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HomeMy WebLinkAbout2004-07-08 - Board of Directors Meeting Minutes2004-95 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING July 8, 2004 8:30 A.M. The July 8, 2004 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President William R. Mills at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call William R. Mills, President Michael J. Beverage, Vice President Paul R. Armstrong Arthur C. Korn John W. Summerfield Staff Present: Michael A. Payne, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator William Moorhead, Senior Project Engineer Amelia Cloonan, Administrative Secretary Todd Colvin, Maintenance Worker II Visitors present: Linda Bauermeister, Barber & Bauermeister, Legal Counsel Brett Barbre, MWDOC Board President Don Gillis, Gillis & Associates, Architect Jack Panichapan, Gillis & Associates, Architectural Project Manager Brett Barbre, MWDOC Board President, spoke about a presentation made on July 7 at the MWDOC Board meeting regarding the Colorado River system. Mr. Barbre presented handouts from the meeting. SPECIAL RECOGNITION 1. Lee Cory introduced Todd Colvin, Maintenance Worker II, and recognized him for becoming fully certified as a Water Distribution Operator III with the State of California. Todd Colvin left the meeting at 8:37 a.m. CONSENT CALENDAR (Items 2 through 6) On a motion by Director Armstrong, seconded by Director Summerfield, the Board of Directors voted 5-0 to approve the Consent Calendar. 2. Approve minutes of regular Board of Directors meeting held June 24, 2004 3. Approve disbursements of $560,111.85. -1- 2004-96 4. Approve Progress Payment No. 4 in the net amount of $193,358.54 to F.T. Ziebarth Company for construction of the Highland Booster Station Upgrades, Job No. 200103. 5. Approve Progress Payment No. 13 in the net amount of $42,631.82 and Change Order No. 6 in the amount of $9,206.69 and 9 additional calendar days to Pascal and Ludwig Constructors for construction of the Well No. 15 and Well No. 18 Improvements and the Richfield Plant On-Site Sodium Hypochlorite Generation (OSHG) and Disinfection System, Job Nos. 200209, 200104 and 200207, respectively. 6. Approve quitclaim deeds for a portion of an easement originally recorded December 6, 1961, in Book 5935, Page 480 of Official Records of Orange County and authorize the President and Secretary to execute the Quitclaim Deeds. Brett Barbre left the meeting at 8:38 a.m. At the request of General Manager Payne, the Board of Directors went into Closed Session to discuss Item 22 at 8:38 a.m. All Directors were present. Also present were General Manager Payne, General Counsel Kidman and Counsel Bauermeister. 22. Conference with Legal Counsel regarding pending litigation to which the District is a party (Justification for Closed Session is Subsection (b)(1) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 030005867 Peters vs City of Yorba Linda, Southern California Edison; Yorba Linda Water District. The Board of Directors came out of Closed Session at 8:50 a.m. (No Action was taken in Closed Session. Linda Bauermeister left the meeting. A recess was declared. The Board reconvened in Open Session at 8:55 a.m. All Directors were present. ACTION CALENDAR There was a request by General Manager Payne to defer Item No. 7. Item No. 7 was continued. 7. Consider Pulte Home Development Off-Site Sewer a) Report by Senior Project Engineer b) Discussion c) Recommendation: Authorize the General Manager to execute the Offer and Agreement to Purchase Sewer Line Easement and the Easement Deed and Agreement for an easement from the Orange County Flood Control District for the Pulte off-site sewer deficiency projects, Job No. 200216. 8. Consider District Participation in Municipal Water District of Orange County's Landscape Irrigation "Smart Controller" Rebate Program. President Mills asked if there was a motion for discussion. The item was moved for discussion by Vice President Beverage, seconded by Director Summerfield. Michael Robinson, Assistant Administrator, presented the report. The allocation of $15,000 is a maximum figure. Participation in the program will be marketed to top users. General Manager Payne said a meeting is planned with the City of Yorba Linda Mayor and City Manager, and this program will be brought up in that meeting. -2- 2004-97 President Mills called for the question. On a vote of 5-0, the Board of Directors approve the District's participation in Municipal Water District of Orange County's "smart controller" rebate program and allocate $15,000 to support of the project. DISCUSSION CALENDAR 9. Report on Milestones in the Design and Construction of the New District Administration Building. Bill Moorhead, Senior Project Engineer, introduced Don Gillis and Jack Panichapan of Gillis & Associates Architects, Inc. Don Gillis presented a schedule of Board involvement in the project. Mr. Gillis handed out information on the design committee members and gave an overview of the timelines. General Manager Payne suggested the Board form a Building Ad Hoc Committee to meet possibly every other week. The members of the committee would give information on their expectations for the new facility. President Mills suggested the committee members give a brief report at Board meetings to update the Board members. There was a consensus of Board members that a committee should be formed, and Director Summerfield and Vice President Beverage agreed to serve as members on the committee. The workshop is scheduled for 8:30 a.m. The Board recessed at 9:28 a.m. Don Gillis, Jack Panichapan, Bevery Meza and Bill Moorhead left the meeting. The Board reconvened at 9:38 a.m. with all Directors present. GENERAL MANAGER'S REPORT 10. General Manager's oral report and comments. a) General Counsel Kidman reported on an agreement with the Governor to carve certain amounts of money out of property tax share for two years. The information is not yet in print. Some members of the legislature are having problems with the concept of restoring the money after two years and never raiding the property taxes again. b) General Manager Payne reminded the Board Form 460 or 470 is due by July 23, 2004. c) District activities - none to report. COMMITTEE REPORTS 11. Executive-Administrative-Organizational Committee (Mills/Beverage) Report/summary minutes of meeting held July 1. President Mills reported the committee discussed the formats of committee agendas and Board meeting agendas. The goals workshop report was discussed. The committee spoke by phone with the consultant, Chuck Beasley. Laer Pearce, consultant, was asked to submit a proposal. The District Purchasing Policy was not discussed. Meeting scheduled for July 20, 4:00 p.m. -3- 2004-98 12. Finance-Accounting Committee (Korn/Summerfield) Meeting scheduled for July 13, 4:00 p.m. 13. Personnel-Risk Management Committee (Summerfield/Mills) Meeting scheduled for July 12, 4:00 p.m. 14. Planning-Engineering-Operations Committee (Beverage/Armstrong) Meeting scheduled for July 14, 9:00 a.m. 15. Public Information Committee (Armstrong/Korn) Report/summary minutes of meeting held July 6. Meeting scheduled for August 3, 4:00 p.m. 16. Orange County Water District Ad Hoc Committee (Mills/Beverage) Meeting scheduled for July 19, 4:00 p.m. 17. MWDOC Ad Hoc Committee (Mills/Kom) Meeting scheduled for July 26, 4:00 p.m. The meeting of September 20 has been rescheduled for October 4, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 18. Yorba Linda City Council, July 6. Director Summerfield attended. The City of Yorba Linda decided to take on Fiesta Days Parade. Also discussed was the ordinance adopting FOG regulations and the design firm selected for the Old Town Redevelopment. 19. MWDOC/Met Joint Workshop, July 7. General Manager Payne attended. Brett Barbre, MWDOC Board President, reported on the.Colorado River. There was a presentation by Glen Peterson outlining why he should be the new Met President. 20. OCWD Board of Directors Meeting, July 7. General Manager Payne attended. A public hearing is planned for A draft program environmental impact report for the Orange County Water District application to appropriate Santa Ana River water. There was a presentation on Municipal Water District of Orange County's Water Reliability Report. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after June 24, 2004. Agenda is available in the District office prior to meeting. -4- 2004-99 July Yorba Linda Planning Commission, July 14, 6:30 p.m. Yorba Linda City Council, July 20, 6:30 p.m. MWDOC Board of Directors Meeting, July 21, 9:00 a.m. OCWD Board of Directors Meeting, July 21, 5:00 p.m. Yorba Linda Planning Commission, July 28, 6:30 p.m. ISDOC Membership, July 29, 11:30 a.m. August ISDOC Board, August 3, 7:30 a.m. Yorba Linda City Council, August 3, 6:30 p.m. MWDOC/Met Joint Workshop, August 4, 8:30 a.m. OCWD Board of Directors Meeting, August 4, 5:00 p.m. WACO, August 6,7:30 a.m. Yorba Linda Planning Commission, August 11, 6:30 p.m. Yorba Linda City Council, August 17, 6:30 p.m. MWDOC Board of Directors Meeting, August 18, 9:00 a.m. OCWD Board of Directors Meeting, August 18, 5:00 p.m. Yorba Linda Planning Commission, August 25, 6:30 p.m. September MWDOC/Met Jt Wkshp, September 1, 8:30 am OCWD Board, September 1, 6:00 pm WACO, September 3, 7:30 am ISDOC Board, September 7, 7:30 am Yorba Linda City Council, September 7, 6:30 pm Yorba Linda Planning Commission, September 14, 6:30 pm MWDOC Board, September 15, 9:00 am OCWD Board, September 15, 6:00 pm Yorba Linda City Council, September 21, 6:30 pm Yorba Linda Planning Commission, September 28, 6:30 pm ISDOC Membership, September 30, 11:30 am Korn Armstrong Staff Staff Beverage Mills & Payne Summerfield Staff Staff Mills Korn Armstrong Staff Staff Beverage Staff Staff Summerfield Korn Staff Staff Armstrong Beverage Since Vice President Beverage will be involved in the Building Ad Hoc Committee meetings, he asked if another Board member would be willing to attend the second meeting of the month of the Yorba Linda Planning Commission. President Mills agreed to fill in if Vice President Beverage has a conflict. General Manager Payne stated staff will look at the agenda and call if there are items of interest to the District. CONFERENCES ACWA Fall Conference, December 1-3, Palm Springs, CA DRWUA, December, Las Vegas, NV BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Summerfield presented a copy of the Coachella Valley Water District Annual Report. Director Summerfield was approached by a District customer who asked why the District went from a billing cycle of every other month to a monthly billing cycle. General Manager Payne responded the bills were becoming too high and all other utilities bill on a monthly basis. -5- 2004-100 A recess was declared at 10:17 a.m. The Board reconvened in Closed Session at 10:23 a.m. with all Directors present. Also present were General Manager Payne and General Counsel Kidman. CLOSED SESSION ITEMS 21. Conference with Legal Counsel regarding pending litigation to which the District is a party, (Justification for Closed Session is Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 11919 Gateway Pacific Contractors, Inc. 23. Conference with Legal Counsel regarding Anticipated Litigation. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: one case. The Board of Directors came out of Closed Session at 11:35 a.m. No action was taken in Closed Session. ADJOURNMENT On a motion by Director Summerfield, seconded by President Mills, the Board of Directors voted 5-0 to adjourn at 11:35 a.m. The next regular meeting of the Board is scheduled for Thursday, July 22, 2004 at 8:30 a.m., at the District Headquarters. Michael A. Payne Secretary/General -6-