Loading...
HomeMy WebLinkAbout2013-02-04 - YLWD-City of Placentia Joint Agency Committee Meeting Minutes 1 MINUTES OF THE YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Monday, February 4, 2013 9:00 a.m. Placentia City Hall – 401 E Chapman Ave, Placentia CA 92870 The February 4, 2013 meeting of the YLWD/City of Placentia Joint Agency Committee was called to order at 9:00 a.m. The meeting was held in the City’s Administrative Conference Room at Placentia City Hall located at 401 East Chapman Avenue, Placentia CA 92870. 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS YLWD STAFF Gary T. Melton, Board President Steve Conklin, Acting General Mgr Phil Hawkins, Director CITY OF PLACENTIA MEMBERS CITY OF PLACENTIA STAFF Scott W. Nelson, Mayor Troy L. Butzlaff, City Administrator Chad P. Wanke, Councilmember 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. Potential Service Consolidation and Cost Sharing Opportunities The Committee discussed the potential for potential service consolidation and cost sharing opportunities for the following: • Fleet Services Mr. Butzlaff indicated that the City is maintaining its 126 total equipment and vehicle pieces with two part-time contract employees. They are looking for other options for this service that may be more cost effective. Mr. Conklin noted that the District has three full-time mechanics to maintain the District’s fleet as well as the engine-drivers and gear drives for well pumps and booster pumps, and other duties. The District’s mechanics are fully committed at this time. There was discussion but no decision to pursue this further at this time. • Joint-Use of Heavy Equipment It was acknowledged by both parties that we each have heavy equipment that is only used periodically and could potentially be used by the other. This idea is being espoused by LAFCO and by WEROC to make better use of local resources and save money. It was agreed 2 that the City and District would each prepare a list of heavy equipment, its capabilities and operators on staff. • GIS Services Mr. Butzlaff reported that the City has contracted GIS services and is not particularly happy with the provider. They would be interested in seeing a demonstration of the District’s GIS program, staffing and equipment at the next Joint Agency meeting in May. Mr. Conklin agreed to include that as part of the May meeting at YLWD. The City would like to continue discussions on options and potential for the District providing GIS services for the City. 4.2. Water Service Mr. Butzlaff reported that the residents continue to complain about GSWC and the cost of service, and have asked the City to take over as the water provider. Director Melton noted the same for residents in the Locke Ranch area of YL. Both acknowledged that it would be very expensive to try to buy out GSWC and may not ever pencil-out as cost effective. It was suggested that we could inquire from consultants what it would cost to estimate the buy-out cost for GSWC facilities. Mr. Butzlaff also noted that advertisements are being received by City residents for insurance for replacement of water and sewer lines on the residents’ property. It did not appear that similar advertisements were received in YL. There was concern if the insurance is reputable. This was offered as a “heads-up” to the District if and when the advertisements are received by District customers. 4.3. Water Conservation Mr. Butzlaff reported that the City would like to pursue a potential joint project with the District to replace grass and plants in center medians in YL Blvd, west of Rose, in the YLWD service area, with synthetic turf and drought-tolerant plants. This would be a demonstration project for which the City would be requesting payment participation by the District or MWDOC. Mr. Conklin noted that MWDOC may still have a grant program for such improvements, and that the District will contact MWDOC for more information and discussion at the May meeting. 4.4. Sewer Services Mr. Butzlaff reported that the City will be preparing GIS mapping of the sewers and a sewer master plan in the coming year. After those are complete we could pursue discussions on potential take-over of the sewers by the District. 4.5. Matters Initiated By Committee Members It was agreed to meet on a quarterly basis, with the next meeting in May at YLWD. 3 4.6. Items for Next Agenda • The City and District each prepare a list of heavy equipment, its capabilities and operators on staff for the next meeting. • District provide a demonstration of its GIS program, staffing and equipment at the next Joint Agency meeting in May. • District to contact MWDOC about grant program for water conservation improvements for discussion at the May meeting. 5. ADJOURNMENT 5.1. The meeting was adjourned at 10:00 a.m. The next YLWD/City of Placentia Joint Agency Committee meeting will be scheduled in May 2013 at the District’s office on a date yet to be determined.