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Home My WebLink About2013-04-02 - Public Affairs-Communications-Technology Committee Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT PUB AFFAIRS-COMMUNICATIONS-TECH COMMITTEE MEETING Tuesday, April 2, 2013, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE STAFF Director Michael J. Beverage, Chair Steve Conklin, Acting General Manager Director Ric Collett Art Vega, Acting IT Manager Damon Micalizzi, Public Information Officer 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 4.1. Draft IT Department Budget 4.2. Draft Public Affairs Division Budget 4.3. Lobby Signage - Core Values (Verbal Report) 4.4. YLWD Campus Inspirational Messaging (Verbal Report) 4.5. Educational Kiosk For Lobby (Verbal Report) 4.6. Status of Public Outreach Activites 4.7. Status Report on Strategic Plan Initiatives 4.8. Future Agenda Items and Staff Tasks 5. ADJOURNMENT 5.1. The next Public Affairs-Communications-Technology Committee meeting is scheduled to be held Monday, May 6, 2013 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 4.1 AGENDA REPORT Meeting Date: April 2, 2013 To: Public Affairs-Communications- Technology Committee From: Steve Conklin, Acting General Manager Presented By: Art Vega, Acting IT Manager Dept: Information Technology Reviewed by Legal: No Prepared By: Art Vega, Acting IT Manager Subject: Draft IT Department Budget DISCUSSION: The Information Technology (IT) Department initially proposed to increase its Supplies and Services budget for Fiscal Year 2013-2014 by 23%, to $616,377 in the last PACT Committee Meeting held on March 4, 2013. The most significant increases to that proposed budget were in the areas of contractual services, data processing, maintenance, and non-capital equipment. The proposed increase in contractual services was related to contracting a Network Engineer/Administrator to support the Department in servicing the District with related technological projects. Increases in data processing were due to higher costs for renewing software license agreements. The increase in maintenance was primarily due to greater costs for maintaining the District's structures and assets. The non-capital budget increase is due to the purchase of capital-related items that do not meet the required dollar amount to be included in the Capital Outlay Budget. This included items such as field routers, a server, switches and fiber devices and equipment. However, at the March 4, 2013 PACT Committee Meeting, the Committee requested that the budget be reviewed to reduce the proposed increases. The IT Department performed a review and evaluation and now proposes to increase its Supplies and Services budget for Fiscal Year 2013- 2014 by 9.78% to $548,477 down from the 23% $616,377 previously proposed. However, the Finance Manager has recommended that the $60,000 for the CMMS Project be moved from the CIP budget to the Supplies and Services budget. This results in a decrease in the CIP budget and an offsetting increase in IT's Supplies and Services budget. Including CMMS, the current proposal from IT is now $598,477, an increase of 19.78% from last year's budget. The biggest increase to the previously proposed budget was in Contractual Services. The contracting of a Network Engineer/Administrator to support the Department with related Technology projects has been eliminated resulting in an increase of only $980 in Contractual Services. Several other sections were reduced to accommodate the Committee's request. The $50,000 addition for CMMS was divided as follows: Data Processing was increased by $20,000, Non-Capital Equipment $20,000 and professional Services $10,000. STRATEGIC PLAN: FR 1-B: Prepare a High Level Annual Budget Document and Comprehensive Annual Financial Report and Compete for Recognition by the Government Finance Officers Association ATTACHMENTS: .._..._. Description: Type: 2014 IT Proposed Budget Comparison (V2).xlsx Budget Comparison Backup Material IT Conference Detail.docx IT Conferences Detail Backup Material 6020 FY 2013-14 Revised Budget(V2).xlsx 6020 FY 2014 Backup Material 6030 FY 2014 Budget(V2).xlsx 6030 FY 2014 Backup Material 6040 FY 2014 Revised Budget(V2).xlsx 6040 FY 2014 Backup Material 2014 Proposed IT Budget FY 2012/13 FY 2013/14 Amended Proposed Expenses (Operating) Budget Budget Supplies & Services Communications $ - $ - Contractual Services $ 137,540 $ 138,520 Data Processing $ 135,340 $ 170,730 Dues & Memberships $ 1,327 $ 1,327 Materials $ 14,275 $ 11,275 District Activities & Events $ 300 $ 300 Maintenance $ 76,370 $ 84,950 Non-Capital Equipment $ 67,500 $ 98,100 Office Expense $ 10,475 $ 19,175 Professional Services $ 43,000 $ 56,000 Professional Development $ 7,500 $ 8,800 Travel & Conferences $ 6,000 $ 9,300 Supplies & Services Sub-Total $ 499,627 $ 598,477 FY 2013/14 Budget: IT Conferences Detail 3-Day Conference Registration -0- CityWorks User Robyn Shaw on Changes in the Salt Lake City, Travel 1 000 Conference CityWorks Utah Program (CMMS) Subtotal $1,000 3-Day Conference Dev on Code Changes Registration $1,495 Intersection Robyn Shaw for Internet Las Vegas, NV Travel 605 Conference Browser Updates- Impacts YLWD Subtotal $2,100 Intranet/Databases 3-Day Conference on Current Water Industry Trends Registration $ 595 Rick Allows for Agency AWWA Walkemeyer Networking. Registration $ 300 Conference Provides Contact Sacramento, CA Instrumentation Hours for Travel 505 Technician Distribution & Information Subtotal $1,400 Treatment Technology Required Licenses 5-Day Conference Registration $ 200 on Changes in Interop Art Vega Network Las Vegas, NV Travel $1,000 Conference Infrastructure& IT Security Subtotal $1,200 (Hardware) 5-Day Conference Registration $1,595 WinConnections on Changes in IT Conference Art Vega Systems Las Vegas, NV Travel 905 Management (Software) Subtotal $2,500 5-Day Conference Registration -0- Esri User Anh Nguyen on Changes in GIS San Diego, CA Travel 500 Conference Technology& Applications Subtotal $ 500 TOTAL $8,700 Section Detail Expense Budget Dept/Section: IT(Information FY 2014 Systems)(6020) Primary GL Category Category Sub Acct No./Sub Category SubAcct Detail Item Description Total Total 1-6020-0600-00 $110,020 1-6020-0600-00 1,740 Security Solutions:Annual Fire&Burglar Alarm Mo 1,500 Contractual Services Contractual Services District Web Site Hosting 240 1-6020-0600-20 15,500 Konica Minolta Operations Copier Lease 4,500 Lease Agreements Konica Minolta Copier Leases for Admin Building 11,000 1-6020-0600-30 27,780 Dell Hardware Service Contracts*S 4,000 Warranties&Service Contracts RMJ Tech.GPS Vehicle Tracking Service 20,000 APC Symmetra Data Center UPS On-Site Service Renew 3,780 1-6020-0600-32 21,500 Cell Phone Service(Verizon)*V 21,500 1-6020-0600-33 15,000 Verizon Broadband Aircard Service inc.CMMS*S 15,000 1-6020-0600-34 28,500 Time Warner Cable&Dedicated Internet Access 20x2 12,000 Communication Lines AT&T District Lines*V 16,500 1-6020-0620-00 $115,230 1-6020-0620-10 23,500 Solar Winds Mgmt.(APN,IP Address Mon.) 3,500 Data Processing Software Purchases CMMS Licensing 20,000 1-6020-0620-20 86,480 Laserfiche Software Assurance Plan(LSAP)*S 4,780 Software License Renewals Enterprise Leave Manager for Dynamics GP Maint. 450 Solar Winds Engineering's Toolkit Renewal 800 Kiwi Cat Tools 200 Novus Agenda Maintenance Renewal 4,000 GP&Cogsdale annual Maintenance*S 44,000 CityWorks Annual Maintenance 12,000 Lenel Onguard Software Support Agreement Renewal 250 Solar Winds Orion Monitoring Tool Maintenance*S 10,000 Netmotion Mobility XE Premium Software Maintenance 2,000 Trend Micro NeatSuite Antivirus&Spyware(90lic. 2,000 VMWare vSphere(Essentials Plus Kit)Maintenance* 6,000 1-6020-0620-30 4,800 Barracuda Spam Firewall Energizer Annual Renewal 650 Hardware Subscription Renewals BDR Monthly Charge for Offsite Backup Storage 300 Watchguard x1250e Firewall UTM Renewal 2,250 PageR Monitoring 200 Barracuda Message Archiver Energizer Annual Renewa 1,400 1-6020-0620-47 450 Batteries 200 Cell Phone Supplies Holsters&Covers 150 Chargers 100 1-6020-0640-00 $847 1-6020-0640-00 847 MS TechNet Plus Subscription 500 Dues,Memberships,& DUES,MEMBERSHIPS,SUBSCRIPTIO Smart Computing 30 Subscriptions NS(E) CPU 30 PCWorld 25 Misc Memberships 250 Maximum PC 12 1-6020-0710-00 $2,400 1-6020-0710-00 400 Materials 400 Materials 1-6020-0710-49 100 Power Strips 100 1-6020-0710-51 700 Duplex 50/125 LC/LC fiber,CAT6A,CAT5e patch cabl 400 Cabling Adapters 100 DVI,VGA,DB9,Display Port,HDMI,USB cables 200 1-6020-0710-60 1,200 hardware supplies,AA&AAA batteries 400 Hardware Supplies Desktop peripherals 600 USB Drives USB Keys,SD/micro SD Cards 200 1-6020-0715-00 $300 1-6020-0715-50 300 Meeting Supplies 300 1-6020-0730-00 $7,800 1-6020-0730-00 1,000 Maintenance 1,000 Maintenance 1-6020-0730-06 2,000 HP Printer Servicing*S 2,000 1-6020-0730-11 1,400 Phone Switch Servicing 400 Telco/Phone Servicing Building Line Repairs 200 Security Equipment Maintenance&Repair 400 Cell Phone Servicing/replacement/repair 400 1-6020-0730-30 1,500 Cabling(CAT6A,CAT5e,fiber)installation&rep 1,500 1-6020-0730-60 1,900 UPS replacement batteries for desktops 300 UPS&Back-up Power systems APC Symmetra Data Center UPS battery modules(12) 1,600 1-6020-0750-00 $49,300 1-6020-0750-00 12,000 Non-Capital Equipment 2,000 Non-Capital Equipment Non-Capital Equipment CMMS Equipment 10,000 1-6020-0750-06 6,600 Dell Optiplex PCs 6,000 Desktops Thin Clients 600 1-6020-0750-07 21,200 Dell Latitude E-Series 4,800 Notebooks Tablets 6,400 CMMS Notebooks 10,000 1-6020-0750-09 4,400 Misc Network Equipment such as Transceivers 800 Networking Equipment Network Storage Devices 1,000 Network Office/cubicle Switches 200 Data Center Switches 2,200 KVM System Interface Pods 200 1-6020-0750-30 800 Data Center equipment(Rack&Cabinet) 800 1-6020-0750-35 1,500 HID proximity badges for building access 500 Security FABS*S 1,000 1-6020-0750-41 2,500 LCD Monitors 1,500 Audio/Visual Digital Cameras 1,000 1-6020-0750-45 300 Phones&Accessories 300 1-6020-0760-00 $10,275 1-6020-0760-00 100 Business Cards*S 100 Office Expense 1-6020-0760-21 9,175 Konica Minolta Copier/Printer Supplies for Ops 125 Printer Supplies Konica Minolta Copier/Printer Supplies in Mail Roo 50 HP LaserJet Printers&Copier toners,fusers,in* 9,000 1-6020-0760-26 1,000 Mice 200 Desktop Supplies Blank DVD+R,CD Disc,etc. 200 Keyboards 400 Misc 200 1-6020-0780-00 $34,500 1-6020-0780-11 2,000 Network/Hardware Consulting 2,000 Professional Services 1-6020-0780-20 31,500 Software Consulting 3,500 Software Consulting GP 2013 Upgrade/Consulting 18,000 CMMS Consulting 10,000 1-6020-0780-50 1,000 Technical Support 1,000 1-6020-0810-00 32,500 1-6020-0810-00 2,500 VM Ware Training 2,500 1-6020-0830-00 $3,500 1-6020-0830-00 3,500 Mileage and Travel Reimbursement*S 400 Travel&Conferences TRAVEL&CONFERENCES(E) Intersect(October) 2,100 CityWorks User's Conference (June)*S 1,000 Section Total 1 $336,672 Section Detail Expense Budget Dept/Section: IT(GIS)(6030) FY 2014 or 1-6030-0620-00 $21,400 1-6030-0620-20 21,400 Info Water Renewal&Upgrade Floating License 4,700 DATA PROCESSING(E) Software License Renewals Freeance Maintenance 2,000 ArcEditor Concurrent Maintenance(2) 3,200 ArcGIS Server Standard Enterprise Maintenance 6,000 ArcView Single Use Maintenance 500 Arclnfor Concurrent Maintenance 3,500 AutoCAD&Map 3D Maintenance 1,500 1-6030-0750-00 $5,500 1-6030-0750-20 5,500 New Plotter 5,500 NON-CAPITAL EQUIPMENT(E) Printers 1-6030-0760-00 $8,600 1-6030-0760-21 8,500 Print Sewer Atlas&Atlas Supplies(Paper&binder 8,500 Office Expense Printer Supplies 1-6030-0760-30 100 Books 100 Books&Publications 1-6030-0810-00 $2,000 1-6030-0810-00 2,000 GIS Training 2,000 Professional Development Professional Development 1-6030-0830-00 $700 1-6030-0830-00 700 Mileage and Travel Reimbursement 200 TRAVEL&CONFERENCES(E) TRAVEL&CONFERENCES(E) GIS ESRI User Conference 500 Section Total 1 $38,200 Section Detail Expense Budget Dept/Section: IT(SCADA)(6040) FY 2014 Primary GL Category b Acct No./Sub Category Cub Acct Total 1 r tail Item Description Deta i I Amt 1-6040-0600-00 $28,500 1-6040-0600-30 5,500 Dell Servers Service contracts*W 1,500 Contractual Services Warranties&Service Contracts Cisco Smartnet premium(for Cisco 1842 routers)*W 1,500 Cisco Smartnet premium(for Cisco 3825 router)*W 2,500 1-6040-0600-34 23,000 AT&T Circuits(T1,DSO's,1MB's)*W 23,000 1-6040-0620-00 $34,100 1-6040-0620-10 1,600 Misc.software*W 1,600 Data Processing 1-6040-0620-20 32,500 Wonderware Premium Support*W 26,000 Software License Renewals PLC Programing Support-Proworks32,Concept,&Unity 6,500 1-6040-0640-00 $480 1-6040-0640-00 480 AWWA*W 230 Dues,Memberships,& DUES,MEMBERSHIPS,SUBSCRIPTIO International Society of Automation*W 250 1-6040-0710-00 $8,875 1-6040-0710-50 2,200 Electrical Supplies*W 2,200 Materials 1-6040-0710-60 1,800 Hardware Supplies*W 1,800 1-6040-0710-78 4,875 Integral Manflods for Flow&Pressure Meters*W 375 Meters&Sensors Level Indicators*W 3,000 Flow Meter*W 1,500 1-6040-0730-00 $77,150 1-6040-0730-15 2,000 Flow Meter Calibration*W 2,000 Maintenance 1-6040-0730-20 18,000 Electrical General Maintenance*W 18,000 1-6040-0730-25 1,800 Motor Control Center*W 1,800 1-6040-0730-30 4,650 Conduit Replacement/Wiring Replacement/WAN Com 4,650 1-6040-0730-40 8,500 Radio repairs&Servicing*W 8,500 1-6040-0730-45 16,900 M340 system/PLC's*W 11,000 PLC Hardware Module replacements*W 3,100 Terminal Blocks/Other parts*W 1,500 Power supplies&componets*W 500 Signal Conditioners-Converters*W 800 1-6040-0730-52 10,000 PLC-SCADA Modifications*W 10,000 1-6040-0730-55 1,800 Security&Gas detectors*W 1,800 1-6040-0730-60 4,500 UPS&Back-up 24VDC Power systems*W 4,500 1-6040-0730-61 4,000 Cooling&A/C Service*W 4,000 1-6040-0730-62 5,000 Instrumentation*W 5,000 1-6040-0750-00 $43,300 1-6040-0750-05 4,500 Server 4,500 Non-Capital Equipment 1-6040-0750-07 2,000 SCADA replacement laptop*W 2,000 1-6040-0750-09 8,000 Field Routers,Switches,Fiber Device Servers,Mod 8,000 1-6040-0750-10 1,950 SCADA replacement 1,950 1-6040-0750-30 1,550 Tools&Equipment*W 1,550 1-6040-0750-35 6,500 Security*W 6,500 1-6040-0750-55 5,000 PLCs&Panels*W 5,000 1-6040-0750-65 8,000 Electrical Upgrades*W 8,000 1-6040-0750-70 5,800 Radio systems Communications&tower*W 5,800 1-6040-0760-00 $300 1-6040-0760-30 300 Manuals/Books/Magazines*W 300 1-6040-0780-00 $21,500 1-6040-0780-20 21,500 PLC program Conversions to Unity*W 10,500 Professional Services Software Consulting SCADA system programing*W 11,000 1-6040-0810-00 $4,3001-6040-0810-00 4,300 Wonderware training*W 2,400 Professional Development Professional Development PLC programing training*W 1,400 Awwa training*W 500 1-6040-0830-00 $1,400 1-6040-0830-00 1,400 Awwa Conference*W 1,400 Section Total $219,905 ITEM NO. 4.2 AGENDA REPORT Meeting Date: April 2, 2013 To: Public Affairs-Communications- Technology Committee From: Steve Conklin, Acting General Manager Presented By: Damon Micalizzi, Public Information Officer Prepared By: Damon Micalizzi, Public Information Officer Subject: Draft Public Affairs Division Budget DISCUSSION: The second Draft of the Proposed Budget for the Public Affairs Division of the Administration Department for Supplies and Services decreased by 5.03% to $220,475, down $11,680 from FY 12/13. This reduced budget forecast comes in spite of a doubling of the order for the District's bottled water supply for the fiscal year (an increase of $22,000). New for this year's budget is $25,000 under the Communications Category for a Lobby Kiosk that will showcase the District's water sources and delivery mechanisms. Offsetting these increases are cuts to budget for Employee Events (cutting $9,000, moved to HR Budget), and Advertising (an $8,000 cut, as the District has moved away from the practice of sending out regular bill stuffers). The Contractual Services category was also decreased by 63% due to a reduction of $21,630 from the Conservation Rebate Program line item and the MWDOC Choice School Program. Currently the District only participates in the SmarTimer and Rotating Nozzle rebates, both of which can still be met with the reduction. STRATEGIC PLAN: CP 1-A: Enhance Resources for Public Information and Governmental Affairs Division ATTACHMENTS: Description: Type: Budget Detail- 2020 FY13-14.pdf DRAFT#2 PA BUDGET 13/14 Backup Material Section Detail Expense Budget Dept/Section: Admin (Public FY 2014 Information) (2020) Primary GL Category M Sub Acct No./Sub Category Detail Item Description 1-2020-0580-00 $192,250 1-2020-0580-05 6,000 General 6,000 Communications Advertising 1-2020-0580-10 17,000 Postage 17,000 Postage 1-2020-0580-15 20,000 Community Events(Open House,Facility Tours,etc. 20,000 District Special Events 1-2020-0580-35 65,000 YLWD Bottled Water 45,000 Promotional Items Promotional Items 20,000 1-2020-0580-40 3,000 Sponsorship-OC Water Summit x 2 3,000 Sponsorships 1-2020-0580-45 42,400 PSA/Video Production 17,400 Video Productions Lobby Kiosk 25,000 1-2020-0580-50 21,600 Summer Newsletter 5,400 Water Conservation Materials Fall Newsletter 5,400 Winter Newsletter 5,400 Spring Newsletter 5,400 F 020-0580-55 17,250 MWDOC Choice Water Use Efficiency 17,250 ter Conservation Programs 1-2020-0600-00 $6,900 1-2020-0600-00 6,900 Doxo 1,120 Contractual Services CONTRACTUAL SERVICES(E) Muzak Contract 780 Conservation Rebate Frog.(Turf,Sprinklers,Appli 5,000 1-2020-0645-00 $225 1-2020-0645-00 225 GFOA PAFR Reviewer Fee 225 Fees&Permits Fees&Permits 1-2020-0640-00 $5,500 1-2020-0640-00 5,500 OCRegister/LA Times 500 Dues,Memberships,& DUES,MEMBERSHIPS,SUBSCRIPTI Chamber Memberships(YL,PL) 1,000 Subscriptions ONS(E) CAPIO Membership 600 PRSA Membership 800 Shutterstock Annual Renewal Fee 2,600 1-2020-0715-00 $600 1-2020-0715-50 600 Intergovernmental Meetings 350 District Activities&Events Meeting Supplies Division Meetings 250 1-2020-0810-00 $5,000 1-2020-0810-00 5,000 Training 5,000 Professional Development PROFESSIONAL DEVELOPMENT (E) 1-2020-0830-00 $10,000 1-2020-0830-00 10,000 CAC Field Trips 2,500 Travel&Conferences Travel&Conferences CAPIO Annual Conference(1 employee) 1,400 PRSA Annual Best Practices Summit(1 employee) 2,600 CRWUA(1 employee) 1,000 Mileage 2,500 Section Total $220,476 ITEM NO. 4.3 AGENDA REPORT Meeting Date: April 2, 2013 Subject: Lobby Signage - Core Values (Verbal Report) ATTACHMENTS: Description: Type: Backup Material Distributed Less Than 72 Hours Prior to Estimate.pdf Backup Material the Meeting ITEM NO. 4.3. Estimate Page 1 of 3 America's Instant Signs p.r 1265 Manassero St., Units 309-310 Estimate: 22551 Anaheim, CA 92807 ph. (714) 693-2989 fax (714) 693-2925 Printed: 3/26/2013 5:31:09PM email: aisigns @aol.com Description: Sign Panels for Mission,Vision and Core Values and Logos Prepared For: Damon Micalizzi ph: (714) 701-3000 Company: Yorba Linda Water District email: dmicalizzi @ylwd.com Dear Damon: Below is the cost for the large acrylic panel signs and logos for your front lobby. Please call if you have any questions. Sincerely Linda Prina Product Font Qty Sides Height Width Unit Cost Install Item Total 1 Paper Pattern 1 1 0 0 $50.00 $0.00 $50.00 Color: Description: PAPER PATTERN: * 3 full size digital paper prints of signs for hanging on wall to see if they like the sizing. Text: 2 1/4"Acrylic 1 1 14 60 $222.00 $40.00 $262.00 Color: Black text&Vivid Blue on acrylic Description: CORE VALUES PANEL: •AIS to provide a layout for your approval, prior to production. • Fabricate sign panel out of 1/4" thick, non-glare, P99 clear acrylic with straight cut edges (no bevel, no polish), 6 holes drilled, and decorate with computer cut vinyl letters on first surface to say: CORE VALUES _ Integrity Accountability Responsibility Transparency Teamwork * Provide with 6 solid aluminum standoffs, with a brushed finish (7/8"diameter x 1/4" deep cap with 1" long barrel). * Includes installation onto your drywall, above the double-doors. Text: 3 1/4"Acrylic 1 1 20 96 $410.00 $40.00 $450.00 Color: Black&Vivid Blue on acrylic www.AmericasinstantSigns.com Backup Material Distributed Less Than 72 Hours Prior to the Meeting Estimate Page 2 of 3 America's Instant Signs p.r 1265 Manassero St., Units 309-310 Estimate: 22551 Anaheim, CA 92807 ph. (714) 693-2989 fax (714) 693-2925 Printed: 3/26/2013 5:31:09PM email: aisigns @aol.com Description: OUR MISSION PANEL: •AIS to provide a layout for your approval, prior to production. • Fabricate sign panel out of 1/4" thick, non-glare, P99 clear acrylic with straight cut edges (no bevel, no polish), 6 holes drilled, and decorate with computer cut vinyl letters on first surface to say: OUR MISSION Yorba Linda Water District will provide reliable..... ......to our community. * Provide with 6 solid aluminum standoffs, with a brushed finish (7/8"diameter x 1/4" deep cap with 1" long barrel). * Includes installation onto your drywall, in the lobby area. Text: 4 1/4"Acrylic 1 1 14 80 $270.00 $40.00 $310.00 Color: Black&Vivid Blue on acrylic Description: OUR VISION PANEL: •AIS to provide a layout for your approval, prior to production. • Fabricate sign panel out of 1/4" thick, non-glare, P99 clear acrylic with straight cut edges (no bevel, no polish), 6 holes drilled, and decorate with computer cut vinyl letters on first surface to say: OUR VISION Yorba Linda Water District will become the leading, innovative and efficient source for high quality reliable services. * Provide with 6 solid aluminum standoffs, with a brushed finish (7/8"diameter x 1/4" deep cap with 1" long barrel). * Includes installation onto your drywall, above the framed photos. Text: 5 1/4"Acrylic 2 1 15.4 18 $221.00 $60.00 $502.00 — Color: white and Vivid Blue on acrylic Description: YLW LOGO PANELS: •AIS to provide a layout for your approval, prior to production. • Fabricate sign panel out of 1/4" thick, blue acrylic with straight cut edges and radius corners (no bevel, no polish), and decorate with 1/4" raised white acrylic letters: YLW= approx. 6"h * Provide hidden 1" long spacers behind blue logo panel, so that sign will "stand off'wall and be at the same height as the statement panels. YLW will be 1/4" higher. * Includes installation onto your drywall, above the 2 panels. Text: www.AmericasinstantSigns.com Backup Material Distributed Less Than 72 Hours Prior to the Meeting Estimate Page 3 of 3 America's Instant Signs p.r 1265 Manassero St., Units 309-310 Estimate: 22551 Anaheim, CA 92807 ph. (714) 693-2989 fax (714) 693-2925 Printed: 3/26/2013 5:31:09PM email: aisigns @aol.com Notes: Line Item Total: $1,574.00 TURNAROUND: Please allow 18 working days for production and installation. Tax Exempt Amt: $180.00 Subtotal: $1,574.00 Taxes: $111.52 Total: $1,685.52 Company: Yorba Linda Water District 1717 E. Miraloma Avenue Received/Accepted By: Placentia, CA 92807 www.AmericasinstantSigns.com Backup Material Distributed Less Than 72 Hours Prior to the Meeting ITEM NO. 4.6 AGENDA REPORT Meeting Date: April 2, 2013 Subject: Status of Public Outreach Activites ATTACHMENTS: Description: Type: PACT - Public Outreach Activities FY 12-13.docx Public Outreach Activities Backup Material Special Events Date Description Business Materials Notes 07/03/12 Community Fundraiser East Lake Eagle Rays Swim Team 120 Water Bottles 07/05/12 Community Event The Cal South Outreach Program for Soccer 600 Water Bottles 07/18/12 School Fundraiser YLHS Men's Basketball 144 Water Bottles 07/26/12 Community Event YL Chamber of Commerce- Taste of YL 1,200 Water Bottles 07/26/12 Community Event Project 999 (Supporting Fallen Police Officers 288 Water Bottles 08/03/12 School Fundraiser El Dorado HS Football Golf Tournament 120 Water Bottles 08/10/12 Community Fundraiser YL Relay for Life 750 Sports Bottles, Water Truck, Booth 08/16/12 School Fundraiser 5th Annual Ryan Bous uet Memorial Fun Run 264 Water Bottles 08/30/12 Community Event National Charity League Father/Daughter Event 384 Water Bottles 09/10/12 Community Fundraiser "Tee It Up For the Troops" Golf Tournament 168 Water Bottles 09/13/12 Community Event Kids' Community Swap Meet 360 Water Bottles 09/20/12 Health Expo Costco 200 Water Bottles/250 Squirt Bottles 350 YoYos 100 Frisbees 09/29/12 Community Fundraiser East Lake Village 200 Water Bottles 10/03/12 Community Event Littlest Angel Guild Annual Home Tour&Gift Fair 240 Water Bottles, 8 Traffic Cones 10/03/12 Fundraiser YL Pop Warner Football 340 Water Bottles 10/04/12 Fundraiser Es eranza High School PTSA 720 Water Bottles 10/12/12 Community Event Yorba Linda Girl Scout association. 500 Water Bottles 10/13/12 Community Event Placentia Heritage Festival 3,000 Sports Bottles 10/18/12 0 -a-thon Fairmont Elementary 1,200 Water Bottles 10/18/12 Jo -a-thon Glenknoll Elementary 520 Water Bottles 10/25/12 Community Event City of Y.L. Parks &Rec. Senior Health Faire 504 Water Bottles, 500 Sports Bottles 10/25/12 Community Fundraiser St. Martin de Porres Catholic Church Halloween Fundraiser 504 Water Bottles 10/26/12 0 -a-thon Lakeview Elementary 528 Water Bottles 10/26/12 Jo -a-thon Mable Paine Elementary 528 Water Bottles 11/01/12 0 -a-thon Van Buren Elementary 720 Water Bottles 11/01/12 0 -a-thon Glenview Elementary 480 Water Bottles 11/08/12 0 -a-thon Rose Drive Elementary 432 Water Bottles 11/10/12 Community Event City of YL Fiesta Days 1,500 S ort Bottles 11/17/12 Fundraiser YLHS Basketball 312 Water Bottles 11/22/12 Community Event Plymouth Rock'N Run 2,000 Sport Bottles, Frisbees,YoYos 12/08/12 School Fundraiser Es eranza Dance Team 480 Water Bottles 02/04/13 School Fundraiser Baseball Booster Club Golf Tournament 432 Water Bottles 02/14/13 0 -a-thon Bryant Ranch o -a-thon 600 Water Bottles 02/14/13 Community Event Tyler Young Donation 120 Water Bottles 02/14/13 School Event YLHS Theater Guys and Dolls Program 288 Water Bottles 02/21/13 Community Event Friends Church Annual justice Conference 600 Water Bottles 02/21/13 Community Event Cub Scout Pack 580 Blue and Gold 312 Water Bottles 02/21/13 Community Event BSA Pack 780 Blue and Gold 216 Water Bottles 02/23/13 Community Event Costco Public Relations Fair 1400 Water Bottles, 100 YoYos, Pens & Pencils 02/25/13 Community Event National League of Young Men Mom's Meeting 72 Water Bottles 02/28/13 School Event St. Francis of Asisi Academic Decathalon 72 Water Bottles 03/06/13 Community Event Yorba Linda Youth Track Meet 720 Water Bottles 03/07/13 School Event Travis Ranch Vocal Music 288 Water Bottles 03/14/13 Community Event Richfield Church Women's Retreat 120 Water Bottles 03/14/13 School Event El Dorado Boy's Basketball Banquet 192 Water Bottles 03/14/13 School Event YLHS PTSA Mustang Pride Day 216 Water Bottles 03/14/13 Community Event West Y.L. Little League Grandparents Day 360 Water Bottles 03/17/13 Community Fundraiser R.E.A.C.H. Foundation, ShamRock n' Run 504 Water Bottles 03/21/13 Community Event Orangewood Children Foundation 600 Water Bottles 03/21/13 Community Event Centanni-Cottle Memorial 5k Run and Walk 600 Water Bottles 03/21/13 Community Event National League of Young Men Mom's Meeting 72 Water Bottles 03/21/13 Community Event Cub Scout Pack 780 Pinewood Derby 168 Water Bottles 03/21/13 School Event Travis Ranch Middle School Run-2b-Fit 816 Water Bottles 03/28/13 Community Event City of Y.L. E -Citement Hunt 408 Water Bottles 03/28/13 Community Event Cross ointe Church Easter Eggstravaganza 1,800 Water Bottles 04/11/13 Community Event OC Annual Foster-Kinship Event 408 Water Bottles 04/11/13 Community Event National League of Young Men Mom's Meeting 72 Water Bottles 04/11/13 School Event Glenknoll Elementary o -a-thon 504 Water Bottles 04/18/13 Community Event National Charity League's Patroness Meeting 144 Water Bottles 06/01/13 Community Event Church of Jesus Christ of LDS 504 Water Bottles As of March 27, 2013, 31,914 Water Bottles Scheduled/Donated ITEM NO. 4.7 AGENDA REPORT Meeting Date: April 2, 2013 Subject: Status Report on Strategic Plan Initiatives ATTACHMENTS: Description: Type: PACT - Strategic Plan Trackinq.xlsx Strategic Plan Tracking Backup Material Strategic Plan Initiatives Status Report Public Affairs-Communication-Technology Committee Strategies Start Date Completion Lead Party January Progress February Progress March Progress Date OE 1: O timize Use of Existing Technolo ies Identify the Current Functionality of Reviewed by Legal.Awaiting HR Technician hired. Meeting held March 19th. OE 1-A Existing Technology and Determine if Jul-11 Sep-11 IT Director/EPIC Committee insurance information and Tentatively scheduled to start in Attended by Art,Robyn,Gina, it is Being Utilized to Full Capacity request for extra services letter first week of March Amelia,Chris,Delia,Carlos. from Negotium. Action items assigned to staff Evaluate How Each Department Might EPIC Committee/Executive OE 1-B Make Further Use of Existing Sep-11 Dec-11 Staff Sta Technology CP 1: Increase Brand Recognition within the Communit Enhance Resources for Public Signage for Board Room Signage for Board Room Signage for Board Room CP 1-A Information&Governmental Affairs Jul-11 Dec-11 Public Information Officer Approved and Ordered Approved and Ordered Complete Division CP 1-B Develop a Public Relations Master Jul-11 Jun-12 Public Information Officer Public Affairs Workshop Public Affairs Workshop Public Affairs Workshop Plan with Measurable Goals Scheduled for 3/21. Scheduled for 3/21. Complete CP 1-E Effectively Use Broad Spectrum On-going On-going Public Information Officer Ongoing Communication Opportunities CP 2: Increase Public Awareness of Water and Wastewater Related Issues Exploring Options for replacing Exploring Options for replacing Meeting Scheduled for 4/4 with CP 2-B Develop and Expand a Youth Jul-11 On-going Public Information Officer MWDOC/DSC education MWDOC/DSC education Discovery Science Center& Education Program program with YLWD program. program with YLWD program. MWDOC to discuss Branding enhancements for Program