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HomeMy WebLinkAbout2013-02-04 - Public Affairs-Communications-Technology Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING Monday, February 4, 2013 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 The February 4, 2013 meeting of the Yorba Linda Water District’s Public Affairs- Communications-Technology Committee was called to order by Director Beverage at 4:00 p.m. The meeting was held in the Administrative Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. COMMITTEE STAFF Director Michael J. Beverage, Chair Damon Micalizzi, Public Information Officer Director Ric Collett Art Vega, Interim IT Manager 1. PUBLIC COMMENTS None. 2. DISCUSSION ITEMS 2.1. Computerized Maintenance and Management System Project Status Mr. Vega updated the Committee on the status of CMMS. Mr. Vega informed the Committee that the plan is to go live with the sewer crew by the end of February pending training for the sewer crew. Mr. Vega informed the Committee that he planned on doing a demonstration of the CMMS reports if the Committee so desired. The Committee agreed to have the demonstration for the March PACT Committee. 2.2. YLWD Lobby Signage The Committee reviewed the latest proofs from the vendor and directed staff to ask for one additional proof with only minor edits before taking the item to the Board for approval. 2.3. Educational Kiosk (Verbal Report) Mr. Vega updated the Committee on staff’s initial attempts at creating an interface for our current software that will act as an educational interactive digital kiosk for the lobby and for presentations. Staff hopes to have a demonstration for the Committee for next month’s meeting. 2.4. Spring Newsletter Draft Content The Committee discussed ideas for content for the upcoming Spring Newsletter. Content will include an article outlining current and upcoming projects and the potential impact of Annexation into OCWD, understanding your water bill and a piece on the Citizens Advisory Committee. 2 2.5. New Bottled Water Label Review (Verbal Report) The Committee reviewed the newest edition of YLWD Bottled Water and the new label, noting that the winning artwork worked nicely for the label. 2.6. YLWD Campus Inspirational Messaging (Verbal Report) The Committee looked at suggestions for some signage or inspirational messaging throughout the District Campus to serve as reminders of Core Values, Our Mission and Our Vision. Staff is going to solicit inputs from managers and supervisors District-wide as to what messages each division would like to emphasize. 2.7. Status of Public Outreach Activities The Committee reviewed the upcoming Public Outreach Activities and scheduled bottled water donations. 2.8. Status Report on Strategic Plan Initiatives The Committee reviewed the report and noted that the Public Affairs Workshop is scheduled for Thursday, March 21, from 11:00 am-1:00 pm. 2.9. Future Agenda Items and Staff Tasks None. 3. ADJOURNMENT 3.1. The meeting was adjourned at 5:35 p.m. The next Public Affairs- Communications-Technology Committee meeting is scheduled to be held Wednesday, February 20, 2013 at 4:00 p.m.