HomeMy WebLinkAbout2012-12-19 - Public Affairs-Communications-Technology Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
December 19, 2012
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Melton at 4.00p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Damon Micalizzi, Public Information Officer
Director Michael J. Beverage Art Vega, Interim IT Manager
Cody Peterson, Public Affairs Intern
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Task Release No. 3 with Westin Engineering for CMMS Services
The Committee reviewed the report and had no questions for Mr. Vega at
that time. The Committee decided to move forward with the addendum
with Westin Engineering
3. DISCUSSION ITEMS
3.1. Bottled Water Label Contest Update (Verbal Report)
Mr. Micalizzi updated the Committee on the final hours of the contest
where voting was temporarily suspended due to a glitch in the program
that closed the polls prematurely. A few calls were received however
voting commenced and the eventual winner who had a much greater lead
prior to the shutdown, ended up winning by a narrow margin. In all more
than 3,200 votes were tallied in the contest.
3.2. Signage for Board Room (Verbal Report)
Mr. Micalizzi presented proofs to the Committee with options for the Board
Room. The Committee approved the design and instructed staff to bring
the item to the Board for consideration in January.
The Committee also reviewed staff-rendered proofs for signage in the
lobby and directed staff to present more options at the next PACT
meeting.
3.3. Touch-Screen for Training Room and Lobby (Verbal Report)
Mr. Vega presented to the Committee options for touch screen digital
displays for District presentations. The Committee reviewed estimates and
decided it would be worth it to test the product first.
1
3.4. YLWD.com Review and Analytics Report
Mr. Micalizzi presented an analytics report on District's new website
detailing the traffic that the site has received since launch, noting that the
abundance of traffic received earlier in the month was a result of the label
contest.
3.5. Status Report on Strategic Plan Initiatives
The Committee reviewed the status report and had no questions or
comments.
3.6. Future Agenda Items and Staff Tasks
Director Beverage requested further signage presentations for the lobby
and the office to be presented at the next meeting.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:45 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held Monday,
January 7, 2013 at 4:00 p.m.
2