HomeMy WebLinkAbout2013-02-20 - Public Affairs-Communications-Technology Committee Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PUB AFFAIRS - COMMUNICATIONS -TECH COMMITTEE MEETING
Wednesday, February 20, 2013, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE
Director Michael J.
Director Ric Collett
Beverage, Chair
STAFF
Art Vega, Acting
Damon Micalizzi,
IT Manager
Public Information Officer
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. PRESENTATIONS
4.1. Signage for Board Room (Verbal Report)
5. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
5.1. Request for Sole- Source Professional Services Agreement with RKI Engineering for
SCADA Control Programing Services
Recommendation. That the Committee recommend the Board of Directors
authorize the General Manager approve the PSA with RKI Engineering LLC.
6. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
6.1. Water Education and Outreach in YLWD -Area Schools
6.2. Spring Newsletter Draft Content (To be provided at the meeting.)
6.3. Review of Proof for Signage /Branding of District Administration Building (Verbal Report)
6.4. YLWD Campus Inspirational Messaging (Verbal Report)
6.5. Future Agenda Items and Staff Tasks
7. ADJOURNMENT
7.1. The next Public Affairs - Communications - Technology Committee meeting is scheduled to
be held Monday, March 4, 2013 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
Meeting Date:
To:
From:
Presented By:
Prepared By
Subject:
SUMMARY:
AGENDA REPORT
February 20, 2013 Budgeted:
Total Budget:
Public Affairs - Communications- Cost Estimate:
Technology Committee
Steve Conklin, Acting General
Manager
Art Vega, Acting IT Manager
Rick Walkemeyer, SCADA
Administrator
Funding Source:
Account No
Dept:
Reviewed by Legal:
ITEM NO. 5.1
Yes
$31,500
Operating Funds
1- 6040 - 0730 -52 &
0780 -20
Information
Technology
Yes
Request for Sole- Source Professional Services Agreement with RKI
Engineering for SCADA Control Programing Services
Attached for the Committees review and consideration is a PSA with RKI Engineering LLC.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize the General Manager approve the
PSA with RKI Engineering LLC.
DISCUSSION:
Qualifications: RKI Engineering (Normand Iseri) has over 20 years of experience in SCADA
control systems working with several water agencies. He worked for LA Water & Power for 10 years
and holds a Master's Degree & P.E. in Electrical Engineering.
Norm has been working for the District for some time now. He has an understanding of our
operations and our control system. RKI Engineering has successfully performed many difficult tasks
with the District's SCADA system; for example, the control programming for the temporary tanks
during the Highland Reservoir Replacement Project. RKI is in the final stages of completing the
work on Well 20 and the Highland Booster Station projects. With those jobs completed a new PSA
is requested for the ongoing control- system work as described in "Exhibit A" of the PSA.
General: Norm would be used for ongoing control system jobs lasting only a few days at a time.
The jobs would be done on an hourly -rate basis with the consultant determining the methods to
accomplish the desired outcome.
RKI Engineering has developed tightly integrated programmed interfaces from the field equipment
to the Operator's interface that works well, is consistent and meets the needs of the IT and
Operations departments. The effort made over time to develop this integration would be hard to
duplicate by others with the same operating look and feel with which District staff are accustomed.
The District needs to have programing compatible to the existing systems that inter - operates with
the control system.
Sole Source Justification: The resulting programing work and integration into the control system
must match our current system. It is essential the system works the same at all locations for both
normal operations and during emergencies. The use of sole source is justified in order to match
programs currently in use throughout the District. The underlying computer code must also be the
same for troubleshooting, maintenance, and be consistent for the use of all District personnel.
Cost Information - RKI and other integrators the District has used and their hourly cost:
Chlortec Chlorine SHGU Systems $ 150.00 RI- Chemical PLC Upgrade
MSO Tech $ 125.00 Well 20 Job
DLT & V $ 130.00 Santiago Upgrade
(Part of Hidden Hills Reservoir Job)
RKI Engineering LLC $ 100.00 Various Jobs - Ongoing
Based on the above, staff recommends approval of a sole source contract with RKI Engineering per
the attached conditions with a total not to exceed $48,000.
ATTACHMENTS:
Name: Description: Type:
2012 PSA RKI.docx PSA Agreement Backup Material
VENDOR
CONTRACT #
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE YORBA LINDA WATER DISTRICT
AND
RKI ENGINEERING LLC
PROJECT /SITE: VARIOUS AS REQUIRED DATE: September 13, 2012
THIS PROFESSIONAL SERVICES AGREEMENT ( "Agreement ") is made and entered into
on September 13, 2012, by and between the YORBA LINDA WATER DISTRICT, a local
public agency, created and operating under authority of Division 12 of the California Water
Code ( "District "), and RKI ENGINEERING LLC ( "Consultant ") (collectively referred to herein
as the "Parties ").
RECITALS
WHEREAS, District is engaging in the Project described in the Scope of Work attached as
Exhibit "A "; and
WHEREAS, District requires a professional consultant with the requisite knowledge, skill,
ability and expertise to provide the necessary services for District during all phases of the Project
to which the specialized services of Consultant are appropriate; and
WHEREAS, Consultant represents to District that it is fully qualified and available to perform
the services for and as requested by District; and
NOW, THEREFORE, in consideration of the mutual promises, covenants, and terms and
conditions herein, the Parties agree as follows:
AGREEMENT
1.0. SCOPE OF WORK. The services to be provided by Consultant ( "Work ") are called out
in the Scope of Work attached as Exhibit "A" and incorporated herein by reference. All Work
shall be performed in accordance with the standards customarily provided by an experienced and
competent professional rendering the same or similar services and in such a prompt and
continuous fashion as not to impede or delay the overall completion of the Project.
1.1. Project Manager. Consultant acknowledges that continuous and effective
communication between District, Consultant, and other consultants (as appropriate) is
necessary to the successful completion of the Project. Consultant may also be required to
furnish copies of its work product and communications to others as requested by District.
Consultant's primary contact with District shall be through District's Project Manager
specified on Exhibit "A." District's primary contact with Consultant shall be through the
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Consultant's Representative, designated on Consultant's Cost Proposal attached as
Exhibit "B," and incorporated herein by reference. When requested by District,
Consultant's Representative shall attend Project meetings and will undertake, as a part of
its professional responsibility under this Agreement, to coordinate its activities with all
appropriate individuals and consultants.
1.2. Use of Designs and Drawings. All work product of Consultant, whether created
solely by Consultant or in cooperation with others, is prepared specifically and expressly
for District and all right, title, and interest therein shall be owned by District. District
shall make available to Consultant such information, documents, graphs, studies, etc.,
which District possesses or has access to, which are relevant to Consultant's Work
pursuant to this Agreement.
1.3. Review. Consultant shall furnish District with reasonable opportunities from time
to time to ascertain whether the Work of Consultant are being performed in accordance
with this Agreement. All Work done and materials furnished shall be subject to final
review and approval by District. District's interim review and approval of Consultant's
work product shall not relieve Consultant of its obligations to fully perform this Agreement.
1.4. Commencement of Work. The Project start date is called out on Exhibit "A."
1.5. Time Is Of The Essence. Consultant shall perform all Work with due diligence
as time is of the essence in the performance of this Agreement. Time limits applicable for
the performance of Consultant's Work are established in Exhibit "A."
2.0 COMPENSATION. As compensation for performance of the Work specified under the
Scope of Work (Exhibit "A "), District shall pay Consultant an amount not to exceed that
contained in Consultant's Cost Proposal (Exhibit "B "). Payment will be made at the rates set
forth in Consultant's Fee Schedule, which is attached as Exhibit "C" and incorporated herein by
reference. Costs or expenses not designated or identified in the Fee Schedule shall not be
reimbursable unless otherwise provided in this Agreement.
2.1. Invoicing. Consultant shall submit an invoice within ten (10) days after the end
of each month during the term of this Agreement describing the Work performed for
which payment is requested. District shall review and approve all invoices prior to
payment. District shall pay approved invoices within thirty (30) days of receipt.
Consultant agrees to submit additional documentation to support the invoice if requested.
If District does not approve an invoice, District shall send a notice to Consultant setting
forth the reason(s) the invoice was not approved. Consultant may re- invoice District to
cure the defects identified by District. The revised invoice will be treated as a new
submittal. District's determinations regarding verification of Consultant's performance,
accrued reimbursable expenses, if any, and percentage of completion shall be binding and
conclusive. Consultant's time records, invoices, receipts and other documentation
supporting the invoices shall be available for review by District upon reasonable notice
and shall be retained by Consultant for three (3) years after completion of the Project.
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2.2. Extra Services. Before performing any services outside the scope of this
Agreement ( "Extra Services "), Consultant shall submit a written request for approval of
such Extra Services and receive written approval from District. District shall have no
responsibility to compensate Consultant for any Extra Services provided by Consultant
without such prior written approval.
3.0 TERMINATION. District may terminate this Agreement at any time upon ten (10)
days written notice to Consultant. Should District exercise the right to terminate this Agreement,
District shall pay Consultant for any Work satisfactorily completed prior to the date of
termination, based upon Consultant's Fee Schedule. Consultant may terminate this Agreement
upon ten (10) days written notice to District in the event of substantial failure by District to
perform in accordance with the terms hereof through no fault of Consultant; or in the event
District fails to pay Consultant in accordance with the terms in Section 2.0; or if Consultant's
Work hereunder is suspended for a period of time greater than ninety (90) days through no fault
of Consultant.
3.1. Withholding Payment. In the event District has reasonable grounds to believe
Consultant will be materially unable to perform the Work under this Agreement, or if
District becomes aware of a potential claim against Consultant or District arising out of
Consultant's negligence, intentional act or breach of any provision of this Agreement,
including a potential claim against Consultant by District, then District may, to the fullest
extent allowed by law, withhold payment of any amount payable to Consultant that
District determines is related to such inability to complete the Work, negligence,
intentional act, or breach.
4.0. SAFETY. Consultant shall conduct and maintain the Work so as to avoid injury or
damage to any person or property. Consultant shall at all times exercise all necessary safety
precautions appropriate to the nature of the Work and the conditions under which the Work is to
be performed, and be in compliance with all applicable federal, state and local statutory and
regulatory requirements including State of California, Department of Industrial Relations
(Cal /OSHA) regulations. Consultant is responsible for the safety of all Consultant personnel at
all times during performance of its Work, including while on District property.
5.0 INDEMNIFICATION.
5.1. When the law establishes a professional standard of care for the Consultant's
services, to the fullest extent permitted by law, Consultant will defend, indemnify and
hold harmless District, its directors, officers, employees, and authorized volunteers from
and against all claims and demands of all persons that arise out of, pertain to, or relate to
the Consultant's negligence, recklessness, or willful misconduct in the performance (or
actual or alleged non - performance) of the Work under this Agreement. Consultant shall
defend itself against any and all liabilities, claims, losses, damages, and costs arising out
of or alleged to arise out of Consultant's performance or non - performance of the Work
hereunder, and shall not tender such claims to District nor to its directors, officers,
employees, or authorized volunteers, for defense or indemnity.
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5.2. Other than in the performance of professional services, to the fullest extent
permitted by law, Consultant will defend, indemnify and hold harmless District, its
directors, officers, employees and authorized volunteers from and against all claims and
demands of all persons arising out the performance (or actual or alleged non-
performance) of the Work (including the furnishing of materials), including but not
limited to claims by the Consultant, Consultant's employees and any subconsultants for
damages to persons or property, except for damages resulting from the willful
misconduct, sole negligence or active negligence of District, its directors, officers,
employees, or authorized volunteers.
5.3. Consultant shall defend, at Consultant's own cost, expense and risk, any and all
such aforesaid suits, actions or other legal proceedings of every kind that may be brought or
instituted against District or any of its directors, officers, employees, or authorized
volunteers, with legal counsel reasonably acceptable to District. Consultant shall pay and
satisfy any judgment, award or decree that may be rendered against District or any of its
directors, officers, employees, or authorized volunteers, in any and all such aforesaid suits,
actions, or other legal proceedings for which Consultant is obligated to defend, indemnify
and hold harmless District, its directors, officers, employees and authorized volunteers
under this Agreement.
5.4. Consultant shall reimburse District or its directors, officers, employees, and
authorized volunteers, for any and all legal expenses and costs incurred by each of them in
connection therewith or in enforcing the indemnity herein provided. Consultant's
obligation to indemnify shall not be restricted to insurance proceeds, if any, received by
District or its directors, officers, employees, or authorized volunteers.
6.0 INSURANCE REQUIREMENTS. Prior to execution of this Agreement, and at any
time thereafter on request, Consultant shall provide executed certificates of insurance and policy
endorsements acceptable to District evidencing the required coverage and limits for each
insurance policy. Each insurance policy shall be primary insurance as respects District, its
affiliated organizations and its and their respective officers, directors, trustees, employees,
agents, consultants, attorneys, successors and assigns (collectively, the "Covered Parties ") for all
liability arising out of the activities performed by or on behalf of Consultant. Any insurance,
pool coverage, or self - insurance maintained by Covered Parties shall be excess of Consultant's
insurance and shall not contribute to it. Except for the Errors and Omissions policy (Section
6.4), all insurance coverage maintained or procured pursuant to this Agreement shall be endorsed
to waive subrogation against the Covered Parties or shall specifically allow Consultant or others
providing insurance evidence in compliance with these requirements to waive their right of
recovery prior to loss. Consultant waives its right of recovery against the Covered Parties for
damages covered by insurance required by this Agreement. Consultant shall require similar
written express waivers and insurance clauses from each of its subcontractors. The insurer
issuing the Workers' Compensation insurance shall amend its policy to waive all rights of
subrogation against the Covered Parties.
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Each insurance policy shall provide, or be endorsed to provide, that coverage shall not be
cancelled except after thirty (30) days prior written notice by U.S. Mail (ten (10) days for non-
payment of premium) has been given to District. Unless otherwise approved by District, each
insurance provider shall be authorized to do business in California and have an A.M. Best rating
(or equivalent) of not less than "A- :VII." Consultant shall provide and maintain at all times
during the performance of this Agreement the following insurance: (1) Commercial General
Liability ( "CGL ") insurance; (2) Automobile Liability insurance; (3) Workers' Compensation
and Employer's Liability insurance; and (4) Errors and Omissions ( "E &O ") liability insurance.
6.1. Commercial General Liability. Each CGL policy shall identify Covered Parties
as additional insured, or be endorsed to identify Covered Parties as additional insured
using a form acceptable to the District. Coverage for additional insured shall not be
limited to vicarious liability. Defense costs must be paid in addition to limits. Each CGL
policy shall have liability coverage limits of at least $1,000,000 per occurrence for bodily
injury, personal injury and property damage, and either at least (a) $2,000,000 aggregate
total bodily injury, personal injury and property damage applied separately to the Project;
or at least (b) $5,000,000 general aggregate limit for all operations. CGL insurance and
endorsements shall be kept in force at all times during the performance of this Agreement
and all coverage required herein shall be maintained after the term of this Agreement so
long as such coverage is reasonably available.
6.2. Automobile Liability. Each Automobile Liability policy shall require coverage
for "any auto" and shall have limits of at least $1,000,000 for bodily injury and property
damage, each accident, and shall use ISO policy form "CA 00 O1," including owned,
non -owned and hired autos, or the exact equivalent. If Consultant owns no vehicles, this
requirement may be satisfied by a non -owned auto endorsement to the CGL policy
described above. Automobile Liability insurance and endorsements shall be kept in force
at all times during the performance of this Agreement and all coverage required herein
shall be maintained after the term of this Agreement so long as such coverage is
reasonably available.
6.3. Workers' Compensation/Employer's Liability. Consultant shall cover or
insure the existence of coverage under the applicable laws relating to Workers'
Compensation insurance, all of their employees employed directly by them or through
subconsultants at all times in carrying out the Work contemplated under this Agreement,
in accordance with the "Workers' Compensation and Insurance Act" of the California
Labor Code and any amendatory Acts. Consultant shall provide Employer's Liability
insurance with limits of at least $1,000,000 each accident, $1,000,000 disease policy
limit, and $1,000,000 disease each employee.
By Consultant's signature hereunder, Consultant certifies that it is aware of the
provisions of Section 3700 of the California Labor Code, which requires every employer
to be insured against liability for Workers' Compensation or to undertake self - insurance
in accordance with the provisions of that code, and that Consultant will comply with such
provisions before commencing Work under this Agreement. Upon the request of District,
subconsultants must provide certificates of insurance evidencing such coverage.
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6.4. Errors and Omissions. Each E &O policy shall have limits of at least $1,000,000
per claim and $1,000,000 aggregate. E &O insurance and endorsements shall be kept in
force at all times during the performance of this Agreement and all coverage required
herein shall be maintained after the term of this Agreement so long as such coverage is
reasonably available.
7.0. INDEPENDENT CONTRACTOR. The Parties agree that the relationship between
District and Consultant is that of an independent contractor and Consultant shall not, in any way,
be considered to be an employee or agent of District. Consultant shall not represent or otherwise
hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or
employee of District. District will not be legally or financially responsible for any damage or
loss that may be sustained by Consultant because of any act, error, or omission of Consultant or
any other consultant, nor shall Consultant make any claim against District arising out of any such
act, error, or omission.
7.1. Taxes and Benefits. Consultant shall be solely responsible for the payment of all
federal, state and local income tax, social security tax, Workers' Compensation
insurance, state disability insurance, and any other taxes or insurance Consultant, as an
independent contractor, is responsible for paying under federal, state or local law.
Consultant is not eligible to receive Workers' Compensation, medical, indemnity or
retirement benefits through District, including but not limited to enrollment in CalPERS.
Consultant is not eligible to receive overtime, vacation or sick pay.
7.2. Permits and Licenses. Consultant shall procure and maintain all permits, and
licenses and other government- required certification necessary for the performance of its
Work, all at the sole cost of Consultant. None of the items referenced in this section shall
be reimbursable to Consultant under the Agreement.
7.3. Methods. Consultant shall have the sole and absolute discretion in determining
the methods, details and means of performing the Work required by District. Consultant
shall furnish, at its own expense, all labor, materials, equipment, tools and transportation
necessary for the successful completion of the Work to be performed under this
Agreement. District shall not have any right to direct the methods, details and means of
the Work; however, Consultant must receive prior written approval from District before
assigning or changing any assignment of Consultant's project manager or key personnel
and before using any subconsultants or subconsultant agreements for services or
materials under this Agreement and any work authorizations.
8.0. NOTICES. Any notice may be served upon either Party by delivering it in person, or by
depositing it in a U.S. Mail Deposit Box with the postage thereon fully prepaid, and addressed to
the Party at the address set forth below:
District: Steve Conklin, Acting General Manager
Yorba Linda Water District
P.O. Box 309
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Yorba Linda, California 92885 -0309
Consultant: As designated in Exhibit `B."
Any notice given hereunder shall be deemed effective in the case of personal delivery, upon
receipt thereof, or, in the case of mailing, at the moment of deposit in the course of transmission
with the United States Postal Service.
9.0 ASSIGNMENT. Neither Consultant nor District may assign or transfer this Agreement,
or any part thereof, without the prior written consent of the other Party, which shall not be
unreasonably withheld.
10.0 ATTORNEY'S FEES. In the event of any action arising out of, or in connection with,
this Agreement, or the Work to be performed hereunder, the prevailing Party shall be entitled to
have and recover, in addition to damages, injunctive or other relief, its reasonable costs and
expenses, including without limitation, its attorney's fees.
11.0. BINDING ARBITRATION. Within thirty (30) days after service of a civil action on
either Party arising out of, or in connection with, this Agreement, either Party may elect to
submit the action to binding arbitration before the Judicial Arbitration and Mediation Service
( "JAMS "), located in Orange County. The Parties agree that upon an election to arbitrate, any
civil action filed will be stayed until arbitration proceedings have concluded. Upon submission
of the matter to JAMS, the submitting Party shall obtain from JAMS a list of three (3) randomly
selected arbitrators and serve said list upon the other Party. In the event that there are more than
two parties to the action, the number of arbitrators randomly selected and included in the list
shall be increased by two for each additional party involved. Upon service of the randomly
selected list of arbitrators, each party shall have twenty (20) days to eliminate two arbitrators
from the list and return it to JAMS, with the selected arbitrator being the remaining name on the
list. Should more than one name remain on the list, JAMS will randomly select the arbitrator
from the names remaining on the list. Arbitration shall be scheduled for hearing on the merits no
later than six (6) months after the date the arbitrator is selected. All parties shall be permitted to
conduct discovery as provided by the current rules of the California Code of Civil Procedure. All
costs of JAMS or of the arbitrator for Work shall be divided equally among the Parties, unless
otherwise ordered by the arbitrator. In an arbitration to resolve a dispute under this provision, the
arbitrator's award shall be supported by law and substantial evidence.
12.0 FORCE MAJEURE. Upon written notice by the owing Party, the respective duties and
obligations of the Parties hereunder (except District's obligation to pay Consultant such sums as
may become due from time to time for Work rendered by it) shall be suspended while and so
long as performance thereof is prevented or impeded by strikes, disturbances, riots, fire,
governmental action, war acts, acts of God, or any other cause similar or dissimilar to the
foregoing which are beyond the reasonable control of the Party from whom the affected
performance was due.
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13.0 ENTIRE AGREEMENT. This Agreement, and the attached Exhibits, represent the
entire and integrated agreement between District and Consultant and supersedes all prior
negotiations, representations, or agreements, either written or oral. This Agreement may be
amended only by written instrument signed by both District and Consultant.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be entered into as
of the day and year written above.
District:
Yorba Linda Water District
wo
Steve Conklin, Acting General Manager
APPROVED AS TO FORM:
Kidman Law LLP
By:
Arthur G. Kidman, General Counsel
Attachments: Exhibit A: Scope of Work
Exhibit B: Cost Proposal for Work
Exhibit C: Fee Schedule
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Consultant:
LE
VENDOR
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FXHIRIT A
SCOPE OF WORK/SERVICES
RKI Engineering will provide the following services for Yorba Linda Water District (YLWD):
A. Provide programming services for the programmable logic controllers (PLC). The PLCs will
monitor and control the YLWD Reservoirs, Booster Pump Stations, Pressure Reducing
Stations, and other facilities.
B. Provide programming services for the Local Operator Interface Terminal to provide local
control of the various YLWD facilities.
C. Provide services to configuration the SCADA system to monitor and control the various
YLWD facilities implementing control system strategies as directed by the District.
D. Provide services to develop and update the SCADA Reports.
E. Provide services to update the alarm notification system for alerting the Operators of critical
SCADA alarms.
F. Provide assistance in troubleshooting the SCADA communication and other SCADA related
problems.
G. Provide other services related to the update and maintenance of the YLWD SCADA system.
These services are ongoing work as requested by the District.
The Project Manager for this work is;
Rick Walkemeyer
SCADA Administrator
1717 E. Miraloma Ave.
Placentia, CA 92870
(714) 701 -3086 P
(714) 448 -0149 C
rwalk2ylwd. com
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EXHIBIT B
COST PROPOSAL FOR WORK
As shown in Exhibit C is billed on an hourly bases as generally directed by the District.
Total costs per fiscal year is Not to Exceed $48,000.00.
Primary Contractor Contact shall be;
Norman S. Iseri, P.E.
2029 Verdugo Blvd #109
Montrose, CA 91020 -1626
Cell Phone - (818)317 -3003
rki- engra- earthlink.net
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EXHIBIT C
RKI Engineering LLC
FEE SCHEDULE
As of July 1, 2012
SCADA Engineering Rate: ........................................ $100.00 per hour
SCHEDULE OF CHARGES
;e.
o Travel Time
Rate
o Weekdays up to 8 hrs /day between 7:00 am & 9:00 Rate
Pm
o Weekdays in excess of 8 hrs /day Service & 1.5 times Rate
nocturnal time between 9 p.m. & 7a.m.
o Saturdays, Sundays, Holiday.
B: EXPENCES
1.5 times Rate
o Equipment and Expenses will be invoiced at cost plus 15% handling fee.
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ITEM NO. 6.1
AGENDA REPORT
Meeting Date: February 20, 2013
To: Public Affairs- Communications-
Technology Committee
From: Steve Conklin, Acting General
Manager
Presented By: Damon Micalizzi, Public
Information Officer
Prepared By: Damon Micalizzi, Public
Information Officer
Subject: Water Education and Outreach in YLWD -Area Schools
SUMMARY:
This is the tenth year that MWDOC and the Discovery Science Center are presenting water -
conservation education to Orange County Elementary School Students. Over that time period, more
than 520,000 kindergarten through sixth grade students have participated in the interactive
assemblies and hands -on water quality /water career investigation workshops that are offered
through this partnership. During the 2012 -2013 school year roughly 2,400 students from YLWD's
service area will have taken part in these grade- specific programs. The attached document outlines
options for the upcoming School Year.
Furthermore, OCWD's Water Education Festival which had been held in Yorba Linda at the Nixon
Library, has been relocated to UC- Irvine. Up for discussion are options /costs to reach more
students via future participation in these programs or to explore other options for outreach and
education at District Schools.
ATTACHMENTS:
Name: Description: Type:
Schools by City.pdf Water Education Festival Outreach Schools By City Backup Material
2012 -13 School Program offerings.pdf MWDOC School Program Options Backup Material
CkLLdrex's Wafer
duc- 3tsEtvaL
SCHOOLS REGISTERED BY CITY
School
City
Students
Anaheim Hills Elementary
Anaheim
96
Anaheim Magnolia Christian School
Anaheim
16
Centralia Elementary
Anaheim
177
Danbrook Elementary
Anaheim
79
Dr. Jonas Salk Elementary
Anaheim
230
Independence Christian School
Anaheim
35
Integrity Christian School
Anaheim
30
Minaret Academy
Anaheim
39
Nohl Canyon Elementary
Anaheim
102
Prince of Peace Lutheran
Anaheim
36
Canyon Rim Elementary
Anaheim Hills
104
Christ Lutheran School
Brea
56
Laurel Elementary
Brea
60
St. Angela Merici School
Brea
34
Arthur F. Corey Elementary
Buena Park
127
Carl E. Gilbert Elementary
Buena Park
101
Charles G. Emery Elementary
Buena Park
76
Crescent Avenue Christian School
Buena Park
28
Mabel L. Pendleton Elementary
Buena Park
71
St. Pius V School
Buena Park
55
Christ Lutheran School
Costa Mesa
51
College Park Elementary
Costa Mesa
91
Davis Magnet Elementary
Costa Mesa
89
Kaiser Elementary
Costa Mesa
170
Pomona Elementary
Costa Mesa
82
Wilson Elementary
Costa Mesa
75
A. E. Arnold Elementary
Cypress
132
Acacia Elementary
Fullerton
100
Eastside Christian School
Fullerton
20
Fern Drive Elementary
Fullerton
105
Maple Elementary
Fullerton
54
Brookhurst Elementary
Garden Grove
32
Faylane Elementary
Garden Grove
92
King of Kings Lutheran School
Garden Grove
26
Murdy Elementary
Garden Grove
132
Orange Crescent Elementary
Garden Grove
58
School
City
Students
Riverdale Elementary
Garden Grove
154
St. Columban School
Garden Grove
27
Zeyen Elementary
Garden Grove
33
Clegg Elementary
Huntington Beach
43
Grace Lutheran School
Huntington Beach
24
College Park Elementary
Irvine
114
Deerfield Elementary
Irvine
198
Greentree Elementary
Irvine
96
Meadow Park Elementary
Irvine
94
Springbrook Elementary
Irvine
89
Turtle Rock Elementary
Irvine
128
George B. Miller Elementary
La Palma
69
El Morro Elementary
Laguna Beach
316
Top of the World Elementary
Laguna Beach
343
Valencia Elementary
Laguna Hills
132
Abiding Savior Lutheran School
Lake Forest
20
La Madera Elementary
Lake Forest
16
Del Cerro Elementary
Mission Viejo
76
Viejo Elementary
Mission Viejo
66
Newport Elementary
Newport Beach
72
Newport Heights Elementary
Newport Beach
102
Handy Elementary
Orange
140
La Veta Elementary
Orange
259
St. John's Lutheran School
Orange
81
St. Norbert Parish School
Orange
31
St. Paul's Lutheran School
Orange
42
Sycamore Elementary
Orange
107
West Orange Elementary
Orange
70
Mission Hills Christian School
Rancho Santa Margarita
32
Fairhaven Elementary
Santa Ana
124
James Madison Elementary
Santa Ana
151
Maranatha Christian Academy
Santa Ana
75
Rosita Elementary
Santa Ana
199
Taft Elementary
Santa Ana
62
Thomas Jefferson Elementary
Santa Ana
103
Serrano Elementary
Villa Park
168
Bethany Christian Academy
Westminster
46
Linda Vista Elementary
Yorba Linda
83
St. Francis of Assisi School
Yorba Linda
130
Travis Ranch Elementary
Yorba Linda
120
Total
7,096
Water Education School Program
• Basic Assembly Program (grades K -5):
■ Assembly -style presentations delivered on -site at the
school
• PowerPoint (laptops, projectors) used to display visuals
• Upgraded visuals
■
■
Educational standards • Maps, diagrams
Vocabulary words • Photos. images I
PowerPoint presentations feature agency logo as rll a'
MWDOC logo and DSC lo �-
g g o
Option to include one slide about the retail water agency
FY12 -13 cost: $2.96 per student
f�
#AL1NiCIPAL
WATER
DISTRICT
OF
.1 A
ORANGE
COUNTY y
Water Education School Program
• Keypad Assembly Program (grades 3 -5):
Same as basic program but fully integrated with student
response keypad system (each student utilizes a
handheld keypad)
mm cowes student engagement
Allows for pre- and post- testing 4 measure learning
■ FY12 -13 cost: $6.33 per student
I
T
MUNICIPAL
WAT E R
DISTRICT
OF
ORANGE
COUNTY
Water Education School Program
• Water Quality Workshops (grades 5 -6):
■ 2 -day program, 1 hour per session
■ Hands -on water quality testing:
Nitrates • Dissolved oxygen
• Phosphates
Water Use Efficiencu
• Water resources
■ FY12 -13 cost: $16.50 per student
MU
MCI
P
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WAT E R
DISTRICT
OF
ORAE
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Water Education School Program
• Mini Water Use Efficiency Kit (grades K -6):
• Can be distributed in conjunction with any of the three
previous program offerings
• Includes:
Faucet drip measurement gauge
• Toilet leak detection tablets
Packet of wildflower seeds
■ FY12 -13 cost: $6.00 per student
MUMtCIPAL
WATER E R
[?FSTRICT
OF
ORANGE
COUNTY
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-
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i
Water Education School Program
• Field Trips:
■ Multiple offerings available through Inside the Outdoors
and OC Coastkeeper
• Inside the Outdoors
• 2 -hour, 3 -hour, or full -day programs
• FY12 -13 costs range from $6.25 - $32.50 per student
■ Water - related sites include:
• Upper Newport Bay
• Dana Point
• Crystal Cove
MUMCIPAL
WATER
DISTRICT
OF
ORANGE
COUNTY
• Casper's Park
• Modjeska Canyon
• Rancho Sonado
Q1__
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Water Education School Program
• OC Coastkeeper
• Full -day or multi -day programs
• FY12 -13 cost: $30 per student; multi -field trip discount
available
• Field trips include 1 -2 sites per day
• Sites include:
DCWD, SOCOD Desal Project (Water Resources)
• Coyote /Fullerton /Aliso /San Juan /Trabuco Creek, etc.
(Water Quality, Watersheds, Bioassessment)
• Crystal Cove, CDM, Laguna Beach, DP (Tidepools)
• OCSD, SOCWA, El Toro WD (Wastewater)
Other sites and topics available
Mi1MtCIPAL
WATER E R
[?ISTRICT
OF
ORANGE
Cbt:
rT
_4
AGENDA REPORT
Meeting Date: February 20, 2013
ITEM NO. 6.2
Subject: Spring Newsletter Draft Content (To be provided at the meeting.)
ATTACHMENTS:
Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
Draft Spring News Letter Content.pdf Backup Material
the Meeting
Front page- still waiting for our "in the Community" Story and photos... Might be a
retirement announcement..
Page 2
Still Need a Title
(Very Draft Letter from the Acting General Manager Page 2 —If there's room... Maybe some small
photos)
At YLWD we work to ensure that our customers receive the highest - quality and most reliable water
service possible at the most economical price. " ^f ^r+ ^ ^te , Doing so requires continual t#e maintenance
and upkeep of our system, coupled with enhancements that will allow us to "^ ^ff;,.;^nt ;n E)HF
achieve the most cost effective means to deliver water now and in the future�.
The hard
truth is that despite our best efforts, our costs will continue to rise and eventually our rates as well. However,
as we enter the budget process for the 2013/14 fiscal year, we are proud to announce the progress of several
projects a decade in the making which should help the District sustain low rates and avoid any major
unforeseen rate increases.
Almost 10 years ago the District began a $95 million dollar capital improvement project aimed at an
infrastructural overhaul to ensure water reliability for our customers, and to meet current and anticipated
consumption and financial demands Rev.o @Rd OR the f, A, r^. The project includes the construction of Wells 20
and 21, the Yorba Linda Blvd. Pipeline Project, and the Fairmont Booster Pump Station Upgrade as well as
various othersystem improvements. In addition, the availability of groundwater provided by these upgrades
serves to better prepare the District in the event of scheduled and unscheduled MWD shutdowns; however,
the maximum effect of these projects will be felt once annexation into the Orange County Water District
OCWD taOCWD is complete.
The nn„+,-„n„Iit@R VV@t-^. -D;_ +.0r_ #_ A4 The Orange County Water District (""`^�COCWD) determines the
what ^^re^ ^ + ^^ ^maximum percentage of ground water that YLWD is able to pull 's ,• ateF gets to be gFe i
teF ^6 illed from the Orange County Water Basin on a yearly basis. Water imported via Metropolitan
Water District through Municipal Water District of Orange County costs ^ ^n. 9.,;w, ^+4y nearly 4 times as much
as ground water ""'pumped from the Basin. In short, our goal is to utilize as much of this cheaper-_,944&
D;st-. ".t- t-.;^S t9 get as m, ground water as possible. Thanks to the aforementioned projects and the pending
With the 4annexation,re the - District will have access to an additional 4,000 -5,000 acre foot per year
of ground water, reducing the District's water costs by approximately $1 million /year starting in 2016 §.
While, we cannot control the costs that are passed down throughout our parent agencies, these efforts
will have a tremendous impact on our ability to weather "� the unexpected and help us keep rates as low
as possible for our customers.
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Advisory Committee Enhances Communication and Customer Feedback
(Page 3? With photo to come.)
In 2009, the YLWD Board of Directors formed a Citizens' Advisory Committee (CAC) to enhance
communication with District customers and to generate feedback from the community. The group is made up
of communitv leaders and interested residents who wish to learn more about water management and water
resources.
The committee typically meets on the fourth Monday of each month to discuss water and sewer issues such as
conservation, water auality, water supply reliability, and other pertinent issues. The committee provides
excellent feedback to the Board and staff of the District. Members act as informal representatives of the
District, as they are able to convey information back to their neighborhoods, civic associations and workplaces.
Always Ask for ID (With photo of YLWD Employee and Vehicle)
Safety is a top priority at YLWD, including the safety of our customers. If someone knocks on your door
claiming to be an YLWD employee, please ask for identification. It is important to verify if you are openiDL
your door to a water district employee. Please keep in mind that unless an appointment is made, a water
district employee will almost never have reason to ask for entry into your home.
What You Should Know:
• YLWD field employees wear a uniform and carry identification validating employment.
• Look for District vehicles with proper District decals.
• Water quality samples are taken from outside the residence.
• If anyone suspicious comes to your door do not let them in.
If you need assistance, you may want to call 911 or call the Orange County Sheriff's Department at (714) 647-
7000.
Did You Know ?? (Back Page Story w f photo ?)
Tank -less water heaters are supposed to be flushed freduentlyner the manufacturer's recommendation
of 6 -9 months. They generate much more heat than the traditional water heaters in order to produce the
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
hot water on demand they are designed to do. Most customers don't know that as a result of hotter
temperatures, more calcium precipitations will be produced in their water.
Tune -Up Time For Sprinklers
With warm weather ahead, it's that time of the time of year again to reset the sprinkler clock. Now
finding the right sprinkler schedule is easier than ever using the sprinkler scheduler found at
www.bewaterwise.com/ presented by the
Metropolitan Water District of Southern _
California.
By simply taking the time to
schedule your sprinkler clock
appropriately, you could save as much as
1,000 gallons a month and ensure your
plants are only watered as much as they
need. For example, this spring your plants
may need to be watered for a total of six
minutes per week, however, come the
summer months it might be six times as
much.
Always check your plants for stress
(a sign of under - irrigating) and watch for
runoff which indicates that the sprinkler
run times are too long.
(screen shot)
http:// www. bewaterwise.com /calculator.html
— Meme 1rAme. spot I Rebatetl ENrpe l COn4o4 I SMamap l 046w l6apeaci —
Sha I i] _W ukw,m.
0 Your Watering Schedule
1. use four wearing sdh.dul..s o guide. Proyjm tour au[am.tic timer according m the numbs, War,
2. watch Tour planes for sores, a eo,ing or deceas,r.g watering times a=[ dinglT.
3- skip watering deft whan it rims or when tho sod is already wat-
a. Re- pregrem Teur dmer cads month using rear Sprinkler Seheduk e, a guide.
S . if nu have the w" d rimer }hat allows rou ❑ adjust wetanng times by n Perrenteos Men you can set
Tour wr.or for the highest month and adjust Do peroentaga bT using the Sprinkler Index pgb6sh*d on our
web ,rte. This ". is selencally calculated m Blew even more efheeentwatering schedules based et
.Vwm.tad water ns.ds for Ma week.
."Ay nip coda: 92806
Ls es of 2/13/2013 4 03 90 Vf4
L
Coal Season Grass I Loam I Sprinkler
Month
Ion
I Fah
I Mar
I Apr
IMay
I lun
I Sul
I A Wq
199 p
Oct
Nee
Oec
Mammum
Minuted par Meet
6
6
6
6
6
6
B
6
6
6
6
6
time
st.rt U.—pa
week,
2
3
6
5
6
]
]
]
5
.
3
3
Total minutes
Per work
12
18
7A
30
36
42
42
el
30
24
18
18
•Stan ome5 per week mar not avuel dews per wank. Hulepla stet[ tjmes Par da, v
.award to .,.,d F.M.I.
It ,r. — mere detected .nferma en e0..t hisfermet we elver tneihens, pla- stirs end ep inkier ,r.taml, vv k
the wateria4t web soo.
You went more dete'1e4.rP.—a0.n eovut hi stgriral waatnar eoedmo..s, aenhs sous wad sps.aklar sfsmms, r.rrt
the waterigm web sae.
Home I Garden Spot I Rebates I [rents I Garden G,.ide I Corta[ I Site, Map
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
ITEM NO. 6.3
AGENDA REPORT
Meeting Date: February 20, 2013
Subject: Review of Proof for Signage /Branding of District Administration Building (Verbal
Report)
ATTACHMENTS:
Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
Approval Proof you22358est 5.pdf Backup Material
the Meeting
Option A: With 112" thick white acrylic letters.
N
in
Yw) 1 0 - 0.
\A
Lj-f CJ�Fir
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
98 in
Independent, Trusted & Reliable Service
for more than 100 Years
Option B: With 112" thick black acrylic letters and brushed aluminum laminate faces.
(o-[)'()-(A I
Option C: With no logo box. All letters will route the same.
YL Yorba L,X'nda
W Water
ITEM NO. 6.3.
Boardroom Dimensional Logo Panel:
*Simulated layout
Logo panel: 20rrh x 90 "w x 112" thick black acrylic with brushed aluminum laminate face backed with 114" thick blue acrylic. Letters and logo box will be routed out
of panel to expose blue acrylic. TLW" Letters will be 112" thick flat cut acrylic. Note: Corner radius of panel is proportionate to logo box corner radius.
(Customer may choose from options on the left).
Slogan: 4rrh x 112" thick black acrylic with brushed aluminum laminate faces.
7J
OK as is ! �LQ
p,N1ERICgs 1265 Manassero St. #309 -310 N
* Anaheim, CA 92807 Date: > 1.28•> 1 Job #: you22358_5 Art: BLM OK with
Phone: (714) 693 -2989 corrections El Na
SI —'s Fax: 714 693 -2925 �JJM
) Contact: Cody Peterson - Yorba Linda Water District Not OK send
I
AmericasInstantSigns.eom another proof Qa
5 ce ' This is an original unpublished du-nig c eared by America's Instant Signs in conjunction with a project being planned for the client It is not to be copied, reproduced or exhibited iu any fashion to or by anyone outside of the clients orgarmation, in whole or iu part without the express written authorization of America's Instant Signs. Is 7991