, noting that the
abundance of traffic received earlier in the month was a result of the label
contest.
3.5. Status Report on Strategic Plan Initiatives
The Committee reviewed the status report and had no questions or
comments.
3.6. Future Agenda Items and Staff Tasks
Director Beverage requested further signage presentations for the lobby
and the office to be presented at the next meeting.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:45 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held Monday,
January 7, 2013 at 4:00 p.m.
2
ITEM NO. 10.7
AGENDA REPORT
Meeting Date: January 10, 2013
Subject: Citizens Advisory Committee
(Beverage)
• Minutes of meeting held December 17, 2012 at 8:30 a.m.
• Meeting scheduled January 28, 2013 at 8:30 a.m.
ATTACHMENTS:
Name: Description: Type:
121712 - CAC Minutes.docx CAC Mtg Minutes 12/17/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
December 17, 2012
CALL TO ORDER
A meeting of the Citizens Advisory Committee was called to order at 8:30
a.m. by Chair Daniel Mole. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE MEMBERS PRESENT
Daniel Mole Oscar Bugarini
Carl Boznanski Lindon Baker
Cheryl Spencer-Borden Modesto Llanos
Bill Guse
Fred Hebein
YLWD DIRECTORS PRESENT YLWD STAFF PRESENT
Michael J. Beverage, Director Steve Conklin, Acting General Manager
Damon Micalizzi, Public Information Officer
OTHER VISITORS
Charlie Newman
Ron Paulus
1. PUBLIC COMMENTS
Director Beverage informed the Committee that MWD/MWDOC Director Barbre's
Colorado River Inspection Tour was going to be held March 8-10, 2013. He
encouraged those who wanted to attend to please RSVP quickly.
2. PRESENTATIONS
2.1. Presentation Regarding YLWD Annexation to Orange County Water
District Provided By Roger Yoh, OCWD Director, and Mike Markus,
OCWD General Manager
Director Yoh and Mr. Markus presented the Committee with a look at the
impact that future annexation to OCWD will have for YLWD. They took
several questions and discussed many of the determining factors into this
particular annexation and the process an agency must go through to be
annexed into OCWD.
3. DISCUSSION ITEMS
3.1. Future Agenda Items
• Golden State Water Company
• OCTA Law Suit
1
• Discussion with County Supervisor Todd Spitzer
4. ADJOURNMENT
4.1. The Committee adjourned at 9:45 a.m. The next regular meeting of the
Citizens Advisory Committee will be held Monday, January 28, 2013 at
8:30 a.m.
2
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: January 10, 2013
Subject: Meetings from January 11, 2013 - Feburary 28, 2013
ATTACHMENTS:
Description: Type:
BOD - Activities Calendar.pdf Backup Material Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
January 2013
WACO Fri, Jan 11 7:30AM Hawkins/Kiley
Board of Directors Workshop Meeting Mon, Jan 14 9:OOAM
Exec-Admin-Organizational Committee Meeting Tue, Jan 15 4:OOPM Melton/Kiley
Yorba Linda City Council Tue, Jan 15 6:30PM Collett
MWDOC Board Wed, Jan 16 8:30AM Melton
Personnel-Risk Management Committee Meeting Wed, Jan 16 4:OOPM Collett/Beverage
OCWD Board Wed, Jan 16 5:30PM Kiley
Joint Committee Meeting with MWDOC and OCWD Tue, Jan 22 4:OOPM Beverage/Melton
Yorba Linda Planning Commission Wed, Jan 23 7:OOPM Melton
Board of Directors Regular Meeting Thu, Jan 24 8:30AM
Citizens Advisory Committee Meeting Mon, Jan 28 8:30AM Beverage
Finance-Accounting Committee Meeting Mon, Jan 28 4:OOPM Hawkins/Melton
Board of Directors Workshop Meeting Tue, Jan 29 9:OOAM
February 2013
WACO Fri, Feb 1 7:30AM Hawkins/Kiley
Pub Affairs-Communications-Tech Committee Meeting Mon, Feb 4 4:OOPM Beverage/Collett
Yorba Linda City Council Tue, Feb 5 6:30PM Kiley
MWDOC/MWD Workshop Wed, Feb 6 8:30AM Melton
OCWD Board Wed, Feb 6 5:30PM Kiley
Planning-Engineering-Operations Committee Meeting Thu, Feb 7 3:OOPM Kiley/Hawkins
Personnel-Risk Management Committee Meeting Tue, Feb 12 4:OOPM Collett/Beverage
LAFCO Wed, Feb 13 8:30AM Beverage
Yorba Linda Planning Commission Wed, Feb 13 7:OOPM Melton
Board of Directors Regular Meeting Thu, Feb 14 8:30AM
District Offices Closed Mon, Feb 18 7:OOAM
Exec-Admin-Organizational Committee Meeting Tue, Feb 19 4:OOPM Melton/Kiley
Yorba Linda City Council Tue, Feb 19 6:30PM Collett
MWDOC Board Wed, Feb 20 8:30AM Melton
OCWD Board Wed, Feb 20 5:30PM Kiley
Citizens Advisory Committee Meeting Mon, Feb 25 8:30AM Beverage
Finance-Accounting Committee Meeting Mon, Feb 25 4:OOPM Hawkins/Melton
ISDOC Tue, Feb 26 11:30AM Collett
Yorba Linda Planning Commission Wed, Feb 27 7:OOPM Hawkins
Board of Directors Regular Meeting Thu, Feb 28 8:30AM
1/3/2013 7:50:09 AM