HomeMy WebLinkAbout2013-01-01 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
January 3, 2013
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Kiley at 3:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager
Director Phil Hawkins Lee Cory, Operations Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Approval of Change Order No. 19 for Pressure Regulating Stations
Upgrade Project, Phase 1
Mr. Conklin reported that construction is complete and all facilities are in
operation for the Pressure Regulating Stations Upgrade Project. He noted
that the proposed change order is for final quantity adjustments for the
project. Following discussion, the Committee supported the staff
recommendation that the Board approve Change Order No. 19 to add
$7,360 and 18 calendar days for final quantity adjustments to Vido
Samarzich, Inc. for construction of the subject project.
2.2. Sole Source Proposal for Yorba Linda Blvd Pump Station SCADA
Integration Services
Mr. Conklin reported that RKI Engineering recently completed SCADA
integration services for the District for the Highland Booster Station Project
and for the Well 20 Project, professionally and to the satisfaction of District
staff. He also noted that RKI's billing rates are approximately half that of
other integration consultants. Following discussion, the Committee
supported the staff recommendation that the Board authorize execution of
a sole-source Professional Services Agreement with RKI for a not-to-
exceed amount of $25,000 to provide SCADA integration services for the
subject project, in accordance with RKI's proposal of December 19, 2012.
3. DISCUSSION ITEMS
3.1. Project Recap and Forward Planning
Mr. Conklin reviewed with the Committee a summary report of projects
completed in 2012, those currently in planning and design, and those
projected later in 2013 and in the near future.
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3.2. Esperanza Hills Development Project Status
Mr. Conklin reported that a combined Notice of Preparation (NOP) and
Notice of Scoping Meeting was received on December 26, 2012 from
Orange County Public Works, Community Development, for the subject
project. A copy of the Notice was sent to each of the Directors on
December 26, and a copy was handed out to the PEO Committee. Mr.
Conklin recalled that the NOP stated that an EIR will be prepared, and that
comments are being solicited by mail and in a Scoping Meeting scheduled
for January 31, 2013. He indicated that he is planning to attend the 6:30
pm meeting that night.
3.3. Monthly Groundwater Production and Purchased Water Report
Mr. Conklin reviewed the subject report with the Committee, noting that
total demand for December 2012 was only 859 AF, of which 69% was
provided by groundwater. Demand for the month was 29% under that
projected, and for the first six months of the FY, is a cumulative 7% over
the six-month projection.
3.4. Monthly Production Summary Report
Mr. Cory reviewed the subject report with the Committee, providing
information on water production, weather conditions, water quality,
equipment out of service and that returned to service, and preventative
maintenance performed on major equipment and facilities. He indicated
that staff from the Department of Public Health recently completed its
annual inspection of all of our facilities, and noted no issues or significant
items of concern; minor corrective items are being addressed at this time
by District staff. Mr. Cory also reported that Operations Department staff is
in the process of adjusting our water supply to 100% groundwater, which
is possible at this time (for a limited duration) due to low water demands.
This will result in chlorinated groundwater reaching to our easterly
terminus.
3.5. Monthly Preventative Maintenance (PM) Report
Mr. Cory reported on PM activities for December and for the first six
months of the fiscal year. He noted that in December our sewer crew
performed root control in 1,076 feet of sewer. Mr. Cory provided a
handout and discussed a summary of PM Program work for calendar-year
2012. The Committee complimented Mr. Cory on the work accomplished
and asked that the 2012 Summary be presented to the Board as an
information item on January 10, 2013.
3.6. Groundwater Producers Meeting Report
This meeting was canceled.
3.7. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects currently in planning,
design and construction.
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3.8. Status of Strategic Plan Initiatives
Mr. Conklin reported on the status of strategic plan initiatives that relate to
engineering projects and operations.
3.9. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting adjourned at 4:28 p.m. The next meeting of the Planning-
Engineering-Operations Committee will be held Thursday, February 7,
2013 at 3:00 p.m.
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