HomeMy WebLinkAbout2013-04-08 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda
Hater District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Monday, April 8, 2013, 3:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager
Director Phil Hawkins John DeCriscio, Acting Operations Manager
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
4.1. Terms and Conditions for Water and Sewer Service with the City of Yorba Linda
Recommendation. That the Committee recommend the Board of Directors approve
the Terms and Conditions for Water and Sewer Service with the City of Yorba
Linda, Job No. 201302.
4.2. Award of Janitorial Contract
Recommendation. That the Committee recommend the Board of Directors authorize
the Acting General Manager to enter into a Janitorial Service Contract with SC
PrimeSource, Inc. The initial term of the contract will be 14 months with service
starting on May 1, 2013 and ending on June 30, 2014, with a total estimated
contract cost of$68,355.00.
5. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
5.1. Revised Draft FY 13/14 Engineering Department Budget
5.2. Revised Draft FY 13/14 Operations Department Budget
5.3. Revised Vehicle Equipment & Capital Outlay Budget
5.4. Revised Draft FY 13/14 CIP Budget
5.5. Monthly Groundwater Production and Purchased Import Water Report (To be provided at
the meeting.)
5.6. Monthly Production Summary Report
5.7. Monthly Preventive Maintenance Report
5.8. Groundwater Producers Meeting Report for March 2013 (Verbal Report)
5.9. Status of Northeast Area Developments (Verbal Report)
5.10. Status of Capital Projects in Progress
5.11. Status of Strategic Plan Initiatives
5.12. Future Agenda Items and Staff Tasks
6. ADJOURNMENT
6.1. The next Planning-Engineering-Operations Committee meeting is scheduled to be held
Thursday, May 2, 2013 at 3:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 4.1
AGENDA REPORT
Meeting Date: April 8, 2013 Budgeted: N/A
To: Planning-Engineering-
Operations Committee
Funding Source: Developer Funded
From: Steve Conklin, Acting General Account No: 1-2600
Manager
Job No: 201302
Presented By: Steve Conklin, Acting General Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Ariel Bacani, Engineering CEQA Compliance: N/A
Technician II
Subject: Terms and Conditions for Water and Sewer Service with the City of Yorba
Linda
SUMMARY:
The Placentia-Yorba Linda Unified School District (PYLUSD) and City of Yorba Linda (City) are
proposing to develop a 9.2-acre park within the School District's property, located south of the
Yorba Linda High School, as shown in the attached exhibit.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve the Terms and Conditions for
Water and Sewer Service with the City of Yorba Linda, Job No. 201302.
DISCUSSION:
The City is working with the property owner, PYLUSD, in planning the facilities for the proposed
park development. The City has agreed to apply for water and sewer service on behalf of PYLUSD.
The District has an existing Zone 4 pipeline within the Yorba Linda High School campus, which is
adequate in size and of sufficient pressure to serve the project. The applicant requests to install a
double-check detector assembly for their private fire suppression system, and two water services for
domestic and irrigation purposes.
The proposed park is located within Drainage Area "1" of the District's Sewer Service Area. The
District has an existing sewer main in Fairmont Boulevard that is adequate in size to serve the
project. The applicant will construct a sewer lateral to an existing stub-out to serve the project site.
The proposed Terms and Conditions for Water and Sewer Service with the City of Yorba Linda are
attached for your consideration.
ATTACHMENTS:
Name: Description: Type:
201302 T C.doc Terms&Conditions for Water&Sewer Service with City Agreement
of Yorba Linda
Exhibit of Proposed Water&Sewer Improvements for
201302 Exhibit.pdf Exhibit
City of Yorba Linda
Date: APRIL 25, 2013
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: CITY OF YORBA LINDA
LOCATION OF PROJECT: YORBA LINDA HIGH SCHOOL PARK
TRACT NUMBER: N/A JOB NUMBER: 201302 LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: CITY OF YORBA LINDA
LOCATION OF PROJECT: YORBA LINDA HIGH SCHOOL PARK
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District's approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water facilities.
14) X The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) X The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: CITY OF YORBA LINDA
LOCATION OF PROJECT: YORBA LINDA HIGH SCHOOL PARK
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District's Standard Specifications. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) X The applicant's water facilities (on-site) shall be Privately owned and
maintained.
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) The applicant shall install one 1 water Sampling Station(s) in conformance
with the District's Standard Plans.
24) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all dwellings that have
over 80 p.s.i. static water pressure in accordance with the appropriate
building codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
Page 4 of 5
NAME OF APPLICANT: CITY OF YORBA LINDA
LOCATION OF PROJECT: YORBA LINDA HIGH SCHOOL PARK
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) X The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
37) X The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
38) The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant's sewer facilities (on-site) shall be Privately owned and
maintained.
44) The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
Page 5 of 5
NAME OF APPLICANT: CITY OF YORBA LINDA
LOCATION OF PROJECT: YORBA LINDA HIGH SCHOOL PARK
45) The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
47) The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall install two new water service and one new fire protection
line per approved plans and District Specifications.
49) X The applicant shall install one new sewer lateral per approved plans and
District Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the April 25,
2013 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Sewer
Service is not executed for the project under consideration.
Steve Conklin, P.E., Acting General Manager
EX. 39" STL. qY YLWD
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PREPARED BY: EXHIBIT 11611 SCALE:
AS-NOTED
YORBA LINDA WATER DISTRICT PROPOSED WATER&SEWER IMPROVEMENTS DATE:
El 1717 E. MIRALOMA AVENUE FOR 03-11-2013
PLACENTIA, CALIFORNIA 92870 YORBA LINDA HIGH SCHOOL PARK FILENAME:
(714) 701-3100 J-201302
ITEM NO. 4.2
AGENDA REPORT
Meeting Date: April 8, 2013 Budgeted: Yes
Total Budget: $60,000
To: Planning-Engineering-
Operations Committee
Funding Source: All Water Funds
From: Steve Conklin, Acting General Account No: 1-5060-0600-35
Manager
Presented By: John DeCriscio, Acting Dept: Operations
Operations Manager
Reviewed by Legal: Yes
Prepared By: Harold Hulbert, Operations
Assistant
Subject: Award of Janitorial Contract
SUMMARY:
Following continued unsatisfactory janitorial services by the District's provider, staff elected to solicit
for proposals for a new provider. Three proposals were received and reviewed.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize the Acting General Manager to
enter into a Janitorial Service Contract with SC PrimeSource, Inc. The initial term of the contract will
be 14 months with service starting on May 1, 2013 and ending on June 30, 2014, with a total
estimated contract cost of $68,355.00.
DISCUSSION:
On March 10 & 17, 2013 the District solicited Requests for Proposals (RFP) for Janitorial Service.
Solicitations were sent to several vendors who had previously contacted the District and expressed
interest in providing this service. Additionally a public notice was printed in the OC Register. The
notice and emails provided to the vendors included a mandatory walk-through on March 18, 2013
for any vendor wishing to submit a proposal.
Four vendors were on hand for the walk-though and each was provided specifics as to how
proposals must be completed. These specifics included detailed cost sheets showing labor hours
for each task and building, as well as labor rate and material cost, with a total not-to-exceed cost
per month. Of the four vendors who did the walk-through three submitted proposals.
Each vendor submitted their proposal as a "Fixed Rate Not to Exceed" cost per month as follows:
SC PrimeSource, Inc: $4,822.50
Coastal Building Services: $6,392.00
Express Building Maintenance: $6,506.08
When evaluating the proposals staff looked at all of the cost and labor hours that would be required
to complete work in each of the 4 buildings. While all of the vendors used different labor hours and
associated cost, staff determined that the proposal submitted by SC PrimeSource, Inc., met all
requirements and was appropriate to meet the needs of the District. References were called to
verify satisfaction of service. SC PrimeSource provided similar service to the Health Care Partners,
Inc and Stremick's Heritage Foods for over 5 years. Both of these companies rate the level of
service provided very high, with the comment that SC PrimeSource works very hard to meet the
needs of these companies with call-back and follow-up if needed.
A copy of the proposed Service Contract is attached for review and information. The contract
provides for an initial 14-month period, with options for three one-year renewals at the discretion of
the District.
ATTACHMENTS:
Name: Description: Type:
2013 Janitorial Documents.pdf 2013 Janitorial Documents Backup Material
VENDOR:
CONTRACT#
MAINTENANCE SERVICES AGREEMENT
BETWEEN THE YORBA LINDA WATER DISTRICT
AND
SC PRIMESOURCE, INC.
THIS MAINTENANCE SERVICES AGREEMENT ("Agreement") is made and
entered into on May 1, 2013, (the "Effective Date") by and between the YORBA LINDA
WATER DISTRICT, a local public agency, created and operating under authority of Division 12
of the California Water Code ("District"), and SC PrimeSource, Inc. ("Contractor") (District and
Contractor are sometimes individually referred to herein as a "Party" and collectively as the
"Parties").
RECITALS
A. WHEREAS, District owns and operates certain facilities, located throughout its service
area ("Facilities") and;
B. WHEREAS, District requires a contractor with the requisite knowledge, skill, ability and
expertise to provide the necessary maintenance services for the Facilities in all areas
where the specialized services of Contractor are appropriate; and
C. WHEREAS, Contractor represents to District that it is fully qualified and available to
provide Janitorial services for District's Facilities ("Services"); and
D. WHEREAS, it has been determined that it is in the best interests of District to enter into the
Agreement hereinafter contained.
NOW, THEREFORE, in consideration of the mutual promises, conditions and covenants
herein contained,the Parties hereto agree as follows:
AGREEMENT
1.0. SCOPE OF WORK/ TERMS AND CONDITIONS. The specific services and related
materials and supplies to be provided by Contractor are called out in the Scope of Work attached
as Attachment "A" and incorporated herein by reference. Contractor shall perform all work
necessary to complete the Services detailed in Attachment "A" and shall furnish all labor,
materials, equipment, supplies and 'incidentals, except those which are designated to be furnished
by District. All work under this Agreement shall be done in a workmanlike fashion and
Contractor represents that it is competent to provide the Services required under this Agreement
in a manner acceptable to District and in conformity with the requirements of this Agreement.
Janitorial Services Agreement—315113 Page 1 of 12
VENDOR:
CONTRACT#
1.1. Project Manager. Contractor acknowledges that continuous and effective
communication between District, Contractor, and other contractors (as appropriate) is necessary
to the successful completion of the Services. Contractor's primary contact with District shall be
through District's Project Manager specified on Attachment "A." District's primary contact with
Contractor shall be through the Contractor's Representative, designated on Contractor's
Schedule for Services attached as Attachment "B" and incorporated herein by reference.
1.2. Term and Termination. The base term of this Agreement shall be for fourteen
(14) months from the Effective Date with District holding an option to renew this Agreement for
three (3) additional one (1) year option terms provided District gives Contractor written notice of
such extension no later than fifteen (15) days prior to the expiration of the base term and, if
exercised, the first and second option terms.
1.2.1. Price Adjustment. The price established by this Agreement may be
adjusted at the start of each option term and shall be valid until the start of the next option term, if
any. The adjustment may allow for either an increase or decrease in the original service cost.
However, an increase shall not exceed the Orange County area Consumer Price Index (CPI)
increase for the year in which the Agreement is up for extension. If a Party desires an adjustment
for an option term, that Party must send written notice to the other Party no later than ninety (90)
days prior to the expiration of the base term, the first option term, or the second option term, as the
case may be, with the proposed adjustment for the option term. Upon receipt of the notice(s), the
Parties shall negotiate a possible adjustment for the option term.
1.2.2. Time Adjustment. The time for performance of any Services under this
Agreement may be extended, in the reasonable discretion of the District, based on unavoidable
disruption of work due to strikes, lockouts, government acts, acts of God and other similar
conditions shown by the Contractor to be beyond the control of the Contractor.
1.2.3. Termination by District. District may terminate this Agreement at any
time upon ten (10) days written notice to Contractor. Should District exercise the right to
terminate this Agreement, District shall pay Contractor for any Services satisfactorily completed
prior to the date of termination, based upon Contractor's Fee Schedule. Provided however, that
if the District terminates this Agreement due to what it, in its sole discretion, has determined to
be unsatisfactory performance by the Contractor, and if the District is required to undertake
completion of said work or to retain a new Contractor to perform said work, the Contractor shall be
liable to the District for any additional costs and expenses thereby incurred.
1.2.4 Termination by Contractor. Contractor may terminate this Agreement
upon ten (10) days written notice to District in the event of substantial failure by District to
perform in accordance with the terms hereof through no fault of Contractor; or in the event
District fails to pay Contractor in accordance with the terms in Section 2.0; or if Contractor's
Services hereunder are suspended for a period of time greater than ninety (90) days through no
fault of Contractor.
1.2.5. Withholding Payment. In the event District has reasonable grounds to
believe Contractor will be materially unable to perform the Services under this Agreement, or if
Page 2 of 12
Janitorial Services Agreement—315113
VENDOR:
CONTRACT#
District becomes aware of a potential claim against Contractor or District arising out of
Contractor's negligence, intentional act or breach of any provision of this Agreement, including
a potential claim against Contractor by District, then District may, to the fullest extent allowed
by law, withhold payment of any amount payable to Contractor that District determines is related
to such inability to complete the Services, negligence, intentional act, or breach.
2.0. COMPENSATION. As compensation for performance of the Services specified under
the Scope of Work (Attachment "A"), District shall pay Contractor an amount not to exceed that
contained in Contractor's Schedule for Services (Attachment "B"). Payment shall be made at the
rates set forth in Contractor's Fee Schedule, which is attached as Attachment "C" and
incorporated herein by reference. Costs or expenses not designated or identified in the Fee
Schedule shall not be reimbursable unless otherwise provided in this Agreement or agreed to by
District in writing.
2.1 Invoicing. Contractor shall submit an invoice within ten (I0) days after the end
of each month during the term of this Agreement describing the Services performed for which
payment is requested. District shall review and approve all invoices prior to payment. District
shall pay approved invoices within thirty (30) days of receipt. Contractor agrees to submit
additional documentation to support the invoice if requested. If District does not approve an
invoice, District shall send a notice to Contractor setting forth the reason(s) the invoice was not
approved. Contractor may re-invoice District to cure the defects identified by District. The
revised invoice will be treated as a new submittal. District's determinations regarding
verification of Contractor's performance, accrued reimbursable expenses, if any, and percentage
of completion shall be binding and conclusive. Contractor's time records, invoices, receipts and
other documentation supporting the invoices shall be available for review by District upon
reasonable notice and shall be retained by Contractor for three (3) years after the termination of
this Agreement.
2.2 Extra Services. Before performing any Services outside the scope of this
Agreement ("Extra Services"), Contractor shall submit a written request for approval of such
Extra Services and receive written approval from District. District shall have no responsibility to
compensate Contractor for any Extra Services provided by Contractor without such prior written
approval.
3.0 SAFETY. Contractor shall execute the Services so as to avoid injury or damage to any
person or property. Contractor shall be solely and completely responsible for the safety of all
Contractor personnel during performance of Services and while on or near District Facilities.
Contractor shall fully comply with all state, federal and other laws, rules, regulations and orders
relating to safety of the public and workers, including State of California, Department of
Industrial Relations (Cal/OSHA) requirements and the District's own safety rules, during
performance of Services under this Agreement.
4.0. INDEMNIFICATION. To the fullest extent permitted by law, the Contractor shall
indemnify, defend, and hold harmless the District, its directors, officers, agents, consultants,
employees, and authorized volunteers (the "Indemnified Parties") from and against any and all
actions, agreements, attorneys' fees, causes of action, claims, contracts, costs, covenants,
damages, debts, demands, expenses, judgments, lawsuits, liabilities, liens, losses, obligations,
Page 3 of 12
Janitorial Services Agreement--3/5/13
VENDOR:
CONTRACT#
orders, and rights of whatever kind or nature in law, equity or otherwise, which arise out of or
are in any way connected with the Contractor's (or any of its subcontractors, consultants or its
independent contractors) performance of the Services under the Agreement (collectively, the
"Claims"), save and except such Claims that are determined by a court of competent jurisdiction
to have arisen from the active negligence or willful misconduct of an Indemnified Party.
The Contractor, at its own expense, cost, and risk, shall defend at the District's request any and
all Claims that may be brought or instituted against any of the Indemnified Parties, and shall pay
or satisfy any judgment that may be rendered against any of the Indemnified Parties in any
action, suit or other proceedings as a result thereof and shall reimburse District or its directors,
officers, employees, and authorized volunteers, for any and all legal expenses and costs incurred by
each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's
obligation to indemnify, defend and hold harmless pursuant to this Indemnification section is
separate and distinct from its obligations to provide insurance pursuant to the Insurance
Requirements section. Compliance with the requirements set forth under the Insurance
Requirements section shall not relieve Contractor of its obligation under this Indemnification
section. The Contractor shall defend itself against any and all liabilities, claims, losses, damages,
and costs arising out of or alleged to arise out of the Contractor's performance or non-
performance of the Services hereunder, and shall not tender such claims to District nor to its
directors, officers, employees, or authorized volunteers, for defense or indemnity. Without
limiting the generality of the foregoing in this Section 4.0, the Contractor shall indemnify,
defend and hold harmless the Indemnified Parties against Claims arising from or in any way
connected to:
4.1 The negligence or willful misconduct of the Contractor or its shareholders,
directors, officers, partners, members, managers, agents, employees, engineers, consultants,
contractors, or subcontractors;
4.2 The death of or bodily injury to any person, regardless of whether that death or
injury occurs at on or off of any property of the District;
4.3 Injury to property, loss of property, or theft of property, regardless of whether that
injury, loss or theft occurs on or off of any property of the District; or
4.4 Any other loss, damage or expense sustained by the Contractor.
5.0. INTENTIONALLY OMITTED
6.0. INTENTIONALLY OMITTED
7.0. EQUAL OPPORTUNITY.
During the performance of this Contract, the Contractor will not discriminate against any
employee or applicant for employment in a manner that would violate state or federal law.
Page 4 of 12
Janitorial Services Agreement--315113
VENDOR:
CONTRACT#
8.0. INSURANCE REQUIREMENTS.
Prior to execution of this Agreement, and at any time thereafter on request, Contractor shall
provide executed certificates of insurance and policy endorsements acceptable to District
evidencing the required coverage and limits for each insurance policy. Each insurance policy
shall be primary insurance as respects District, its affiliated organizations and its and their
respective officers, directors, trustees, employees, agents, consultants, attorneys, volunteers and
successors and assigns (collectively, the "Covered Parties") for all liability arising out of the
activities performed by or on behalf of Contractor. Any insurance, pool coverage, or self-
insurance maintained by Covered Parties shall be excess of Contractor's insurance and shall not
contribute to it.
All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to
waive subrogation against the Covered Parties or shall specifically allow Contractor or others
providing insurance evidence in compliance with these requirements to waive their right of
recovery prior to loss. Contractor waives its right of recovery against the Covered Parties for
damages covered by insurance required by this Agreement. Contractor shall require similar
written express waivers and insurance clauses from each of its subcontractors. The insurer
issuing the Workers' Compensation insurance shall amend its policy to waive all rights of
subrogation against the Covered Parties.
Each insurance policy shall provide, or be endorsed to provide, that coverage shall not be
cancelled except after thirty (30) days prior written notice by U.S. Mail (ten (10) days for non-
payment of premium) has been given to District. Unless otherwise approved by District, each
insurance provider shall be authorized to do business in California and have an A.M. Best rating
(or equivalent) of not less than "A:IX." Contractor shall provide and maintain at all times during
the performance of this Agreement the following insurance: (1) Commercial General Liability
("CGL") insurance; (2) Automobile Liability insurance; (3) Workers' Compensation and
Employer's Liability insurance.
The Covered Parties are to be included as insureds on all third party liability policies, including
automobile and general liability policies. The coverage shall contain no special limitations on
the scope of protection afforded to the Covered Parties.
8.1 Commercial General Liability. Each CGL policy shall be as broad as ISO
Occurrence Form No. CG 0001, or equivalent, including completed operations coverage, with no
explosion, collapse or underground damage exclusions (XCU). Defense costs must be paid in
addition to limits. Each CGL policy shall have liability coverage limits of at least $1,000,000
per occurrence for bodily injury, personal injury and property damage, and either at least (a)
$2,000,000 general aggregate applied separately to the Project; or at least (b) $5,000,000 general
aggregate limit for all operations. CGL insurance and endorsements shall be kept in force at all
times during the performance of this Agreement and all coverage required herein shall be
maintained after the term of this Agreement so long as such coverage is reasonably available.
8.2 Automobile Liability. Each Automobile Liability policy shall be as broad as
ISO Form No. CA 0001, or equivalent, covering Automobile Liability, Code 1 (any auto) or in
Page 5 of 12
Janitorial Services Agreement—315113
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the alternative, owned or scheduled autos plus non-owned and hired autos. The policy shall have
limits of at least $1,000,000 per accident combined single limit. Automobile Liability insurance
and endorsements shall be kept in force at all times during the performance of this Agreement
and all coverage required herein shall be maintained after the term of this Agreement so long as
such coverage is reasonably available.
8.3 Workers' Compensation/Employer's Liability. Contractor shall cover or
ensure the existence of coverage under the applicable laws relating to Workers' Compensation
insurance, all of their employees employed directly by them or through subcontractors at all
times in carrying out the Services contemplated under this Agreement, in accordance with the
"Workers' Compensation and Insurance Act" of the California Labor Code and any amendatory
Acts. Contractor shall provide Employer's Liability insurance, including an "all states"
endorsement, with limits of at least $1,000,000 each accident, $1,000,000 disease policy limit,
and $1,000,000 disease each employee.
By Contractor's signature hereunder, Contractor certifies that it is aware of the provisions of
Section 3700 of the California Labor Code, which requires every employer to be insured against
liability for Workers' Compensation or to undertake self-insurance in accordance with the
provisions of that code, and that Contractor will comply with such provisions before
commencing Services under this Agreement. Upon the request of District, subcontractor must
provide certificates of insurance evidencing such coverage.
9.0. INDEPENDENT CONTRACTOR. The Parties agree that the relationship between
District and Contractor is that of an independent contractor and Contractor shall not, in any way,
be considered to be an employee or agent of District. Contractor shall not represent or otherwise
hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or
employee of District. District will not be legally or financially responsible for any damage or
loss that may be sustained by Contractor because of any act, error, or omission of Contractor, nor
shall Contractor make any claim against District arising out of any such act, error, or omission.
9.1. Taxes and Benefits. Contractor shall be solely responsible for the payment of all
federal, state and local income tax, social security tax, Workers' Compensation insurance, state
disability insurance, and any other taxes or insurance Contractor, as an independent contractor, is
responsible for paying under federal, state or local law. Contractor is not eligible to receive
Workers' Compensation, medical, indemnity or retirement benefits through District, including
but not limited to enrollment in Ca1PERS. Contractor is not eligible to receive overtime, vacation
or sick pay.
9.2. Permits and Licenses. Contractor shall procure and maintain all permits, and
licenses and other government-required certification necessary for the performance of its
Services, all at the sole cost of Contractor. None of the items referenced in this section shall be
reimbursable to Contractor under the Agreement.
9.3. Methods. Contractor shall have the sole and absolute discretion in determining
the methods, details and means of performing the Services required by District. Contractor shall
furnish, at its own expense, all labor, materials, equipment, tools, transportation and work
Page 6 of 12
Janitorial Services Agreement--3/5113
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necessary for the successful completion of the Services to be performed under this Agreement.
District shall not have any right to direct the methods, details and means of the Services;
however, Contractor must receive prior written approval from District before assigning or
changing any assignment of Contractor's project manager or key personnel and before using any
subcontractors or subcontractor agreements for Services or materials under this Agreement and
any work authorizations.
10.0. NOTICES. Any notice may be served upon either Party by delivering it in person, or by
depositing it in a U.S. Mail Deposit Box with the postage thereon fully prepaid, and addressed to
the Party at the address set forth below:
District: Steve Conklin
Acting General Manager
Yorba Linda Water District
P.O. Box 309
Yorba Linda, California 92885-0309
Contractor: As designated in Attachment "B."
Any notice given hereunder shall be deemed effective in the case of personal delivery, upon
receipt thereof, or, in the case of mailing, at the moment of deposit in the course of transmission
with the United States Postal Service.
11.0. ASSIGNMENT. Neither Contractor nor District may assign or transfer this Agreement,
or any part thereof, without the prior written consent of the other Party, which shall not be
unreasonably withheld.
12.0. ATTORNEY'S FEES. In the event of any action arising out of, or in connection with,
this Agreement, or the Services to be performed hereunder, the prevailing Party shall be entitled
to have and recover, in addition to damages, injunctive relief or other remedy, its reasonable
costs and expenses, including without limitation, its attorney's fees.
13.0. BINDING ARBITRATION. Within thirty (30) days after service of a civil action on
either Party arising out of, or in connection with, this Agreement, either Party may elect to submit
the action to binding arbitration before the Judicial Arbitration and Mediation Service ("JAMS"),
located in Orange County. The Parties agree that upon an election to arbitrate, any civil action filed
will be stayed until arbitration proceedings have concluded. Upon submission of the matter to
JAMS, the submitting Party shall obtain from JAMS a list of three (3) arbitrators, selected by
JAMS, and serve said list upon the other Party. In the event that there are more than two parties to
the action, the number of arbitrators selected and included in the list shall be increased by two for
each additional party involved. Upon service of the selected list of arbitrators, each party shall have
twenty (20) days to eliminate two arbitrators from the list and return it to JAMS, with the selected
arbitrator being the remaining name on the list. Should more than one name remain on the list,
JAMS will select the arbitrator from the names remaining on the list. Arbitration shall be scheduled
for hearing on the merits no later than six (6) months after the date the arbitrator is selected. All
parties shall be permitted to conduct discovery as provided by the current rules of the California
Page 7 of 12
Janitorial Services Agreement—3/5/13
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Code of Civil Procedure. All costs of JAMS or of the arbitrator for services shall be divided equally
among the Parties, unless otherwise ordered by the arbitrator. In an arbitration to resolve a dispute
under this provision,the arbitrator's award shall be supported by law and substantial evidence.
14.0. WARRANTY. Contractor warrants that the Services to be rendered pursuant to this
Agreement shall be performed in accordance with the standards customarily provided by an
experienced and competent professional rendering the same or similar services.
15.0. FORCE MAJEURE. Upon written notice by the owing Party, the respective duties and
obligations of the Parties hereunder (except District's obligation to pay Contractor such sums as
may become due from time to time for services rendered by it) shall be suspended while and so
long as performance thereof is prevented or impeded by strikes, disturbances, riots, fire,
governmental action, war acts, acts of God, or any other cause similar or dissimilar to the
foregoing which are beyond the reasonable control of the Party from whom the affected
performance was due.
16.0. ENTIRE AGREEMENT. This Agreement, and all Attachments, represent the entire and
integrated agreement between District and Contractor and supersedes all prior negotiations,
representations, or agreements, either written or oral. This Agreement may be amended only by
written instrument signed by both District and Contractor.
17.0 GENERAL. COMPLIANCE WITH LAW.
17.1. Contractor is required to have a business license issued by the City of Yorba
Linda to perform all Services required by this Agreement.
17.2. All Services performed and materials supplied in the execution of this Agreement
shall comply with applicable laws, standards, codes and regulations governing such materials,
items and work. All material is guaranteed to be as specified in the Scope of Work. Any
alteration or deviation from the specifications, which involve extra costs, will be executed only
by written order as specified in Section 2.2, which will specifically state the change in the
specifications and the additional charges to be incurred.
[INTENTIONALLY BLANK]
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17.3. Federal Law 29 CFR 1919.1220 (FED OSHA) and Mate Law, Title 8, California
Code of Regulations (CCR) § 5194, established the "HAZARD Communication Standard"
which requires that individuals (employees) working in an area where hazardous substances are
beM9 used are to be informed of any potential dangers associated with working in that area. If
applicable to Contractor (see Attachment "A"), it is the responsibility of Contractor to read and
acknowledge receipt of District's information,packet before the start of any scheduled Services,
Furthermore, all applicable information regarding hazardous substances and conditions must be
.made available to all Contractor employees.
IN WIT—ESS WHEREOF,)F, the part ies hereto have caused this Agreement to be executed the day
and year first above written.
YORBA LINDA WATER DISTRICT
(Sipature)
Steve Conklin
Acting General Manager
APPROVED AS TO FORM:
K.idan Law LLP
Yorba.Linda Water District.Legal Counsel
By
Arthur G. Kidman,Esq.
(Contractor— Firm Name) SC PRIMESOURCE INC
By(Name) BRUCE KIM
(Title) GENERAL MANAGER
St nature
Atmchments: Attachment A: Scope of Work
Attachment B; Schedule for Services
Attachment C: Fee Schedule
Page 9 of 12
]an�or�al Serwsc�s Agseeixicrit—315113 �
I
I
ATTACHMENT A
SCOPE OF WORK
The Yorba Linda Water District has four buildings that require regular cleaning. While all
of the buildings occupy that same site, they use different addresses. To help facilitate
this we have identified the buildings as such:
The Administrative building (Bldg 4) is located at 1717 Miraloma Blvd, Placentia, CA
92870
The Operations Buildings (Bldg 1, 2, 3) are located at 913 S. Richfield Road, Placentia,
CA 92870.
The Project Manager for this contract is:
Harold D Hulbert
Operations Assistant
913 S. Richfield Road
Placentia, CA 92870
(714) 701-3121
(714) 701-3047 fax
1. MATERIALS
A. Contractor to supply all material and equipment as follows:
1 . Dispensers to be filled by contractor and will be marked as;
a. Anti-bacterial lotion hand soap.
b. Hand scrubbing soap.
c. Shower soap and shampoo.
2. Paper towels:
a. Roll type.
b. Mufti-fold.
3. Quilted Northern or equal Toilet paper.
4. Sanitary Napkins.
5. Toilet seat covers.
6. Toilet and urinal deodorizers.
7. Cleaning chemicals.
8. Floor cleaning products.
9. Floor stripping and waxing materials.
10. Hand tools, cloths, sponges and spray bottles.
11 . Furniture polish and polishing cloths.
12. Wastebasket, sanitary disposal, and trash can liners (correct sizes).
13. Mops, buckets, brooms, buffers, dusters, etc.
Page 1 of 6
14. Any other items/materials/equipment required to fulfill contract
requirements.
II. WORK PERIODS
A. All areas: Four (4) days per week — Monday through Thursday, between
the hours of 6:00 p.m. and 12:30 a.m. Arrangements for weekend work
must be made in advance with the Project Manager.
B. No work shall be performed on the following District Holidays if these days
occur during a Monday thru Thursday;
1 . Independence Day
2. Labor Day
3. Veterans Day
4. Thanksgiving
5. Day after Thanksgiving
6. Christmas Eve
7. Christmas Day
8. New Years Day
9. Presidents Day
10. Memorial Day
III. FIELD INSPECTION
A. Once per month and when directed by the District's Project Manager, the
Contractor and Project Manager will make a field inspection of contract
work areas. (Assigned to the 15t Wednesday of each month — 8:OOAM)
IV GENERAL INFORMATION
A. Contractor will clearly mark their equipment and provide the District with
an itemized inventory of all equipment by location.
B. Contractor will not use any items marked as "YLWD".
C. The District will provide contractor with storage room (7'x9').
D. Contractor will sign in each day in the "Janitors log books" located at the
reception desks of the Miraloma and Lichfield Offices.
E. The District will provide two sets of keys or access cards with identification
for each entry.
F. Contractor to use appropriate cleaner for leather furniture only.
Contractor shall be liable for any cost related to building alarms that result from
improperly rearming or arming of alarms during the course of their work.
Page 2 of 6
V WORK TO BE PERFORMED/TASKS
A. FOUR DAYS` PER WEEK
1 . Vacuum all carpets and spot clean where needed.
2. Vacuum all entryway carpets.
3. Clean counters, cabinet sinks and wipe down outside of all
refrigerators and doors:
a. Board Room
b. Emergency Operations Center
c. Lunch Rooms (Bldg 2 & 4)
d. Kitchenette (Bldg 1)
e. Counters (Bldg 1 & 4)
f. Conference Rooms
g. DO NOT CLEAN COUNTERS/SINKS IN ANALYTICAL
LABORATORY.
4. Wipe down chairs and tables
a. In all lunch rooms.
b. Board & training room.
c. All conference rooms.
5. Empty all wastebaskets and trash containers.
a. Replace trash container liners daily:
1) Lunch/Kitchen Rooms
2) Laboratory area
3) Offices
b. Dispose of trash in outside bins.
6. Sweep all floors with chemically treated dust mop:
a. Tile in reception area Lobbies.
b. Gray floor in Meter Room
C. Blue floor in laboratory area.
d. Central Vault in Bldg 4.
e. Lunchrooms and kitchens.
7. Properly position furniture:
a. Lunch/Kitchen Rooms.
b. Offices.
C. Board/Conference Rooms.
d. Lobby.
8. Check and lock all doors for both buildings:
a. General Managers Office.
b. Operations Managers Office.
C. Laboratory.
d. EOC / Training Room.
e. All other rooms as identified by YLWD.
9. Restrooms, Showers and Locker Rooms:
a. Empty and wipe down all wastepaper receptacles.
Page 3 of 6
b. Check and replenish all soap and paper dispensers.
C. Empty and disinfect sanitary napkin receptacle.
d. Clean, disinfect and wipe dry all basins and counters.
e. Clean and disinfect all toilets and urinals.
f. Clean all mirrors.
g. Clean and polish all chrome fixtures and dispensers.
h. Clean all soap dispensers.
i. Wet mop all restrooms, locker areas and shower floors with
germicidal disinfectant solution.
B. TWO DAYS* PER WEEK (not consecutive days)
1 . Wet mop all floors and spot clean as needed paying particular
attention to:
a. Tile lobby areas (reception area).
b. Lunchrooms and halls.
C. Central Vault in Bldg 4.
2. Dust open areas on desks, chairs, counters, and office furniture.
3. Clean glass doors at all building entrances.
4. Sweep clean area outside of building entryways, distance of 10 ft,
shake outside mats.
5. Scrub clean all restrooms, locker room, and shower tile floors and
shower tile walls.
6. Spray with disinfectant, let stand for at least 30 minutes, and rinse
clean all shower tiled floors and walls.
7. Scrub clean with scouring powder and wipe dry all basins and
counters in restrooms and locker rooms.
8. Clean and polish drinking fountains.
C. ONE DAY* PER WEEK
1. Wet mop floors in laboratory and spot clean as needed:
2. Dust all partition, railing, and counter ledges.
3. Wipe down all door frames and door faces on both sides.
4. Dust tops of all file cabinets.
5. Remove dust, dirt and cobwebs from walls and ceilings
6. Clean all interior glass doors to include offices, general use areas,
laboratory, conference rooms and lunchroom.
7. Spot wax floors as needed.
8. Buff all tile floors.
9. Wipe down lunchroom wall behind trash container and sink.
10. Clean top of trash cans in lunchrooms.
11. Sweep out uniform storage area.
12. Spray with mildew remover, let stand for at least 30 minutes, and
rinse clean all shower tiled floors and walls.
13. Clean and disinfect toilet and urinal dividers, walls and doors with
Page 4 of 6
germicidal solution.
15. Clean and disinfect all lunchroom tables and chairs with germicidal
solution.
D. ONCE' PER MONTH
1 . Brush and wipe down ceiling vents.
2. Brush or vacuum discoloration from ceiling panels.
3. Wipe down discoloration from lunchroom walls.
4. Thoroughly vacuum upholstered furniture, check and spot clean as
necessary.
5. Clean all partition glass including offices, general use area.
0. Clean and polish all wooden furniture.
7. Dust picture frames and bookcases.
8. Dust all mini-blinds and window sills.
9. Dust/clean vertical blinds.
10. Clean and organize janitor storage area.
11. Spot clean partition glass.
12. Spot clean around wall switches.
13. Wipe down base boards and spot clean as needed.
14. Strip and wax all tiled floors.
E. ONCE* EVERY THREE MONTHS:
1. Clean all windows - inside and outside.
2. Wipe down front & tops surfaces of all cabinets.
F. EVERY* SIX MONTHS:
1 . Dust air vents and grills.
2. Dust light fixtures and high places.
3. Strip and wax Data Center vinyl flooring.
4. Spot clean all walls in all buildings.
Page 5 of 6
G. ADDITIONAL SPECIFIC SERVICE FOR BOARD ROOM, TWICE PER
MONTH*, ON THE EVENING PRIOR TO A SCHEDULED BOARD
MEETING (Board meets twice per month, usually on the second and
fourth Thursday of the month. Contractor's Representative will confirm the
date of the Board Meeting with the receptionist on a monthly basis.)
1 . Brush and wipe down ceiling vents and down lights above board
room chairs.
2. Thoroughly vacuum floor and upholstered furniture.
3. Clean all window ledges.
4. Clean and polish all wooden furniture, paying particular attention to
board room casework.
5. Clean and scrub board granite countertops.
6. Dust picture frames, bookcases and chairs.
7. Dust all window sills in lobby.
8. Dust and wipe down podium and board room entry door.
9. Spot clean around wall switches and any wall dirty spots.
10. Wipe down base boards, handrails and spot clean as needed.
11 . Empty and clean exterior of trash receptacle. Install new receptacle
liner.
12. Sweep building entry concrete walk.
13. Clean lobby furniture.
The District's Project Manager to approve written cleaning schedule submitted by
Contractor.
Page 6 of 6
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ATTACHMENT B - SCHEDULE FOR SERVICES
Page 11 of 12
Janitorial Services Agreement—315113
MYbrW Linda
Water District
PROPOSAL
13Y�--
SC PrimeSoprce. inc. (Contractor)
FOR
y JANITORIAL SERVICE
Contract No.
Yorba Linda Water District
E
1717 E. Miraloma Avenue
'Placentia, California 92870
The undersigned Contractor submits the following bid for Janitorial Service after carefully
examining the Yorba Linda Water District's Form Maintenance Senices Contract (dated March
S, 2013) ("Fo nx Contract"). Contractor proposes and agrees to furnish all labor, materials,
equipment, tools, transportation and services necessary, to perform Janitorial Service for the
Yorba Linda Water District(`:District")during the term specified in the Form Contract, for:
Janitorial Service: L1,822,50 Fixed Flat Rate per Month -Not to Exceed.
The District reserves the right to reject any and all Proposals, to waive any irregularities or to
award the contract to other than the lowest Proposal.
THE CONTRACTOR UNDERSTANDS AND AGREES THAT:
L All prices are to include sales tax and delivery of Contractor furnished materials to District
sites.
I
} 2. The Contractor is responsible .for all words and figures inserted in this Proposal, and the
District will in no way be responsible for any errors or omissions in the preparation of this
Proposal.
3. The Contractor must provide a DETAILED Rate Schedule (See Attached Sample) with.this
Proposal, broken down by building and task.
4. If requested by the District, the Contractor shall .furnish a notarized financial statement,
references, and other information sufficiently comprehensive to permit an appraisal of its
current financial condition.
C.)UwVen KimZcc wm1XLdo n"w n.WR Jo h"sei PrmpesalAd Past 1 of 3
M Yorba Linda
Water District
1trA&V T1 m VM
5. This Proposal may be withdrawn by the Contractor before the time fixed in the public
notice for the opening of the Proposals. Following the time fixed in the public notice for
the opening of the proposals, this Proposal may not be withdrawn for a period of sixty (60)
days. Any request to withdraw this Proposal as provided for herein must be made in writing
to the District.
6. Contractor must provide the references requested in the attached INFORMATION
REQUIRED OF CONTRACTORS.
7. Receipt is hereby acknowledged of Addenda number(s) through . All Addenda
have been considered by the Contractor in the preparation of this Proposal.
NOW, THEREFORE, in compliance with all the provisions hereinbefore stipulated, the
undersigned, with full cognizance thereof, proposes to perform the requested janitorial services
for the prices set forth in this Proposal, upon which award of Contract is made.
Signature: Date: Dof
Printed Name: Bruce Kim
Business Address:
1756 Crenshaw Blvd.
Los An-eles, CA 90019
C:SUserslBruce Ki6Documents\Mdman Law YLWD Janitorial Proposal.doc Page 2 of 3
�r Dbtvid
a*wrAW4*01"W
sae vw asarw
WORMATIO-N REQUIRED OF CMG\TRACT()R,:
List of Refaces
T w following information should contain personas or entities familiar with the Contractor's
janitorial services. The Contractor shall list at lust three (3) projects COMPleted bx the
Contractor the past five(5)years for JANITORIAL SERVICES WORK,
L Name of Agc cy: health Care Partners,Inc.
Agency Address and Telephone: 1236 N. Magnolia Ave. Anaheim, CA 928€ 1 (714)
24"972
Contact Person. Wayne Kendrick
Type of Construction Project-Medical Building
Contract Amount: S 2,750.00 per month.
2. Name of Agency: Digital Titer Systems, Inc.
Agency Address and Telephone. 5220 Las Virgen`s Rd, Calabasas, C'A, 91307 (818) 2t)1-
4600
Contact Person: Paolo Burgos
Type of Construction Project: Corporate Office
Contract Amount:$9,850.00 per month_
3. Name of Agcy: Sverni;Ws Heritage Foods
Agency Address and Telephone: 4002 Westminister Ave. Santa Arta., CA 92703 (714)
775-5050
Contact Person: Gayle Landiorio
Type OfCOOSMW6on Projed,Corporate Office,2 buildings in Ontario,Riverside
Cmfto Ate;$ 10,140.0()per month-
. tsii�M�..+.«4,R1..u..rfsay+r+�f►++I+.I.Mtr
�e3dF
ITEM NO. 5.1
AGENDA REPORT
Meeting Date: April 8, 2013
To: Planning-Engineering-
Operations Committee
From: Steve Conklin, Acting General
Manager
Presented By: Steve Conklin, Acting General Dept: Engineering
Manager
Prepared By: Cindy Botts, Management
Analyst
Subject: Revised Draft FY 13/14 Engineering Department Budget
DISCUSSION:
The first draft Engineering Department Supplies and Services budget was presented to the PEO
Committee on March 7, 2013, which totaled $193,003, an increase of 69% from the FY 2012/13
budget of $114,440. Most of this increase was in Contractual Services, specifically for consulting
services for environmental mitigation (restoration of native habitat) adjacent to the Hidden Hills
Reservoir project site. Since the March meeting, staff has worked to reduce the budget, and has
brought it down to $170,543, a reduction of over $22,000. Staff will review the revised draft budget
items with the Committee.
The Engineering Department consists of four sections, Administration, Planning & Design,
Construction, and Water Quality. Of the total department budget, 53% relates to the Water Quality
Section, with microbiological examination, distribution system disinfection monitoring, and State
Department of Public Health fee accounting for most all of the section's budget. The Planning &
Design Section has 44% of the budget, most of which relates to consulting services for the
additional environmental mitigation at Hidden Hills, as well as cathodic protection and underground
service alerts. The Construction Section has 2% of the budget, most of which relates to non-capital
equipment. Lastly, the Administration Section accounts for approximately 1% of the total department
budget.
ATTACHMENTS:
Description: Type:
Budget Detail- 4010 FY13-14.pdf 4010 Budget FY13-14 Backup Material
Budget Detail- 4020 FY13-14.pdf 4020 Budget FY13-14 Backup Material
Budget Detail- 4030 FY13-14.pdf 4030 Budget FY13-14 Backup Material
Budget Detail- 4040 FY13-14.pdf 4040 Budget FY13-14 Backup Material
Eng Supplies-Services Budget.xlsx Eng Budget Summary Backup Material
Section Detail Expense Budget
Dept/Section: Eng (Admin) (4010) FY 2014
Primary GIL Category M Sub Acct No./Sub Category Detail Item Description
1-4010-0640-00 $300 1-4010-0640-00 300 Dues,Memberships&Subscriptions 300
Dues,Memberships,& DUES,MEMBERSHIPS,SUBSCRIPTI
Subscriptions ONS(E)
1-4010-0810-00 $200 1-4010-0810-00 200 Training 200
Professional Development Training
1-4010-0830-00 $800 1-4010-0830-00 800 Travel&Conferences 800
Travel&Conferences TRAVEL&CONFERENCES(E)
Section Total $1,300
Section Detail Expense Budget
Dept/Section: Eng (Planning& FY 2014
Design) (4020)
Primary GL Category M Sub Acct No./Sub Category Detail Item Description
14020-0600-00 $50,000 1-4020-0600-00 50,000 The Chambers Group(Hidden Hills) 50,000
Contractual Services Contractual Services
1-4020-0645-00 $2,000 1-4020-0645-20 2,000 USA Underground Service Alerts 2,000
Fees&Permits USA Underground Service Alerts
1-4020-0640-00 $750 1-4020-0640-00 750 AWWA 500
Dues,Memberships,& DUES,MEMBERSHIPS,SUBSCRIPTI ACEE 250
Subscriptions ONS(E)
1-4020-0760-00 $1,300 1-4020-0760-00 1,000 Office Expense 1,000
Office Expense Office Expense
1-4020-0760-30 300 Library Reference Books 300
Books&Publications
1-4020-0780-00 $20,000 1-4020-0780-00 5,000 Cathodic Protection Consulting Services 5,000
Professional Services Professional Services
1-4020-0780-36 10,000 Water Consulting Services 10,000
Professional Serviices-Water
Related
1-4020-0780-39 5,000 Sewer Consulting Services 5,000
Professional Services-Sewer
Related
14020-0810-00 $700 1-4020-0810-00 700 Certification Courses 400
Professional Development Professional Development AWWA 300
14020-0830-00 $500 1-4020-0830-00 500 Cathodic Protection 500
Travel&Conferences Travel&Conferences
Section Total $75,250
Section Detail Expense Budget
Dept/Section: Eng (Construction) FY 2014
(4030)
Primary GL Category M Sub Acct No./Sub Category Detail Item Description
14030-0600-00 $220 14030-0600-50 220 Uniforms 220
Contractual Services Uniforms
1-4030-0640-00 $350 1-4030-0640-00 350 Construction Management Association of America 350
Dues,Memberships,& DUES,MEMBERSHIPS,SUBSCRIPTI
Subscriptions ONS(E)
14030-0750-00 $1,400 1-4030-0750-00 1,400 Inspection Related Tools&Equipment 1,400
Non-Capital Equipment Non-Capital Equipment
14030-0760-00 $850 1-4030-0760-00 350 Office Supplies 350
Office Expense Office Expense
1-4030-0760-30 500 Code Books 500
Books&Publications
14030-0810-00 $1,200 1-4030-0810-00 1,200 Training 400
Professional Development Professional Development
Inspector Certification 800
Section Total $4,020
Section Detail Expense Budget
Dept/Section: Eng (Water Quality) FY 2014
(4040)
Primary GL Category M Sub Acct No./Sub Category Detail Item Description
1-4040-0600-00 $61,160 1-4040-0600-00 3,000 System Disinfection/Blending 3,000
Contractual Services CONTRACTUAL SERVICES(E)
1-4040-0600-12 350 Backflow Device Repair 350
Backflow Device Rep
1-4040-0600-25 5,590 Distribution System Disinfection 5,590
Distrubution System Disinfection
1-4040-0600-50 220 220
Uniforms
1-4040-0600-60 52,000 Microbiological Examination 52,000
Microbiological Examination
1-4040-0640-00 $1,663 1-4040-0640-00 1,663 American Academy of Environmental Engineers(Nguye 100
Dues,Memberships,& Dues,Memberships,&
Subscriptions Subscriptions ABPA(Maldonado) 100
Water Purveyor Membership 1,000
American Society of Civil Engineers(Nguyen) 225
AWWA(Nguyen) 238
1-4040-0645-00 $22,000 1-4040-0645-10 22,000 Dept.of Health Services 22,000
Fees&Permits Dept of Health Services
1-4040-0710-00 $2,000 1-4040-0710-20 2,000 Wtr Quality Test Reagents 2,000
Materials Wtr Quality Test Kit Reagents
1-4040-0760-00 $300 1-4040-0760-30 300 AWWA Books 300
Office Expense Books&Publications
1-4040-0810-00 $850 1-4040-0810-00 850 Training 850
Professional Development Professional Development
1-4040-0830-00 $2,000 1-4040-0830-00 2,000 Travel and Conferences 2,000
Travel&Conferences TRAVEL&CONFERENCES(E)
Section Total $89,973
Engineering Budget Summary
Proposed For Fiscal Year 2013/2014
FY 2012/13 Proposed FY Proposed FY
Amended 2013/14 Budget 2013/14 Budget
Expenses (Operating) Budget (Updated) (Revised)
Supplies & Services
Communications $ - $ - $ -
Contractual Services $ 61,040 $ 113,040 $ 111,380
Data Processing $ - $ - $ -
Dues & Memberships $ 2,600 $ 3,063 $ 3,063
Fees & Permits $ 24,000 $ 24,000 $ 24,000
Materials $ 2,000 $ 2,000 $ 2,000
Non-Capital Equipment $ - $ 5,200 $ 1,400
Office Expense $ 2,150 $ 2,450 $ 2,450
Professional Services $ 15,000 $ 35,000 $ 20,000
Professional Development $ 4,000 $ 3,450 $ 2,950
Travel & Conferences $ 3,650 $ 4,800 $ 3,300
Supplies & Services Sub-Total $ 114,440 $ 193,003 $ 170,543
ITEM NO. 5.2
AGENDA REPORT
Meeting Date: April 8, 2013
To: Planning-Engineering-
Operations Committee
From: Steve Conklin, Acting General
Manager
Presented By: John DeCriscio, Acting Dept: Operations
Operations Manager
Prepared By: Cindy Botts, Management
Analyst
Subject: Revised Draft FY 13/14 Operations Department Budget
DISCUSSION:
At the March 7 PEO Committee meeting, the first draft of the Operations Department budget for FY
13/14 was presented. It totaled $1,768,500, a 20% increase over the FY 12/13 budget of
$1,471,925. Since that meeting, staff has worked to reduce the proposed budget, and has brought it
down to $1,713,500, a reduction of $55,000. Staff will review the revised draft budget items with the
Committee.
Regarding the proposed increase in the Operations Department budget, the major areas of change
are described below:
• Fees & Permits: The budget increase is due to higher fees related to AQMD, CARB & OCSD
Fog Inspection costs. Those increases amount to $4,000 of the change from the current year's
budget.
• Materials: The proposed materials budget will rise from $460,750 to $563,500, an increase of
18%. A large portion of the increase is due to meter replacements. Meter cost have gone up
by approximately 9% and we have been replacing more meters than budgeted the last few
years. We expect to replace even more meters this coming year. Hydrant and valve
replacement costs have also increased. Both the number of replacements and the cost of the
parts have increased over the last few years.
• Maintenance: The proposed budget will rise from $305,400 to $408,900, an increase of 25%.
Work includes planned maintenance related to equipment servicing and electric motor control
centers. Further cost increases relate to the City of Yorba Linda charging the District for
raising manholes and valve cans, as per the sewer transfer agreement.
• Vehicle Equipment: The proposed budget will rise from $333,900 to $397,150, an increase of
19%. The majority of the cost increase in this area relates to the cost of rebuilding the
stationary engine at Well #18 and some modifications to the exhaust system at Highland
Booster, which need to be performed in the upcoming fiscal year.
ATTACHMENTS:
Description: Type:
5010 FY 2014.pdf 5010 Budget FY13-14 Backup Material
5020 FY 2014.pdf 5020 Budget FY13-14 Backup Material
5030 FY 2014.pdf 5030 Budget FY13-14 Backup Material
5040 FY 2014.pdf 5040 Budget FY13 Backup Material
5050 FY 2014.pdf 5050 Budget FY13-14 Backup Material
5060 FY 2014.pdf 5060 Budget FY13-14 Backup Material
OPS Department Budget Summary.xlsx Ops Dept Budget Summary Backup Material
Section Detail Expense Budget
Dept/Section: Ops (Admin) (5010) FY 2014
Primary GL Category M Sub Acct No./Sub Category Detail Item Description
1-5010-0710-00 $9,000 1-5010-0710-65 9,000 PPE Equipment 9,000
Materials PPE Equipment
1-5010-0715-00 $1,500 1-5010-0715-50 1,500 Meeting Supplies 1,500
District Activities and Events Meeting Supplies
1-5010-0760-00 $9,500 1-5010-0760-00 3,500 Misc Supplies 3,500
Office Expense OFFICE EXPENSE(E)
1-5010-0760-10 400 Paper Supplies 400
Paper
1-5010-0760-20 1,500 Printer Ink 1,500
Printer Ink
1-5010-0760-30 100 Manuals/Books/Magazines 100
Books&Publications
1-5010-0760-40 4,000 Breakroom Supplies 4,000
Breakroom Supplies
1-5010-0810-00 $800 1-5010-0810-00 500 Training 500
Professional Development Professional Development
1-5010-0810-40 300 Certificate Reimbursement 300
Certificate Reimbursment
1-5010-0830-00 $900 1-5010-0830-10 100 Travel 100
Travel&Conferences Travel
1-5010-0830-30 300 Meals 300
Meals
1-5010-0830-40 500 Registration 500
Registration
Section Total $21,700
Section Detail Expense Budget
Dept/Section: Ops (Water Ops & FY 2014
Maintenance) (5020)
Primary GL Category M Sub Acct No./Sub Category Detail Item Description
1-5020-0600-00 $9,700 1-5020-0600-50 9,700 Uniforms 9,700
Contractual Services Uniforms
1-5020-0645-00 $19,500 1-5020-0645-25 2,000 NPDES Deminimus(RWQCB) 2,000
Fees&Permits NPDES/RWQCB
1-5020-0645-45 12,000 Landfill(Orange County&Dan Coop) 12,000
Landfill(Orange County&Dan
Copp)
1-5020-0645-55 5,500 Encroachment Permits 5,500
Encroachment Permits
1-5020-0710-00 $471,000 1-5020-0710-05 27,500 Road Material 27,500
Materials Road Material
1-5020-0710-13 15,000 Air-Vac parts 15,000
Air-Vac Parts
1-5020-0710-15 3,000 Cla Valve Parts 3,000
Cla-Valve Parts
1-5020-0710-25 60,000 Hydrant Repair Parts 60,000
Hydrant Repair Parts
1-5020-0710-30 90,000 Valve Repair Parts 90,000
Valve Repair Parts
1-5020-0710-40 140,000 Replacement Meters 140,000
Replacement Meters
1-5020-0710-50 10,000 MXU's 10,000
Replacement MXU
1-5020-0710-55 7,000 Meter Boxes/Lids/Vaults 7,000
Meter Boxes/Lids/Vaults
1-5020-0710-60 8,000 Hardware Supplies 8,000
Hardware Supplies
1-5020-0710-81 1,500 Welding Supplies 1,500
Welding Supplies
1-5020-0710-85 3,000 Cleaning/Painting Supplies 3,000
Cleaning/Painting Supplies
1-5020-0710-90 85,000 Water Service Repair Parts 85,000
Water Service Repair Parts
1-5020-0710-94 14,500 Miscellaneous Warehouse Parts 14,500
Miscellaneous Warehouse Parts
1-5020-0710-96 3,500 Ready Mix Concrete 3,500
Ready Mix Concrete
1-5020-0710-00 $471,000 1-5020-0710-98 3,000 Landscape Supplies 3,000
Materials Landscape Supplies
1-5020-0730-00 $205,700 1-5020-0730-00 5,000 Maintenance 5,000
Maintenance MAINTENANCE(E)
1-5020-0730-66 165,000 Asphalt Paving 165,000
Asphalt Paving
1-5020-0730-67 35,000 Concrete Repair 35,000
Concrete Repair
1-5020-0730-72 700 Safety Equipment Repairs 700
Safety Equipment Repairs
1-5020-0750-00 $9,500 1-5020-0750-15 500 Equipment Rental 500
Non-Capital Equipment Equipment Rental
1-5020-0750-30 8,000 Tool&Equipment 8,000
Tool&Equipment
1-5020-0750-50 1,000 Traffic Cones,Barricades,and Signs 1,000
Safety Equipment
1-5020-0810-00 $5,500 1-5020-0810-00 4,500 Training 4,500
Professional Development Professional Development
1-5020-0810-40 1,000 Certificate Reimbursement 1,000
Certificate Reimbursment
1-5020-0830-00 $1,000 1-5020-0830-10 300 Travel 300
Travel&Conferences Travel
1-5020-0830-30 200 Meals 200
Meals
1-5020-0830-40 500 Registration 500
Registration
Section Total $721,900
Section Detail Expense Budget
Dept/Section: Ops (Sewer Ops & FY 2014
Maintenance) (5030)
Primary GL Category M Sub Acct No./Sub Category Detail Item Description
2-5030-0580-00 $500 2-5030-0580-00 500 FOG Materials 500
Communications COMMUNICATIONS(E)
2-5030-0600-00 $1,900 2-5030-0600-50 1,900 Uniforms 1,900
Contractual Services Uniforms
2-5030-0645-00 $5,900 2-5030-0645-20 3,000 3,000
Fees&Permits FOG Inspection&Fees(OCSD)
2-5030-0645-30 1,900 W DR-SSO(SW RCB) 1,900
W DR-SSO(SW RCB)
2-5030-0645-55 1,000 Encroachment Permits 1,000
Encroachment Permits
2-5030-0640-00 $300 2-5030-0640-00 300 CWEA Memberships 300
Dues,Memberships, Dues,Memberships,
Subscriptions Subscriptions
2-5030-0710-00 $16,000 2-5030-0710-60 1,000 Hardware Supplies 1,000
Materials Hardware Supplies
[2-5030-0710-92 15,000 Sewer Main Repair Parts 15,000
ewer Main Repair Parts
2-5030-0730-00 $113,700 2-5030-0730-59 60,000 Sewer Line Repairs 60,000
Maintenance Sewer Line Repairs
2-5030-0730-65 8,000 Vector Control in Manholes 8,000
Vector Control In Manholes
2-5030-0730-66 30,000 Asphalt Paving 30,000
Asphalt Paving
2-5030-0730-67 5,000 Concrete Repair 5,000
Concrete Repair
2-5030-0730-71 10,000 CCTV Repairs 10,000
CCTV Repairs
2-5030-0730-72 700 Safety Equipment Repairs 700
Safety Equipment Repairs
2-5030-0750-00 $9,000 2-5030-0750-30 8,000 Tools&Equipment 8,000
Non-Capital Equipment Tools&Equipment
2-5030-0750-50 1,000 Traffic Cones,Barricades,and Signs 1,000
Safety Equipment
2-5030-0810-00 $2,500 2-5030-0810-00 2,200 2,200
Professional Development Professional Development
2-5030-0810-00 $2,500 2-5030-0810-40 300 Certificate Reimbursement 300
Professional Development Certificate Reimbursement
2-5030-0830-00 $600 2-5030-0830-10 200 Travel 200
Travel&Conferences Travel
2-5030-0830-30 100 Meals 100
Meals
2-5030-0830-40 300 Registration 300
Registration
2-5030-0870-00 $800 2-5030-0870-10 800 800
Utilities 1 Electric
2-5030-0890-00 $48,000 2-5030-0890-46 25,000 OPS-Sewer Vehicle Maint 25,000
Vehicle Expenses Vehicle Expense:Sewer Vehicle
Maintenance
2-5030-0890-47 1,000 OPS-Sewer-Equipment Maintenance 1,000
Vehicle Expense:Sewer
Equipment Maintenance
2-5030-0890-48 8,000 OPS-Sewer-Gas 8,000
Vehicle Expense:Sewer Gas
2-5030-0890-49 14,000 OPS-Sewer-Diesel 14,000
Vehicle Expense:Sewer Diesel
Section Total $199,200 i _71
Section Detail Expense Budget
Dept/Section: Ops (Water FY 2014
Production) (5040)
Primary GL Category M Sub Acct No./Sub Category Detail Item Description
1-5040-0600-00 $3,300 1-5040-0600-25 2,500 Distribution System Disinfection 2,500
Contractual Services Distribution System Disinfection
1-5040-0600-50 800 Uniforms 800
Uniforms
1-5040-0640-00 $400 1-5040-0640-00 400 AWWA Memberships 350
Dues,Memberships, Dues,Memberships,
Subscriptions Subscriptions OCWA Memberships 50
1-5040-0710-00 $52,000 1-5040-0710-17 4,000 Pump Parts 4,000
Materials Pump Repair Parts
1-5040-0710-35 10,000 CL2 Parts 10,000
CL2 Parts
1-5040-0710-60 2,500 Hardware Supplies 2,500
Hardware Supplies
1-5040-0710-75 30,000 Salt 30,000
Salt
1-5040-0710-84 5,000 Valves,Gauges,AV,etc. 5,000
Production Repair Parts
1-5040-0710-85 500 Cleaning/Painting Supplies 500
Cleaning/Painting Supplies
1-5040-0730-00 $42,500 1-5040-0730-05 4,500 CL2 System Service 4,500
Maintenance CL2 System Service
1-5040-0730-10 15,000 Electrical Motor Repairs/Services 15,000
Electrical Motor Repairs
1-5040-0730-20 10,000 Electric General Maintenance 10,000
Electrical General Maintenance
1-5040-0730-24 2,000 Reservoir Repairs 2,000
Reservoir Repairs
1-5040-0730-25 6,000 Reservoir Inspections&Cleaning 6,000
Reservoir Inspections&Cleaning
1-5040-0730-75 5,000 Pump Station Repairs 5,000
Pump Station Repairs
1-5040-0750-00 $3,500 1-5040-0750-30 1,000 Tools&Equipment 1,000
Non-Capital Equipment Tools&Equipment
1-5040-0750-90 2,500 Hoses/Fittings/Cabling for Pumps/Generators 2,500
Emergency Equipment Supplies
1-5040-0810-00 $2,100 1-5040-0810-00 1,500 Training 1,500
Professional Development Professional Development
1-5040-0810-00 $2,100 1-5040-0810-40 600 Certificate Reimbursment 600
Professional Development Certificate Reimbursement
1-5040-0830-00 $1,400 1-5040-0830-10 200 Travel 200
Travel&Conferences Travel
1-5040-0830-30 200 Meals 200
Meals
1-5040-0830-40 1,000 City Works User Conference 500
Registration
Registration 500
Section Total $105,200
Section Detail Expense Budget
Dept/Section: Ops (Mechanical FY 2014
Services) (5050)
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-5050-0600-00 $1,500 1-5050-0600-50 1,500 Uniforms 1,500
Contractual Services Uniforms
1-5050-0645-00 $9,950 1-5050-0645-05 8,000 AQMD Permits 8,000
Fees&Permits AQMD Permits
1-5050-0645-15 350 E.P.A.Fees 350
E.P.A..Fees
1-5050-0645-35 100 HAZ Mat Fees(OCFA) 100
Haz Mat Fees(OCFA)
1-5050-0645-60 1,500 C.A.R.B Fee 1,500
GARB Fees
1-5050-0710-00 $4,500 1-5050-0710-60 2,500 Hardware Supplies 2,500
Materials Hardware Supplies
1-5050-0710-80 1,500 Mech.Shop Supplies 1,500
Mech.Shop Supplies
F 0-0710-81 500 Welding Supplies 500
ng Supplies
1-5050-0750-00 $10,000 1-5050-0750-40 10,000 Misc Mech Shop Equipment/Tools 5,000
Non-Capital Equipment Mech Shop Equipment
Power Train Lift 5,000
1-5050-0810-00 $250 1-5050-0810-40 250 Certificate Reimbursment 250
Professional Development Certificate Reimbursment
1-5050-0890-00 $349,150 1-5050-0890-10 500 Admin-Gas 500
Vehicle Expenses Admin-Gas
1-5050-0890-11 750 Admin-Vehicle Maint 750
Admin-Vehicle Maint
1-5050-0890-20 13,200 Finance-Gas 13,200
Finance-Gas
1-5050-0890-21 4,000 Finance-Vehicle Maint 4,000
Finance-Vehicle Maint
1-5050-0890-30 9,300 Engineering-Gas 9,300
Engineering-Gas
1-5050-0890-31 3,000 Engineering-Vehicle Maint 3,000
Engineering-Vehicle Maint
1-5050-0890-42 50,000 OPS Water Vehicle Maintenance 50,000
OPS-Water-Vehicle Maint
1-5050-0890-43 5,000 OPS-Water Equipment Maintenance 5,000
OPS-Water-Equipement Maint
1-5050-0890-00 $349,150 1-5050-0890-44 63,000 OPS-Water-Gas 63,000
Vehicle Expenses OPS-Water-Gas
1-5050-0890-45 24,000 OPS-Water-Diesel 24,000
OPS-Water-Diesel
1-5050-0890-50 3,000 OPS-Production Vehicle Maint 3,000
OPS-Production Vehicle Maint
1-5050-0890-51 500 OPS-Production Equipment Maint 500
OPS-Production Equipment
Maint
1-5050-0890-52 13,000 OPS-Production-Gas 13,000
OPS-Production-Gas
1-5050-0890-53 2,000 OPS Mech Svcs-Vehicle Maint 2,000
OPS-Mech Svcs-Vehicle Maint
1-5050-0890-54 3,800 OPS-Mech Svcs-Gas 3,800
OPS-Mech Svcs-Gas
1-5050-0890-55 1,000 OPS-Facilities-Vehicle Maint 1,000
OPS-Facilities-Vehicle Maint
1-5050-0890-56 1,900 OPS-Facilities-Gas 1,900
OPS-Facilities-Gas
1-5050-0890-57 1,000 OPS-Tool Repair 1,000
OPS-Tool Repair
1-5050-0890-70 1,000 IT-Vehicle Maintenance 1,000
IT-Vehicle Maint
1-5050-0890-71 2,700 IT-Gas 2,700
IT-Gas
1-5050-0890-80 135,000 Stationary Engine Maint 135,000
Stationary Engine Maint
1-5050-0890-81 9,000 Stationary Engine Emissions Testing 9,000
Stationary Engine Emissions
Testing
1-5050-0890-90 2,500 Haz Mat Disposal 2,500
Hazardous Materials Disposal
Section Total $375,350
Section Detail Expense Budget
Dept/Section: Ops (Facilities FY 2014
Maintenance) (5060)
Primary GL CategorY�""""""""11M' Sub Acct No./Sub Category Detail Item Description
1-5060-0600-00 $137,500 1-5060-0600-05 25,000 AC&Heating 25,000
Contractual Services AC&Heating
1-5060-0600-29 5,500 Disposal Service 5,500
Disposal Service
1-5060-0600-35 60,000 Janitorial Service 60,000
Janitorial Service
1-5060-0600-40 40,000 Landscape Service 40,000
Landscape Service
1-5060-0600-45 3,500 Pest Control Service 3,500
Pest Control Service
1-5060-0600-50 3,500 Uniforms&Mats 3,500
Uniforms
1-5060-0645-00 $2,550 1-5060-0645-00 1,050 Alarm Fees 1,050
Fees&Permits FEES&PERMITS(E)
1-5060-0645-35 1,500 Haz Mat Fees(OCFA),Permits 1,500
Haz Mat Fees(OCFA)
1-5060-0710-00 $11,000 1-5060-0710-00 2,000 2,000
Materials MATERIALS(E)
1-5060-0710-10 4,500 Building Repair Parts 4,500
Building Repair Parts
1-5060-0710-60 3,000 Hardware Supplies 3,000
Hardware Supplies
1-5060-0710-85 1,000 1,000
Cleaning/Painting Supplies
F 0-0710-98 500 Landscape Supplies 500
cape Supplies
1-5060-0730-00 $47,000 1-5060-0730-00 15,000 Misc Facility Maint(Doors,fences,etc.) 15,000
Maintenance Maintenance
1-5060-0730-20 10,000 Electrical Repair Work 10,000
Electrical General Maintenance
1-5060-0730-35 2,000 Fire Extinguisher Maint/Calibration 2,000
Fire Extinguisher
Maint/Calibration
1-5060-0730-50 10,000 Painting 10,000
Painting&Fencing
1-5060-0730-66 5,000 Asphalt Paving 5,000
Asphalt Paving
1-5060-0730-00 $47,000 1-5060-0730-67 5,000 Concrete Repair 5,000
Maintenance Concrete Repair
1-5060-0750-00 $2,100 1-5060-0750-00 100 100
Non-Capital Equipment NON-CAPITAL EQUIPMENT(E)
1-5060-0750-30 2,000 Tools&Equipment 2,000
Tools&Equipment
1-5060-0870-00 $90,000 1-5060-0870-10 90,000 Electric 90,000
Utilities Electric
Section Total $290,150 1 i i i
FY 2012/13 FY 2013/14 FY 2013/14
Amended Budget Budget
Budget (Original) (Revised)
Expenses (Operating)
Supplies & Services
Communications $ 3,500 $ 500 $ 500
Contractual Services $ 170,600 $ 173,900 $ 153,900
Dues & Memberships $ 2,175 $ 700 $ 700
Fees & Permits $ 31,100 $ 37,900 $ 37,900
Materials $ 460,750 $ 575,500 $ 563,500
District Activities & Events $ 500 $ 1,500 $ 1,500
Maintenance $ 305,400 $ 425,900 $ 408,900
Non-Capital Equipment $ 39,100 $ 38,600 $ 34,100
Office Expense $ 9,000 $ 9,500 $ 9,500
Professional Services $ 10,000 $ - $ -
Professional Development $ 16,000 $ 11,650 $ 10,900
Travel & Conferences $ 4,900 $ 4,900 $ 4,150
Utilities $ 85,000 $ 90,800 $ 90,800
Vehicle Expense $ 333,900 $ 397,150 $ 397,150
Supplies & Services Sub-Total $ 1,471,925 $ 1,768,500 $ 1,713,500
ITEM NO. 5.3
AGENDA REPORT
Meeting Date: April 8, 2013
To: Planning-Engineering-
Operations Committee
From: Steve Conklin, Acting General
Manager
Presented By: Steve Conklin, Acting General Dept: Administration
Manager
Prepared By: Cindy Botts, Management
Analyst
Subject: Revised Vehicle Equipment & Capital Outlay Budget
DISCUSSION:
On March 7, 2013, staff presented to PEO the first draft of the Vehicle Equipment & Capital Outlay
Budget, which totaled $660,000. Since that time staff has looked at reductions, and has brought the
proposed total down to $444,000, a reduction of $216,000. Staff will review the items and changes
in this budget with the Committee. As previously noted, these items pull their funding from the
Reserve for Capital Projects, just as Capital Improvement Projects do.
The updated draft Vehicle Equipment & Capital Outlay budget amounts to $444,000, down from the
current FY's budget of $830,300. The breakdown for FY 13/14's costs between water and sewer is
$366,000 for the Water Fund (up from the current years' $318,300) and $78,000 for the Sewer Fund
(down from the current years' $512,000). The major items in this year's proposed budget include
$196,000 for five vehicle replacements, including a replacement Leak Truck; $39,000 to replace
water meter registers and MXU's installed a decade ago in two routes that are failing at a fast pace.
ATTACHMENTS:
Name: Description: Type:
Vehicle Equipment Capital Outlay.xlsx Vehicle Equipment&Capital Outlay FY13-14 Backup Material
Vehicle Equipment Capital Outlay
FY 13/14 Budget
Department / Item Amount
Board of Directors
None
Administration
None
Engineering
Construction
F150 4X4 Truck Replacement $ 26,000
F150 Super Cab Truck Replacement $ 26,000
Total Vehicle Equipment & Capital Outlay- Engineering $ 52,000
Finance
Meter Reading
(1) Handheld Meter Reading Units $ 6,000
MXU and Register Replacement Program $ 33,000
Total Vehicle Equipment & Capital Outlay- Finance $ 39,000
Human Resources
None
IT
GIS
GIS - Phase ll (Asbuilt Lining, Red Lining & USA's) - Water $ 12,000
GIS - Phase ll (Asbuilt Lining, Red Lining & USA's) - Sewer $ 8,000
Information Systems
Switch & Network Improvements & Replacements $ 22,000
Archiving Hardware Solution $ 19,000
Replacement DC Server $ 6,500
SCA DA
Ford F250 with Service Body Truck Replacement $ 39,000
Ford Explorer Replacement $ 29,000
Timber Ridge PLC (Control System) Upgrade $ 16,000
Paso Fino PLC (Control System) Upgrade $ 12,000
Well-5 PLC (Control System) Upgrade $ 10,000
SCADA Server Historian for Remote Data Access $ 13,500
Total Vehicle Equipment & Capital Outlay- IT $ 187,000
Vehicle Equipment Capital Outlay
FY 13/14 Budget
Department / Item Amount
Operations
Water Operations & Maint.
F450 Utility Truck $ 76,000
Sewer Operations & Maint.
Slip Lines for Sewer Pipe Repair $ 60,000
Green Crest Lift Station Motor Replacement $ 10,000
Sewer Camera Cable $ 8,000
Facilities Maintenance
Admin Building Electrical Plug $ 12,000
Total Vehicle Equipment & Capital Outlay- Operations $ 166,000
TOTAL VEHICLE EQUIPMENT& CAPITAL OUTLAY $ 444,000
Reconciliation by Fund
Water Fund $ 366,000
Sewer Fund $ 78,000
TOTAL $ 444,000
ITEM NO. 5.4
AGENDA REPORT
Meeting Date: April 8, 2013
To: Planning-Engineering-
Operations Committee
From: Steve Conklin, Acting General
Manager
Presented By: Steve Conklin, Acting General Dept: Engineering
Manager
Prepared By: Stephen Parker, Finance
Manager
Subject: Revised Draft FY 13/14 CIP Budget
DISCUSSION:
Attached for the Committee's review is the current version of the 5-year CIP plan that will be
included in the Budget Workshop later this month. This version incorporates edits such as some
cuts and deferrals as well as improving the current years' forecast to June 30, 2013.
ATTACHMENTS:
Description: Type:
CIP Budget 4.4.13.pdf Draft CIP List-FY 13/14 Backup Material
FY 13/14
2008-17B
YL Blvd BPS(Booster Pump Station)
Total Project
Increase/
Total Project
Expenditures
FY 12/13
FY 13/14
FY 14/15
FY 15/16
FY 16/17
FY 17/18
5 Year Future
Project#
S&W Well Project(Well No.21)
Bu dget(12/13)
(Decrease)
Budget(13/14)
Through
Expenditure
Budget
Budget
Budget
Budget
Budget
Projected
2009-22#22
S&W Well Project(Well No.22)
$ 2,500,000
$ -
$ 2,500,000
6/30/2012
Forecast
$ -
$ -
$ -
$ 245,000
$ 2,250,000
Budgets
2010-02
2008-17B
YL Blvd BPS(Booster Pump Station)
$ 2,650,000
$ 465,000
$ 3,115,000
$ 112,924
$ 927,076
$ 2,075,000
$ -
$ -
$ -
$ -
$ 2,075,000
2009-22#21
S&W Well Project(Well No.21)
$ 2,300,000
$ (550,000)
$ 1,750,000
$ 33,337
$ 36,663
$ 1,000,000
$ 680,000
$ -
$ -
$ -
$ 1,680,000
2009-22#22
S&W Well Project(Well No.22)
$ 2,500,000
$ -
$ 2,500,000
$ 2,029
$ 2,971
$ -
$ -
$ -
$ 245,000
$ 2,250,000
$ 2,495,000
2010-02
Lakeview Grade Separation
$ 80,000
$ 520,000
$ 600,000
$ 82,176
$ 217,824
$ 300,000
$ -
$ -
$ -
$ -
$ 300,000
-
Lakeview Landscaping
$ 50,000
$ -
$ 50,000
$ -
$ -
$ -
$ 50,000
$ -
$ -
$ -
$ 50,000
2010-11B
Fairmont BPS Upgrade
$ 5,500,000
$ 800,000
$ 6,300,000
$ 11,103
$ 148,897
$ 500,000
$ 2,500,000
$ 3,140,000
$ -
$ -
$ 6,140,000
2011-20
2012 Waterline Project
$ 1,170,000
$ 475,000
$ 1,645,000
$ 41,336
$ 1,103,664
$ 500,000
$ -
$ -
$ -
$ -
$ 500,000
2012-13
Yorba Linda High School Park
$ -
$ 370,000
$ 370,000
$ -
$ 55,000
$ 20,000
$ 295,000
$ -
$ -
$ -
$ 315,000
Rehabilitation&Restoration
-
Meter Replacement Program
$ 350,000
$ 2,150,000
$ 2,500,000
$ -
$ -
$ 50,000
$ -
$ 1,200,000
$ 1,250,000
$ -
$ 2,500,000
-
Future Pipeline Project
$ 2,560,000
$ 130,000
$ 2,690,000
$ -
$ -
$ 50,000
$ 800,000
$ 160,000
$ 1,500,000
$ 180,000
$ 2,690,000
New
Elk Mountain Booster Surge Tank
$ -
$ 100,000
$ 100,000
$ -
$ -
$ 100,000
$ -
$ -
$ -
$ -
$ 100,000
New
Timber Ridge BPS Rehabilitiation
$ -
$ 250,000
$ 250,000
$ -
$ -
$ 50,000
$ 200,000
$ -
$ -
$ -
$ 250,000
New
Richfield Campus Spoils
$ -
$ 150,000
$ 150,000
$ -
$ -
$ -
$ 150,000
$ -
$ -
$ -
$ 150,000
New
Lakeview Booster Piping
$ -
$ 100,000
$ 100,000
$ -
$ -
$ -
$ -
$ -
$ 100,000
$ -
$ 100,000
New
Future PRS Rehabilitation
$ -
$ 1,430,000
$ 1,430,000
$ -
$ -
$ -
$ 60,000
$ 600,000
$ 70,000
$ 700,000
$ 1,430,000
-
Annual Routine Capital R&R
$ 5,830,000
$ (4,310,000)
$ 1,520,000
$ -
$ -
$ -
$ -
$ -
$ -
$ 1,520,000
$ 1,520,000
R&R Subtotal
$ 8,740,000
$ -
$ 8,740,000
$ -
$ -
$ 250,000
$ 1,210,000
$ 1,960,000
$ 2,920,000
$ 2,400,000
$ 8,740,000
TOTAL $ 22,990,000 $ 2,080,000 $ 25,070,000 $ 282,905 $ 2,492,095 $ 4,645,000 $ 4,735,000 $ 5,100,000 $ 3,165,000 $ 4,650,000 $ 22,295,000
2007-11 Well No.20 $ 2,300,000 $
2008-14 Highland BPS Upgrade* $ 6,100,000 $
2008-17 YL Blvd Pipeline* $ 2,250,000 $
2009-15 Computerized Maint&Mgmt Syst. $ 410,000 $
2010-11 Fairmont Reservoir Site Improvement* $ 500,000 $
2011-08 Press.Reg.Stations Upgrade* $ 1,000,000 $
2011-165 Green Crest Dr.Sewer Lift Stn Upgr* $ 140,000 $
2011-235 Sewer Facilities GIS Conversion* $ 22,500 $
2012-15 Richfield Chlorine System PLC* $ - $
- Disinf.Bstr.Sta.at Hidden Hills Res.** $ 200,000 $
- GIS-Phase II** $ 97,000 $
- GIS-Phase II(Sewer)** $ 36,000 $
TOTAL $ 13,055,500 $
GRAND TOTAL $ 36,045,500
*Project Due to be Completed and Capitalized in FY 12/13
**Project Moved to Vehicle Equipment&Capital Outlay
(300,000) $
(127,000) $
(62,500) $
(130,000) $
(120,000) $
30,000 $
8,000 $
24,000 $
(200,000) $
(97,000) $
(36,000) $
(1,010,500) $
2,000,000 $ 1,879,459 $ 120,541
5,973,000 $ 5,676,955 $ 296,045
2,250,000 $ 375,426 $ 1,874,574
347,500 $ 325,109 $ 22,391
370,000 $ 287,676 $ 82,324
880,000 $ 110,036 $ 769,964
170,000 $ 97,583 $ 72,417
30,500 $ 24,132 $ 6,368
24,000 $ - $ 24,000
12,045,000 $ 8,776,376 $ 3,268,624
$ 9,059,281 $ 5,760,719
Total Project
Over/(Under)
Actual Project
Expenditures
FY 12/13
Project#
Projects Completed in FY 12/13
Budget(12/13)
Budget
Total
Through
Expenditure
6/30/2012
Forecast
2007-11 Well No.20 $ 2,300,000 $
2008-14 Highland BPS Upgrade* $ 6,100,000 $
2008-17 YL Blvd Pipeline* $ 2,250,000 $
2009-15 Computerized Maint&Mgmt Syst. $ 410,000 $
2010-11 Fairmont Reservoir Site Improvement* $ 500,000 $
2011-08 Press.Reg.Stations Upgrade* $ 1,000,000 $
2011-165 Green Crest Dr.Sewer Lift Stn Upgr* $ 140,000 $
2011-235 Sewer Facilities GIS Conversion* $ 22,500 $
2012-15 Richfield Chlorine System PLC* $ - $
- Disinf.Bstr.Sta.at Hidden Hills Res.** $ 200,000 $
- GIS-Phase II** $ 97,000 $
- GIS-Phase II(Sewer)** $ 36,000 $
TOTAL $ 13,055,500 $
GRAND TOTAL $ 36,045,500
*Project Due to be Completed and Capitalized in FY 12/13
**Project Moved to Vehicle Equipment&Capital Outlay
(300,000) $
(127,000) $
(62,500) $
(130,000) $
(120,000) $
30,000 $
8,000 $
24,000 $
(200,000) $
(97,000) $
(36,000) $
(1,010,500) $
2,000,000 $ 1,879,459 $ 120,541
5,973,000 $ 5,676,955 $ 296,045
2,250,000 $ 375,426 $ 1,874,574
347,500 $ 325,109 $ 22,391
370,000 $ 287,676 $ 82,324
880,000 $ 110,036 $ 769,964
170,000 $ 97,583 $ 72,417
30,500 $ 24,132 $ 6,368
24,000 $ - $ 24,000
12,045,000 $ 8,776,376 $ 3,268,624
$ 9,059,281 $ 5,760,719
ITEM NO. 5.5
AGENDA REPORT
Meeting Date: April 8, 2013
Subject: Monthly Groundwater Production and Purchased Import Water Report (To be
provided at the meeting.)
Im
ATTACHMENTS:
Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
Import 2012-13 Mar PEO Sheet.pdf Backup Material
the Meeting
ITEM NO. 5.5.
YLWD SOURCE WATER SUMMARY
FY 2012-13
IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET
GW GW IMPORT DEMAND GW GW (Demand Est.) DELTA
MONTH (AF) (AF) (AF) (AF) (%) (%) (AF) (%)
Jul-12 785.3 1,622.6 2,407.8 32.6% 32.6% 2,354.0 2.3%
Aug-12 793.7 1,706.4 2,500.1 31.7% 32.2% 2,316.0 7.9%
Sep-12 730.6 1,590.0 2,320.6 31.5% 32.0% 2,032.0 14.2%
Oct-12 940.4 1,126.7 2,067.1 45.5% 35.0% 1,714.0 20.6%
Nov-12 1,078.3 533.2 1,611.5 66.9% 39.7% 1,354.0 19.0%
Dec-12 594.2 264.5 858.8 69.2% 41.8% 1,218.0 -29.5%
Jan-13 896.5 272.1 1,168.6 76.7% 45.0% 1,062.0 10.0%
Feb-13 775.7 407.5 1,183.2 65.6% 46.7% 1,016.0 16.5%
Mar-13 1,021.3 525.3 1,546.6 66.0% 48.6% 1,204.0 28.5%
Apr-13 1,506.0
May-13 1,992.0
Jun-13 2,232.0
FYTD 7,616.1 8,048.2 15,664.3 48.6% 14,270.0 9.8%
Red denotes In-Lieu month
Allowable GW(YTD) 7,882.3 (AF)
Underpumped 266.2 (AF)
GROUNDWATER PERCENTAGE
80.0%
MONTHLY GW(%)
75.0%
-N--YTD GW(%)
70.0% -BPP GOAL 50.3%
65.0%
60.0%
55.0%
50.0%
45.0%
40.0%
35.0%
30.0%
Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13
Month
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
WATER SUPPLY
FY 2012-13
March 2013 Water Supply
IMPORT
34.0%
GW
66.0%
2012-13 YTD Water Supply
GW
IMPORT 48.6%
51 .4%
GW BPP GOAL
50.3%
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
ITEM NO. 5.6
AGENDA REPORT
Meeting Date: April 8, 2013
Subject: Monthly Production Summary Report
ATTACHMENTS:
Description: Type:
Monthly Production Division Status Report March 2013 Final.pdf Monthly Water Production Summary Backup Material
April 1,2013
Water Consumption
Monthly Production Summary Report
%Groundwater
67.20
% Import Water
32.80
Max Day
17.61
Min Day
9.89
Average Day
15.94
Weather Conditions
Max Temperature
86.7
Min Temperature
44.1
#of High Wind Days
1
#of Red Flag Days
0
Inches of Rain
0.36
Water Quality
Location
Average Cl2 Dose
Richfield (North Loop)
1.34
Richfield (South Loop)
1.31
Lakeview Booster(Zone 2)
0.85
Lakeview Booster(Zone 3)
1.21
Well# 15
Off Line
Well# 20
0.80
Highland Booster
1.12
Valley View Booster
1.11
Paso Fino Booster
1.78
Hidden Hills Reservoir
1.74
Camino de Bryant Reservoir
0.68
Out of Service Equipment
Equipment Name Reason for Out of Service
Returned to Service
Date Equipment Name
3/20/2013 Well 7 gearhead
Number of PM's Performed
Pumps& Motors
1
CL2 Systems
3
Reservoirs
5
Wells
4
After Hours Responses
Hi/Lo Water Levels
1
Hi/Lo Cl2 Levels
6
Power Failures
0
Communication Fails
0
Pump Alarms/ Fails
1
Intrusion Alarms
1
We are currently supplying zones 1,2,&3 with well water as well as small portions of Zone 4 Gardenia.
ITEM NO. 5.7
AGENDA REPORT
Meeting Date: April 8, 2013
Subject: Monthly Preventive Maintenance Report
ATTACHMENTS:
Description: Type:
March 2012-13 fiscal.pdf Monthly Preventive Maintenance Report Backup Material
PREVENTATIVE AND REACTIVE MAINTENANCE
FISCAL 2012113
Fiscal 2012-13 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 83% 92% 100%
HYDRANTS 3,881 Tar et;all hydrants to be serviced annual) .
INSPECTED THIS MONTH 3611
671
11
1531 2771
371
6681
506
563
INSPECTED THIS YEAR 3611
4281
4291
582 1 859
1 1,230
1 1,8981
2,404
1 2,967
% TOTAL 1 9.3%1
11.0%1
11.1%1
15.0%1 22.1%1
31.7%1
48.9%1
61.2
VALVES 10,706/2=5,353 Tar et;all valves to be operated every two years
OPERATED THIS MONTH 1 4861
4961
5571
1,0071 5021
4451
809
978
678
OPERATED THIS YEAR 1 4861
9821
1,5391
2,5461 3,0481
3,493
1 4,3021
5,280
1 5,9581
1
OF TOTAL 1 9.1%1
18.3%1
28.8%1
47.6%1 56.9%1
65.3%1
80.4%1
98.6
DEAD ENDS 155 X 2=310 Tar et;all dead ends to be flushed biannual) .
FLUSHED THIS MONTH 1 01
11
01
1551 01
01
01
01
0
FLUSHED THIS YEAR 1 01
11
11
1561 1561
1561
1561
1561
156
% TOTAL 1 0.0%1
0.3%1
0.3%1
50.3%1 50.3%1
50.3%1
50.3%1
50.3
AIR VACS 525 Target;all air/vacs to be serviced annual) .
INSPECTED THIS MONTH 0
249
140
136 1
0
1
0
2
INSPECTED THIS YEAR 0
249
389
525 526
526
527
527
529
OF TOTAL 0.0%
47.4%
74.1%1
100.0%1 100.2%1
100.2%1
100.4%1
100.4%1
100.8
PRVs 150 Tar et;all PRVs to be serviced annually.
INSPECTED THIS MONTH 1 41
51
31
141 431
21
41
01
45
INSPECTED THIS YEAR 1 41
91
121
261 691
711
751
75
1 120
% TOTAL 1 2.6%1
6.0%1
8.0%1
17.4%1 46.0%1
47.4%1
50.0%1
50.0%
"
WATER LEAKS Target;all leaks repaired at first available opportunity.
MAIN REPAIRED 1
21
01
21
1
0
1
11
01
1
SERVICE REPAIRED 4
1
3
8
5
3
0
11
0
SERVICE REPLACED 11
ill
131
181
9
8
15
81
5
AMS REPLACED 6
101
61
61
17
11
11
81
15
METERS Target;all meter work completed no later than next working day.
NEW INSTALL 1 61
5
1 21
1 151
101
0 ill
81
15
STUCKS 1 41
01
21
21
141
61 81
51
3
SEWER CLEANING 235 M Tar et;all sewers to be cleaned annual) .
CLEANED THIS MONTH 25.721
20.061
21.501
21.651 12.031
18.58
21.111
18.40
29.31
CLEANED THIS YEAR 25.721
45.781
67.281
88.931 100.961
119.541
140.651
159.051
188.36
OF TOTAL 1 10.94%1
19.48%1
28.63%1
37.84%1 43.00%1
50.87%1
59.85%1
67.70%1
80.15
SEWER TELEVISING 39.17M Tar et;all sewers to be televised ever 6 vears.
TELEVISED THIS MONTH 1 3.751
4.03
1 1.531
1.231 2.06
1 1.041
2.531
2.31
1 1.51
TELEVISED THIS YEAR 1 3.751
7.78
1 9.31
1 10.54 1 12.601
13.641
16.171
18.481
19.99
OF TOTAL 1 9.57%1
19.86%1
23.77%1
26.95%1 32.17%1
34.82%1
41.28%1
47.18%1
51.03
OTHER SEWER WORK.
S.S.OVERFLOWS
0
0
0
0
0
0
0
0
0
SERVICE CALLS
0
2
0
1
0
0
0
0
0
ROOT CONTROL
0
6,316
330
0
660
1,076
0
1,007
0
REHAB FOOTAGE
15
482
0
0
596
0
0
0
0
MAIN REPAIRS
1
2
0
3
8
1
1
1
2
MANHOLE ROOT CLEANING
2
0
0
0
0
0
0
4
1
MANHOLE REPAIRS
1 31
31
1
1 31
7
21
21
0
2
ITEM NO. 5.10
AGENDA REPORT
Meeting Date: April 8, 2013
Subject: Status of Capital Projects in Progress
ATTACHMENTS:
Description: Type:
CIP Rept Apr2013.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: April 1, 2013
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
2012 Waterline Repl.,Ph.IL• Tamarisk,Hidden
Work continues on
Contractor to complete
Submittals continue to be
Hills, Catalina Ct., Gordon Ln. &Richfield Rd.
Tamarisk/Pebble Beach and
Tamarisk, install services,
reviewed as submitted by the
Budget: $13M Job No.: 201120
Fircrest Dr. (Tamarisk), also
then proceed to Catalina
contractor.
Project Contact: Joe Polimino
installing pipe at Ohio St.
Ct. and pothole utilities on
Planned Completion Date: Early 2014
Private Drive.
Richfield Rd.
2
Yorba Linda Blvd. Pump Station
Agreement executed, pre-
Review schedule of values
Projected 1 year construction
Budget: $2.3M Job No.: 200817B
construction meeting completed
and project schedule.
timeframe.
Project Contact: Joe Polimino
March 4, 2013.
Issued NTP for April 1,
Planned Completion: April 2014
2013.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: April 1, 2013
New Information since Last Report is Shown in Red
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Lakeview Grade Separation (OCTA Project)
Staff provided final plan
OCTA's consultant to submit
OCTA to start utility relocation
Budget: $700,000 Job No.: 201002
review comments to
final design for staff review.
work later this year.
Project Contact: Anthony Manzano
OCTA and consultant.
Planned Completion Date: Late 2013
Awaiting final field mtg.
2
YL High School Park Pipe Relocation
Plans and specs completed.
Finalize Agreement and Bid
Execute Agreement with Deed
Budget: $350,000 Job No.: 201213
Agreement sent to School
Documents. Revise and re-
of Easement and Quitclaim.
Project Contact: Hank Samaripa
District for review,
submit agreement/bid
Attend High School Park
Planned Completion Date: December 2013
awaiting feedback.
documents to PYLUSD.
coordination meeting.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: April 1, 2013
New Information since Last Report is Shown in Red
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Northeast Area Planning Study
North East Area Planning Study
Model training session for
Close-out project within
Budget: $120,000 Job No. 201011B
(NEAPS) completed and adopted
staff scheduled for April 10th.
next two months.
Project Contact: Anthony Manzano
by the Board on March 14th.
Planned Completion Date: January 2013
2
Fairmont BPS Upgrade
Started conceptual layout based
Complete conceptual layout
Solicit proposals and
Budget: $6,000,000 Job No. 201011B
on final NEAPS & staff input.
and prepare RFP for design.
select Consultant for
Project Contact: Hank Samaripa
Review needs/want assessment
Design and Construction
Planned Completion Date: January 2015/16
from Production.
Management Services.
3
Well 21 Project
Executed Professional Services
Finalize schedule and
Anticipate drilling to
Budget: $2,300,000 Job No. 200922#21
Agreement with CDM,
hydrogeologic PDR.
begin mid 2013.
Project Contact: Anthony Manzano
completed kick-off meeting.
Planned Completion Date: TBD
Hydrogeologic work started.
ITEM NO. 5.11
AGENDA REPORT
Meeting Date: April 8, 2013
Subject: Status of Strategic Plan Initiatives
ATTACHMENTS:
Description: Type:
Strat PI Tracking- March20l3.xlsx Strategic Plan Tracking March 2013 Backup Material
Strategic Plan Initiatives Status Report
Planning-Engineering-Operations Committee
Strategies
Start Date
Completion
Lead Party
March 2013 Progress
Date
FR 2: Increase Reserve Funding
Analyze the Asset
Annual Review
Management Plan to
Prior to Budget
Engineering
In 2012, we completed approximately$8.2
FR 2-13
Determine Future
Dec-11
and CIP
Manager
million in construction projects.
Needs
Update
SR 1: Work Toward Service Reliabilitv and Efficiency
Demand Projections were reviewed and
SR 1-13
Forecast Service
Oct-10
Jun-11
Engineering
submitted to MWDOC on Feb 27, 2013 for
Demand Projections
Manager
each of the next five FYs and out to Year
2035
SR 1-E
Develop Additional
Mar-11
Jun-12
Engineering
Executed PSA and initiated Hydrogeologic
Well Sites
Manager
Services for Drilling of Well No. 21.
SR 3: Continue
Implementation of Ca itaI Im rovement Pro'ect Plan 2007-2012
Complete
Implementation of
Current status is approximately$3.6
Five-Year Capital
Engineering
million of projects in construction phase
SR 3-A
Improvement Plan
On-going
On-going
Manager
and $8.5 million in the planning and
from FY 2007-2012
design phases.
with Adopted
Amendments
Continue Planning for
Northeast Area Planning Study completed
SR 3-B
Long-Term Capital
On-going
On-going
Engineering
and approved by Board. Initiating planning
Improvements and
Manager
for the Fairmont Booster Station Upgrade
Replacements
Project.