HomeMy WebLinkAbout1997-06-26 - Resolution No. 97-050 0
RESOLUTION NO. 97-05
RESOLUTION OF THE BOARD OF DIRECTORS
OF YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGET FOR
FISCAL YEARS 1997-98 AND 1998-99
AND RESCINDING RESOLUTION NO. 95-08
WHEREAS, the Yorba Linda Water District has prepared a two year Budget Report which covers
Fiscal Years 1997-98 and 1998-99; and,
WHEREAS, on May 28, 1997, the proposed budget was presented to and reviewed by the Finance
Committee of the Board of Directors of the District; and,
WHEREAS, on June 12, 1997, the proposed budget was presented to and reviewed by the Board of
Directors of the District; and,
WHEREAS, on June 26, 1997, the Budget Report for Fiscal Years 1997-98 and 1998-99 was
considered by the Board of Directors at a Regular meeting; and,
WHEREAS, it is the desire of the Board of Directors to adopt the Budget Report for fiscal year 1997-
98 and 1998-99, and rescind Resolution No. 95-08.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District
as follows:
Section 1. That the Budget Report for Fiscal Years 1997-98 and 1998-99, set forth in Exhibit "A"
attached hereto, is hereby approved and adopted.
St-coon 2. l lie Budget Report for Fiscal Years 1997-98 and 1998-99, including the Budget
Lithority Guidelines recommended to administer the Annual Budget, is in full force
,uid effect beginning on July 1, 1997, and continuing until this Resolution is rescinded
by the Board of Directors.
Section 3. That Resolution No. 95-08 and all conflicting minute orders are hereby rescinded
effective July 1, 1997.
PASSED AND ADOPTED this 26th day of June, 1997, by the following called vote:
Ayes: Armstrong, Fox, Scanlin, and Beverage
Noes: Korn
Absent: None
Abstain: None
President, Paul R. Armstrong
Yorba Linda Water District
ATT ST
S tar , illiam J. Robertson
Yorba Linda Water District
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BOARD OF DIRECTORS
Paul R. Armstrong, President
Sterling L. Fox, Vice President Michael Beverage, Board Member
Arthur C. Korn, Board Member Carl T. Scanlin, Board Member
OFFICERS
Paul R. Armstrong, President
William J. Robertson, Secretary
Beverly Meza, Auditor
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BOARD OF DIRECTORS
STANDING COMMITTEES
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Executive-Oreanizational Committee
Paul R. Armstrong
Sterling L. Fox
Finance-Accounting Committee
Arthur C. Korn
Carl T. Scanlin
Plannine-Eneineerine-Operations Committee
Carl T. Scanlin
Arthur C. Korn
Personnel-Risk Management Committee
Sterling L. Fox
Michael J. Beverage
Public Information Committee
Michael J. Beverage
Paul R. Armstrong
DEPARTMENT STAFF
William Robertson
Secretary/General Manager
Michael Pavne
Assistant General Manager
Charles Grav
Engineering Manager
Revnold Harsma
Operations Superintendent
Beverlv Meza
Auditor/Business Manager
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TABLE OF CONTENTS
Section Page
Budget Message 1
Budget Authority Guidelines 5
Budget Assumptions 6
Budget Glossaryy 8
Organization Chart Fiscal Year 1997-98 10
Organization Chart Fiscal Year 1998-99 11
Fund Summaries and Details 12
Operating Fund Summary 13
Water Operating Fund Revenue Detail 14
Sewer Operating Fund Revenue Detail 14
Catastrophic Restoration Fund Summary 14
Capital Improvement-Replacement Fund Summary 15
Vehicle and Equipment Capital Outlay Fund Summary 15
Development Fee Revenue Detail 16
Supplies and Services Expenditure Summary ..................................17
Variable Operating Expenditure Summary 17
Summary of Department and Program Expenditures 18
Debt Service Fund Summaries 19
Improvement District No. 1 21
Improvement District No. 2 22
Administration Department Budget 23
Support Service Department Budget .......................................................29
Business Department Budget 37
Engineering Department Budget 44
Operations Department Budget 51
Capital Improvements-Replacements Budget 59
Budget Resolutions 67
Budget Adoption Resolution 68
Authorized Positions Resolution 69
Appropriations Limitation Resolution 72
I.D.-1 Bonds Debt Service Resolution 73
I.D.-2 Bonds Debt Service Resolution 76
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The mission of the Yorba Linda Water District is to provide water for municipal,
industrial, fire protection, and agricultural uses that meets or exceeds all local,
state and federal standards; to provide a reliable and efficient sewer system; and
to provide courteous and responsive service at the most economically responsible
cost to our customers.
Dear President and Members of the Board:
Presented herewith for Board of Directors consideration is the District's two year Budget Report for
Fiscal Years 1997-98 and 1998-99.
The Budget is one of the most important documents that the Board of Directors acts on during the year
because it allocates human and financial resources to the priorities set by the Board of Directors. The
budget is a financial plan for responsibly carrying out the programs and capital projects that benefit the
District's customers.
Due to the nature of planning, expenditures may vary during the upcoming two years in response to
events, weather and/or customer service demands which were unforeseen when this Budget Report was
prepared and adopted. Decisions by the Board and General Manager during the two fiscal years must,
therefore, be flexible to strike a balance between the need to satisfy customer demands and respond to
changing conditions, while meeting the basic mission and budgetary objectives set forth in this Report.
OUTLOOK FOR FISCAL YEARS 1997-98 and 1998-99:
The Budget is a reflection of the Board's policy direction as provided through the annual Board of
Director's Goals Workshop and the Five Year Plan.
The major activities funded to accomplish the District's mission during the next two years include:
• Maintain and repair the water transmission and distribution pipelines, Reservoirs, water wells and
booster stations as needed during the year.
• Maintain and clean the sewer pipelines owned by the District and City of Yorba Linda each year.
• Investigate an estimated 1,400 customer service requests each year.
• Maintain about 2,600 Fire Hydrants and 2,000 water valves each year.
• Monitor approximately 700 backflow devices each year.
• Produce about 53% of total supply from groundwater resources.
• Implement financial agreement for the Shell Oil Company development.
• Implement the Richfield Road Plant Master Plan.
• Implement monthly billing.
• Implement Citizens Advisory Committee.
• Conduct an Emergency preparedness exercise.
• Implement the Board approved Public Information program.
• Implement new training in response to OSHA regulations.
• Respond to over 10,000 customer inquiries regarding water billings, and requests for service.
• Purchase vehicles and equipment identified in the Master Plan approved by the Board of Directors.
• Implement the Water and Sewer Capital Improvement and Replacement projects identified in the
Five Year Plan.
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• Monitor the water supply to ensure it meets all Federal and State requirements.
• Update water and sewer pipeline records to reflect new construction.
• Prepare, print, and mail the annual Water Quality Report.
• Implement a name change.
• Prepare and print an Annual Report.
• Conduct an election in November 1998.
• Implement staff reorganization.
• Implement voice mail system.
• Renovate the Board room.
Our water complies with all local, state and federal drinking water standards. Water quality issues,
however, continue to take on greater importance. Both Federal and State regulators are proposing new
regulations that affect the District. These regulations will require additional effort and resulting cost,
without a proportional improvement in the quality of water. Added testing costs and construction of new
facilities will inevitably lead to higher water costs to consumers.
Groundwater production is forecast to supply about 53% of total water supply. The Basin
Replenishment Assessment charged by the OCWD will rise to $88 per acre foot in fiscal 1997-98, and
$91 per acre foot in fiscal 1998-99. The remaining 47% of supply will come from imported water
provided by MWD. Imported water costs will rise to $431 per acre foot in fiscal 1997-98 and $437 per
acre foot in fiscal 1998-99. In addition, MWD's fixed cost components are forecast at $185,000 in 1997-
98 and $229,600 in 1998-99. Energy to pump water throughout the distribution system is forecasted to
increase by about 5% over the next two year period.
New development will continue at a slow pace. During the upcoming fiscal year only about 420 new
residential, commercial and industrial accounts will be added to the District's service territory and about
355 new accounts in fiscal 1998-99. Growth on the east side of the District will occur in the S&S
project in Improvement District No. 1 and the Toll Brothers project in Improvement District No. 2.
Development of the newly annexed Shell property is expected to start during this budget period. On the
west side of the District, growth will be limited to small individual projects.
The Budget includes an estimated $100,000 each year to comply with unfunded mandates, regulations,
and fees and charges imposed by various Federal, State and local governmental agencies.
FINANCIAL OVERVIEW OF THE BUDGET:
The Fund Summary chapter of this report includes detailed financial information concerning proposed
expenditures and revenues during the upcoming two year budget period.
VARIABLE OPERATING EXPENDITURES. Variable expenses represent about 56% of the total
operating costs and include imported water costs, OCWD replenishment costs, and energy costs to pump
water throughout the distribution system. These components are sensitive to certain operating factors
beyond the District's control, such as weather, percent of groundwater production and growth. The
proposed Budget includes about $63) million and $6.6 million for variable costs in fiscal years 1997-98
and 1998-99, respectively. The Fund Summary chapter of this Report includes details of how this money
will be spent.
PERSONNEL REQUIREMENTS. Salaries and Benefits represent about 28% of the total operating
costs. The following is a summary of the District's staffing recommended for the upcoming two year
period:
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Current
1997-98
1998-99
Administration
5
2
2
Support Services
0
4
4
Business
14
13
13
Engineering
10
10
10
Operations
25
25
24
Total Full-Time staffing
54
54
53
It is recommended that the number of authorized positions remain at 54 employees for fiscal 1997-98
and reduce by one to 53 in 1998-99. Staffing requirements are subject to increase by three employees if
the District takes on sewer maintenance for the City of Placentia. Beginning in July 1997, the District
will reorganize staff to add the Support Services Department. This group, headed by Assistant General
Manager Mike Payne, improves accountability for a variety of functions and decreases the General
Manager's span-of-control from eight to six.
The Budget includes $1,500 for each of the two fiscal years for the services of a temporary employee.
Approximately 2,000 hours of contract inspection time will be purchased to fill the workload needs for
the coming two year period. Due to safety regulations and changes in the Workers Compensation laws,
it is recommended that the District not fund the summer help program.
The total compensation required for the full-time employees in 1997-98 is $3,155,642 and $3,227,698 in
fiscal 1998-99. These planned expenditures include the four year labor contract approved by the Board
as part of the 1997 meet-and-confer process. The total Salaries and Benefits expense is allocated to
Water Operations. Sewer Operations and Capital projects as follows:
1997-98 1998-99
Water Operations $2,413,435 $2,468,543
- Water Capital Projects 489,756 500,939
Sewer Operations 237,304 242,723
- Sewer Capital Proiects 15.147 15,493
Salaries & Benefits Total $3.155.642 $3.227.698
SUPPLIES AND SERVICES. The recommended total Supplies and Services budget is about $1.5
million in both fiscal 1997-98 and fiscal 1998-99, which represents about 12% of the total operating
costs. This category is made up of about 400 individual lines of detail which, in the aggregate, are daily
operating costs required to keep the District in business. Details of supplies and services expenditures
are shown in Fund Summary chapter of this Report.
VEHICLE & EQUIPMENT, and CAPITAL OUTLAY. Vehicle and Equipment, and Capital outlay
expenditures are estimated at $444,800 for 1997-98 and $426,000 for 1998-99. This outlay includes
purchasing vehicles scheduled for replacement in Plans approved by the Board of Directors in February
1997, and small capital replacement projects that are funded by depreciation.
CATASTROPHIC RESTORATION FUND. The Water Catastrophic Restoration Fund will conclude
1996-97 with a balance of $559.000. The Budget does not include further allocations to this Fund. The
Board's target for the Water Catastrophic Restoration Fund is to have a reserve equal to approximately
three percent of the current water system asset value, which means this Fund needs a balance of
$1,193,000 to be fully funded.
The current Sewer Catastrophic Restoration Fund balance is $282,000. The Sewer Catastrophic
Restoration Fund is fully funded (which means it is equal to approximately three percent of the sewer
asset value), therefore no further allocations are planned in this Budget period.
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CONTINGENCY. An allocation of $10,000 is recommended for unforeseen contingencies that may
occur during fiscal 1997-98 and $25,000 in 1998-99. During 1996-97, contingency expenditures totaled
$10,000 to acquire the new copier machine.
CAPITAL IMPROVEMENTS AND REPLACEMENTS. A total of 27 Capital Improvement and
Replacement projects are scheduled for the upcoming two year period. Water depreciation and reserves
will fund 15 projects estimated to cost $4.5 million; Sewer depreciation and reserves will fund one
project estimated to cost $325,000; Improvement District No. 1 will fund 15 projects estimated to cost
$2.5 million; and Improvement District No. 2 will fund nine projects estimated to cost $1.0 million. The
Fund Summary chapter of this Report includes financial details of the Capital funds while the Capital
Improvement chapter details how the money is spent along with full descriptions of the projects.
REVENUES. It is important to note that the Budget was prepared using the current water rate of $0.98
per one Hundred Cubic Feet (HCF) and sewer rate of $24 per connection per year. It appears the District
will need to raise water rates by about $0.09 per HCF in order to balance the second year of this Budget.
Staff will present a report on the choices for each Operating Fund, along with two year rate
recommendations, in August 1997.
Interest earnings and rental income are forecast to remain consistent with the amount earned in 1996-97.
Property tax revenues are also forecast to remain consistent with the amount received in 1996-97,
however, the California Legislature is considering changes in the Education Reimbursement
Augmentation Fund formula which would increase the amount of property tax revenue the District is
allowed to keep. Since these changes are subject to the legislative process, staff is not counting on a
change at this time.
"GANN" CALCULATIONS. In June 1990, voters approved Proposition 111 which amended the
California constitution to set limits on the amount of revenue a public agency can collect from basic 1%
property tax levy (exclusive of voter approved debt). If an agency's property tax revenue exceeds the
maximum set by law, the excess must be returned to the taxpayers. Proposition 111 was authored by Mr.
Paul Gann, and the requisite calculations are referred to as the -Gann" calculations.
In fiscal 1997-98 the revised "Gann" calculations set the District's maximum property tax revenue at
$2,673,783. The forecast actual property tax revenue is $600,000, which is below the maximum so the
District does not have to return any property tax revenues. The calculation is a formula approved the
State of California which adjusts the prior year maximum by the percent change in population and
change in Consumer Price Index (CPI). Some agencies use estimates of both the CPI and annual growth
to do these calculations for two years at a time. Staff prefers to use precise data, which is available only
once each year - thus the "Gann" Resolution included in this Budget is calculated and adopted each year.
DEBT SERVICE REQUIREMENTS. Debt service is used to pay principal and interest payments on
voter approved General Obligation Bonds. These bonds were issued by the District for the benefit of
customers in the Western Service Area, Improvement District No. 1 and Improvement District No. 2.
Debt service is budgeted separately in the "Debt Service Fund," and includes payments on Improvement
District No. 1 and Improvement District No. 2 Bonds. The Western Service Area 1959 Waterworks
Bonds, authorized and issued when the Yorba Linda Water District was formed by voters in 1959, were
retired in fiscal 1995-96 and no longer part of the debt service budget.
Since voters approved issuance of "General Obligation Bonds," debt service is a general obligation of the
District and the District has several options to collect the debt service: 1) Ad-Valorem property taxes
(over and above the basic 1% property tax levy); 2) general revenues into the District which could
include water rate revenues, fees, etc.; 3) revenues from the basic I% property tax levy; or 4) some
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combination of each. The Board has elected, and bond holders have relied upon, that the District will
collect debt service via Ad-Valorem property taxes over and above the basic 1% property tax levy
imposed on property in the area receiving benefit from facilities financed by the bonds.
In fiscal 1997-98, a Debt Service Fund budget of $4,198,614 is needed for principal and interest
payments on outstanding bonds. Of this total, $2,408,890 in revenue will be derived from ad-valorem
property taxes, levied over and above the normal 1% basic levy. The remaining $1,789,724 is from debt
service reserves on hand at the beginning of the fiscal year and a forecast of interest earned on these
reserves.
The Debt Service Resolutions included in this Budget provide details for both Improvement District No.
1 and 2 annual debt service requirements. Approval of these Resolutions set amount needed to finance
debt and the County will perform the calculations which set the actual property tax rates in both
Improvement District No. 1 and 2. Staff estimates the Improvement District No. 1 property tax rate will
be approximately $0.04 per $100 Assessed Value. This rate is below the District self-imposed maximum
of $0.18 per $100 Assessed Value set by the Board. The Improvement District No. 2 property tax rate is
estimated at approximately $0.19 per $100 Assessed Value which is below the $0.20 per $100 self-
imposed maximum set by the Board. In the event property tax rates in either Improvement District No. 1
and/or 2 exceed the self-imposed maximum, then State law allows the District to impose a surcharge on
undeveloped land.
IN CLOSING:
It is recommended that the Board of Directors adopt the annual budget Resolutions as shown in the
Resolution chapter of this Report.
I am thankful for the advice and support of the Board of Directors in preparing this budget. It has been
through the Board's initiatives that the District has moved forward as an independent special district
serving the public in a thoughtful and caring manner. I also wish to recognize and thank the efforts of
Chuck Gray, Engineering Manager; Ray Harsma, Operations Superintendent; Roger Lubin, Executive
Assistant to the General Manager, Beverly Meza, Business Manager; and Mike Payne, Assistant General
Manager, for their patient and hard work on the budget. And I thank the rest of the Management staff
and employees for their efforts during the past two years and we look forward to the challenges in the
upcomi r Ag two year period.
Re, pe, u ed,
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Secretary/General Manager
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BUDGET AUTHORITY GUIDELINES
The following budget authority guidelines are implemented for use in the administration of this Budget:
1. Board of Directors approval is required for expenditures from unappropriated fund balances.
Expenditures for purchased water, energy and replenishment assessments are exempt from this
guideline.
2. Adoption of the annual Budget provides the authority for the staff to proceed with programs,
activities, purchases and capital projects within the limits of the District's cash flow and purchasing
resolution.
I Significant program changes or changes in service levels must be approved by the Board of
Directors.
4. Board of Director's approval is required for transferring funds between department budgets.
5. General Manager approval is required for transferring funds within a department budget.
6. General Manager approval is required for expenditures from contingency funds.
7. General Manager approval is required for expenditures from the Catastrophic Restoration Fund
within the limits of the purchasing resolution.
8. Financial records will be posted on a monthly basis and a summary will be presented monthly for
review and approval by the Board of Directors.
8. Bills shall be presented to the Board of Directors for consideration at each regular meeting.
10. The Annual Budget reflects labor agreements approved by the Board of Directors.
11. Resolutions adopted by the Board of Directors are required for authorizing positions in the service of
the District and setting salary ranges for those authorized positions.
12. The General Manager is authorized to use savings from vacant authorized positions to retain contract
labor to meet District manpower needs.
l3. There is an allocation to the Sewer Fund for 8% of selected overhead expenses incurred by the Water
Fund. In addition, 8% of budgeted Salaries and Benefits expenditures are allocated to the Sewer
Operating Fund. Exempted from this allocation are those budgeted Salaries and Benefits
expenditures charged directly to sewer operations.
14. The budget contemplates continuing to provide sewer maintenance service to the City of Yorba
Linda.
15 There will be an allocation of 16% to Construction-in-progress for all Salaries and Benefits
expenditures. Exempted from this allocation are those Salaries and Benefits expenditures charged
directly to Construction-in-progress.
16. Water and Sewer Catastrophic Restoration Fund transfers shall be made in the amounts specified in
this Budget.
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BUDGET ASSUMPTIONS
The following assumptions were used to prepare the two year Annual Budget:
A. Assumptions affecting Revenues:
1. The water rate increase adopted in October 1995 will remain in effect for the 1997-98 and 1998-99
fiscal years.
2. The current sewer rates will remain in effect for the 1997-98 and 1998-99 fiscal years.
3. The customer base will increase by 420 new accounts in 1997-98 and 355 new accounts in 1998-99.
4. Customers will consume water at the per-capita rate as 1993-94.
5. The District will retain it's share of the 1% percent property tax revenue.
6. Yield on investments will average 5.5% during each of the fiscal years.
7. Interest earned on the Water Capital Improvement-Replacement Fund is transferred into the Water
Operating Fund. Interest earned on the Sewer Capital Fund is transferred into the Sewer Operating
Fund.
8. The existing lawsuit against Merrill Lynch, regarding the Orange County bankruptcy, will not be
settled during this budget period.
9. Interest earned on the I.D.-1 and I.D.-2 Capital Improvement Funds remains in the respective I.D.
Capital Improvement Fund.
10. Interest earned on Debt Service funds remain in the respective Debt Service Fund.
11. The rate charged to the City of Yorba Linda for sewer maintenance will remain the same in fiscal
1997-98 and 1998-99.
12. The beginning Water and Sewer Operating Fund balance is based on staff projections of actual
revenues and expenses, and are, therefore, subject to change following the annual audit.
13. The California legislature will not adopt a proposal to confiscate debt service ad-valorem property
taxes to balance the State's budget.
B. Assumptions affecting Expenditures:
1. The customer base will increase by 420 new accounts in 1997-98 and 355 new accounts in 1998-99.
2. Customers will consume water at the per-capita rate as Fiscal 1993-94.
3. Groundwater will supply 53% of the total water demand and imported water will supply 47% of the
total water demand.
4. The cost of imported water will remain at $431 per acre foot in 1997-98 and $437 in 1998-99; and
the OCWD Basin Replenishment Assessment will increase to $88 per acre foot in 1997-98 and $91
in 1998-99.
5. The unit cost for energy to pump water will rise by 5% per year in fiscal year 1997-98 and 1998-99.
6. The District will implement monthly billing during fiscal 1998-99.
7. The District will employ a full-time staff of 54 persons in 1997-98 and 53 persons in 1998-99.
8. 92% of fixed Supplies and Services expenditures are allocated to the Water Operating Fund. The
remaining 8% of fixed Supplies and Services expenditures are allocated to the Sewer Operating
Fund.
9. Health insurance for retirees is included in the Support Services Department benefits costs.
10. The State of California Department of Health Services will charge a fee to monitor the District's
water system. The fee is based on hourly rates established by the State Department of Health
Serv ices.
H. Expenses for legal and engineering professional services related to Capital projects are in the Capital
Improvement/Replacement budget, not in any Department budget.
12. If development slows during the upcoming two year period, some Salaries and Benefits costs may be
shifted away from Capital projects and into Departmental programs which are expensed to water
users.
1 3. The percentage allocation for fringe benefits will vary for each Department.
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14. The cost for Workers Compensation Insurance is included in the fringe benefit percentage allocated
to each Department, in-lieu of an expense to the Administration Department.
15. A pool of $2,500 is maintained for the Risk Manager to settle small damage claims filed against the
District. Claims will continue to be processed in accordance with Board policy.
16. The District will incur costs to comply with regulations to dispose of used oil and other "toxic"
wastes.
17. The District will incur costs to comply with State and Federal safety regulations, and conduct
required safety training.
18. The cost to comply with all Federal and State Water Quality regulations will continue to increase.
The proposed Radon rules will not be implemented in either year of this budget.
19. Several of the Capital Improvement Projects are coordinated with the City of Yorba Linda. If the
City does not proceed for any reason, then related District projects will not be built.
20. The District will purchase vehicles and equipment, and natural gas engines identified in separate
Plans approved by the Board prior to approval of this budget.
21. Paving costs are in accordance with the current Paving Contract.
22. The postal rate will not increase during the period of this budget.
23. Metropolitan Water District will levy a Standby Charge to collect one-half of their $50 million fixed
revenue proposal.
24. Municipal Water District of Orange County will not levy its own Standby Charge.
25. The per unit rates charged by the Telephone company will increase.
26. There will be an increase in the number of water quality tests and their per unit cost during each year
of this budget.
27. The District will conduct a majority of it's own weed abatement in-lieu of contracting out.
28. The District will pay an annual fee to AQMD for permits to operate natural gas engines.
29. There will be an increase in the per unit cost and volume of chlorine used in each year of this budget.
30. Leaking plastic service lines will be replaced with new copper service lines.
31. Maintenance on Clayton Valves will be performed by staff in-lieu of an outside contractor.
32. The General Manager's Contingency fund is $10,000 in Fiscal 1997-98 and $25,000 in 1998-99.
33. Energy costs do not include a BTU tax currently under review by the U.S. Government.
34. Salaries and Benefits costs do not include a Health Care tax currently under review by the U.S.
Government.
35. All office supplies will be centralized in the Business Department budget.
36. Salaries and Benefits costs are based on labor contracts approved by the Board following the 1997
Meet and Confer process.
37. The District will not contract with the City of Placentia for sewer maintenance.
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BUDGET GLOSSARY
Activity - A measurable objective to be accomplished as part of a department's programs.
AMP Lease - Allen-McColloch Pipeline lease payments made to MWDOC.
Benefits - Expenses related to health care costs and other employee fringe benefits.
Capital Improvement - Expenses related to major system improvement projects, building
improvements, or acquisition of real estate which expand Water or Sewer service.
Capital Replacement - Expenses related to major replacements of existing facilities or systems.
Catastrophic Restoration - A fund reserved for the emergency repair of essential system facilities to
protect the public health, safety, welfare, or property. The goal is to create a reserve that will eventually
equal 3% of the water and sewer plant asset value
Communications Expenses - Includes costs for advertising, telephones, postage, and freight.
Contingency - A reserve fund available to the General Manager which can be used for necessary
expenses not included in the budget. Expenditures are subject to the latest purchasing authority
Resolution adopted by the Board of Directors.
Contractual Services - Those services provided by outside companies to the District on a contract basis.
Such as alarm service, retained uniforms, paving, etc.
Data Processing - Costs for computer hardware, software, paper and training.
Dues & Memberships - Membership costs for directors and staff in professional organizations,
including books, dues, and costs of subscriptions to professional and trade publications.
Fringe Benefits - All compensation other than salaries and wages including, but not limited to: worker's
compensation, health, dental, and life insurance, Public Employee's Retirement System, Credit Union,
Education reimbursements and compensation time.
Fuel & Power for Pumping - Costs of natural gas and electricity used for water production.
Groundwater Replenishment - Assessment paid to Orange County Water District. Cost based upon
number of acre-feet of groundwater produced by the District.
Insurance - Coverage by contract whereby an insurer undertakes to assume liability and guarantee the
District against loss.
Maintenance & Materials - Costs of maintaining useful life of structures, improvements and equipment
(except vehicles) and expenses for such items as pump and engine parts, janitor supplies, hardware.
Non-capital Equipment - Hand tools, furniture, and equipment costing less than $1,500.00.
Office Expense - Costs of various office supplies. These expenses have been combined and will be
centralized in the Business Department budget.
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Professional Services - Costs for legal, auditing, engineering, and similar professional services
performed under contract.
Program - A major cost center or organizational unit responsible for specific functions.
Purchased Water - All water obtained from Metropolitan Water District of Southern California through
the Municipal Water District of Orange County. Also referred to as imported water.
Purchasing Resolution - The District's adopted policy regarding procurement limits and procedures.
Rate Stabilization Fund - A Fund created to provide a means to smooth out water rate increases to the
customer.
Salaries - All wages paid to employees, including all types of pay.
Salaries and Benefits - The cost for both Salaries and Benefits for employees and Directors.
Supplies and Services - The cost of items needed to support the accomplishment of the activities in a
department's programs.
Training - Costs associated with employee training performed by District employees or consultants and
one day seminars outside the District office.
Travel & Conferences - Costs related to conference registration, reimbursement for meals, lodging, and
transportation fares.
Uncollectable Accounts - Includes the write-off of unpaid water and sewer charges.
Utilities - Expenses related to -as, trash and electric service other than for pumping.
Vehicle and Equipment Outlay - Purchase of assets, such as equipment, vehicles and furniture, which
cost over $1,500.00 each and will be depreciated over their useful life.
Vehicle Expenses - All vehicle expenses-gasoline, supplies, parts and reimbursement for use of personal
vehicles.
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Assistant General
Manager
Raec MA. Anistaw Sptetm
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• •
Fund Summaries
FUND SUMMARIES
AND DETAILS
1
13
0 0
Fund Summaries
OPERATING FUND
SUMMARY
Water
Sewer
1997-98
1998-99
1997-98
1998-99
ESTIMATED FUND BALANCES:
Operating Fund
$798,039
$163,180
$58,918
$106,705
Rate Stabilization Fund
0
0
0
0
TOTAL Fund Balance
$798,039
$163,180
$58,918
$106,705
REVENUES:
Water Sales
$9,405,400
$9,615,000
$0
$0
Sewer Charges
0
0
381,900
381,900
City Sewer Maintenance
0
0
76,400
76,400
Property taxes
600,000
612,000
0
0
Misc. Water Revenues
67,675
67,675
0
0
Rental Income
8,000
8,000
0
0
Interest
389,000
389,000
110,400
110,400
Other Revenues
17.000
17,000
1.000
1.000
Sub-TOTAL
$10,487,075
$10,708,675
$569,700
$569,700
TRANSFERS:
Labor for Capital projects
$489,756
$500,939
$15,147
$15,493
Veh & Eauin Capital Outlav
335.800
234,000
109.000
192.000
TOTAL FUNDS AVAILABLE
$12.110.670
$11.606,794
$752.765
$883.898
ESTIMATED EXPENDITURES
Salaries & Benefits
$2,903,191
$2,969,482
$252,451
$258,216
Supplies & Services
1,382,399
1,345,309
120,209
116,983
Variable Operating
6,287,300
6,648,400
0
0
Yorba Linda Sewer Maintenance
0
0
76,400
76,400
General Manager Contingency
10,000
25,000
0
0
Unallocated Contingency
0
0
0
0
Election Costs
0
32,200
0
2,800
Catastrophic Restoration
0
0
0
0
Veh&Equip Depr Transfer
203,600
217,400
29,000
49,700
Capital Imp Depr Transfer
1,161.000
1.171.000
168.000
169,000
TOTAL EXPENDITURES
$1 1.947,490
$12.408,791
$646.060
$673.099
BALANCE
$163,180
($801,997)
$106,705
$210,799
14
•
•
Fund Summaries
WATER OPERATING FUND
REVENUE DETAIL
Projected Proposed Proposed
Water Sales Revenues 1996-97 1997-98 1998-99
Residential $7,494,055 $7,107,501 $7,265,892
Business 791,434 750,611 767,338
Irrigation 14,709 13,950 14,261
Landscape 1,408,713 1,336,049 1,365,823
Industrial 15,569 14,766 15,095
Fire Detectors 91,586 86,859 88,794
Construction water - unmetered (jumpers) 5,492 5,209 5,325
Construction water- metered 21,860 20,733 21,195
Outside District metered water 36,074 34,212 34,975
Damage claims and special billings 37.441 35,510 36.302
Total Water Sales Revenues $9.916.933 $9.405.400 $9,615.000
Miscellaneous Water Revenues
Blackflow Charges $7,464 $8,925 $8,925
Customer Services Charges 52.594 58.750 58.750
Total Miscellaneous Charges $60.058 $67.675 $67.675
SEWER OPERATING FUND
REVENUE DETAIL
Projected Proposed Proposed
Sewer Charges and Special Assessments 1996-97 1997-98 1998-99
Direct Charges for Service $369,600 $346,500 $346,500
Assessments for Locke Ranch 35.400 35.400 35.400
Sub-Total Direct Sewer Charges $405,000 $381,900 $381,900
Citv of Yorba Linda Sewer Maintenance Revenues 63.000 76,400 76.400
Total Sewer Charges and Special Assessments $468,000 $458.300 $458.300
CATASTROPHIC RESTORATION
FUND SUMMARY
Water Sewer
Estimated Catastrophic Restoration Fund
Balance - July 1, 1997 $559,000 $282,000
1997-98 Allocation to Catastrophic Restoration 0 0
1998-99 Allocation to Catastrophic Restoration 0 0
Total Funds Available $559,000 $282,000
1997-98 Planned Catastrophic Restoration Expenditures $0 $0
1998-99 Planned Catastrophic Restoration Expenditures $0 $0
Unappropriated Catastrophic Restoration Fund
Balance - June 30, 1999 $559.000 $282,000
15
0 0
Fund Summaries
CAPITAL IMPROVEMENT-REPLACEMENT
FUND SUMMARY
Water Sewer ID-1 ID-2
Estimated Capital Improvement Fund
Balance - July 1, 1997 $5,452,528 $1,642,475 $4,569,267 $5,904,590
1997-99 Estimated Revenues-Transfers:
Development Fees
$141,030
$41,770
$0
$0
Interest
0
0
630,000
827,000
Capital Improvement-Transfer
2.332.000
337.000
0
0
Total Funds Available
$7,925,558
$2,021,245
$5,199,267
$6,731,590
1997-99 Expenditures-Refunds:
Capital Improvement Projects
$2,487,000
$325,000
$2,213,000
$896,000
Capital Replacements
1,749,000
0
0
0
Reimbursements
0
0
75,000
0
OCWD Loan (well #10)
55,948
0
0
0
Computer Upgrade
109,200
0
47,300
25,500
G.I.S. Program
120,000
0
52,000
28,000
Allen-McColloch Pipeline Lease
0
0
109.795
52.860
Total Expenditures-Refunds
$4,521,148
$325,000
$2,497,095
$1,002,360
Unappropriated Capital Improvement Fund
Balance -June' 0, 1999 $3.404,410 $1.696,245 $2.702,172 $5.729,230
VEHICLE & EQUIPMENT CAPITAL OUTLAY
FUND SUMMARY
Water Sewer
Estimated Vehicle & Equipment Capital Outlay Fund
Balance - July 1, 1997 $100,168 $115,475
1997-99 Estimated Revenues-Transfers 421,000 78,700
Total Funds Available $521,168 $194,175
1997-99 Expenditures-Transfers:
Pumping Equipment
$56,800
$0
Water Treatment Equipment
0
0
Furniture & Equipment
77,500
0
Transportation Equipment
213,000
301,000
Communications Equipment
54,500
0
Power Operated Equipment
13,000
0
Miscellaneous Equipment
19,000
0
Other General Plant Equipment
0
0
General Plant Improvements
136,000
0
Total Expenditures-Transfers
$569,800
$301,000
Unappropriated Vehicle & Equipment Capital Outlay Fund
Balance - June 30, 1999
($48,632)
($106,825)
16
•
r~
Fund Summaries
DEVELOPMENT FEES
REVENUE DETAIL
Projected
Proposed
Proposed
Water Development Fees
1996-97
1997-98
1998-99
Records and Billing
$50,819
$7,930
$12,430
Inspection Fee
47,252
23,660
12,200
Frontage Charge
0
8,530
7,520
Plan Check Fee
17,898
9,800
4,610
Service Fee
15,650
8,440
5,320
Administrative Fee
13,504
9,540
14,190
Meter Fee
34.140
12.660
4,190
Total Water Development Fees Revenue
$179.263
$80.570
$60.460
Sewer Development Fees
Records and Billing $2,812
Inspection Fee 3,695
Frontage Charge 5,243
Plan Check Fee 413
Service Fee 1,999
Administrative Fee 0
Meter Fee 0
Western Service Area Fee 0
Total Sewer Development Fees Revenue $14.162
$1,600
5,680
8,000
650
1,890
1,100
0
7,410
$26.330
$1,350
2,670
8,000
300
0
930
0
2.190
$15.440
/7
Fund Summaries
1
SUPPLIES AND SERVICES
EXPENDITURE SUMMARY
Adopted
Projected
Proposed
Proposed
Suanlies and Services
1996-97
1996-97
1997-98
1998-99
AMP Lease
$4,400
$7,453
$20,200
$20,500
Communications
178,960
125,580
220,340
196,030
Contract Services
288,320
242,529
281,300
284,997
Data Processing
26,020
31,380
27,663
27,170
Dues and Memberships
17,775
18,551
18,300
18,950
Fuel and Power - Pumping
1,258,400
680,000
982,400
1,035,800
Groundwater Replenishment
1,003,700
781,000
924,000
955,500
Insurance
179,100
127,125
112,875
118,275
Maintenance & Materials
244,933
255,755
287,870
281,830
Non-Capital Equipment
16,780
15,449
46,690
25,225
Office Expense
48,440
59,388
73,835
80,735
Professional Services
118,400
121,816
166,780
161,780
Purchased Water
4,338,800
4,494,066
4,380,900
4,657,100
Training
14,025
10,724
23,965
23,300
Travel and Conferences
38,810
16,669
26,545
32,130
Uncollectable Accounts
18,900
18,900
20,000
23,000
Utilities
40,420
33,896
36,800
40,300
Vehicle Expenses
123.425
1 13.789
139.445
128.070
Total Supplies and Services
$1.358.708
$1.199.004
$1.502.608
$1.462.292
VARIABLE OPERATING
EXPENDITURE SUMMARY
Budget
Projected
Proposed
Proposed
Imported Water
1996-97
1996-97
1997-98
1998-99
Metropolitan Water District
$4,227,400
$4,299,066
$4,087,900
$4,303,200
MWD Fixed Charges
n/a
78,000
185,000
229,600
MWDOC
111.400
117.000
108.000
124.300
Sub-Total
$4,338,800
$4,494,066
$4,380,900
$4,657,100
Local Water
Orange County Water District
$1,003,700
$781,000
$924,000
$955,500
Enerav to sumo water
1.258.400
680.000
982.400
1.035.800
Sub-Total
$2,262,100
$1,461,000
$1,906,400
$1,991,300
Total Variable Operating
$6.600.900
$5.955.066
$6.287.300
$6.648.400
18
w •
SUMMARY OF
OPERATING EXPENDITURES (1)
BY DEPARTMENT AND PROGRAM
Adopted
Projected
Proposed
Proposed
Departments and Programs
1996-97
1996-97
1997-98
1998-99
Administration/Board of Directors
Board of Directors
$78,665
$88,755
$78,665
$82,587
Management Services (2)
400,521
398,565
280,841
327,633
Risk Management
239,136
130,652
0
0
Personnel
108,210
88,676
0
0
Public Information
136.943
108.065
0
0
TOTAL
$963.475
$814.712
$359.506
$410.220
Support Services
Management Service
$0
$0
$72,212
$78,952
Risk Management
0
0
181,277
178,654
Personnel
0
0
104,636
105,507
Public Information
0
0
188,761
153,625
Information Management
0
0
116.824
107.372
TOTAL
$0
$0
$663.710
$624.110
Business
7
Business Administration
$130,632
$119,449
$105,533
$107,304
Customer Service
679,544
549,488
689,421
657,962
Accounting
232.026
250.757
230.269
238.669
TOTAL
$1.042.202
$919.694
$1.025.223
$1.003.935
Engineering
Administration and Planning
$149,418
$137,252
$146,193
$150,714
Records
141,136
129,646
110,591
114,6422
Construction
238,027
218,649
241,160
250,913
Water OuaIity
127.674
117.280
139.545
137.315
TOTAL
$656.255
$602.827
$637.489
$653.584
Operations
Production
$7,303,676
$6,701,362
$7,106,404
$7,387,020
Water Operations and Maintenance
1,100,691
936,453
1,090,694
1,142,783
Sewer Operations and Maintenance
150,687
203,958
257,443
338,543
Operations Administration
145,772
95,070
159,883
142,751
Mechanical Services
94.752
53.709
99.998
121.444
TOTAL
$8.795.578
$7.990.552
$8.714.422
$9.132.541
(1) Includes Capital Outlay
(2) Includes General Manager Contingency and Election costs
Fund Summaries
19
C
Debt Service
DEBT SERVICE FUND SUMMARIES
1
Improvement District No. 1 General Obligation Bonds
Improvement District No. 2 General Obligation Bonds
20
0 0 Debt Service
DEBT SERVICE FUND SUMMARIES
The Debt Service Fund is used to pay principal and interest payments on voter approved General
Obligation Bonds. These bonds were issued by the District for the benefit of customers in the Western
Service Area, Improvement District No. 1 and Improvement District No. 2. The Debt Service Fund is
sub-divided into two sections: Improvement District No. 1 Bonds, and Improvement District No. 2
Bonds. The 1959 Waterworks Bonds, authorized and issued when the Yorba Linda Water District was
formed by voters in 1959, were retired in fiscal 1995-96 and no longer part of the Debt Service budget.
In fiscal 1997-98, a total Debt Service Fund budget of $4,198,614 is needed for principal and interest
payments on outstanding voter approved debt. Of this total, $2,408,890 in revenue will be derived from
ad-valorem property taxes, levied over and above the normal 1% basic levy. The remaining $1,789,724
is derived from debt service reserves on hand at the beginning of the fiscal year and interest earned on
these debt service reserves.
Ad-valorem property tax rates differ for Improvement District No. 1 and Improvement District No. 2
according to each area's debt service requirement prorated across the current assessed value within the
specific area of benefit. The actual property tax rates are computed by the Orange County Auditor-
Controller in October each year.
On the following pages are summaries of the Debt Service expenditure and revenue requirements for
Improvement District No. I and No. 2 General Obligation Bonds.
Debt service requirements, and supporting Resolutions, for fiscal 1998-99 will be presented for action
the Board of Directors in June 1998.
• •
Debt Service
DEBT SERVICE SUMMARY
FISCAL YEAR 1997-98
IMPROVEMENT DISTRICT NO. 1
DIRECT EXPENDITURES:
A. November-97
Refunding Bonds Interest $79,995
B. May-98
Refunding Bonds Principal $540,000
Refunding Bonds Interest 79,995
C. Pavine AEent Processine Fees 1.400
DIRECT EXPENDITURES DURING 1997-98 $701,390
II. RESERVE ACCUMULATION:
A. Reserves for November 1998
B. Refunding Bonds Interest 70.208
RESERVES FINANCED DURING 1997-98 $70,208
TOTAL 1997-98 FUNDING REQUIREMENT $771.598
IV. REVENUE REQUIREMENT:
A. Reserves on hand as of July 1, 1997 $79,995
B. Interest Earnings on Debt Service Reserve 4,440
C. I.D. No. I Ad Valorem Tax Lew 687.163
TOTAL 1997-98 REVENUE REQUIREMENT $771.598
22
• •
DEBT SERVICE SUMMARY
FISCAL YEAR 1997-98
IMPROVEMENT DISTRICT NO.2
DIRECT EXPENDITURES:
A. November-97
Series "A" Interest
$17,410
Refunding Bonds Interest
224,014
Series "C" Interest
175,431
B. May-98
Series "A" Principal
55,000
Series "A" Interest
17,410
Refunding Bonds Principal
725,000
Refunding Bonds Interest
224,014
Series "C" Principal
230,000
Series "C" Interest
175,431
C. Paving Agent Processing Fees
2,900
DIRECT EXPENDITURES DURING 1997-98
$1,846,610
11. RESERVE ACCUMULATION:
A. Reserves for November 1998
B. Series "A" Interest $15,513
C. Refunding Bonds Interest 198,457
D. Series "C" Interest 167,669
RESERVES FINANCED DURING 1997-98 $381,639
Ill. BOND DEBT SERVICE RESERVES (set aside by bond covenants):
A. Refunding Bonds $598,767
B. Series "C" Bonds 600.000
DEBT SERVICE RESERVES FINANCED DURING 1997 98 $1,198,767
TOTAL 1997-98 FUNDING REQUIREMENT $3.427.016
IV. REVENUE REQUIREMENT:
A. Reserves on hand as of July 1, 1997 $1,615,622
B. Interest Earnings on Debt Service Reserve 89,667
C. I.D. No. 2 Ad Valorem Tax Levy 1.721,727
TOTAL 1997-98 REVENUE REQUIREMENT $3,427,016
Debt Service
23
1
•
ADMINISTRATION
DEPARTMENT BUDGET
n
•
Administration
24
Administration
DEPARTMENTAL BUDGET FOR THE
ADMINISTRATION DEPARTMENT
The Administration Department is responsible for the overall day-to-day management of the District.
This involves the continual planning, control, direction and evaluation of the District's programs and
resources. The Department researches and prepares recommendations for consideration by the Board of
Directors on issues facing the District. Vested in this Department is the primary responsibility for
assuring that Board policies, resolutions and ordinances are properly administered.
In addition, the Administration Department budget includes funding for fees, professional services, and
travel and conferences for the Board of Directors.
ADMINISTRATION DEPARTMENT PROGRAM RESPONSIBILITIES
BOARD OF DIRECTORS. The Board of Director's work related to governing the District,
establishing policy through approval of the budget, Five Year Plan, Resolutions and Ordinances, and
participating in community affairs, intergovernmental relations and selected water organizational
activities are funded by this program. In addition, activities related to Board direction to legal counsel is
provided in this program.
MANAGEMENT SERVICES. The Department provides administrative services support to each of the
departments. Other Department activities include interagency coordination and consultation with
Department Managers regarding various operational, and planning issues. Additionally, the
Administration Department is responsible for facilitating the work of the District's General Counsel.
25
•
ADMINISTRATION Adopted
BUDGET SUMMARY 1996-97
Salaries and Benefits $486,570
Supplies and Services 428,905
Capital Outlay 13,000
Contingency 10.000
Election $5,000
TOTAL $963,475
ADMINISTRATION Adopted
PERSONNEL SUMMARY 1996-97
Staff positions 5
Board of Directors 5
ADMINISTRATION Adopted
PROGRAM SUMMARY 1996-97
Board of Directors $78,665
Management Services (1) 400,521
Risk Management 239,136
Personnel 108,210
Public Information 136,943
TOTAL $963,475
(1) Includes Capital Outlay, General Manager Contir
1
Projected
1996-97
$470,107
323,083
11,522
10,000
0
$814.712
Projected
1996-97
5
5
Projected
1996-97
$88,755
398,565
130,652
88,675
108.065
$814,712
igency and Electic
•
Proposed
1997-98
$209,561
127,945
12,000
10,000
0
$359.506
Proposed
1997-98
2
5
Proposed
1997-98
$78,665
280,841
0
0
0
$359,506
rn costs.
.administration
Proposed
1998-99
$214,810
135,410
0
25,000
35.000
$410.220
Proposed
1998-99
2
5
Proposed
1998-99
$82,587
327,633
0
0
0
$410.220
26
• • .-administration
ADMINISTRATION DEPARTMENT
PROGRAM ACTIVITIES PLANNED FOR THIS BUDGET PERIOD
BOARD OF DIRECTORS PROGRAM:
• Conduct District business at 48 regular Board meetings in the next two years.
• Study and review specific policy issues facing the District through the Board's five standing
committees during the year.
• Assist in the administration of the Employee's Deferred Compensation Plan.
• Provide Board representation to the Association of California Water Agencies (ACWA), Association
of California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA), California Special
Districts Association (CSDA), Colorado River Water Users Association (CRWUA), Independent
Special Districts of Orange County (ISDOC), Special Districts Worker's Compensation Authority
(SDWCA) and Water Advisory Committee of Orange County (WACO).
• Attend Intergovernmental meetings of Metropolitan Water District of Southern California, Municipal
Water District of Orange County, Orange County Water District, Yorba Linda City Council and
Yorba Linda City Planning Commission.
• File Conflict of Interest forms by April, 1997 and April, 1998.
• Conduct a Board of Directors staff goals and Strategic Plan workshop by February 1998 and
February 1999.
• Provide direction to legal counsel on specific policy issues during the fiscal year.
• Monitor and seek to influence Metropolitan Water District, Municipal Water District of Orange
County and Orange County Water District policies that affect water rates as needed throughout the
year.
• Monitor and provide direction on issues regarding the Orange County Bankruptcy.
MANAGEMENT SERVICES PROGRAM:
• Coordinate, prepare, print and distribute 48 Board of Director agenda's, and Board Committee
agenda's as needed.
• Coordinate, prepare and print final Five Year Plan by May, 1999.
• Coordinate, prepare and print budget by June 1999.
• Implement monthly billing during fiscal 1997-98.
• Prepare Two Year recommendations on water rate, Sewer Assessment charge, Water Availability
Stand-by charge, and Water and Sewer development fees by August 1997.
• Research and implement a program to take advantage of recent California PUC action to deregulate
the electric utility industry.
• Conduct weekly key management staff meetings.
• Conduct discussions with the City of Yorba Linda regarding sewer system in eastern Yorba Linda.
• Implement Citizens Advisory Committee.
• Implement and administer the adopted Records Management Program.
• Monitor and report on the Orange County Bankruptcy matter.
• Monitor and report on consolidation and privatization issues.
• Administer the Technology, Innovation and Productivity Committee.
• Coordinate involvement in community organizations.
• Coordinate feasibility study regarding a level pay plan.
27
• •
.-administration
ADMINISTRATION
BUDGET SUMMARY
Personnel Services:
Salaries
Salaries - BOD
Benefits
Benefits - BOD
Salaries and Benefits Total
1
Supplies and Services:
AMP Lease
Communications
Contract Services
Data Processing
Dues and Memberships
Dues and Memberships - BOD
Fuel and Power - Pumping
Groundwater Replenishment
Insurance
Insurance - BOD
Maintenance & Materials
Non-Capital Equipment
Office Expense
Professional Services
Professional Services - BOD
Purchased Water
Training
Travel and Conferences
Travel and Conferences - BOD
Uncollectable Accounts
Utilities
Vehicle Exoenses
Supplies and Services Total
Contingency
November 1998 Election
Caoital Outlav Total
Department Totals
Adopted
Projected
Proposed
Proposed
1996-97
1996-97
1997-98
1998-99
$341,436
$340,199
$135,474
$137,190
33,000
46,895
33,000
33,000
98,064
69,118
26,387
29,258
14.070
13.895
14.700
15.3 62
$486,570
$470,107
$209,561
$214,810
$0
$0
$0
$0
44,970
16,262
200
200
25,005
16,115
17,725
20,255
1,100
662
0
0
14,165
15,297
12,780
13,130
120
42
120
120
0
0
0
0
0
0
0
0
177,975
126,000
0
0
1,125
1,125
1,125
1,125
17,675
18,445
3,475
3,325
1,575
4,600
2,500
0
2,750
0
1,000
1,500
46,000
81,107
51,000
53,000
45,000
14,772
16,000
15,000
0
0
0
0
4,260
3,506
700
700
11,145
3,227
4,100
5,275
22,140
12,026
13,720
17,980
0
0
0
0
5,100
2,393
0
0
8,800
7.505
3.500
3.800
$428,905
$323,083
$127,945
$135,410
10,000
10,000
10,000
25,000
25,000
0
0
35,000
13.000
11,522
12.000
0
$963.475
$814.712
$359.506
$410,220
Authorized
u
PERSONNEL DETAIL 1996-97
General Manager 1
Assistant General Manager 1
Executive Asst. to GM/Personnel Officer 1
Asst. Administrator/Public Information Officer 1
Secretarv to the General Manager 1
Total 5
(I) Position transferred to Support Services Department.
Recommended
1997-98
1
0(1)
0(1)
0(1)
1
2
Recommended
1998-99
1
0
0
0
1
2
28
•
•
Administration
Fiscal Year 1997-98:
ADMINISTRATION DEPARTMENT
CAPITAL OUTLAY DETAIL
1. Board Room Improvements.
Estimated Capital Outlay: $12,000
Outlay Description: Renovate chairs, storage case/bookshelf and desk in the Board room.
1
29
0 0
Support Services
SUPPORT SERVICES
DEPARTMENT BUDGET
1
30
•
•
Support Services
DEPARTMENTAL BUDGET FOR THE
SUPPORT SERVICES DEPARTMENT
The Support Services Department provides a variety of specialized services to other departments, the
District at large, and the Board of Directors. All activities required for the effective management of
human resources and labor relations are a part of this program, along with all activities designed to
manage and reduce the likelihood of work-related injuries through training and safety programs. All
public information activities are managed in this department. Providing access to information through an
integrated data base, across local-and wide-area networks are included in this program, along with
management of the District's telephone, facsimile, voice and electronic mail systems. The department
also provides research into policy and operational issues at the request of the General Manager.
SUPPORT SERVICES DEPARTMENT PROGRAM RESPONSIBILITIES
MANAGEMENT SERVICES. Provides professional level management and administrative analysis on
issues of concern to the District, conducts a variety of long term planning activities, including
preparation of the District's annual 5 year plan, and coordinates a variety of intergovernmental issues and
activities.
RISK MANAGEMENT. Administers the District's insurance, safety and risk management programs
including Workers Compensation, accident, and general liability claims, and ensuring compliance with
federal and state laws regarding occupational health and safety.
PUBLIC INFORMATION. Responsible for the organization and implementation of external and
internal communications activities. This includes maintaining relations with the public and news media,
coordinating community activities, preparing and disseminating District publications, coordinating water
conservation activities, and organizing and conducting tours of District facilities for students, youth
groups, and the general public.
PERSONNEL. Administers the District's personnel rules, and Memorandum of Understanding with the
Union. The department also coordinates employee training and all labor relations activities. Other
functions include recruiting new employees, processing employee evaluations, maintaining personnel
tiles, training the staff, production of a monthly employee newsletter, and facilitating employee events.
INFORMATION MANAGEMENT. Administers the District's integrated data bases to provide
management, planning, billing, accounting, operational, and engineering information to District
employees. This program also manages the District's local and wide area computer, networks,
telephone, facsimile, voice and electronic mail systems, and ensures that employees are trained in
appropriate software applications. New applications and developments are monitored for applicability to
the District as part of this program.
31
•
SUPPORT SERVICES
BUDGET SUMMARY
Salaries and Benefits
Supplies and Services
Capital Outlav
TOTAL
II
II
SUPPORT SERVICES
PERSONNEL SUMMARY
Staff positions
SUPPORT SERVICES
PROGRAM SUMMARY
Management Service
Risk Management
Personnel
Public Information
Information Management
TOTAL
C7
Adopted
Projected
Proposed
1996-97
1996-97
1997-98
$0
$0
$328,512
0
0
331,198
0
0
4.000
$0
$0
$663.710
Adopted Projected Proposed
1996-97 1996-97 1997-98
0 0 4
Adopted
Projected
Proposed
1996-97
1996-97
1997-98
$0
$0
$72,212
0
0
181,277
0
0
104,636
0
0
188,761
0
0
116.824
$0
$0
$663.710
Suooorl Services
Proposed
1998-99
$335,368
288,742
0
$624.110
Proposed
1998-99
4
Proposed
1998-99
$78,952
178,654
105,507
153,625
107.3 72
$624.110
32
•
S Support Services
SUPPORT SERVICES DEPARTMENT
PROGRAM ACTIVITIES PLANNED FOR THIS BUDGET PERIOD
MANAGEMENT SERVICES PROGRAM:
• Prepare agenda reports for Board of Directors meetings as needed.
• Act as recording secretary at Board of Directors meetings.
• Coordinate, prepare, and print Five Year Plan by May 1999.
• Coordinate, prepare, and print department budget by June 1999.
• Research and implement a program to take advantage of recent California PUC action that
deregulated the electric utility industry.
• Provide quarterly reports to the Board of Directors about District activities.
• Coordinate consulting services to implement recommendations concerning the District's data
processing needs.
• Conduct departmental staff meetings on a weekly basis.
• Conduct discussions with the City of Yorba Linda regarding their sewer system in eastern Yorba
Linda.
• Conduct discussions with the City of Yorba Linda regarding the use of District facilities for
recreational activities.
• Conduct discussions with the City of Placentia regarding maintenance of their sewer system.
• Implement Citizens Advisory Committee and prepare reports regarding the Southern California
Water Company's service area, and consolidation and privatization issues.
• Continue involvement in community organizations.
• Continue involvement in outside committees of other agencies.
• Update the District's Public Information Plan by August of 1997 and August of 1998.
• Participate on Orange County Water District's Groundwater Producers Committee, and Technical
Advisory Committee.
RISK MANAGEMENT PROGRAM:
• Process and monitor liability claims filed against the District.
• Process and monitor claims and invoices filed against others.
• Process and monitor workers' compensation claims.
• Update Injury and Illness Prevention program, Emergency Preparedness Manual, and Risk
Management Policy and Procedures Manual, as needed.
• Conduct training classes on Standardized Emergency Management Systems by October 1997 and
October 1998.
• Conduct annual emergency preparedness exercise by May 1998 and May 1999.
• Coordinate quarterly safety inspections and correct identified hazards.
• Review general liability insurance, property insurance, and workers' compensation insurance
requirements during the year.
• Conduct quarterly Safety Committee meetings throughout the fiscal year.
• Coordinate the Safety Committee's review of on "the" job injuries and accidents on an as needed
basis.
• Update emergency preparedness supplies for District headquarters and Richfield plant.
• Conduct an inventory assessment of District supplies and equipment.
• Participate on AWWA's Emergency Planning Committee, and Orange County's Standardized
Emergency Management Systems (SEMS) Operational Committee.
PERSONNEL PROGRAM:
• Revise and implement changes the District's Personnel Rules as necessary.
• Administer four year Memorandum of Understanding with Teamsters Union, Local 911.
• Update benefits as necessary throughout the fiscal year.
33
•
0 Suooort Services
• Coordinate, prepare, print, and distribute bimonthly employee newsletters during the upcoming two
year period.
• Coordinate training activities throughout the budget period.
• Coordinate District recognition dinner and other employee events during the upcoming two year
period.
• Prepare and conduct annual employee survey by February 1998, and February 1999.
• Conduct routine recruitment and testing to hire new employees.
• Coordinate employee sponsored recreational events.
• Administer evaluation process for current employees.
• Study and make recommendation on early retirement incentive program.
• Study and make recommendations on incentives to reduce sick leave usage and workers
compensation claims.
• Facilitate "State-of-the-District" speech by March 1998.
• Administer U.S. Department of Transportation drug testing regulations.
• Participate on ACWA's Salary Survey Subcommittee, and on the Orange County Water
Association's Human Resources Committee.
PUBLIC INFORMATION PROGRAM:
• Coordinate, prepare, print, and distribute "Waterlines" newsletters throughout the upcoming two
fiscal years.
• Conduct District facilities tours throughout the fiscal year.
• Coordinate "Water Awareness Month" activities during May 1998, and May 1999.
• Coordinate District participation with MWDOC in local school water education activities.
• Coordinate, prepare, print, and distribute an annual report by October 1997, and October 1998.
• Coordinate, prepare, print, and distribute water quality report by April 1998, and April 1999.
• Coordinate District's participation in Yorba Linda's Fiesta Days and Placentia's Heritage Days
parades, Yorba Linda Main Street Arts and Crafts Fair, and Emergency Preparedness Fair.
• Maintain monthly use of local CATV public access channel during the budget period and investigate
feasibility of showing water related video tapes on the channel.
• Coordinate District tours and speakers bureau for youth, school, and community groups during the
fiscal year.
• Coordinate all print and electronic media relations.
• Coordinate activities of public relations consultant, including:
- Developing District logo and name change.
- Developing new customer response card.
- Initiating District-wide signage program.
- Coordinating water rate hearings.
- Developing articles and opinion pieces for distribution to local news media.
Coordinate community pipeline program.
- Develop and initiate citizen water study group.
- Plan and implement Richfield Plant open house.
- Enhance relationships with Orange County LAFCO, the cities of Yorba Linda and Placentia, and
other government agencies.
INFORMATION MANAGEMENT PROGRAM:
• Maintain personal computers by installing software updates and running diagnostic utilities.
• Conduct training on personal computers.
• Administer vendor and reseller service agreements.
• Order computer supplies for district computers and printers.
• Troubleshoot hardware and software problems on personal computers.
• Maintain an inventory of all necessary computer supplies and technical support manuals.
• Administer Internet connection with service provider.
34
0
0 Suooort Services
• Develop new template forms and reports.
• Provide users with support for software or operating system on personal computers, including
installation and setup of new personal computers.
• Maintain and troubleshoot network printers.
• Install software upgrades.
• Study and research new technology that would benefit the District.
• Administer district network servers, including voice mail servers.
• Setup users for network, e-mail, voice mail, and servers.
• Setup user environments and access restriction, on servers.
• Implement District information sharing strategy on network performance.
• Coordinate network backups.
• Install hardware and software updates or upgrades.
• Troubleshoot network problems.
1
35
C]
Support Services
SUPPORT SERVICES
Adopted
Projected
Proposed
Proposed
BUDGET DETAIL
1996-97
1996-97
1997-98
1998-99
Personnel Services:
Salaries
$0
$0
$241,414
$243,340
Benefits
0
0
87.098
92.028.
Salaries and Benefits Total
$0
$0
$328,512
$335,368
Supplies and Services:
AMP Lease
$0
$0
$0
$0
Communications
0
0
72,340
43,780
Contract Services
0
0
15,730
9,852
Data Processing
0
0
27,063
26,470
Dues and Memberships
0
0
1.510
1,510
Fuel and Power - Pumping
0
0
0
0
Groundwater Replenishment
0
0
0
0
Insurance
0
0
111,750
117,150
Maintenance & Materials
0
0
3,500
3,250
Non-Capital Equipment
0
0
8,000
3.500
Office Expense
0
0
1.000
1,000
Professional Services
0
0
71,880
63,880
Purchased Water
0
0
0
0
Training
0
0
9.900
9.050
Travel and Conferences
0
0
3,450
3,450
Uncollectable Accounts
0
0
0
0
Utilities
0
0
0
0
Vehicle Expenses
0
0
5.075
5.850
Supplies and Services Total
$0
$0
$331.198
$288,742
Capital Outlav Total
0
0
4,000
0,
Department Totals
$0
$0
$663.710
$624.110
Recommended
Recommended
PERSONNEL DETAIL
1997-98
1998-99,
Assistant General Manager
1 (1)
1
Executive Asst. to GM/Personnel Officer
1 (1)
1
Asst. Administrator/Public Information Officer
1 (1)
1
Network Svstems Administrator
1 (2)
1
Total
4
4
(1) Position transferred from Administration Department.
(2) Position transferred from Business Department.
36
Support Services
SUPPORT SERVICES DEPARTMENT
VEHICLE & EQUIPMENT OUTLAY DETAIL
Fiscal Year 1997-98:
1. Remodeling of Computer Room.
Estimated Capital Outlay: $4,000
Outlay Description: Once the old business computer, burster, and other related equipment has
been removed from the computer room, the Network Systems Administrator will relocate, and
occupy that room as his office. Estimated capital expenditures include funds to purchase a desk
and filing cabinets as part of the remodeling.
1
3-
CJ
BUSINESS
DEPARTMENT BUDGET
1
I~
u
•
Business
38
•
• Business
DEPARTMENTAL BUDGET FOR THE
BUSINESS DEPARTMENT
The Business Department is responsible for the management and accounting of the District's financial
resources as well as providing effective customer services.
BUSINESS DEPARTMENT PROGRAM RESPONSIBILITIES
BUSINESS ADMINISTRATION. The administration of the Department includes the day to day
supervision of personnel, facilitating of the budget, managing the deferred compensation plan,
overseeing the District's mini-computer operations, managing the cash flow and investing idle funds.
CUSTOMER SERVICE. Currently, approximately 20,800 customers are serviced by the Department.
This activity will establish new service accounts, administer reading of all of the District's meters, and
process the billing, collection and customer inquiries for all of the District's accounts.
ACCOUNTING. The Department tracks and records all the financial transactions of the District. In
addition, payroll, financial statements, construction in progress and payables are all processed by the
Department.
1
39
II
II
C
BUSINESS
BUDGET SUMMARY
Salaries and Benefits
Supplies and Services
Capital Outlav
TOTAL
BUSINESS
PERSONNEL SUMMARY
Positions
BUSINESS
PROGRAM SUMMARY
Business Administration
Customer Service
Accountins
TOTAL
•
Business
Adopted
Projected
Proposed
Proposed
1996-97
1996-97
1997-98
1998-99
$682,272
$602,522
$604,658
$619,230
321,930
300,172
356,565
384,705
38.000
17.000
64.000
0
$1.042.202
$919.694
$1.025.223
$1.003.935
Adopted Projected Proposed Proposed
1996-97 1996-97 1997-98 1998-99
13 13 12 12
Adopted
Projected
Proposed
Proposed
1996-97
1996-97
1997-98
1998-99
$130,632
$119,449
$105,533
$107,304
679,544
549,488
689,421
657,962
232.026
250.757
230.269
238.669
$1.042.202
$919.694
$1.025.223
$1.003.935
40
• • Business
BUSINESS DEPARTMENT
PROGRAM ACTIVITIES PLANNED FOR THIS BUDGET PERIOD
BUSINESS ADMINISTRATION:
• Assist in the preparation of the five-year plan by June 30, 1999 and Budget Report by June 30, 1999.
• Coordinate the 1996-97 and 1997-98 annual audits for presentation to the Board of Directors by
October 1997 and October 1998, respectively.
• Solicit proposal for new auditors.
• Assist with the monthly administration of the deferred compensation plan for District employees.
• Coordinate the installation and conversion of the computer for the Business Department.
• Conduct biweekly departmental meetings.
• Present Investment Policy to Board of Directors for annual review.
• Invest the District's idle funds in safe, liquid and high yielding accounts pursuant to the Board's
investment policy.
• Administer the District's financial requirements for the payment of Improvement District No. 1 and
No. 2 General Obligation Bonds so they are not delinquent.
• Administer the District's financial requirements for the payment of approximately 24 check registers
and 26 payrolls each year.
• Prepare required county, state and federal reports on a timely schedule:
- Replenishment Assessment ........................................July 31, 1996 and 1997
- County Budget ............................................................July 31, 1996 and 1997
- Payroll Reports ..........................................................July 31, 1996 and 1997
- Statement of Financial Condition September 30, 1996 and 1997
- Ad Valorem Property Tax ..........................................September 30, 1996 and 1997
- Payroll Reports ...........................................................October 31, 1996 and 1997
- Replenishment Assessment ........................................January 31, 1997 and 1998
- Payroll Reports ...........................................................January 31, 1997 and 1998
- Form W-2's to employees ..........................................January 31, 1997 and 1998
Payroll Reports April 30, 1997 and 1998
• Administer compliance with the arbitrage regulations for the District's bond issues.
• Coordinate routine maintenance of mini-computer and administer daily computer tape backup
process.
• Coordinate and investigate ways to improve accounting and billing procedures.
• Prepare monthly financial statements and investment portfolio reports.
• Coordinate and assist with the billing conversion and the accounting conversion installation.
• Coordinate and assist with the conversion from bimonthly to monthly billing process.
CUSTOMER SERVICE PROGRAM:
• Implement monthly billing program.
• Sign on new customers for service and administer approximately 2,700 changes in existing services
each year.
• Respond to approximately 10,000 customer inquiries each year, research accounts and update files.
• Deliver notices of termination to approximately 85 customers weekly.
• Contact approximately 400 customers by telephone that are subject to termination during the year.
• Disconnect approximately 200 services due to nonpayment within the year.
• Process approximately 200 returned checks during the fiscal year.
• Perform receptionist duties for the water district.
• Process customer payments and deposit money on a daily basis.
• Process approximately 2,500 collection accounts each year.
• Continue analyzing customer accounts on the previous computer system and compare them with the
new computer system.
• Purchase computer and billing supplies, arrange for any billing equipment needing repairs.
1
41
• •
Business
• Process billing format changes as needed. Audit bills for accuracy after changes are made.
• Administer Ag. Discount program.
• Research alternative payment plan options such as level pay plan and automated clearing house.
ACCOUNTING PROGRAM:
• Account for the daily receipts and disbursements of the District.
• Maintain inventory in approximately 400 categories and perform a physical inventory count on June
30, 1997 and June-3 0, 1998.
• Maintain daily cash flow balance.
• Purchase all office supplies, computer and billing supplies, arrange for returns of any office
equipment needing repairs.
• Issue approximately 1,200 purchase orders each year.
• Prepare billing of approximately 60 customers per month for construction meters, jumpers, damages
and outside services.
• Process accounts payable for approximately 800 vendors and prepare 24 billboards each year.
• Post and balance eight subsidiary ledgers monthly.
• Post and balance Fixed Assets ledger monthly.
• Process payroll for District employees on a biweekly basis.
• Prepare monthly material and equipment recap.
• Prepare and post journal entries each month.
• Monthlv reconcile two bank accounts.
• Research, balance and close approximately 3 construction jobs each month.
• Prepare the Agricultural Credit Report monthly.
• Prepare monthly financial statements.
• Train accounting employees to use word processing on the personal computer and all programs on
mini-computer.
• Process refunds for accounts receivable and job closings.
• Monthly reconcile balance sheet items to general ledger.
• Bill and collect insurance premiums for COBRA and retirees.
• Complete approximately 25 vendor credit applications per year.
• Assist with annual audit.
• Assist the computer installation and conversion.
42
• • Business
BUSINESS
Adopted
Projected
Proposed
Proposed
BUDGET SUMMARY
1996-97
1996-97
1997-98
1998-99
Personnel Services:
Salaries
$567,323
$498,467
$499,307
$504,296
Benefits
114.949
104.055
105.351
114,934
Salaries and Benefits Total
$682,272
$602,522
$604,658
$619,230
Supplies and Services:
AMP Lease
$0
$0
$0
$0
Communications
109,490
88,033
121,550
128,200
Contract Services
68,455
58,214
69,895
80,125
Data Processing
22,220
29,402
0
0
Dues and Memberships
980
806
995
1.080
Fuel and Power - Pumping
0
0
0
0
Groundwater Replenishment
0
0
0
0
Insurance
0
0
0
0
Maintenance & Materials
7,730
2,425
7,405
7,755
Non-Capital Equipment
2,970
1,234
8,950
6,650
Office Expense
44,835
58,690
71,075
77,600
Professional Services
18,400
18,287
18,900
20,900
Purchased Water
0
0
0
0
Training
3,175
2,018
2,875
2,900
Travel and Conferences
1,950
124
1,950
2.025
Uncollectable Accounts
18,900
18,900
20,000
23,000
Utilities
4,200
3,753
14,300
15.300
Vehicle Expenses
18.625
18.286
18.670
19.170
Supplies and Services Total
$321,930
$300,172
$356,565
$384.705
Capital Outlav Total
38.000
17.000
64.000
0
Department Totals
$1.042.202
$919.694
$1.025.223
S 1.003.935
Authorized
Recommended
Recommended
PERSONNEL DETAIL
1996-97
1997-98
1998-99
Business Manager
1
1
1
Customer Service Supervisor
1
1
I
Systems Coordinator
1
0(1)
0
Meter Service Representative
1
1
I
Accounting Assistant 1/11
3
3
3
Customer Service Representative III
1
1
1
Customer Service Representative 1/II
3
3
3
Meter Reader I/11
3
3
3
Total
14
13
13
(1) Position transferred to Support Services Department.
43
0 0
Business
BUSINESS DEPARTMENT
VEHICLE & EQUIPMENT OUTLAY DETAIL
Fiscal Year 1997-98:
1. 1/2 Ton Pickup Trucks.
Estimated Capital Outlay: $18,000
Outlay Description: Purchase one 1/2 ton pickup truck to replace a unit identified in the approved
Vehicle and Equipment Replacement Program.
2. Chairs for Customer Service
Estimated Capital Outlay: $6,000
Outlay Description: Purchase chairs to replace chairs that are worn and unsafe in the
customer service department.
3. Plexiglas for Front Office.
Estimated Capital Outlay: $40,000
Outlay Description: Enclose the customer service area in plexiglas to ensure greater safety.
Fiscal Year 1998-99:
None
44
•
• En¢ineerinQ
ENGINEERING
DEPARTMENTAL BUDGET
1
45
Eneineerine
DEPARTMENTAL BUDGET FOR THE
ENGINEERING DEPARTMENT
The Engineering Department is responsible for preparing and maintaining engineering records, planning
for and managing subdivision construction related work, capital improvements and replacement projects,
inspecting system improvements, managing the water quality testing program, and administering the
procurement of capital projects.
ENGINEERING DEPARTMENT PROGRAM RESPONSIBILITIES
ENGINEERING ADMINISTRATION PROGRAM. Overall departmental administration and general
planning for capital projects, subdivision work, water quality and technical records are the focus of this
program.
ENGINEERING RECORDS PROGRAM. This program provides funding to maintain files on
facilities, subdivision construction projects; accomplish as-built documentation; and respond to
Underground Service Alert requests.
CONSTRUCTION PROGRAM. The construction program provides for the Department's activities
associated with the project management, design, plan check, inspection and testing of all District capital
projects, and developer related subdivision construction projects.
WATER QUALITY PROGRAM. All water quality testing required by local, State and Federal
regulations are funded by this program. In addition, this program includes funding for the inspection and
monitoring of all backflow devices and fire detector check assemblies to ensure that they are designed
and functioning properly.
46
ENGINEERING
BUDGET SUMMARY
Salaries and Benefits
Supplies and Services
Capital Outlav
TOTAL
0
Eneineerine
Adopted
Projected
Proposed
Proposed
1996-97
1996-97
1997-98
1998-99
$535,025
$500,004
$538,739
$554,634
86,730
75,680
91,750
90,950
34,500
27.143
7.000
8.000
$656.255
$602.827
$637.489
$653.584
ENGINEERING
PERSONNEL SUMMARY
Positions
ENGINEERING
PROGRAM SUMMARY
Administration and Planning
Records
Construction
Water Oualitv
TOTAL
Adopted
Projected
Proposed
Proposed
1996-97
1996-97
1997-98
1997-99
10
10
10
10
Adopted
Projected
Proposed
Proposed
1996-97
1996-97
1997-98
1998-99
$149,418
$137,252
$146,193
$150,714
141,136
129,646
110,591
114,642
238,027
218,649
241,160
250,913
127.674
117.280
139.545
137.315
$656.255
$602.827
$637.489
$653.584
1
•
•
Eneineerine
ENGINEERING DEPARTMENT
PROGRAM ACTIVITIES PLANNED FOR THIS BUDGET PERIOD
ENGINEERING ADMINISTRATION AND PLANNING PROGRAM:
• Update the District's Water and Sewer Rules and Regulations by August of each year.
• Assist in the preparation of the District's Five Year Plan by May 1999.
• Assist in the preparation of the District's Budget by June 1999.
• Improve staff skill level in the areas of water and sewer design, safety practices and cross connection
principals by June of each year.
• Plan transmission and distribution facilities for subdivision construction activities on approximately
seven projects each year.
• Facilitate completion of projects identified in Capital Improvement and Replacement budget.
• Conduct weekly staff meetings with Department employees.
• Review plans, and set terms and conditions for approximately ten projects each year.
• Administer the 1989 Water Service Agreement, First Amendment, and Second Amendment within
Improvement District No. 2 throughout each year
• Administer Pre-Annexation agreements throughout each year.
• Assist in the planning required for annexations to the District throughout each year.
• Study the feasibility of a Geo database computer mapping system by May 1998.
RECORDS PROGRAM:
• Complete the computerization of database to track equipment, fire hydrants, fire detector check
assemblies and backflow devices by April 1998.
• Establish files for approximately ten new subdivision construction water projects each year.
• Establish files for approximately four new sewer construction projects each year.
• Measure and record as-built information for approximately 20 various projects onto the water and
sewer plat maps throughout each year.
• Maintain and review Underground Service Alert files and locate facilities in the field on an average
of approximately 25 per week.
• Provide information about District facilities, procedures and water quality to the District's customers
and other governmental agencies throughout each year.
CONSTRUCTION PROGRAM
• Design and construct the temporary Hidden Hills Reservoir by March 1998.
• Rehabilitate Well Nos. 16 & 17 with completion by June 1998.
• Treatment facility design options for Well Nos. 16 & 17 by June 1999.
• Design radio telemetry communication options by May 1998.
• Design and construct the rehabilitation of Well Nos. 1, 5, 7, and 12 with completion of construction
by November 1997.
• Design and construct operations facilities and offices at the Richfield Plant including the widening of
Richfield Road with the start of construction by October 1997.
• Design and construct a 36 inch well transmission water main from the Richfield Plant to the
Highland Reservoir with start of construction by February 1998.
• Design and construct Well No. I 1 pipeline with completion of construction by December 1997.
• Design and construct Well No. I 1 well head modifications to automate the operation of the well with
start of construction by January 1998.
• Design and construct Well No. 9 pump replacement with start of construction by April 1999.
• Design and construct a fourth pump at Fairmont Booster Station with the start of design by March
1998.
• Design and construct the Plumosa Drive transmission water main from the Highland Reservoir to the
Bastanchury Reservoir with start of design by January 1998.
48
• • Enzineerinz
• Design and construct on-site sodium hypochlorite disinfection systems at Well Nos. 11, 15, 16 & 17,
and at the Highland Reservoir with start of construction by December 1997.
• Design and construct water service and fire hydrant relocation's in conjunction with City Street
Improvement Projects
• Administer progress of the well water distribution study with start of study by Sept. 1997.
• Administer the cast iron pipe replacement study with start of the study by February 1998.
• Design and construct the Dorinda Road and Alder Street pipeline upgrades with start of construction
by November 1997.
• Administer reimbursement agreements for construction of production, storage, Transmission
facilities, and trunk sewer projects by June of each year.
• Design and construct new sewer lift station in the Yorba Linda lake bed with start of construction by
February 1998.
• Administer Sewer Charges to the County of Orange for the Locke Ranch service area by August of
each year.
• Secure and process current job closing documents for 30 jobs throughout each year.
• Conduct pre-job conferences with developers and contractors prior to construction for eight jobs
during each year.
• Inspect, test and approve materials used for 15 sewer and water jobs during each year.
WATER QUALITY PROGRAM:
• Monitor, analyze, document and file Well samples on the District's ten wells by May of each year.
• Monitor, analyze, document and file a minimum of 35 bacteriological water samples taken
throughout the distribution system each week.
• Monitor, analyze, document and file approximately eight special samples on a quarterly basis for
Trihalomethanes.
• Monitor, analyze, document and file 9 weekly samples for physical water quality parameters in the
distribution system.
• Monitor, analyze, document and file reports of approximately 150 fire detector check assembly
devices throughout each year.
• Monitor the inspection of new backflow device installations and document and file reports on
approximately 800 existing devices throughout each fiscal year and conduct on-site inspections of
potentially hazardous water users.
• Prepare Annual Water Quality Report by May of each year.
• Review and monitor all federal and state regulations that have or will become effective within both
budget years
• Monitor, analyze, document and file well waste water discharge test results to the Regional Water
Quality Control Board throughout each year.
49
•
ENGINEERING
BUDGET DETAIL
Personnel Services:
Salaries
Benefits
Salaries and Benefits Total
1
Supplies and Services:
AMP Lease
Communications
Contract Services
Data Processing
Dues and Memberships
Fuel and Power - Pumping
Groundwater Replenishment
Insurance
Maintenance & Materials
Non-Capital Equipment
Office Expense
Professional Services
Purchased Water
Training
Travel and Conferences
Uncollectable Accounts
Utilities
Vehicle Expenses
Supplies and Services Total
Capital Outlav Total
Department Totals
PERSONNEL DETAIL
Engineering Manager
Assistant Engineering Manager
Senior Engineering Technician
Engineering Technician I/I1
Water Quality Technician
Construction Inspector
Tvvist/Clerk II
Total
0
Eneineerine
Adopted
Projected
Proposed
Proposed
1996-97
1996-97
1997-98
1998-99
$447,495
$425,432
$446,903
$453,072
87.530
74.572
91.836
101.562
$535,025
$500,004
$538,739
$554,634
$0
$0
$0
$0
3,500
2,150
1,550
750
47,600
42,700
50,550
50,700
1,500
950
600
700
1,250
1,180
1,450
1,650
0
0
0
0
0
0
0
0
0
0
0
0
5,100
2,800
8,100
6,900
1,160
950
3,100
2,500
0
0
0
0
3,500
2,150
3,500
3,500
0
0
0
0
2,200
1,700
5,450
6,200
1,300
500
1,250
1,300
0
0
0
0
6,120
6,000
0
0
13,500
14,600
16,200
16.750
$86,730
$75,680
$91,750
$90,950
34.500
27.143
7,000
8.000
$656.255
$602.827
$637.489
$653.584
Authorized Recommended Recommended
1996-97 1997-98 1998-99
5 5 5
0 0 0
1 1 1
10 10 10
50
•
• Eneineerine
ENGINEERING DEPARTMENT
VEHICLE & EQUIPMENT OUTLAY DETAIL
Fiscal Year 1997-98:
1. Water Quality Lab:
Estimated Capital Outlay: $7,000
Outlay Description: Purchase an autoclave and an incubator, for the water quality laboratory
planned at the Richfield Plant. This will enable staff to perform microbial confirmation tests and
emergency testing during a major disaster.
Fiscal Year 1998-99:
1. Water Quality Lab:
Estimated Capital Outlay: $2,000
Outlay Description: Purchase fixtures such as secure cabinetry, UV long wave lamp, and
miscellaneous appurtenances to complete the water quality laboratory planned at the Richfield Plant.
2. Auto CAD Work Area:
Estimated Capital Outlay: $6,000
Outlay Description: Reconfigure existing computer drafting work areas to provide a more efficient
work space. Work consists of relocating existing partition walls and work surfaces, and the
installation of new partition walls, work surfaces, and electrical outlets.
1
51
•
OPERATIONS
DEPARTMENTAL BUDGET
1
• Operations
52
• • Operations
DEPARTMENTAL BUDGET FOR THE
OPERATIONS DEPARTMENT
The Operations Department is delegated the responsibilities of maintaining domestic water storage and
distribution; sewer collection systems; operation of wells and related water production equipment; fleet
and equipment maintenance. and inventory/supply control.
OPERATIONS DEPARTMENT PROGRAM RESPONSIBILITIES
WATER PRODUCTION. The Department is responsible for the operation of the District's wells which
includes chlorine treatment, booster pump stations and imported water supplies to meet customer water
demands on a daily basis. Activities include maintenance of the telemetry system and related control
devices as well as monitoring the under-drain systems of reservoirs.
WATER OPERATIONS AND MAINTENANCE. The maintenance and repair of all water distribution
facilities are undertaken by the Department. This program also includes ongoing programs such as the
fire hydrant maintenance and valve turning programs.
SEWER OPERATIONS AND MAINTENANCE. The Department is responsible for the maintenance
and cleaning of all sewer collection facilities, owned by the District and by the City of Yorba Linda.
OPERATIONS ADMINISTRATION. Activities of the Operations Administration include the day-to-
day supervision and administration of maintenance, production and inventory work. The department's
safety and risk management program are undertaken in this program.
MECHANICAL SERVICES. The Department carries out the maintenance on the District's fleet of
vehicles, heavy equipment, natural gas fired booster engines and small equipment.
53
•
0 Operations
OPERATIONS
Adopted
Projected
Proposed
Proposed
BUDGET SUMMARY
1996-97
1996-97
1997-98
1998-99
Salaries and Benefits
$1,518,535
$1,432,417
$1,474,172
$1,503,656
Variable Operating Cost
6,600,900
5,955,066
6,287,300
6,648,400
Supplies and Services
521,143
500,069
595,150
562,485
Cat)italOutlav
155.000
103.000
357.800
418,000
TOTAL
$8.795.578
$7.990.552
$8.714.422
$9.132.541
OPERATIONS Adopted Projected Proposed Proposed
PERSONNEL SUMMARY 1996-97 1996-97 1997-98 1998-99
Positions 25 25 25 24
OPERATIONS Adopted Projected
PROGRAM SUMMARY 1996-97 1996-97
Production $7,303,676 $6,701,362
Water Operations and Maintenance 1,100,691 936,453
Sewer Operations and Maintenance 150,687 203,958
Operations Administration 145,772 95,070
Mechanical Services 94,752 53.709
TOTAL $8,795,578 $7.990.552
Proposed Proposed
1997-98 1998-99
$7,106,404 $7,387,020
1,090,694 1,142, 783
257,443 338,5=13
159,883 142,751
99.998 121.444
$8.714.422 $9.132.541
54
•
•
OPERATIONS DEPARTMENT
PROGRAM ACTIVITIES PLANNED FOR THIS BUDGET PERIOD
WATER PRODUCTION PROGRAM:
• Local groundwater will provide approximately 53% of the total supply used by customers.
• Imported water will provide the remaining 47% of water used by customers.
• Conduct weekly on-site plant inspections of production facilities.
• Complete weed abatement program at reservoir sites.
• Assist in the annual upgrade of the computer telemetry system.
WATER OPERATION AND MAINTENANCE PROGRAM:
• Install new water meters as required by new development.
• Respond to approximately 740 meter repair work orders each year.
• Respond to approximately 530 leak repair work orders each year.
• Respond to approximately 65 customer complaints per month.
• Continue valve maintenance program.
• Service approximately 50 pressure reducing valves each year.
• Respond to approximately 495 after-hours water related call outs each year.
• Repair or replace fire hydrants on a as needed basis.
• Inspect and service fire hydrants for correct operation.
• Respond to approximately 25 contractor emergency problems each year.
• Assist Engineering in pipeline shut-downs for construction jobs.
• Repair water line settlements as required during the upcoming two year period.
• Assist Engineering in Water Quality Program activities.
SEWER OPERATION AND MAINTENANCE PROGRAM:
• Check existing single-lift sewer station once per week.
• Clean approximately 16,000 linear feet of sewer line per week.
• Respond to approximately 12 sewer complaints per month.
• Respond to approximately six contractor emergency problems each year.
• Clean City of Yorba Linda sewer system and sewer lift station per contract.
OPERATIONS ADMINISTRATION:
Operations
• Conduct bi-weekly safety meetings.
• Conduct monthly building and yard safety inspections.
• Assist in implementing Phase III of the Richfield Plant Master Plan.
• Administer the Operations Department budget.
• Administer the sale of surplus equipment by December 1997 and December 1998.
• Continue forklift, first aid, hazardous material and confined space training during the fiscal year.
• Administer the "44/36" work week.
• Assist in the removal of buildings No. 8 and, or No. 5 and other above ground improvements at Plant
No. 1.
MECHANICAL SERVICES:
• Conduct routine service on the District's fleet of 43 vehicles.
• Conduct routine service on the District's 1 1 stationary natural gas engines.
• Conduct routine service on the District's small equipment.
• Assist in the replacement of Gas Engine on wells No. 5 and No. 1.
• Assist in the purchase of 4 new vehicles.
1
55
0 i
Operations
OPERATIONS Adopted Projected Proposed Proposed
BUDGET SUMMARY 1996-97 1996-97 1997-98 1998-99,
Personnel Services:
Salaries $1,178,810 $1,172,030 $1,185,026 $1,192,028
Benefits 339.725 260,387 289.146 311,628
Salaries and Benefits Total $1,518,535 $1,432,417 $1,474,172 $1,503,656
Supplies and Services:
AMP Lease $4,400 $7,453 $20,200 $20,500
Communications 21,000 19,135 24,700 23,100
Contract Services 147,260 125,500 127,400 124,065
Data Processing 1,200 366 0 0
Dues and Memberships 1,260 1,226 1,445 1,460
Fuel and Power - Pumping 1,258,400 680,000 982,400 1,035,800
Groundwater Replenishment 1,003,700 781,000 924,000 955,500
Insurance 0 0 0 0
Maintenance & Materials 214,428 232,085 265,390 260,600
Non-Capital Equipment 11,075 8,665 24,140 12,575
Office Expense 855 698 760 635
Professional Services 5,500 5,500 5,500 5,500
Purchased Water 4,338,800 4,494,066 4,380,900 4,657,100
Training 4,390 3,500 5,040 4,450
Travel and Conferences 2,275 793 2,075 2,100
Uncollectable Accounts 0 0 0 0
Utilities 25,000 21,750 22,500 25,000
Vehicle Expenses 82,500 73.398 96.000 82.500,
Supplies and Services Total $7,122,043 $6,455,135 $6,882,450 $7.210,885
Capital Outlav Total 155.000 103.000 357.800 418.000
Department Totals $8.795,578 $7.990.552 $8.714.422 $9.132.541
Authorized Recommended Recommended
PERSONNEL DETAIL 1996-97 1997-98 1998-99.
Superintendent I I I
Assistant Superintendent I 1 0
Maintenance Foreman I I I
Chief Plant Operator I I I
Senior Mechanic I I I
Maintenance Leadworker 4 4 4
Plant Operator 111 I I I
Mechanic UII 1 1 1
Plant Operator 1/II 2 2 2
1 1
Maintenance 1,II,III 11 11
Storekeeper I I I
Sub-Total 25 25 24
Temoorarv Summer Hein 0 0 0
Total 25 25 24
56
•
E
OPERATIONS DEPARTMENT
VEHICLE AND EQUIPMENT OUTLAY DETAIL
1997-98 budget:
1. Sewer Jetter Truck
Operations
Estimated Capital outlay: $109,000
Outlay Description: Purchase one Jetter Truck to replace a unit identified in the approved Vehicle
and Equipment Replacement Program.
2. 1-Ton Cab & Chassis and Service Body
Estimated Capital outlay: $39,000
Purchase a 1-ton cab & chassis with service body to replace a unit identified in the
approved Vehicle and Equipment Replacement Program.
3. %-Ton Pickup Truck/Covered Tool Boxes
Estimated Capital outlay: $25,000
Purchase a 3/4-ton pickup truck/covered tool boxes to replace a unit identified in the
Vehicle and Equipment Replacement Program.
4. Tow-behind Air Compressor
Estimated Capital outlay: $10,000
Outlay Description: Purchase one air compressor to replace a unit identified in the approved Vehicle
and Equipment Replacement Program.
5. Emergency Trailer
Estimated Capital outlay: $10,000.00
Outlay Description: Purchase one self-contained tow-behind trailer to be used for equipment
storage/transportation as well as a mobile command center for emergency operations throughout the
service area.
6. Tapping Machine with set of cutting bits
Estimated Capital outlay: $3,000.00
Outlay Description: Purchase one tapping machine w/bits to be used for the installation of service-
lines.
7. Warehouse Storage Facilities
Estimated Capital Outlay: $9,500.00
Outlay Description: Purchase storage racks and shelves for the new warehouse.
8. Discharge-Pressure Meters for Wells 9, 10, 11, and 15.
Estimated Capital outlay: $3,800.00
Outlay Description: Purchase electronic pressure monitoring equipment for wells 9, 10, 11, and 15.
9. Under-drain Inspection Safety Improvements at Springview Reservoir
Estimated Capital outlay: $20,000.00
Outlay Description: Construct paths and steps to reservoir under-drains to improve safety, avoid
snakes and prevent falls.
10. Under-drain Inspection Safety Improvements at Bryant Ranch Reservoir
Estimated Capital outlay: $25,000.00
Outlay Description: Construct paths and steps to reservoir under-drains to improve safety, avoid
snakes and prevent falls.
5-
I~
1
0 0 Operations
11. Telemetry Improvement Upgrades
Estimated Capital outlay: $25,000.00
Outlay Description: Replacement of obsolete telemetry components.
12. Telemetry Equipment at OC-51
Estimated Capital outlay: $4,500.00
Outlay Description: Purchase telemetry equipment for the OC-51 supply line necessary for the
automation and monitoring of purchased water flows.
13. Fairmont engine Controller Replacement.
Estimated Capital outlay: $25,000.00
Outlay Description: Purchase replacement electronic engine-controllers for obsolete units.
14. Reservoir Entry Cover Structures
Estimated Capital outlay: $49,000.00
Installation of protective structures over reservoir entries to maintain storage water quality and
distribution svstem security.
1998-99 Budget
1. Backhoe
Estimated Capital Outlay: $50,000.00
Outlay Description: Purchase one backhoe to replace a unit identified in the approved Vehicle and
Equipment Replacement Program.
2. Sewer Jet Vactor Truck
Estimated Capital Outlay: $192,000.00
Outlay description: Purchase one Vactor-type truck to replace a unit identified in the approved
Vehicle and Equipment Replacement Program.
3. 1-Ton Cab & Chassis and Service Body
Estimated Capital Outlay $42,000.00
Purchase a I-ton cab & chassis with service body to replace a unit identified in the approved Vehicle
and Equipment Replacement Program.
4. '/s-Ton Pickup Truck/Covered Tool Boxes
Estimated Capital Outlay $29,000.00
Purchase a 3/4-ton pickup truck/covered tool boxes to replace a unit identified in the approved
Vehicle and Equipment Replacement Program.
5. Tow-behind Light Tower
Estimated Capital outlay: $10,000.00
Outlay Description: Purchase one self-contained gasoline powered light tower to facilitate night-time
repairs and enhance employee safety.
6. Emergency Water Tank Trailer
Estimated Capital outlay: $8,000.00
Outlay Description: Purchase one tank trailer with pressure pump to be used for temporary water
supply during outages due to system construction or repair.
,8
0
i Operations
7. Variable Speed Drive at Santiago Booster Station
Estimated Capital outlay: $20,000.00
Outlay Description: Purchase and installation of a variable-speed-drive control center for the electric
motor at the Santiago Booster Station.
8. Telemetry Improvements Upgrades
Estimated Capital outlay: $25,000.00
Outlay Description: Replacement of obsolete telemetry components.
9. Reservoir Entry Cover Structures
Estimated Capital outlay: $42,000.00
Outlay Description: Installation of protective structures over reservoir entries to maintain storage-
water quality and distribution system security.
1
59
0
Cao~ta! Improvements and Replacements
CAPITAL IMPROVEMENT
AND REPLACEMENT BUDGET
1
FISCAL YEARS 1997-98 and 1998-99
60
•
C, lmoroti•ements and Replacements
CAPITAL IMPROVEMENT AND REPLACEMENT
PROJECTS MATRIX
Proiect Description:
Water
Sewer
I.D.-1
I.D.-2
1. Richfield Plant Renovation
$1,099,000
-
$490,000
$201,000
2. Well 1 1 Transmission Main
560,000
-
-
-
3. Cast Iron Pipe Replacement Study
5,000
-
-
-
4. Westvale C.I. Pipe Replacement
50,000
-
-
-
5. Buena Vista C.I. Pipe Replacement
35,000
-
-
-
6. Richfield Transmission Main
1,509,000
-
691,000
-
7. Plumosa Transmission Main
660,000
-
302,000
-
8. Well 11 Disinfection
101,000
-
46,000
-
9. Well 15 Disinfection
63,000
-
28,000
-
10. Highland Booster Disinfection
107,000
-
48,000
-
11. Highland Park Site
20,000
-
-
-
12. Well No. 9 Modifications
27,000
13,000
-
13. Lakeview Avenue Diversion
-
$325,000
-
-
14. Radio Telemetry
-
-
180,000
-
15. Fairmont Booster Station Modification -
-
250,000
-
16. Well Water Distribution Study
-
-
35,000
-
17. Dorinda-Alder Pipeline Replacement
-
-
130,000
-
18. Zone 4 Trans. Main Reimbursement
-
-
75,000
-
19. Wells 16 and 17 Rehabilitation
-
-
-
185.000
20. Wells 16 and 17 Disinfection
-
-
-
85,000
21. Wells 16 and 17 Treatment
-
-
-
110,000
22. Elk Mountain Park Site
-
-
-
50,000
23. Temporary Hidden Hills Reservoir
-
-
-
265,000
24. OCWD Loan (Well No. 10)
55,948
-
-
-
25. District Computer
109,200
-
47,300
25,500
26. District G.I.S. Program
120,000
-
52,000
28,000
27. AMP Lease Pavment
-
-
109.795
52.860
Total Capital Expenditure
$4,521,148
$325,000
$2,497,095
$1,002,360
Capital Funds Available
$7,925,558
$2,021,245
$5,199,267
$6,731,590
Capital Fund Balance Remaining
$3,404,410
$1.696.245
$2.702.172
$5.729.230
1
61
•
0 Capital Improvements and Replacements
DESCRIPTION OF CAPITAL IMPROVEMENT
AND CAPITAL REPLACEMENT PROJECTS
1. Richfield Plant Renovation
Total Estimated Capital Cost: $1,790,000
Total Estimated Cost for Western Service Area: $950,000
Total Estimated Cost for Shell Development: $149,000
Total Estimated Cost for I.D. No. 1: $490,000
Total Estimated Cost for I.D. No. 2: $201,000
Project Description: This project consists of three major task subgroups as follows:
• Converting the Richfield wells from double lift to single lift operations including new pumps,
engines and engine enclosures, piping, telemetry, well waste water discharge system,
chlorination facility, 350 kw natural gas emergency generator, and a new storage building. The
estimated cost to complete this task subgroup is $400,000. Costs prorated by water use.
• Construction of new buildings and modifications to existing buildings including Operations
Department offices and crews quarters, covered parking structures, and various other
maintenance facilities. The estimated cost for this task subgroup is $1,300,000. Costs prorated
by number of customers.
• Widening of Richfield Road, at an estimated cost of $90,000. Costs prorated by number of
customers.
The Richfield Plant water production cost is split between the Water Operating Fund, Shell
Development, and Improvement District No. I based on a prorata basis of water use within the
Western Service area, Shell, and l.D 1. Improvement District No. 2 is not included as ID No. 2
does not receive ground water from the Western Service Area. The operations and maintenance
facility cost is split between the Water Operating Fund, Shell Development, Improvement
District No. 1, and Improvement District No. 2 based on a prorata basis of total connections
within each service area. The weighted percentages for the total project are Water Operating
Fund, 53%; Shell, 8%; ID No. 1, 27%; ID No. 2, 11
2. Well No. 11 Transmission Main
Total Estimated Capital Cost: $560,000
Project Description: This project will replace approximately 2,900 feet of 16 inch diameter steel
water pipe constructed in 1934, with a new 16 inch CML&C steel pipeline. The transmission main
will be replaced from Well 1 1 to the Richfield Plant. The project will also include the construction
of approximately 900 feet of 10 and 12 inch pipeline to loop the existing distribution system together
along Richfield Road. This will help to maintain fire flows in the area and will allow the new
transmission main to be isolated from the distribution system if required by water quality regulations
or other operating constraints. Shell Development will fund a portion of the 16 inch transmission
main if the proposed well for the Shell project uses this water main.
3. Cast Iron Pipe Replacement Study
Total Estimated Capital Cost: $5,000
Project Description: This project will review data to establish criteria for replacement of the
District's cast iron pipelines that were constructed between 1920 and 1960. District maintenance
records, AWWA studies, other water agency replacement programs, and the experience of the
District pipeline consultants will be analyzed. The results of the study will assist the district in
prioritizing the replacement of these pipelines, which are becoming maintenance problems.
4. Westvale Lane Cast Iron pipeline abandonment
Total Estimated Capital Cost: $50,000
Project Description: This project will abandon a section of 8 inch cast iron pipeline that is
constructed in back yards along West Vale Lane between Grandview Avenue and Kellogg Drive.
62
•
CO Improvements and Replacements
The pipeline was constructed in 1932 and is now a maintenance problem. Five water services will
require relocation from back yards to front yards resulting, in the need to work on private property.
Landscape and handscape replacement is required.
5. Pipeline, Buena Vista & South Ohio
Total Estimated Capital Cost: $250,000
Project Description: This project will replace approximately 1400 feet of 10 inch diameter cast iron
and riveted steel pipe in Buena Vista Avenue that was installed in the 1920s, and approximately 700
feet of 8 inch diameter riveted steel pipe in South Ohio Street that was also installed in the early
1920s. Because of the existing pipe's age and maintenance problems, it is a maintenance liability.
6. Richfield Transmission Main
Total Estimated Capital Cost: $2,200,000
Total Estimated Cost for Western Service Area: $1,345,000
Total Estimated Cost for Shell: $164,000
Total Estimated Cost for I.D. No. 1: $691,000
Total Estimated Cost for I.D. No. 2: $0
Project Description: Project consists of constructing approximately 9,000 feet of 36 inch
transmission main from the Richfield Plant to the Highland reservoir. This new transmission main
will replace the existing 26 inch transmission main that was constructed in the 1920's and will allow
the District to meet proposed water quality regulations for contact time. A portion of the project will
be constructed in conjunction with the City of Placentia's Richfield Road widening project at the
railway tracks and Orangethorpe Avenue. The pipeline has been sized to accommodate future
demands of the Shell Development project. The pipeline cost is split between the Water Operating
Fund, Shell Development, and Improvement District No. 1 based on a prorata basis of water use
within the Western Service area (61%), Shell (8%), and I.D.-1 (31%). Improvement District No. 2 is
not included as ID No. 2 does not receive ground water from the Western Service Area.
7. Plumosa Transmission Main
Total Estimated Capital Cost: $1,200,000 ($962,000 Budgeted for 1997-98 & 1998-99)
Total Estimated Cost for Western Service Area: $733,000
Total Estimated Cost for Shell: $90,000
Total Estimated Cost for I.D. No. l: $377,000
Total Estimated Cost for I.D. No. 2: $0
Project Description: Project consists of alignment feasibility studies and design and construction of
a transmission water pipe from the Highland reservoir to the Bastanchury reservoir. The existing 20
inch diameter water pipe was installed in the early 1920s, and lies partially in commercial
developments and residential backyards. Because of the existing pipe's age and location it is a
maintenance liability. The pipeline will be sized to accommodate future demands of the Shell
Development project. The pipeline cost is split between the Water Operating Fund, Shell
Development, and Improvement District No. 1 based on a prorata basis of water use within the
Western Service area (61%), Shell (8%), and I.D.-1 (31%). ID No. 2 is not included as ID No. 2
does not receive ground water from the Western Service Area.
8. Well No. I I Modifications
Total Estimated Capital Cost: $147,000
Total Estimated Cost for Western Service Area: $90,000
Total Estimated Cost for Shell: $11,000
Total Estimated Cost for I.D. No. 1: $46,000
Total Estimated Cost for I. D. No. 2: $0
Project Description: The project consists of installing an on-site sodium hypochlorite disinfection
system to mitigate hazards associated with the use of chlorine gas. In addition, existing and
63
•
Camel Improvements and Replacements
proposed water quality issues, as well as standard well operating procedures, require wells to be
discharged to waste after they have been worked on or shut down for a period of time. This project
will also install discharge to waste piping, automated control valves, and telemetry and
instrumentation to allow the District to remotely operate this well and to integrate its operation into
the District's existing SCADA system. The well improvement cost is split between the Water
Operating Fund, Shell Development, and Improvement District No. 1 based on a prorata basis of
water use within the Western Service area (61 Shell (8%), and I.D.-1 (31 Improvement
District No. 2 is not included as ID No. 2 does not receive ground water from the Western Service
Area.
9. Well No. 15 Modifications
Total Estimated Capital Cost: $91,000
Total Estimated Cost for Western Service Area: $56,000
Total Estimated Cost for Shell: $7,000
Total Estimated Cost for I.D. No. 1: $28,000
Total Estimated Cost for I.D. No. 2: $0
Project Description: Project consists of installing an on-site sodium hypochlorite disinfection system
to mitigate hazards associated with the use of chlorine gas. The project may require additional site
improvements and/or acquisition of additional rights of way to accommodate the new equipment.
The well improvement cost is split between the Water Operating Fund, Shell Development, and
Improvement District No. 1 based on a prorata basis of water use within the Western Service area
(61%), Shell (8%), and I.D.-1 (31%). Improvement District No. 2 is not included as ID No. 2 does
not receive ground water from the Western Service Area.
10. Highland Booster Station Modifications
Total Estimated Capital Cost: $155,000
Total Estimated Cost for Western Service Area: $95,000
Total Estimated Cost for Shell: $12,000
Total Estimated Cost for I.D. No. 1: $48,000
Total Estimated Cost for I.D. No. 2: $0
Project Description: Project consists of installing an on-site sodium hypochlorite disinfection system
to mitigate hazards associated with the use of chlorine gas. The booster station improvement cost is
split between the Water Operating Fund, Shell Development, and Improvement District No. 1 based
on a prorata basis of water use within the Western Service area (61%), Shell (8%), and I.D.-1 (31%).
Improvement District No. 2 is not included as ID No. 2 does not receive ground water from the
Western Service Area.
11. Highland Reservoir Park Site Improvements
Total Estimated Capital Cost: $20,000
Project Description: The District is considering entering into a conjunctive use agreement with the
City of Yorba Linda to allow recreational use of portions of the Highland reservoir site. The District
would fund the installation of an irrigation system, landscaping, and horse trail and picnic area
improvements.
12. Well No. 9 Modifications
Total Estimated Capital Cost: $40,000
Total Estimated Cost for Western Service Area: $24,000
Total Estimated Cost for Shell: $3,000
Total Estimated Cost for I.D. No. 1: $13,000
Total Estimated Cost for I.D. No. 2: $0
Project Description: Project consists of installing a new water lubricated pump and new well
controls. The new water lubricated pump will improve water quality. The well improvement cost is
64
0 C Improvements and Replacements
split between the Water Operating Fund, Shell Development, and Improvement District No. 1 based
on a prorata basis of water use within the Western Service area (61%), Shell (8%), and I.D.-1 (31%).
Improvement District No. 2 is not included as ID No. 2 does not receive ground water from the
Western Service Area.
13. Yorba Linda Lake bed Server Lift Station Rehabilitation
Total Estimated Capital Cost: $325,000
Project Description: This project consists of constructing a new sewer lift station to replace
the existing lift station, which has become a maintenance problem. The new lift station will
have grinder pumps, improved electrical controls and
telemetry, an emergency generator, and improved access to the site.
14. Radio Telemetry Units
Total Estimated Capital Cost: $180,000
Project Description: This project consists of a design study, purchase and installation of a radio
telemetry system. The current system uses telephone circuits to communicate with Remote
Telemetry Units at various District production, transmission and storage facilities.
15. Fairmont Booster Station
Total Estimated Capital Cost: $250,000
Project Description: This project consists of the installation of a third 125 horse power natural gas
engine and 1500 gallon per minute pump at the Fairmont Booster Station. The additional engine and
pump will increase capacity and reliability at the booster station and allow the District to use the
natural gas engines to boost water to zone 5 during peek pumping periods rather than using the
electric pumps at the Spring View Reservoir.
16. Well Water Distribution Studv
Total Estimated Capital Cost: $35,000
Project Description: This study will analyze various methods of distributing groundwater throughout
the District. A network analysis of the District's water system will be updated or created, as
required, to incorporate new construction. The study will review the cost of water, capital costs, and
operations and maintenance costs to determine the most cost effective methods of providing well
water throughout the District. Future developments such as the shell project will also be taken into
consideration.
17. Pipeline Upgrade, Dorinda and Alder Roads
Total Estimated Capital Cost: $130,000
Project Description: This project will replace approximately 720 feet of 8 inch class 150 ACP
pipeline in Dorinda Road above the Bryant Cross Feeder within pressure zone 5. Due to the
pressures in this area, the pipeline should be class 200. In addition, approximately 600 feet of 10
inch class 150 ACP pipeline in Alder Road from San Antonio Road to Cork Circle will be replaced.
This portion of the Zone 5 transmission pipeline has experienced several failures since it was
constructed in 1986.
18. Zone Four Transmission Main Reimbursement (City of Yorba Linda)
Total Estimated Capital Cost: $75,000
Project Description: This project consists of refunding construction costs to the City of Yorba Linda
for installation and up sizing of a 12 inch zone four transmission pipeline constructed through the
East Side Park.
19. Well Nos. 16 & 17 Rehabilitation
Total Estimated Capital Cost: $185,000
65
•
•
Capita! lmorovements and Replacements
Project Description: Project consists of rehabilitating wells 16 & 17 due to damage caused by iron
bacteria. Both wells require mechanical development and chemical treatments to minimize the
effects of iron bacteria, and new pumps and motors.
20. Well Nos. 16 & 17 Disinfection
Total Estimated Capital Cost: $85,000
Project Description: Project consists of installing an on-site sodium hypochlorite disinfection system
to mitigate hazards associated with the use of chlorine gas. The project may require additional site
improvements and/or acquisition of additional rights of way to accommodate the new equipment.
21. Well 16 & 17 Treatment Plant
Total Estimated Capital Cost: $755,000 ($110,000 Budgeted for 1997-98 $ 1998-99)
Project Description: Project consists of constructing a packaged treatment plant to meet the surface
water treatment rule and to remove excessive manganese levels produced by wells 16 & 17. An
economic/design study is planned for 1998-99 to determine requirements for the treatment plant.
22. Elk Mountain Park Site
Total Estimated Cost: $50,000
Project Description: The District has entered into an agreement with the City of Yorba Linda for a
joint use park at the Elk Mountain reservoir site. The District has agreed to fund the installation of
an irrigation system and landscaping improvements consisting of turf grass and shrubbery on top of
the reservoir. The balance of the park site improvements located off the top of the reservoir will be
funded by the City.
23. Temporary Hidden Hills Reservoir(s)
Total Estimated Cost: $265,000
Project Description: Project consists of constructing two 210,000 gallon or one 420,000 gallon
temporary above ground steel reservoir(s) and temporary inlet/outlet pipeline approximately 100 feet
above the highest housing pad that has been graded as of 1993/94. This area is presently a dead end
system served by the Santiago Booster Station. Fire flows are provided by the temporary natural gas
engine located at the Santiago Booster Station. A temporary reservoir(s) will eliminate the pressure
surges created by the dead end system, reduce maintenance problems and provide more reliability.
The temporary reservoir(s) would be removed when the permanent Hidden Hills reservoir is
constructed.
24. Well No. 10 - Annual Payment for OCWD Conjunctive Use Loan
Total Estimated Capital Cost: $322,188 ($55,948 Budgeted 1997-98 & 1998-99)
Project Description: The District entered into a Conjunctive Use Loan agreement with the Orange
County Water District to find the rehabilitation of Well No. 1. The purpose of the agreement is to
provide low interest funds for projects that increase ground water production. The interest rate is
3.50% with a term of 15 years (1994 through 2008).
25. District Computer
Total Estimated Capital Cost: $182,000
Total Estimated Cost for Western Service Area: $92,800
Total Estimated Cost for Shell: $16,400
Total Estimated Cost for I.D. No. 1: $47,300
Total Estimated Cost for I.D. No. 2: $25,500
Project Description: The District's computer monitors, analyzes, and provides statistics and reports
on District finances, Capital Budgets, Capital Improvement Projects, and water usage trends for the
Districts three water service areas. The computer cost is split between the Water Operating Fund,
Shell Development, Improvement District No. I, and Improvement District No. 2 based on a prorata
66
0
S Capital Improvements and Replacements
basis of customers within the Western Service area, Shell, I.D.-1, and I.D.-2. The splits are Water
Operating Fund = 51 Shell = 9%; Improvement District No. 1 = 26%; and, Improvement District
No. 2 = 14%.
26. District Graphic Information Program
Total Estimated Capital Cost: $300,000 ($120,000 Budgeted for 1997-98 & 1998-99)
Total Estimated Cost for Western Service Area: $153,000
Total Estimated Cost for Shell: $27,000
Total Estimated Cost for I.D. No. 1: $78,000
Total Estimated Cost for I.D. No. 2: $42,000
Project Description: The District's Graphic Information System program (GIS) will identify water
and sewer facilities in a graphic format that will include customer information. The GIS program is
a tool to integrate information and manage resources. The GIS cost is split between the Water
Operating Fund, Shell Development, Improvement District No. 1, and Improvement District No. 2
based on a prorata basis of customers within the Western Service area, Shell, I.D.-1, and I.D.-2. The
splits are Water Operating Fund = 51%; Shell = 9%; Improvement District No. 1 = 26%; and,
Improvement District No. 2 = 14%.
27. AMP Lease Payment
Total Annual cost: $182,855
Total Annual Cost for Western Service Area: $20,200 (in the Operations Department Budget)
Total Annual cost for I.D. No. 1: $109,795
Total Annual cost for I.D. No. 2: $52,860
Project Description: The Allen-McColloch Pipeline (AMP) supplies imported water to the District
through connection DI-01. The District's aggregate lease payment is based on its prorata share of
Reach I construction cost and outlet construction cost, and is financed with annual lease payments to
the MWDOC Water Facilities Corporation. The connection has a maximum rated capacity of 50 cfs
that is split between the Western Service Area (10 cfs), I.D. No. 1 (26.8 cfs) and I.D. No. 2 (13.2
cfs). Annual lease payments to MWDOC are split on the proration of capacity allocations, therefore
the Western Service Area pays 20% of the lease payment, I.D. No.I pays 54% and I.D. No. 2 pays
26% of the lease payments.
1
6-
•
BUDGET RESOLUTIONS
0 Resolutions
Resolution No. 97-05
adopting the Budget Report for Fiscal Years 1997-98 and 1998-99.
Resolution No. 97-06
approving the number of Authorized Positions for Fiscal Years 1997-98 and 1998-99.
Resolution No. 97-07
adopting the Appropriations limit for Fiscal Year 19997-98.
Resolution No. 97-08
adopting debt service requirements for the Improvement District No. 1 Bonds.
Resolution No. 97-09
adopting debt service requirements for the Improvement District No. 2 Bonds.
68
• S Resolutions
RESOLUTION NO. 97-05
RESOLUTION OF THE BOARD OF DIRECTORS
OF YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGET FOR
FISCAL YEARS 1997-98 AND 1998-99
AND RESCINDING RESOLUTION NO. 95-08
WHEREAS, the Yorba Linda Water District has prepared a two year Budget Report which covers
Fiscal Years 1997-98 and 1998-99; and,
WHEREAS, on May 28, 1997, the proposed budget was presented to and reviewed by the Finance
Committee of the Board of Directors of the District; and,
WHEREAS, on June 12, 1997, the proposed budget was presented to and reviewed by the Board of
Directors of the District; and,
WHEREAS, on June 26, 1997, the Budget Report for Fiscal Years 1997-98 and 1998-99 was
considered by the Board of Directors at a Regular meeting; and,
WHEREAS, it is the desire of the Board of Directors to adopt the Budget Report for fiscal year 1997-
98 and 1998-99. and rescind Resolution No. 95-08.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District
as follows:
Section 1. That the Budget Report for Fiscal Years 1997-98 and 1998-99, set forth in Exhibit "A"
attached hereto, is hereby approved and adopted.
Section 2. The Budget Report for Fiscal Years 1997-98 and 1998-99, including the Budget
Authority Guidelines recommended to administer the Annual Budget, is in full force
and effect beginning on July 1, 1997, and continuing until this Resolution is rescinded
by the Board of Directors.
Section 3. That Resolution No. 95-08 and all conflicting minute orders are hereby rescinded
effective Jule 1, 1997.
PASSED AND ADOPTED this 26th day of June, 1997, by the following called vote:
Ayes:
Noes:
Absent:
Abstain:
ATTEST:
President, Paul R. Armstrong
Yorba Linda Water District
Secretary, William J. Robertson
Yorba Linda Water District
69
• Resolutions
RESOLUTION NO. 97-06
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
APPROVING THE NUMBER OF AUTHORIZED POSITIONS
FOR FISCAL 1997-98 AND 1998-99
AND RESCINDING RESOLUTION NO. 95-09
WHEREAS, the Board of Directors of the Yorba Linda Water District has by Resolution adopted on
May 8, 1980 adopted the "Yorba Linda County Water District Personnel Rules"; and,
WHEREAS, the "Personnel Rules", as amended, directs that the number of Authorized Positions and
Salary Ranges are subject to approval by the Board of Directors; and,
WHEREAS, the Board has by Resolution No. 95-09 adopted on June 22, 1995, approved the number
of Authorized Positions; and,
WHEREAS, it is the desire of the Board of Directors to adopt Authorized Positions for Fiscal Years
1997-98 and 1998-99, as set forth in Exhibit "A" and "B" respectively as attached hereto,
and rescind Resolution No. 95-09.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District
as follows:
Section 1. The number of Authorized Positions as set forth in Exhibit "A" attached hereto is
approved and adopted for Fiscal Year 1997-98.
Section 2. The number of Authorized Positions as set forth in Exhibit "B" attached hereto is
approved and adopted for Fiscal Year 1998-99.
Section 3. The General Manager is hereby authorized to employ up to the number of employees
authorized in each fiscal year without further approval of the Board of Directors.
Section 4. That Resolution No. 95-09 and all conflicting minute orders are hereby rescinded
effective July 1, 1997.
PASSED AND ADOPTED this 26th day of June, 1997, by the following called vote:
Ayes:
Noes:
Absent:
Abstain:
President, Paul R. Armstrong
Yorba Linda Water District
ATTEST:
Secretary, William J. Robertson
Yorba Linda Water District
70
• 0 Resolutions
EXHIBIT "A" TO
YORBA LINDA WATER DISTRICT
RESOLUTION NO. 97-06
AUTHORIZED POSITIONS
FOR FISCAL YEAR 1997-98
EFFECTIVE JULY 1, 1997
Salary
Authorized
Proposed
Authorized
Ranee
Position Classification
1-Jul-96
Chance
1-Jul-97
1-10
Temporary Help
0
0
0
12-14
Customer Service Representative I/II
3
0
3
14-16
Meter Reader I/II
3
0
3
Storekeeper 1/II
1
0
1
14-18
Accounting Assistant I/II
3
0
3
Secretary
1
0
1
16
Customer Service Representative III
1
0
1
16-20
Maintenance Worker I/I1/111
11
0
11
17-20
Mechanic I/11
1
0
1
Engineering Technician I/II
5
0
5
Plant Operator I/II
2
0
2
20
Meter Services Representative
1
0
1
Water Quality Technician
1
0
1
Net-,vork Systems Administrator
1
0
1
21
Secretary to the General Manager
1
0
1
22
Leadworker
4
0
4
Plant Operator III
1
0
1
Senior Mechanic
1
0
1
24
Customer Service Supervisor
1
0
1
Chief Plant Operator
1
0
1
Maintenance Foreman
1
0
1
Senior Engineering Technician
1
0
1
26
Assistant Administrator
1
0
1
Assistant Engineering Manager
1
0
1
Assistant Operations Superintendent
1
0
1
29
Engineering Manager
1
0
1
Business Manager
1
0
1
Exec. Asst. to General Manager
1
0
1
Operations Superintendent
1
0
1
33
Assistant General Manager
y
1
0
1
N/A
General Manager
1
0
1
Total Per
manent Employees (1)
54
0
54
(1) Does not include Temporary Help
1
71
• 0 Resolutions
EXHIBIT "B" TO
YORBA LINDA WATER DISTRICT
RESOLUTION NO. 97-06
AUTHORIZED POSITIONS
FOR FISCAL YEAR 1998-99
EFFECTIVE JULY 1, 1998
Salary Authorized Proposed Authorized
Rance Position Classification I-Jul-97 Change 1-Jul-98
1-10 Temporary Help 0 0 0
12-14 Customer Service Representative I/I1 3 0 3
14-16 Meter Reader 1/1I 3 0 3
Storekeeper I/II 1 0 1
14-18 Accounting Assistant I/II 3 0 3
Secretary 1 0 1
16 Customer Service Representative III 1 0 1
16-20 Maintenance Worker I/11/III 11 0 11
17-20 Mechanic I/11 1 0 1
Engineering Technician 1/II 5 0 5
Plant Operator 1/II 2 0 2
20 Meter Services Representative 1 0 1
Water Quality Technician 1 0 1
Network Systems Administrator 1 0 1
21 Secretary to the General Manager 1 0 1
22 Leadworker 4 0 4
Plant Operator III 1 0 1
Senior Mechanic 1 0 1
24 Customer Service Supervisor 1 0 1
Chief Plant Operator 1 0 1
Maintenance Foreman 1 0 1
Senior Engineering Technician 1 0 1
26 Assistant Administrator 1 0 1
Assistant Engineering Manager 1 0 1
Assistant Operations Superintendent 1 -1 0
29 Engineering Manager 1 0 1
Business Manager 1 0 1
Exec. Asst. to General Manager 1 0 1
Operations Superintendent 1 0 1
33 Assistant General Manager 1 0 1
N/A General Manager 1 0 1
Total Permanent Employees (1) 54 -1 53
(1) Does not include Temporary Help
72
0 • Resolutions
RESOLUTION NO. 97-07
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE APPROPRIATIONS LIMIT
FOR FISCAL YEAR 1997-98
WHEREAS, under the terms of Article XIIIB of the California Constitution and Government Code
Section 7900 et seq., all local agencies are required to establish, by resolution, an
appropriation limit for each fiscal year; and,
WHEREAS, in June 1990, voters in the State of California approved Proposition 1 I I which amended
Government Code Section 7900 et seq., modified the method of calculating the
appropriation limit and requires all local agencies to select, by resolution, the annual
adjustment factors used to perform the calculations; and,
WHEREAS, the District staff has performed the required calculations to determine the limits for said
year in compliance with the above provisions.
NOW THEREFORE BE IT RESOLVED that the Board of Directors of the Yorba Linda Water District
does hereby resolve, determine and order as follows:
Section 1. That there is hereby adopted, pursuant to Article XIIIB of the California Constitution and
Government Code Section 7900 et seq., as amended by Proposition 111, an
appropriations limit for fiscal year 1997-98 of $2,673,783.
Section 2. The annual adjustment factors are the weighted average percentage change in the
population of the cities within the District's jurisdiction, and the percentage change in the
California Per Capita Income.
PASSED AND ADOPTED this 26th day of June, 1997, by the following called vote:
Ayes:
Noes:
Absent:
Abstain:
President, Paul R. Armstrong
Yorba Linda Water District
ATTEST:
Secretary, William J. Robertson
Yorba Linda Water District
1
73
• • Resolutions
RESOLUTION NO. 97-08
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING FISCAL YEAR 1997-98
DEBT SERVICE REQUIREMENT FOR
IMPROVEMENT DISTRICT NO. 1
"1993" REFUNDING GENERAL OBLIGATION BONDS
WHEREAS, in June of 1978, the Yorba Linda Water District obtained voter authorization for the
establishment of Yorba Linda Water District Improvement District No. 1 (YLWD I.D.-1)
and for the issuance of $27,320,000 in general obligation bonds to pay for water
production, storage and transmission facilities to serve YLWD I.D.-1; and,
WHEREAS, on August 24, 1978 the Yorba Linda Water District issued and sold Series "A" YLWD
I.D.-1 Water Bonds in the face amount of $2,234,000; and,
WHEREAS, on April 26, 1979 the Yorba Linda Water District issued and sold Series "B" YLWD
I.D.-1 Water Bonds in the face amount of $6,615,000; and,
WHEREAS, on October 14, 1993 the Yorba Linda Water District issued and sold "1993" Refunding
Bonds to provide for the redemption of all outstanding bonds of the 1978 Water Bonds,
Series A and B, of Improvement District No. 1; and.
WHEREAS, the Yorba Linda Water District is obligated to make principal and interest payments on
such bonds from revenue sources available to the District; and,
WHEREAS, the District elects to have the principal and interest payments collected on the tax roll in
the same manner, by the same persons, and at the same time as, and together with and not
separately from County taxes; and.
WHEREAS, the debt service requirements for Fiscal Year 1997-98 have been presented to and
reviewed by the Board of Directors of the District,
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District
as follows:
Section 1. The Fiscal Year 1997-98 Bond Interest and Redemption requirement for YLWD "1993"
Refunding Bonds General Obligation Bonds, as shown on Exhibit "A" attached hereto
and by this reference incorporated herein, is hereby approved and adopted.
Section 2. The District elects to have the County of Orange Auditor-Controller collect $687,163 on
the tax roll in the same manner, by the same persons, and at the same time as, and
together with and not separately from County taxes for the purposes of retiring voter
approved debt.
74
r:
• Resolutions
Section 3. The General Manager or his designee is authorized and directed to file with the County
of Orange Auditor-Controller a copy of this resolution together with any such
documentation the County Auditor-Controller may require in order to accomplish the
purposes of this resolution.
PASSED AND ADOPTED this 26th day of June, 1997, by the following called vote:
Ayes:
Noes:
Absent:
Abstain:
President, Paul R. Armstrong
Yorba Linda Water District
ATTEST:
Secretary, William J. Robertson
Yorba Linda Water District
1
75
• • Resolutions
YORBA LINDA WATER DISTRICT
RESOLUTION 97-08
IMPROVEMENT DISTRICT NO. I
FISCAL YEAR 1997-98 DEBT SERVICE FORECAST
1. DIRECT EXPENDITURES:
A. November-97
Refunding Bonds Interest $79,995
B. May-98
Refunding Bonds Principal 540,000
Refunding Bonds Interest 79,995
C. Paying Agent Processing Fees 1,400
DIRECT EXPENDITURES DURING 1997-98 $701,390
II. RESERVE ACCUMULATION
Reserves for November 1998
Refunding Bonds Interest 70,208
RESERVES FINANCED DURING 1997-98 $70,208
TOTAL 1997-98 FUNDING REQUIREMENT $771.598
IV. REVENUE REQUIREMENT:
A. Reserves on hand as of July 1, 1997 $79,995
B. Interest Earnings on Debt Service Reserve 4,440
C. I.D. No. 1 Ad Valorem Tax Levy 687,163
TOTAL 1997-98 REVENUE REQUIREMENT $771.598
:1
76
•
RESOLUTION NO. 97-09
• Resolutions
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING FISCAL YEAR 1997-98
DEBT SERVICE REQUIREMENT FOR
IMPROVEMENT DISTRICT NO. 2 SERIES "A",
1987 REFUNDING AND
SERIES "C" GENERAL OBLIGATION BONDS
WHEREAS, on June 13, 1978 the Yorba Linda Water District obtained voter authorization for the
establishment of Yorba Linda Water District Improvement District No. 2 (I.D.-2) and for
the issuance of $41,660,000 in general obligation bonds to pay for water production,
storage and transmission facilities to serve I.D.-2; and,
WHEREAS, on April 26, 1979 the Yorba Linda Water District issued and sold Series "A" I.D.-2
Water Bonds in the face amount of $1,005,000; and
WHEREAS, on May 1, 1981 the Yorba Linda Water District issued and sold Series "B" I.D.-2 Water
Bonds in the face amount $10,000,000; and,
WHEREAS, on February 1, 1987 the Yorba Linda Water District issued and sold "1987 Refunding
Bonds" to provide for the advance refunding of $9,795,000 principal amount of
outstanding 1979 Series "B" Bonds in the face amount of $11,915,000; and,
WHEREAS, on March 8, 1990, the Yorba Linda Water District issued and sold Series "C" I.D.-2
Water Bonds in the face amount of $6,000,000; and,
WHEREAS, the Yorba Linda Water District is obligated to make principal and interest payments on
such bonds from revenue sources available to the District; and,
WHEREAS, the debt service requirements for Fiscal Year 1997-98 have been presented to and
reviewed by the Board of Directors of the District,
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District
as follows:
Section 1. The Fiscal Year 1997-98 Bond interest and Redemption requirement for YLWD I.D.-2
Series "A", Refunding Bonds and Series "C" General Obligation Bonds, as shown on
Exhibit "A" attached hereto, and by this reference incorporated herein, is hereby approved
and adopted.
Section 2. The District elects to have the County of Orange Auditor-Controller collect $1,721,727 on
the tax roll in the same manner, by the same persons, and at the same time as, and together
with and not separately from County taxes for the purposes of retiring voter approved debt.
77
• • Resolutions
Section 3. The General Manager or his designee is authorized and directed to file with the County of
Orange Auditor-Controller a copy of this resolution together with any such documentation
the County Auditor-Controller may require in order to accomplish the purposes of this
resolution.
PASSED AND ADOPTED this 26th day of June, 1997, by the following called vote:
Ayes:
Noes:
Absent:
Abstain:
President, Paul R. Armstrong
Yorba Linda Water District
ATTEST:
Secretary, William J. Robertson
Yorba Linda Water District
11
78
• • Resolutions
EXHIBIT "A" TO
YORBA LINDA WATER DISTRICT
RESOLUTION 97-09
IMPROVEMENT DISTRICT NO.2
FISCAL YEAR 1997-98 DEBT SERVICE FORECAST
1. DIRECT EXPENDITURES:
A. November-97
Series "A" Interest $17,410
Refunding Bonds Interest 224,014
Series "C" Interest 175,431
B. May-98
Series "A" Principal 55,000
Series "A" Interest 17,410
Refunding Bonds Principal 725,000
Refunding Bonds Interest 224,014
Series "C" Principal 230,000
Series "C" Interest 175,431
C. Paying Agent Processing Fees 2,900
DIRECT EXPENDITURES DURING 1997-98 $1,846,610
II. RESERVE ACCUMULATION
Reserves for November 1998
Series "A" Interest $15,513
Refunding Bonds Interest 198,457
Series "C" Interest 167,669
RESERVES FINANCED DURING 1997-98 $381,639
III. BOND DEBT SERVICE RESERVES:
A. Refunding Bonds $598,767
B. Series "C" Bonds 600,000
DEBT SERVICE RESERVES FINANCED DURING 1997 98 $1,198,767
TOTAL 1997-98 FUNDING REQUIREMENT $3.427.016
IV. REVENUE REQUIREMENT:
A. Reserves on hand as of July 1, 1997 $1,615,622
B. Interest Earnings on Debt Service Reserve 89,667
C. I.D. No. 2 Ad Valorem Tax Levy 1,721,727
TOTAL 1997-98 REVENUE REQUIREMENT $3.427.016
79