HomeMy WebLinkAbout2012-12-17 - Executive-Administrative-Organizational Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
December 17, 2012
A meeting of the Yorba Linda Water District's Executive-Administrative-Organizational
Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held
at the District's Administration Office at 1717 E Miraloma Ave, Placentia, CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Steve Conklin, Acting General Manager
Director Gary T. Melton Damon Micalizzi, Public Information Officer
OTHER ATTENDEES
Arthur G. Kidman, Partner, Kidman Law LLP
Matthew Hicks, Associate, Townsend Public Affairs (By Telephone)
PUBLIC COMMENTS
None.
(The following item was taken out of order to accommodate Mr. Hicks joining the
meeting by telephone.)
2. DISCUSSION ITEMS
2.1 Legislative Affairs Update (Verbal Report)
Mr. Hicks reported on issues relating to the recent elections and local
government. He ended the telephone connection to the meeting following
discussion of this matter.
1. ACTION CALENDAR
1.1. Board of Directors Committee Assignments
The list of committee and intergovernmental meeting assignments
proposed by the Board President was reviewed and discussed and minor
changes were noted. This item is agendized for December 20, 2012 for
consent by the Board.
2. DISCUSSION ITEMS CONTINUED
2.2. Potential for Joint Agency Meetings with City of Placentia and Yorba Linda
Mr. Conklin recalled that staff at each of the cities of Placentia and Yorba
Linda was recently informed that the District Board and staff are amenable
to establishing joint agency meetings to discuss items of mutual interest.
He noted that there has been no response to date from either city.
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2.3. Suggested Upcoming Staff Activities (Verbal Report)
Mr. Conklin reported that in the most recent Management Staff meeting,
they discussed the recent employee recognition dinner, which was very
enjoyable, but did not get a strong showing from all the staff.
Management staff discussed various ideas for events that might draw a
bigger crowd. Ideas that will be pursued is a family picnic on June 8, 2013
and a holiday lunch for all staff and Directors on December 18, 2013. He
also noted that an All-Hands meeting is scheduled for 11 am on January
23, 2013, followed by a District-provided lunch. The Committee liked the
ideas for the picnic and holiday lunch.
2.4. Park Activity at Valley View Reservoir (Verbal Report)
Mr. Micalizzi provided an update on our response to the issue of
vandalism and unauthorized use of the grass areas at Valley View
Reservoir and Pump Station. He provided information on planned signage
indicating that the area is subject to video surveillance and that the area is
closed from dusk to dawn. The Committee asked that staff also proceed
with installation of motion-sensor lights and dummy cameras. Mr.
Micalizzi also noted that he will advise the local neighbors of our plans as
well as Brea PD.
2.5. Status of Plumosa Property (Verbal Report)
Mr. Conklin reported that the property continues to be a problem, with
taggers and trespassers. The Committee asked that staff actively pursue
lease or sale of the property.
2.6. Customer Service Feedback Report
Staff reviewed the subject report with the Committee.
2.7. Status of Preparations for the Organizational and Efficiency Study
The Committee reviewed the first draft of documents prepared by staff.
The first was a four-page list of potential firms identified by staff, who may
have the qualifications and experience to do the study. The Committee
asked staff to contact the agencies listed by the firms for a reference
check. The Committee asked that staff, using the reference check and
other means, provide a short-list of 4-6 recommended firms at the next
EAO meeting. The second item reviewed was the first draft Request for
Statement of Qualifications (SOQ). The Committee discussed the
proposed scope of services listed in the SOQ and had no requested
changes or additions. This item will be brought back at the next EAO
meeting for discussion of progress, particularly on identifying a short-list of
firms to receive the SOQ.
2.8. Status of Strategic Plan Initiatives
The Committee reviewed the status report on the above and had no
comment.
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2.9. Future Agenda Items and Staff Tasks
Mr. Conklin reported that he will be on vacation February 18 - 26, 2013.
He noted that he will request that the EAO committee meeting scheduled
for February 19, 2013 be rescheduled.
The Committee adjourned to Closed Session at 5:12 p.m. Directors Hawkins and
Melton were present. Also present were Messrs. Conklin and Kidman.
4. CLOSED SESSION
4.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
Name of Case: MAMCO, Inc. vs. Yorba Linda Water District (OC
Superior Court — Case No. 00595177)
Name of Case: OCTA vs. YLWD (OC Superior Court — Case No.
00606042)
Name of Case: OCTA vs. Amelia De Agundez et al. (OC Superior
Court — Case No. 00598169) and related cases.
The Committee reconvened in Open Session at 5:52 p.m. Director Hawkins announced
that no action was taken during Closed Session that was required to be reported under
the Brown Act.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:53 pm. The next meeting of the
Executive-Administrative-Organizational Committee will be held Tuesday,
January 15, 2013 at 4:00 p.m.
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