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HomeMy WebLinkAbout2013-01-24 - Board of Directors Meeting Minutes 2013-011 ' MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, January 24, 2013, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 24, 2013 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Melton at 8:30 a.m. The meeting was held in the Board Room at the District's Administrative Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Melton led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Gary T. Melton, President Steve Conklin, Acting General Manager Robert R. Kiley, Vice President Lee Cory, Operations Manager ' Michael J. Beverage Gina Knight, Human Resources and Risk Mgr Ric Collett Stephen Parker, Finance Manager Art Vega, Interim Information Technology Mgr DIRECTORS ABSENT John DeCriscio, Chief Plant Operator Phil Hawkins Damon Micalizzi, Public Information Officer Amelia Cloonan, Human Resources Analyst ALSO PRESENT Brett Barbre, Director, Municipal Water District of Orange County Eugene Hernandez, Councilmember, City of Yorba Linda Art Kidman, Partner, Kidman Law LLP (Arrived at 8:36 a.m.) 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. PUBLIC COMMENTS Director Barbre addressed the Board and congratulated Mr. Cory on his upcoming retirement. He then reported on the current water supply situation. 6. SPECIAL RECOGNITION 6.1. Recognition of Employees for Their Service to the District ' Lee Cory, Operations Manager (15 Years) Mr. Conklin provided an overview of Mr. Cory's work history. President Melton read aloud a proclamation highlighting Mr. Cory's 1 2013-012 achievements while employed at the District. The Board ' commended Mr. Cory for his dedication. Mr. Conklin presented Mr. Cory with a pin commemorating the number of years he had served the District. 7. CONSENT CALENDAR Director Collett made a motion, seconded by Director Kiley, to approve the Consent Calendar. Motion carried 4-0-1 with Director Hawkins being absent. Director Collett abstained from voting on Check No. 60576 on Item No. 6.3. as he has a financial interest with the vendor. 7.1. Minutes of the Board of Directors Regular Meeting held January 10, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Workshop Meeting held January 14, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Payments of Bills, Refunds and Wire Transfers ' Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$1,009,066.60. 7.4. Final Progress Payment and Notice of Completion for Pressure Regulating Station Upgrades, Phase 1 Recommendation: That the Board of Directors approve Final Progress Payment in the net amount of $6,992 to Vido Samarzich, Inc. and authorize staff to file the Notice of Completion and release the retention thirty-five days following recordation, if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found for the construction of the Pressure Regulating Station Upgrades Project, Phase 1. Job No. J2011- 08. 8. ACTION CALENDAR 8.1. Revised Personnel Rules to Include At-Will Employment for Unrepresented Positions Mrs. Knight explained that the Board of Directors had recently voted to ' support at-will employment for all future unrepresented District employees. Section 1.02 of the Personnel Rules has been revised to include this provision and is being presented to the Board for consideration. 2 2013-013 ' Director Beverage made a motion, seconded by Director Collett, to approve Resolution No. 13-01 adopting the revised District Personnel Rules. Motion carried 4-0-1 on a Roll Call vote with Director Hawkins being absent. 8.2. Staff Participation in 2013 Water Leaders Class Mr. Conklin explained that Derek Nguyen was selected to participate in the Water Education Foundation's Water Leaders Class of 2013. Mr. Nguyen has received a $1,500 scholarship towards the cost of tuition. Staff is requesting that the District cover the remaining tuition of $1,500 and related travel costs. Director Collett made a motion, seconded by Director Beverage, to concur with the Acting General Manager's recommendation that Derek Nguyen be authorized to participate in WEF's Water Leader Class of 2013, with the District paying $1,500 towards tuition, as well as program-related costs for travel and expenses, in accordance with District policies and procedures. Motion carried 4-0-1 with Director Hawkins being absent. 8.3. YLWD Signage for Board Room Mr. Micalizzi explained that the Public Affairs-Communications- Technology Committee had been discussing branding options for the rear ' wall in the Board room for quite some time. He then described the design and placing of the proposed signage. Director Kiley made a motion, seconded by Director Collett, to approve the design for the Board Room at the cost of$1,715.76 to be taken out of the Public Affairs Budget for 2012-2013. Motion carried 4-0-1 with Director Hawkins being absent. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report President Melton reported on his attendance at the MWDOC Water Policy Forum. He stated that Senator Michael Rubio spoke and that it was a very informative and enjoyable event. 9.2. Directors' Report • CSDA Effective Board Member / AB1234 Training — January 22, 2013 (Kiley) • MWDOC Water Policy Forum & Dinner — January 23, 2013 ' (Kiley/Melton) Director Kiley reported on his attendance at the MWDOC Water Policy Form and stated that Senator Rubio was a very outstanding speaker. He then reported on his attendance at the CSDA 3 2013-014 Effective Board Member training and noted that there were people ' from all over the state in attendance. 9.3. Acting General Manager's Report Mr. Conklin reported that an All-Hands meeting was held on January 23, 2013 during which he provided a "State of the District" message. This included an overview of current and future projects as well as recognition of newly hired and promoted employees. Mr. Conklin announced that a retirement luncheon in Mr. Cory's honor will be held on February 6, 2013. Mr. Conklin then commented on a recent article in the OC Register regarding the planned construction of a water desalination plant in Huntington Beach. Mr. Conklin concluded his report by stating that the first meeting of the YLWD/City of Placentia Joint Agency Committee had been set for Monday, February 4, 2013 at 9:00 a.m. 9.4. General Counsel's Report Mr. Kidman reported that he had attended a recent meeting of the ACWA State Legislative Committee and commented on the water bond, ' associated proposed legislation, and groundwater management which were discussed during the meeting. 9.5. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Melton/Kiley) • Minutes of the meeting held January 15, 2013 at 4:00 p.m. were provided in the agenda packet. • Next meeting is scheduled February 27, 2013 at 4:00 p.m. 10.2. Finance-Accounting Committee (Hawkins/Melton) ■ Next meeting is scheduled January 28, 2013 at 4:00 p.m. (This meeting was subsequently rescheduled to 12:00 p.m. the same ' day.) 4 2013-015 10.3. Personnel-Risk Management Committee (Co Ilett/Beverage) • Minutes of the meeting held January 16, 2013 at 4:00 p.m. were provided in the agenda packet. • Next meeting is scheduled February 5, 2013 at 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Kiley/Hawkins) • Minutes of the meeting held January 3, 2013 at 3:00 p.m. were provided in the agenda packet. • Next meeting is scheduled February 7, 2013 at 3:00 p.m. 10.5. Public Affairs-Communications-Technology Committee (Beverage/Collett) • Minutes of the meeting held January 7, 2013 at 4:00 p.m. were provided in the agenda packet. ' • Minutes of the meeting held January 21, 2013 at 4:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled February 4, 2013 at 4:00 p.m. Director Beverage commented on the recent purchase of an interactive whiteboard/touchscreen display which will be demonstrated to the Board following delivery. Mr. Conklin stated that this Committee had requested to schedule a Board workshop meeting to discuss matters related to public affairs. Proposed dates for this meeting are March 18`h, 20th, or 2151. Staff will notify the Board once a date has been finalized. 10.6. YLWD-City of Placentia Joint Agency Committee (Melton/Hawkins) • Meeting is to be scheduled. (This meeting was subsequently scheduled February 4, 2013 at 9:00 a.m.) 10.7. YLWD-MWDOC-OCWD Joint Agency Committee ' (Beverage/Melton) • Minutes of the meeting held January 22, 2013 at 4:00 p.m. will be provided at the next regular Board meeting. 5 2013-016 ■ Next meeting is scheduled March 26, 2013 at 4:00 p.m. , 10.8. Citizens Advisory Committee (Beverage) ■ Next meeting is scheduled January 28, 2013 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. WACO — January 11, 2013 (Hawkins/Kiley) Director Kiley attended and commented on a presentation provided by Bill Hasencamp, Colorado River Program Manager for the Metropolitan Water District of Southern California. Mr. Hasencamp spoke about the current drought, its effect on the Colorado River and the uncertainty of mitigation measures for the Salton Sea. 11.2. YL City Council — January 15, 2013 (Collett) Director Collett attended and commented on a presentation regarding the status of the Cielo Vista/Esperanza Hills Project which was provided during the meeting. Also discussed was the transfer of police services and an increase in residential burglaries in the area. Councilmember Hernandez responded to questions from Director ' Beverage related to the opinions of individual Yorba Linda City Council members regarding the project. 11.3. MWDOC Board — January 16, 2013 (Melton/Staff) Director Melton attended and reported that the main topic of discussion during the meeting was the election of officers. Ms. Joan Finnegan was elected as the Board President and Mr. Jeffery Thomas as the Vice President. The MWDOC Board also voted to approve refunding of the Tier Two Contingency Fund. Director Beverage mentioned that MWDOC would be issuing a refund check to the District shortly. 11.4. OCWD Board — January 16, 2013 (Kiley/Staff) Director Kiley attended and reported that Councilmember Bruce Whitaker for the City of Fullerton was appointed to serve on the OCWD Board. 11.5. YL Planning Commission — January 23, 2013 (Melton) Director Melton was unable to attend this meeting due to a schedule conflict. 6 2013-017 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from January 25, 2013 — February 28, 2013 The Board reviewed the activity calendar. Director Collett noted that the second Personnel-Risk Management Committee meeting in February had been rescheduled from February 29, 2013 to February 26, 2013 at 4:00 p.m. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. WEF Bay-Delta Tour— June 12-14, 2013 Director Collett expressed an interest in attending this tour. Director Beverage made a motion, seconded by Director Kiley, to authorize Director attendance at this event if desired. Motion carried 4-0-1 with Director Hawkins being absent. 14. CLOSED SESSION The meeting was adjourned to Closed Session at 9:20 a.m. All Directors were present with the exception of Director Hawkins. Also present were Mrs. Knight and Messrs. Conklin and Kidman. ' 14.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court — Case No. 00486884) Name of Case: MAMCO, Inc. vs. Yorba Linda Water District (OC Superior Court — Case No. 00595177) Name of Case: OCTA vs. YLWD (OC Superior Court — Case No. 00606042) Name of Case: OCTA vs. Amelia De Agundez et al. (OC Superior Court — Case No. 00598169) and related cases. The Board reconvened in Open Session at 10:09 a.m. President Melton announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 1 7 2013-018 14. ADJOURNMENT ' 14.1. The meeting was adjourned at 10:10 a.m. A Board of Directors workshop meeting is scheduled Tuesday, January 29, 2013 at 9:00 a.m. The next regular meeting of the Board of Directors will be held Thursday, February 14, 2013 at 8:30 a.m. Steve Conklin Board Secretary 1 8