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Home My WebLink About2013-03-04 - Public Affairs-Communications-Technology Committee Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT PUB AFFAIRS - COMMUNICATIONS -TECH COMMITTEE MEETING Monday, March 4, 2013, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL COMMITTEE STAFF Director Michael J. Beverage, Chair Steve Conklin, Acting General Manager Director Ric Collett Art Vega, Acting IT Manager Damon Micalizzi, Public Information Officer 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 4.1. Draft IT Department Budget 4.2. Draft Public Affairs Division Budget 4.3. Draft Winter Newsletter 4.4. YLWD Lobby Signage - Updated Core Values Proof 4.5. Status of Public Outreach Activites 4.6. Future Agenda Items and Staff Tasks 5. ADJOURNMENT 5.1. The next Public Affairs - Communications - Technology Committee meeting is scheduled to be held Monday, April 1, 2013 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: March 4, 2013 To: Public Affairs- Communications- Technology Committee From: Steve Conklin, Acting General Manager Presented By: Art Vega, Acting IT Manager Dept: Reviewed by Legal: Prepared By: Art Vega, Acting IT Manager Subject: Draft IT Department Budget DISCUSSION: ITEM NO. 4.1 Information Technology TWO The Information Technology (IT) Department proposes to increase its Supplies and Services budget for Fiscal Year 2013 -2014 by 23 %, to $616,377. The most significant increases to the budget are in the areas of contractual services, data processing, maintenance, and non - capital equipment. The increase in contractual services is related to contracting a Network Engineer /Administrator to support the Department in servicing the District with related technological projects. Increases in data processing are due to higher costs for renewing software license agreements. The increase in maintenance is primarily due to greater costs for maintaining the District's structures and assets. The non - capital budget increase is due to the purchase of capital - related items that do not meet the required dollar amount to be included in the Capital Outlay Budget. This included items such as field routers, a server, switches and fiber devices and equipment. Most of the IT Department's budget, 54% relates to Information Systems, with warranties and service contracts, lease agreements, cell phone and broadband services, communication lines, software purchases and license renewals, hardware subscription renewals, desktops and notebooks, printer supplies, and consulting services amounting to 89% of that section's budget. In the GIS section, software license renewals account for 56% of the budget. Lastly, in the SCADA section, listed items such as contractual services, software license renewals, electrical general maintenance, radio repairs and servicing, PLC hardware, networking equipment, and software consulting costs account for 64% of that section's budget. STRATEGIC PLAN: FR 1 -13: Prepare a High Level Annual Budget Document and Comprehensive Annual Financial Report and Compete for Recognition by the Government Finance Officers Association ATTACHMENTS: Description: Type: Budget Comparison IT Dept.xlsx Budget Comparison IT Dept FY 2013 vs FY2014 Backup Material 6010 FY 2014 Budget.xlsx 6010 FY 2014 Budget Backup Material 6020 FY 2014 Budget.xlsx 6020 FY 2014 Budget Backup Material 6030 FY 2014 Budget.xlsx 6030 FY 2014 Budget Backup Material 6040 FY 2014 Budget.xlsx 6040 FY 2014 Budget Backup Material Information Technology (IT) Budget Summary Proposed For Fiscal Year 2013/2014 FY 2012/13 Proposed FY Expenses (Operating) Amended Budget 2013/14 Budget Supplies & Services Communications Contractual Services Data Processing Dues & Memberships Materials District Activities & Events Maintenance Non - Capital Equipment Office Expense Professional Services Professional Development Travel & Conferences Supplies & Services Sub -Total $ 137,540 $ 186,820 $ 135,340 $ 154,530 $ 1,327 $ 1,327 $ 14,275 $ 13,875 $ 300 $ 300 $ 76,370 $ 89,150 $ 67,500 $ 80,600 $ 10,475 $ 19,175 $ 43,000 $ 51,000 $ 7,500 $ 10,300 $ 6,000 $ 9,300 $ 499,627 $ 616,377 Section Detail Expense Budget Dept /Section: IT (Admin) (6010) FY 2014 'GL Category I Category TotT Sub Acct No./Sub Category Sub Acct � Detail item Description Detail Anfi� 1- 6010 - 0830 -00 TRAVEL & CONFERENCES (E) $3,700 1- 6010 - 0830 -00 TRAVEL & CONFERENCES (E) 3,700 Interop(April /May) 1,200 WinConnections (November) 2,500 Section Total $3,7001 1 Section Detail Expense Budget Dept /Section: IT (Information FY 2014 Systems) (6020) r �- 1- 6020- 0600 -00 CONTRACTUAL SERVICES (E) $149,820 1- 6020 - 0600 -00 CONTRACTUAL SERVICES (E) 36,740 Security Solutions: Annual Fire & Burglar Alarm Mo 1,500 District Web Site Hosting 240 Network Engineer / Administrator / Security 35,000 1- 6020 - 0600 -20 Lease Agreements 15,500 Konica Minolta Operations Copier Lease 4,500 Konica Minolta Copier Leases for Admin Building 11,000 1- 6020 - 0600 -30 Warranties & Service Contracts 27,780 Dell Hardware Service Contracts 4,000 RMJ Tech. GPS Vehicle Tracking Service 20,000 APC Symmetra Data Center UPS On -Site Service Renew 3,780 1- 6020 - 0600 -32 Service for Cell Phones 21,500 Cell Phone Service ( Verizon) 21,500 1- 6020 - 0600 -33 Mobile Broadband Service 15,000 Verizon Broadband Aircard Service inc. CMMS 15,000 1- 6020 - 0600 -34 Communication Lines 33,300 AT &T District Lines 16,500 Time Warner Cable & Dedicated Internet Access 20x2 16,800 1- 6020- 0620 -00 DATA PROCESSING (E) $97,630 1- 6020 - 0620 -10 Software Purchases 5,900 CSS Photoshop 900 Solar Winds Mgmt. (APN, IP Address Mon.) 3,500 New Software 1,500 1- 6020 - 0620 -20 Software License Renewals 86,480 Laserfiche Software Assurance Plan (LSAP) 4,780 Enterprise Leave Manager for Dynamics GP Maint. 450 Solar Winds Engineering's Toolkit Renewal 800 Kiwi Cat Tools 200 Novus Agenda Maintenance Renewal 4,000 GP & Cogsdale annual Maintenance 44,000 CityWorks Annual Maintenance 12,000 Lenel Onguard Software Support Agreement Renewal 250 Solar Winds Orion Monitoring Tool Maintenance 10,000 Netmotion Mobility XE Premium Software Maintenance 2,000 Trend Micro NeatSuite Antivirus & Spyware (90 lic. 2,000 VMWare vSphere (Essentials Plus Kit) Maintenance 6,000 1- 6020 - 0620 -30 Hardware Subscription Renewals 4,800 Barracuda Spam Firewall Energizer Annual Renewal 650 BDR Monthly Charge for Offsite Backup Storage 300 Watchguard x1250e Firewall UTM Renewal 2,250 PageR Monitoring 200 Barracuda Message Archiver Energizer Annual Renewa 1,400 1- 6020 - 0620 -47 Cell Phone Supplies 450 Batteries 200 Holsters & Covers 150 Chargers 100 1- 6020- 0640 -00 DUES,MEMBERSHIPS,SUBSCRIPT IONS (E) $847 1- 6020 - 0640 -00 DUES,MEMBERSHIPS,SUBSCRIPTIO NS (E) 847 MS Tech Net Plus Subscription 500 Smart Computing 30 CPU 30 PCWorld 25 Misc Memberships 250 Maximum PC 12 1- 6020- 0710 -00 MATERIALS (E) $2,400 1- 6020 - 0710 -00 MATERIALS (E) 400 Materials 400 1- 6020 - 0710 -49 Power Strips 100 Power Strips 100 1- 6020 - 0710 -51 Cabling 700 Duplex 50/125 LC /LC fiber, CAT6A, CATSe patch cabl 400 Adapters 100 DVI, VGA, D139, Display Port, HDMI, USB cables 200 1- 6020 - 0710 -60 Hardware Supplies 1,200 hardware supplies, AA & AAA batteries 400 Desktop peripherals 600 USB Drives USB Keys, SD / micro SD Cards 200 1- 6020- 0715 -00 District Activities and Events $300 1- 6020 - 0715 -50 Meeting Supplies 300 Meeting Supplies 300 1- 6020- 0730 -00 MAINTENANCE (E) $7,800 1- 6020 - 0730 -00 MAINTENANCE (E) 1,000 Maintenance 1,000 1- 6020 - 0730 -06 Printer Servicing 2,000 HP Printer Servicing 2,000 1- 6020 - 0730 -11 Telco /Phone Servicing 1,400 Phone Switch Servicing 400 Building Line Repairs 200 Security Equipment Maintenance & Repair 400 Cell Phone Servicing /replacement /repair 400 1- 6020 - 0730 -30 Cabling & WAN Communication 1,500 Cabling (CAT6A, CATSe, fiber) installation & rep 1,500 1- 6020 - 0730 -60 UPS & Back -up Power systems 1,900 UPS replacement batteries for desktops 300 APC Symmetra Data Center UPS battery modules (12) 1,600 1- 6020- 0750 -00 NON - CAPITAL EQUIPMENT (E) $29,800 1- 6020 - 0750 -00 NON - CAPITAL EQUIPMENT (E) 2,000 non - Capital Equipment 2,000 1- 6020 - 0750 -06 Desktops 6,600 Dell Optiplex PCs 6,000 Thin Clients 600 1- 6020 - 0750 -07 Notebooks 11,200 Dell Latitude E- Series 4,800 Tablets 6,400 1- 6020 - 0750 -08 Printers 500 New Printers 500 1- 6020 - 0750 -09 Networking Equipment 4,400 Misc Network Equipment such as Transceivers 800 Network Storage Devices 1,000 Network Office /cubicle Switches 200 Data Center Switches 2,200 KVM System Interface Pods 200 1- 6020 - 0750 -30 Tools & Equipment 800 Data Center equipment (Rack & Cabinet) 800 1- 6020 - 0750 -35 Security 1,500 HID proximity badges for building access 500 FABS 1,000 1- 6020 - 0750 -41 Audio /Visual 2,500 LCD Monitors 1,500 Digital Cameras 1,000 1- 6020 - 0750 -45 Telco 300 Phones & Accessories 300 1- 6020- 0760 -00 Office Expense $10,275 1- 6020 - 0760 -00 Office Expense 100 Business Cards 100 1- 6020 - 0760 -21 Printer Supplies 9,175 Konica Minolta Copier /Printer Supplies for Ops 125 Konica Minolta Copier /Printer Supplies in Mail Roo 50 HP LaserJet Printers & Copier toners, fusers 9,000 1- 6020 - 0760 -26 Desktop Supplies 1,000 Mice 200 Blank DVD +R, CD Disc, etc. 200 Keyboards 400 Misc 200 1- 6020- 0780 -00 PROFESSIONAL SERVICES (E) $29,500 1- 6020 - 0780 -11 Network /Hardware Consulting 2,000 Network /Hardware Consulting 2,000 1- 6020 - 0780 -20 Software Consulting 26,500 Software Consulting 3,500 GP 2013 Upgrade /Consulting 23,000 1- 6020 - 0780 -50 Technical Support 1,000 Technical Support 1,000 1- 6020- 0810 -00 PROFESSIONAL DEVELOPMENT $4,000 1- 6020 - 0810 -00 PROFESSIONAL DEVELOPMENT 4,000 VM Ware Training 4,000 1- 6020- 0830 -00 TRAVEL & CONFERENCES (E) $3,500 1- 6020 - 0830 -00 TRAVEL & CONFERENCES (E) 3,500 Mileage and Travel Reimbursement 400 Intersect (October) 2,100 CityWorks User's Conference (June) 1,000 Section Total $335,872 Section Detail Expense Budget Dept /Section: IT (GIS) (6030) FY 2014 LCategory ub Acct No. /Sub Category Sub Acct Detail Item Description Detail Amt Total 1- 6030 - 0620 -00 DATA PROCESSING (E) $21,400 1- 6030 - 0620 -20 Software License Renewals 21,400 Info Water Renewal & Upgrade Floating License 4,700 Freeance Maintenance 2,000 ArcEditor Concurrent Maintenance (2) 3,200 ArcGIS Server Standard Enterprise Maintenance 6,000 ArcView Single Use Maintenance 500 Arclnfor Concurrent Maintenance 3,500 AutoCAD & Map 3D Maintenance 1,500 1- 6030 - 0750 -00 NON - CAPITAL EQUIPMENT (E) $5,500 1- 6030 - 0750 -20 Printers 5,500 New Plotter 5,500 1- 6030 - 0760 -00 Office Expense $8,600 1- 6030 - 0760 -21 Printer Supplies 8,500 Print Sewer Atlas & Atlas Supplies( Paper & binder 8,500 1- 6030 - 0760 -30 Books & Publications 100 Books 100 1- 6030 - 0810 -00 Professional Development $2,000 1- 6030 - 0810 -00 Professional Development 2,000 GIS Training 2,000 1- 6030 - 0830 -00 TRAVEL & CONFERENCES (E) $700 1- 6030 - 0830 -00 TRAVEL & CONFERENCES (E) 700 Mileage and Travel Reimbursement 200 GIS ESRI User Conference 500 Section Total 1 $38,200 Section Detail Expense Budget Dept /Section: IT (SCADA) (6040) FY 2014 GIL Category /Sub Category etail Item Description Sub Acct r Total Detail Amt 1-6040-0600-00 CONTRACTUAL SERVICES (E) $37,0001- 6040 - 0600 -00 CONTRACTUAL SERVICES (E) 8,500 Network Engineer/ Security 8,500 1- 6040 - 0600 -30 Warranties & Service Contracts 5,500 Dell Servers Service contracts 1,500 Cisco Smartnet premium (for Cisco 1842 routers) 1,500 Cisco Smartnet premium (for Cisco 3825 router) 2,500 1- 6040 - 0600 -34 Communication Lines 23,000 AT &T Circuits (T1, DSO's, 1MB's) 23,000 1- 6040 - 0620 -00 DATA PROCESSING (E) $35,500 1- 6040 - 0620 -10 Software Purchases 1,600 Misc. software 1,600 1- 6040 - 0620 -20 Software License Renewals 33,900 Wonderware Premium Support 27,400 PLC Programing Support- Proworks32,Concept, & Unity 6,500 1- 6040 - 0640 -00 DUES,MEMBERSHIPS,SUBSCRIPT $480 1- 6040 - 0640 -00 DUES,MEMBERSHIPS,SUBSCRIPTIO 480 AWWA 230 International Society of Automation 250 1- 6040 - 0710 -00 MATERIALS (E) $11,475 1- 6040 - 0710 -50 Electrical Supplies 3,200 Electrical Supplies 3,200 1- 6040 - 0710 -60 Hardware Supplies 1,800 Hardware Supplies 1,800 1- 6040 - 0710 -78 Meters & Sensors 6,475 Integral Manflods for Flow & Pressure Meters 975 Level Indicators 3,000 Flow Meter 2,500 1- 6040 - 0730 -00 MAINTENANCE (E) $81,350 1- 6040 - 0730 -15 Flow Meter Calibration 2,000 Flow Meter Calibration 2,000 1- 6040 - 0730 -20 Electrical General Maintenance 20,000 Electrical General Maintenance 20,000 1- 6040 - 0730 -25 Electrical Motor Control Center 2,000 Voter Control Center 2,000 1- 6040 - 0730 -30 Cabling & WAN Communication 4,650 Conduit Replacement / Wiring Replacement / WAN Com 4,650 1- 6040 - 0730 -40 Radio repairs & Servicing 8,500 Radio repairs & Servicing 8,500 1- 6040 - 0730 -45 PLC Hardware 16,900 M340 system / PLC's 11,000 Module replacements 3,100 Terminal Blocks /Other parts 1,500 Power supplies & componets 500 Signal Conditioners - Converters 800 1- 6040 - 0730 -52 PLC Software 10,000 PLC - SCADA Modifications 10,000 1- 6040 - 0730 -55 Security & Gas detectors 1,800 Security & Gas detectors 1,800 1- 6040 - 0730 -60 UPS & Back -up Power systems 6,500 UPS & Back -up 24VDC Power systems 6,500 1- 6040 - 0730 -61 Cooling A/C Servicing 4,000 Cooling & A/C Service 4,000 1- 6040 - 0730 -62 Instrumentation 5,000 Instrumentation 5,000 1- 6040 - 0750 -00 NON - CAPITAL EQUIPMENT (E) $45,300 1- 6040 - 0750 -05 Servers 4,500 Server 4,500 1- 6040 - 0750 -07 Notebooks 2,000 SCADA replacement laptop 2,000 1- 6040 - 0750 -09 Networking Equipment 10,000 Field Routers, Switches, Fiber Device Servers, Mod 10,000 1- 6040 - 0750 -10 Desktops 1,950 SCADA replacement 1,950 1- 6040 - 0750 -30 Tools & Equipment 1,550 Tools & Equipment 1,550 1- 6040 - 0750 -35 Security 6,500 Security 6,500 1- 6040 - 0750 -55 PLCs & Panels 5,000 PLCs & Panels 5,000 1- 6040 - 0750 -65 Electrical Upgrades 8,000 Electrical Upgrades 8,000 1- 6040 - 0750 -70 Redundant SCADA Communications 5,800 Radio systems Communications & tower 5,800 1- 6040 - 0760 -00 OFFICE EXPENSE (E) $300 1- 6040 - 0760 -30 Books & Publications 300 Manuals /Books /Magazines 300 1- 6040 - 0780 -00 PROFESSIONAL SERVICES (E) $21,500 1- 6040 - 0780 -20 Software Consulting 21,500 PLC program Conversions to Unity 10,500 SCADA system programing 11,000 1- 6040 - 0810 -00 Professional Development $4,300 1- 6040 - 0810 -00 Professional Development 4,300 Wonderware training 2,400 PLC programing training 1,400 AWWA training 500 1- 6040 - 0830 -00 TRAVEL & CONFERENCES (E) $1,400 1- 6040 - 0830 -00 TRAVEL & CONFERENCES (E) 1,400 AWWA Conference 1,400 Section Total $238,605 ITEM NO. 4.2 AGENDA REPORT Meeting Date: March 4, 2013 To: Public Affairs- Communications- Technology Committee From: Steve Conklin, Acting General Manager Presented By: Damon Micalizzi, Public Information Officer Prepared By: Damon Micalizzi, Public Information Officer Subject: Draft Public Affairs Division Budget DISCUSSION: The Public Affairs Division of the Administration Department has increased its Supplies and Services budget by 9.18% to $253,475. The bulk of the $21,320 increase comes from a doubling of the District's bottled water supply for the fiscal year (an increase of $22,000). New for this year's budget is $30,000 under the Communications Category for a Lobby Kiosk that will integrate programming that figures to be the backbone of the District's new interactive educational display module. Currently in the design phase, this is an endeavor that aims at replacing the current MWDOC school program and will provide the District with a valuable, mobile tool for presentations. Offsetting these increases somewhat are cuts to budget for Advertising ($8,000 cut), as the District has moved away from the practice of sending out regular bill stuffers. The Contractual Services category was also decreased by 63% due to a reduction of $11,630 from the Conservation Rebate Program line item and the MWDOC Choice School Program. Currently the District only participates in the SmarTimer and Rotating Nozzle rebates, both of which can still be met with the reduction. STRATEGIC PLAN: CP 1 -A: Enhance Resources for Public Information and Governmental Affairs Division ATTACHMENTS: Budget Detail- 2020 FY13- 14.pdf Description: DRAFT PA BUDGET 13/14 Type: Backup Material Section Detail Expense Budget Dept /Section: Admin (Public FY 2014 Information) (2020) sIIIIIIIIIIIIIIIIII Primary GIL Category 1 -2020- 0580 -00 COMMUNICATIONS (E) jMr $225,250 Sub Acct No./Sub Category 1- 2020 - 0580 -05 Advertising 6,000 Detail Item Description General 6,000 1- 2020 - 0580 -10 Postage 17,000 Postage 17,000 1- 2020 - 0580 -15 District Special Events 25,000 Community Events (Open House, Facility Tours, etc. 25,000 1- 2020 - 0580 -35 Promotional Items 75,000 YLWD Bottled Water 45,000 Promotional Items 30,000 1- 2020 - 0580 -40 Sponsorships 3,000 Sponsorship- OC Water Summit x 2 3,000 1- 2020 - 0580 -45 Video Productions 50,400 PSA /Video Production 17,400 Media Monitoring Software and Tech 3,000 Lobby Kiosk 30,000 1- 2020 - 0580 -50 Water Conservation Materials 21,600 Summer Newsletter 5,400 Fall Newsletter 5,400 Winter Newsletter 5,400 Spring Newsletter 5,400 1- 2020 - 0580 -55 Water Conservation Programs 27,250 School Program 10,000 MWDOC Choice Water Use Efficiency 17,250 1- 2020 - 0600 -00 CONTRACTUAL SERVICES (E) $6,900 1- 2020 - 0600 -00 CONTRACTUAL SERVICES (E) 6,900 Doxo 1,120 Muzak Contract 780 Conservation Rebate Prog. (Turf, Sprinklers, Appli 5,000 1- 2020 - 0645 -00 Fees & Permits $225 1- 2020 - 0645 -00 Fees & Permits 225 GFOA PAFR Reviewer Fee 225 1- 2020 - 0640 -00 DUES,MEMBERSHIPS,SUBSCRI PTIONS (E) $5,500 1- 2020 - 0640 -00 DUES, MEMBERSHIPS,SUBSCRIPTI ONS (E) 5,500 OCRegister /LA Times 500 Chamber Memberships (YL, PL) 1,000 CAPIO Membership 600 PRSA Membership 800 Shutterstock Annual Renewal Fee 2,600 1- 2020 - 0715 -00 DISTRICT ACTIVITIES, EMPL.RECOGNITION (E) $600 1- 2020 - 0715 -50 Meeting Supplies 600 Intergovernmental Meetings 350 Division Meetings 250 1- 2020 - 0810 -00 Professional Development $5,000 1- 2020 - 0810 -00 PROFESSIONAL DEVELOPMENT (E) 5,000 Training 5,000 1- 2020 - 0830 -00 TRAVEL & CONFERENCES (E) $10,000 1- 2020 - 0830 -00 TRAVEL & CONFERENCES (E) 10,000 CAC Field Trips 5,000 Meeting Dues /Mileage 5,000 Section Total $253,475 ITEM NO. 4.3 AGENDA REPORT Meeting Date: March 4, 2013 Subject: Draft Winter Newsletter ATTACHMENTS: Description: Type: 330258 Spring13 Newsletter.pdf draft spring newsletter Backup Material ®Yorba Linda Water District Independent, Trusted and Reliable Service for more than 100 Years. 1717 E. M iraloma Ave., Placentia, CA 92870 (714) 701 -3000 1 www.YLWD.com Y20 J9 911 rl - Tank -less water heaters are supposed to be flushed frequently per the manufacturer's recommendation of 6 -9 months. They generate much more heat than the traditional water heaters in order to produce the hot water on demand they are designed to do. Most customers don't know that as a result of hotter temperatures, more calcium precipitations will be produced in their water. TUNE -UP TIME For Sprinklers With warm weather ahead, it's that time of the time of year again to reset the sprinkler clock. Now finding the right sprinkler schedule is easier than ever using the sprinkler scheduler found at www.bewa- terwise.com/ presented by the Metropolitan Water District of Southern California. simply taking the time to schedule schedule your sprinkler clock appropriately, you could save as much as 1,000 gallons a month and ensure your plants are only watered as much as they need. For example, this spring your plants may need to be watered for a total of six minutes per week, however, come the summer months it might be six times as much. Always check your plants for stress (a sign of under - irrigating) and watch for runoff which indicates that the sprinkler run times are too long. http://www.bewaterwise.com/calculator.html BOARD OF DIRECTORS PRESIDENT Gary Melton VICE- PRESIDENT Bob Kiley DIRECTORS Michael J. Beverage Ric Collett Phil Hawkins WE WELCOME YOUR COMMENTS! YLWD PUBLIC AFFAIRS PublicAffairs @ylwd.com (714) 701 -3000 twitter.com /ylwd O n OUR MISSION Yorba Linda Water District will provide reliable, high quality water and sewer services in an environmentally responsible manner, while maintaining an economical cost and unparalleled customer service to our community. OUR VISION Yorba Linda Water District will become the leading, innovative and efficient source for high quality reliable services. Spring 2013 YLWD IN THE COMMUNITY YLWD was pleased participate in Costco's Local Business Expo this past February. District staff and members of the Board of Directors were on hand to pass out bottled water and answer questions about rates and water quality. And, Bryant Ranch Elementary was able to raise 35,000 at this year's Jog- A -Thon and YLWD was happy to make sure the thirsty joggers stayed hydrated. If your organization is having a Community event or a fundraiser and would like the District to take part, visit our website at www.ylwd.com /community. DIVERSIFYING OUR WATER PORTFOLIO At YLWD we work to ensure that our customers receive the highest - quality and most reliable water service possible at the most economical price. Doing so requires continual maintenance and upkeep of our system, coupled with enhancements that will allow us to achieve the most cost effective means to deliver water now and in the future. The hard truth is that despite our best efforts, our costs will continue to rise and eventually our rates as well. However, as we enter the budget process for the 2013/14 fiscal year, we are proud to announce the progress of several projects a decade in the making which should help the District sustain low rates and avoid any major unforeseen rate increases. Almost 10 years ago the District began a $95 million dollar capital improvement program aimed at an infrastructural overhaul to ensure water reliability for our customers, and to meet current and anticipated consumption and financial demands. The program includes the construction of Wells 20 and 21, the Yorba Linda Blvd. project, and the Fairmont Booster Pump Station upgrade project as well as various other system improvements. In addition, the ability to access groundwater provided by these upgrades serves to better prepare the District in the event of scheduled and unscheduled MWD shutdowns; however, the maximum benefit of these projects will not be felt until after full annexation into the Orange County Water District (OCWD) OCWD is complete. The Orange County Water District (OCWD) determines the maximum percentage of ground water that YLWD is able to pull from the Orange County Water Basin on a yearly basis. Water imported via Metropolitan Water District through Municipal Water District of Orange County costs nearly 4 times as much as ground water pumped from the Basin. In short, our goal is to utilize as much of this less expensive ground water as possible. Thanks to the aforementioned projects and the pending annexation, the District will have access to an additional 4,000 -5,000 acre feet per year of ground water, reducing the District's water costs by approximately $1 million /year starting in 2016. In short, we're diversifying our water portfolio, with our eyes on the future. While we cannot control the costs that are passed down through our parent agencies, the efforts described above will significantly enhance our ability to weather the unexpected and help us keep rates as low as possible for our customers. V4r,7ff;e,-- '41on", STEVE CONKLIN Acting General Manager In 2009, the YLWD Board of Directors formed a Citizens' Advisory Committee (CAC) to enhance communication with District customers and to generate feedback from the community. The group is made up of community leaders and interested residents who wish to learn more about water management and water resources. The committee typically meets on the fourth Monday of each month to discuss water and sewer issues such as conservation, water quality, water supply reliability, and other pertinent issues. The committee provides excellent feedback to the Board and staff of the District. Members act as informal representatives of the District, as they are able to convey information back to their neighborhoods, civic associations and workplaces. WHAT YOU SHOULD KNOW: ALWAYS ASK FOR ID Safety is a top priority at YLWD, including the safety of our customers. If someone knocks on your door claiming to be an YLWD employee, please ask for identification. It is important to verify if you are opening your door to a water district employee. Please keep in mind that unless an appointment is made, a water district employee will almost never have reason to ask for entry into your home • YLWD field employees wear a uniform and carry identification validating employment. • Look for District vehicles with proper District decals. • Water quality samples are taken from outside the residence. • If anyone suspicious comes to your door do not let them in. If you need assistance, you may want to call 911 or call the Orange County Sheriff's Department at (714) 647 -7000. ITEM NO. 4.4 AGENDA REPORT Meeting Date: March 4, 2013 Subject: YLWD Lobby Signage - Updated Core Values Proof ATTACHMENTS: Description: Type: est22551 6 Proof.pdf core values Backup Material est22551 v3 PROOF Pg2 Mission Statement.pdf mission Backup Material est22551 v3 PROOF Pg3 Vision Statement.pdf vision Backup Material c L6 y CORE VALUES X18 ink :1 1 INTEGRITY • ACCOUNTABILITY • RESPONSIBILITY • TRANSPARENCY • TEAMWORK 7/8 "dia. stand -off IN LA AMWORK *Simulated view 1 ea. 14 "h x80 "wx 114" thick non -glare clear acrylic with first surface black& blue vinyl text. 6 ea. 718 "dia. solid aluminum stand -offs for mounting to wall. Font: Myriad Pro Bold. Text on this sign is 1.52 "h as compared to lettering on Vision sign being 1.66 "h. Logo: 15.4 "h x 18 "wx 114" Blue acrylic with 114" thick raised white "YLW" letters. Logo will stand off of wall using hidden 1 "d spacer /studs. J lk::� MERICI�S 1265 Manassero St. #309 -310 OK as is i /ZRa Anaheim, CA 92807 Date: Rev. 02.27.13 Job #: est225516 - pg1 - Core Values Art: BLM vN Phone: (714) 693 -2989 OK with /� O corrections Yea N STA�/� 1 `J Fax (7141693-2925 Contact Cody Peterson Yorba Linda Water District Not OK send W � AmericasinstantSigns com another proof❑ Ga Option A: Arial Bold font F---18 in I F M LO L El OUR MISSION YORBA LINDA WATER DISTRICT WILL PROVIDE RELIABLE, HIGH QUALITY WATER C) AND SEWER SERVICES IN AN ENVIRONMENTALLY RESPONSIBLE MANNER, WHILE N MAINTAINING AN ECONOMICAL COSTAND UNPARALLELED CUSTOMER SERVICE TO OUR COMMUNITY. IM h 96 in OUR MISSION YORAA LINDAWATER DISTRICT WILL PROVIDE RELIABLE, NIGH QUALITY WATER AND SEWER SERVICES IN AN ENVIRONMENTALLY RESPONSIBLE MANNER, WHILE MAINTAINING AN ECONOMICAL COSTAND UNPARALLELED CUSTOMER SERVICE TO OUR COMMUNITY. 'Slmufatedview Option B: Myriad Pro Bold YL, W � J J J OUR MISSION YORBA LINDAWATER DISTRICT WILL PROVIDE RELIABLE, HIGH QUALITY WATER AND SEWER SERVICES IN AN ENVIRONMENTALLY RESPONSIBLE MANNER, WHILE MAINTAINING AN ECONOMICAL COSTAND UNPARALLELED CUSTOMER SERVICE TO OUR COMMUNITY. J J 7/8 "dia. stand -off M 0 OURMISSION YORBA LINDAWATER DISTRICT WILL PROVIDE RELIABLE, HIGH QUALITY WATER AND SEWER SERVICES IN AN ENVIRONMENTALLY RESPONSIBLE MANNER, W HILE MAINTAINING AN ECONOMICAL COSTAND UNPARALLELED CUSTOMER SERVICE TO OUR COMMUNITY. 1 ea. 20 "h x 96 "wx 114" thick non -glare clear acrylic with firstsurface black vinyl text. Logo: TBD. 6 ea. 718" dia. solid aluminum stand -offs for mounting to wall. KlmulatedvJew J NMERICgs 1265 Manassero St. #309 -310 OK as is! ZQ Anaheim, CA 92807 Date: Rev. 01.24.13 Job #: est22551_3 - pg2 - Mission Statement Art: BLM OK with �N Phone: (714) 693 -2989 corrections Na N STA NT El i i Fax: (714) 693 -2925 Contact: Cody Peterson - Yorba Linda Water District Not OK send W0 1 V - Americas InstantSigns.com another proof Qa JSiNCE This is an original unpublished dmv,g created by America's Instant Signs in conjunction with a pnoiject being planned for the client It is not to be copied, reproduced or exhibited iu any fashion to or by anyone outside of the clients organization, in whole or iu part without the express written authorization of America's Instant Signs. rssl Option A: Arial Regular font 80 in F OUR VISION YORBA LINDA WATER DISTRICT WILL BECOME THE LEADING, INNOVATIVE L AND EFFICIENT SOURCE FOR HIGH QUALITY RELIABLE SERVICES. a J U8 "dia. stand -off OUR VISION YORBA LINDAWATER DISTRICT WILL BECOME THE LEADING, INNOVATIVE AND EFFICIENT SOURCE FOR HIGH QUALITY RELIABLE SERVICES. 000 all Option B: Times New Roman Bold J J J OUR VISION YORBA LINDAWATER DISTRICT WILL BECOME THE LEADING, INNOVATIVE AND EFFICIENT SOURCE FOR HIGH QUALITY RELIABLE SERVICES. � y OUR VISION YORBA LINDA WATER DISTRICT WILL BECOMETHE LEADIM, INNOVATIVE AND EFFICIENT SOURCE FOR NIGH QUALITY RELIABLE SERVICES. ■D J 1 ea. 14 "h x 80 "wx 114" thick non -glare clear acrylic with first surface black & blue vinyl text. 6 ea. 7 18 "dio. solid aluminum stand -offs for mounting to wall. PMERICgs 1265 Manassero St. #309 J oK as is ! ZQ 1](50 -310 Anaheim, CA 92807 Rev. 01.24.13 Vision Statement Date: Job #: est22551_3 - pg3 - Art: BLM OK with El Phone: (714) 693 -2989 corrections Na INSTANT i �i Fax: (714) 693 -2925 Contact: Cody Peterson - Yorba Linda Water District Not OK send W cikz AmericasInstantSigns.com another proof Qa This is an original unpublished d,- -g created by America's Instant Signs in co junction with a pr ject being planned for the diem It is not to be copied, reproduced or exhibited iu any fashion to or by anyone outside of the clients organization, in whole or in part without the express written authorization of America's Instant Signs AGENDA REPORT Meeting Date: March 4, 2013 ITEM NO. 4.5 Subject: Status of Public Outreach Activites ATTACHMENTS: Description: Type: PACT - Public Outreach Activities FY 12- 13.docx Public—Outreach—Activities Backup Material Special Events Date Description Business Materials Notes 07/03/12 Community Fundraiser East Lake Eagle Rays Swim Team 120 Water Bottles 07/05/12 Community Event The Cal South Outreach Program for Soccer 600 Water Bottles 07/18/12 School Fundraiser YLHS Men's Basketball 144 Water Bottles 07/26/12 Community Event YL Chamber of Commerce- Taste of YL 1,200 Water Bottles 07/26/12 Community Event Project 999 (Supporting Fallen Police Officers ) 288 Water Bottles 08/03/12 School Fundraiser El Dorado HS Football Golf Tournament 120 Water Bottles 08/10/12 Community Fundraiser YL Relay for Life 750 Sports Bottles, Water Truck, Booth 08/16/12 School Fundraiser 5th Annual Ryan Bousquet Memorial Fun Run 264 Water Bottles 08/30/12 Community Event National Charity League Father /Daughter Event 384 Water Bottles 09/10/12 Community Fundraiser "Tee It Up For the Troops" Golf Tournament 168 Water Bottles 09/13/12 Community Event Kids' Community Swap Meet 360 Water Bottles 09/20/12 Health Expo Costco 200 Water Bottles /250 Squirt Bottles 350 YoYos 100 Frisbees 09/29/12 Community Fundraiser East Lake Village 200 Water Bottles 10/03/12 Community Event Littlest Angel Guild Annual Home Tour & Gift Fair 240 Water Bottles, 8 Traffic Cones 10/03/12 Fundraiser YL Pop Warner Football 340 Water Bottles 10/04/12 Fundraiser Es eranza High School PTSA 720 Water Bottles 10/12/12 Community Event Yorba Linda Girl Scout association. 500 Water Bottles 10/13/12 Community Event Placentia Heritage Festival 3,000 Sports Bottles 10/18/12 0 -a -thon Fairmont Elementary 1,200 Water Bottles 10/18/12 0 -a -thon Glenknoll Elementary 520 Water Bottles 10/25/12 Community Event City of Y.L. Parks & Rec. Senior Health Faire 504 Water Bottles, 500 Sports Bottles 10/25/12 Community Fundraiser St. Martin de Porres Catholic Church Halloween Fundraiser 504 Water Bottles 10/26/12 0 -a -thon Lakeview Elementary 528 Water Bottles 10/26/12 0 -a -thon Mable Paine Elementary 528 Water Bottles 11/01/12 0 -a -thon Van Buren Elementary 720 Water Bottles 11/01/12 0 -a -thon Glenview Elementary 480 Water Bottles 11/08/12 0 -a -thon Rose Drive Elementary 432 Water Bottles 11/10/12 Community Event City of YL Fiesta Days 1,500 Sport Bottles 11/17/12 Fundraiser YLHS Basketball 312 Water Bottles 11/22/12 Community Event Plymouth Rock'N Run 2,000 Sp ort Bottles, Frisbees, YoYos 12/08/12 School Fundraiser Es eranza Dance Team 480 Water Bottles 02/04/13 School Fundraiser Baseball Booster Club Golf Tournament 432 Water Bottles 02/14/13 Jo -a -thon Bryant Ranch Jo -a -thon 600 Water Bottles 02/14/13 School Event YLHS Theater Guys and Dolls Program 288 Water Bottles 02/21/13 Community Event Friends Church Annual justice Conference 600 Water Bottles 02/21/13 Community Event Cub Scout Pack 580 Blue and Gold 312 Water Bottles 02/21/13 Community Event BSA Pack 780 Blue and Gold 216 Water Bottles 02/23/13 Community Event Costco Public Relations Fair 1400 Water Bottles 100 YoYos, Pens & Pencils 02/25/13 Community Event National League of Young Men's Meeting 72 Water Bottles 03/14/13 Community Event Richfield Church Women's Retreat 120 Water Bottles 03/14/13 School Event Travis Ranch Vocal Music 288 Water Bottles 03/14/13 School Event YLHS PTSA Mustang Pride Day 216 Water Bottles 03/17/13 Community Fundraiser R.E.A.C.H. Foundation, ShamRock n' Run 504 Water Bottles 03/21/13 Community Event Orangewood Children Foundation 600 Water Bottles 03/21/13 School Event Travis Ranch Middle School Run -2b -Fit 816 Water Bottles 03/28/13 Community Event Cross ointe Church Easter Eggstravaganza 1,800 Water Bottles 06/01/13 Community Event Church of Jesus Christ of LDS 504 Water Bottles As of January 29, 2012, 21,412Water Bottles Scheduled /Donated