HomeMy WebLinkAbout2013-05-06 - Planning-Engineering-Operations Committee Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Monday, May 6, 2013, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager
Director Phil Hawkins John DeCriscio, Operations Manager
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
4.1. Approval of Change Order No. 1 for the 2012 Waterline Replacement Phase II Project
Recommendation. That the Committee recommend the Board of Directors approve
Change Order No. 1 in the amount of $29,764. 11 and no additional days to TB
Construction Inc., for construction of the 2012 Waterline Replacement Phase 11
Project, Job No. 2011 -20.
4.2. Terms and Conditions for Water and Sewer Service with Brandywine Homes
Recommendation. That the Committee recommend the Board of Directors approve
the Terms and Conditions for Water and Sewer Service with Brandywine Homes,
Job No. 201304.
4.3. Terms and Conditions for Water and Sewer Service with Pacific Development Group II
Recommendation. That the Committee recommend the Board of Directors approve
the Terms and Conditions for Water and Sewer Service with Pacific Development
Group 11, Job No. 201309.
4.4. Renewal of Uniform Contract
Recommendation. That the Committee recommend the Board of Directors authorize
the Acting General Manager to make an addendum to the current agreement as
part of the District's Supplier Contract with Aramark. The new term of the contract
would be 12 months with service starting on July 1, 2013 and ending on June 30,
2014 with a total estimated cost of $19, 000.
5. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
5.1. Well #18 Engine Overhaul
5.2. Status of Northeast Area Developments (Verbal Report)
5.3. Monthly Groundwater Production and Purchased Import Water Report
5.4. Monthly Production Summary Report
5.5. Monthly Preventative Maintenance Report
5.6. Groundwater Producers Meeting Notes
5.7. Status Report on Capital Projects in Progress
5.8. Status of Strategic Plan Initiatives
5.9. Consider Rescheduling July 4, 2013 Committee Meeting to Another Date
5.10. Future Agenda Items and Staff Tasks
6. ADJOURNMENT
6.1. The next Planning- Engineering- Operations Committee meeting is scheduled to be held
Thursday, June 6, 2013 at 3:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
May 6, 2013
Planning- Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 4.1
Yes
$1.12 M
$1.5 M
Water Capital
Reserves
101 -2700
2011 -20
Engineering
No
Exempt
Approval of Change Order No. 1 for the 2012 Waterline Replacement Phase II
Project
Work is proceeding on construction of the 2012 Waterline Replacement Phase II Project. Submitted
for consideration is construction Change Order No. 1.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Change Order No. 1 in the amount
of $29,764.11 and no additional days to TBU Construction Inc., for construction of the 2012
Waterline Replacement Phase II Project, Job No. 2011 -20.
DISCUSSION:
In accordance with the contract documents, TBU Construction, Inc. has submitted Change Order
No. 1 due to additions and modifications, as well as District - initiated changes encountered during
the course of construction to date. A copy of Change Order No. 1 is attached for your review and
details are provided below for items having a substantial cost change to the contract.
Item 1: While excavating the trench for the new waterline, at the location of Tamarisk Dr. / Fircrest
Dr., the contractor encountered unforeseen wet soil conditions. The existing material proved to be to
wet to use for backfill material, therefore, Class II material had to be purchased and imported for
suitable pipeline backfill. The cost of this item is $10,923.47 and no additional days.
Item 4: While reviewing the approved plans for the Cresthill PRV, the Operations Dept. requested
the following changes be made to the design, for an additional $15,983.60. and no additional days:
Requested upsized piping from 2" Copper to 4" DIP to match existing piping arrangement and
maximize flow. Changed pipe material from Copper to DIP because of soil conditions in the area.
Changed all 2" gate valves to 4" Gate valves to match upsized piping and to eliminate a 2" buried
valve that is not as reliable as a 4" valve. Added a 4" Pressure Relief Valve at the downstream side
of the PRS to replace and relocate an existing 4" Pressure Relief Valve to protect 17 Residents not
protected before from extreme high pressure that would damage existing house plumbing. Added
vault vents, for ventilation to help prevent moisture buildup inside vault to protect piping from
corrosion and added two pressure gauges for pressure readings of the upstream and downstream
sides of the pressure reducing valve.
The status of the construction contract with TBU Construction Inc. is as follows:
• The current contract is $1,359,300.11 and 370 calendar days starting February 1, 2013.
• If approved, Change Order No. 1 adds $29,764.11 (2.2% of the current contract amount) and
no additional calendar days.
• If approved, the revised construction contract amount is $1,389,064.22 and 370 calendar
days.
Staff and RBF Engineers, the District's design engineer, reviewed the change order request items
and recommend approval.
STRATEGIC PLAN:
SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
The Board authorized the President and Secretary to execute a construction agreement in the
amount of $1,359,300.11 for the 2012 Waterline Replacement Project, Phase II with TBU Inc., on
November 21, 2012. The Board has approved two progress payments to date for this project, the
last of which was approved on April 25, 2013.
ATTACHMENTS:
_.... _. Description: Type:
Signed CO 1 Cover Sheet.pdf Change Order 1 TBU Construction, Phase II Project Backup Material
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 1
DATE 4118/2013
Page 1 of 1
CONTRACT NAME: Yorba Linda Blvd. Pipeline Project CONTRACT AMT.: $1,359,300.11 DAYS: 370
CONTRACTOR: TBU Construction Inc.
PROJECT NUMBER:
OWNER:
2011 -20
THIS CHANGE: $29,764.11 DAYS: 0
(22 %)
Yorba Linda Water District REVISED CONTRACT AMT: $1,389,064.22 DAYS: 370
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and
perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES
+INCREASE
CONTRACT
1 DR
TIME
+EXTENSION
DECREASE IN
/OR-
CONTRACT
REDUCTION
AMOUNT ($)
(DAYS)
1 Purchase and importing of Class II material for trench backfill
$10,923.47
0
2 Labor to expose additional utilities located at Ohio St. residence
$1,660,67
0
3 Install-a-.- itional gate valve in Ohio St. requested by District Operations Dept,
$1,196.37
0
4 Changes to Cresthill PRV and vault requested by District Operations Dept.
$15,983.60
0
NET CHANGE
$29,764.11
0 days
REVISED CONTRACT AMOUNT AND TIME
$1,389,064-22
370
The amount of the contract will be increased 4desrease4? by the sum of $29,764.11 and the contract time shall be increased 4deareasada by
0 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for
each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change
Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order
shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all
costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced
changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any
work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this
contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if
any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above - referenced
changes.
RECOMMENDED: �.ry /ENGINEER OR DATE: Y'Z2 /4?f
CONSULTANT _ 7
on Ydkoyarna
Ma er, R F Con Iting
Project
ACCEPTED: DATE:
!CONTRACTOR
ed Burton
President, TBU Construction Inc.
APPROVED: DATE:
/OWNER
Steve Conklin
Acting General Manager, YLWD
Meeting Date:
Io
From:
Presented By:
Prepared By
Subject:
SUMMARY:
AGENDA REPORT
May 6, 2013
Planning- Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Ariel Bacani, Engineering
Technician II
Budgeted:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
CEQA Compliance:
ITEM NO. 4.2
N/A
Developer Funded
1/2-2600
201304
Engineering
N/A
N/A
Terms and Conditions for Water and Sewer Service with Brandywine Homes
Brandywine Homes is proposing to develop Tentative Tract Map (TTM) 17548 into 51 condominium
units on 5.12 acres. The project is located near the southeast corner of Eureka Avenue and Yorba
Linda Boulevard, as shown in the attached exhibit.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve the Terms and Conditions for
Water and Sewer Service with Brandywine Homes, Job No. 201304.
DISCUSSION:
The District has existing Zone 2 pipelines in Yorba Linda Boulevard and Eureka Avenue, which are
adequate in size and of sufficient pressure to serve the project. Staff will require the applicant to
extend the existing water main at Blair Drive to Eureka Avenue and provide a looped water system
from this extension to Yorba Linda Boulevard. The proposed development will also require the
abandonment of a 1927 - installed 20 -inch steel transmission line and the relocation of five
associated services.
The project is located within Drainage Area "2" of the District's Sewer Service Area. The District has
an existing sewer main in Eureka Avenue that is adequate in size to serve the project. The applicant
will need to extend the sewer main onto Blair Drive and
connect an existing house and the public sewer facilities within the proposed development.
The Terms and Conditions for Water and Sewer Service with Brandywine Homes are attached for
your consideration.
ATTACHMENTS:
Description: Type:
201304 T C.doc
Terms & Conditions for Water & Sewer Service with
Brandywine Homes Agreement
Exhibit of Proposed Water & Sewer Improvements for
201304 Exhibit.pdf Exhibit
Brandywine Homes
Date: MAY 23, 2013
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: BRANDYWINE HOMES
LOCATION OF PROJECT: SE CORNER OF EUREKA AVE. & YORBA LINDA BLVD.
TRACT NUMBER: TTM 17548 JOB NUMBER: 201304 LOT(S): 51
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: BRANDYWINE HOMES
LOCATION OF PROJECT: SE CORNER OF EUREKA AVE. & YORBA LINDA BLVD. - TTM 17548
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract /Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24 -hour emergency telephone
number prior to the District's approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water facilities.
14) X The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) X The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: BRANDYWINE HOMES
LOCATION OF PROJECT: SE CORNER OF EUREKA AVE. & YORBA LINDA BLVD. - TTM 17548
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District's Standard Specifications. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) X The applicant's water facilities (on -site, within the private streets) shall be
District owned and maintained.
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) X The applicant shall install one 1 water Sampling Station(s) in conformance
with the District's Standard Plans.
24) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) X The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all dwellings that have
over 80 p.s.i. static water pressure in accordance with the appropriate
building codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
Page 4 of 5
NAME OF APPLICANT: BRANDYWINE HOMES
LOCATION OF PROJECT: SE CORNER OF EUREKA AVE. & YORBA LINDA BLVD. - TTM 17548
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) X The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross - Connections.
37) The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant's sewer facilities (on -site, within the private streets) shall be
District owned and maintained.
44) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
Page 5 of 5
NAME OF APPLICANT: BRANDYWINE HOMES
LOCATION OF PROJECT: SE CORNER OF EUREKA AVE. & YORBA LINDA BLVD. - TTM 17548
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
47) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall extend the existing water main at Blair Dr. to Eureka
Ave. and loop the proposed public water system from this extension to the
existing 16 -inch transmission main at Yorba Linda Blvd., per approved
plans and District Specifications.
49) X The applicant shall abandon the existing 20 -inch steel transmission main
and relocate five associated water services and meters, per approved plans
and District Specifications.
50) X The applicant shall extend the existing sewer main from Eureka Ave. onto
Blair Dr., and connect an existing house and the public onsite sewer system
within the proposed development, per approved plans and District
Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the May 23,
2013 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Water
and Sewer Service is not executed for the project under consideration.
Steve Conklin, P.E., Acting General Manager
EX. 16" WATER YORBA LINDA BLVD.
EX. 8" SEWER
IF:. . r..:
III
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PROPOSED
WATER MAIN
EXTENSION
I.
5112
PROPOSED
SEWER MAIN
EXTENSION
EXIST. 8"
N
SEWER MAIN
W
PREPARED BY:
BLAIR DR (PRIVATE ST)
PROPOSED SEWER MAIN
leoaz
EXIST. SERVICES TO
BE RELOCATED
EXIST. 20"
TRANSMISSION
LINE TO BE
ABANDONED
YORBA LINDA WATER DISTRICT
1717 E. MIRALOMA AVENUE
PLACENTIA, CALIFORNIA 92870
(714) 701 -3100
PROPOSED
SEWER MAIN
PROPOSED
WATER MAIN
+1
1 18063
(VACANT)
18093
(VACANT)
18083
-61W---
L -
- -� --
r
t
EX. 6" WATER MAIN
' 18062 18092
1
VICINITY MAP
NOT TO SCALE
NORTH
EXHIBIT
PROPOSED WATER AND SEWER IMPROVEMENTS
FOR TRACT 17548
BRANDYWINE HOMES
=CT
PION
SCALE:
N.T.S.
DATE:
4/18/2013
FILENAME:
J- 201304
Meeting Date:
Io
From:
Presented By:
Prepared By
Subject:
SUMMARY:
AGENDA REPORT
May 6, 2013
Planning- Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Ariel Bacani, Engineering
Technician II
Budgeted:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
CEQA Compliance:
ITEM NO. 4.3
N/A
Developer Funded
1 -2600
201309
Engineering
N/A
N/A
Terms and Conditions for Water and Sewer Service with Pacific Development
Group II
Pacific Development Group II is proposing to develop a Buy Buy Baby store within the east end of
the Savi Ranch shopping center. The 1.83 -acre project site is located west of the existing Kohl's
store at 23001 Savi Ranch Parkway, as shown in the attached exhibit.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve the Terms and Conditions for
Water and Sewer Service with Pacific Development Group 11, Job No. 201309.
DISCUSSION:
The District has an existing Zone 2, 10 -inch water pipeline looped within the shopping center, and is
adequate in size and of sufficient pressure to serve the project site. The applicant requests to install
a double -check detector assembly for their fire suppression system and one water service for
commercial purposes.
The project site is located within the District's Sewer Service Area. The District has an existing
sewer main within the shopping center that is adequate in size to serve the proposed store. The
applicant requests to construct a sewer lateral onto a private sewer line that feeds into the public
sewer manhole.
The proposed Terms and Conditions for Water and Sewer Service with Pacific Development Group
11 are attached for your consideration.
ATTACHMENTS:
Description: Type:
201309 T C.doc
Terms & Conditions for Water & Sewer Service with
Pacific Development Group II Agreement
Exhibit of Proposed Water & Sewer Improvements for
201309 Exhibit.pdf Exhibit
Pacific Development Group II
Date: MAY 23, 2013
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: PACIFIC DEVELOPMENT GROUP II
LOCATION OF PROJECT: WEST OF 23001 SAVI RANCH PKWY. - BUY BUY BABY STORE
TRACT NUMBER: N/A JOB NUMBER: 201309 LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: PACIFIC DEVELOPMENT GROUP H
LOCATION OF PROJECT: WEST OF 23001 SAVI RANCH PKWY. - BUY BUY BABY STORE
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract /Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24 -hour emergency telephone
number prior to the District's approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water facilities.
14) X The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) X The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: PACIFIC DEVELOPMENT GROUP H
LOCATION OF PROJECT: WEST OF 23001 SAVI RANCH PKWY. - BUY BUY BABY STORE
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District's Standard Specifications. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) X The applicant's water facilities (on -site) shall be Privately owned and
maintained.
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) The applicant shall install one 1 water Sampling Station(s) in conformance
with the District's Standard Plans.
24) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) X The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all dwellings that have
over 80 p.s.i. static water pressure in accordance with the appropriate
building codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
Page 4 of 5
NAME OF APPLICANT: PACIFIC DEVELOPMENT GROUP H
LOCATION OF PROJECT: WEST OF 23001 SAVI RANCH PKWY. - BUY BUY BABY STORE
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) X The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross - Connections.
37) X The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
38) The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant's sewer facilities (on -site) shall be Privately owned and
maintained.
44) The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
Page 5 of 5
NAME OF APPLICANT: PACIFIC DEVELOPMENT GROUP H
LOCATION OF PROJECT: WEST OF 23001 SAVI RANCH PKWY. - BUY BUY BABY STORE
45) X The applicant shall adjust and raise to grade all public sewer manhole
covers within the limits of this project.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
47) The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall install one new water service and one new fire
protection line, per approved plans and District Specifications.
49) X The applicant shall install one new sewer lateral onto an existing private
sewer line, per approved plans and District Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the May 23,
2013 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Water
and Sewer Service is not executed for the project under consideration.
Steve Conklin, P.E., Acting General Manager
k-l" 8" DCDA
0
0
------ - - - - -- - - - --
- - - -- ----- - - - - --
-----------------------
EX.10"
WATER --\
ATER
i
III
EX FH
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E
II Y
III
I I
II
II
III
I I
EX. 1S WATER
EASEMENT
i
EXISTING KOHL'S
PROPOSED 4"
SEWER LATERAL
- PROPOSED 2"
WATER SERVICE
- - ----- - - - - -- - -- -
PROPOSED 6" EX. 6"
PRIVATE SEWER PRIVATE
SEWER I I
EX. 10" EX. PUBLIC
WATER MANHOLE
I I
I
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LOCATION MAP
`L
VICNITY MAP
PREPARED BY: EXHIBIT IIBII SCALE:
N.T.S.
YORBA LINDA WATER DISTRICT PROPOSED WATER & SEWER IMPROVEMENTS DATE:
FOR 04/23/2013
El 1717 E. MIRALOMA AVENUE PACIFIC DEVELOPMENT GROUP II
PLACENTIA, CALIFORNIA 92870 BUY BUY BABY STORE FILENAME:
(714) 701 -3100 J- 201309
AGENDA REPORT
Meeting Date: May 6, 2013
To: Planning- Engineering-
Operations Committee
From: Steve Conklin, Acting General
Manager
Presented By: John DeCriscio, Operations
Manager
Prepared By: Harold Hulbert, Operations
Assistant
Subject: Renewal of Uniform Contract
SUMMARY:
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Reviewed by Legal:
CEQA Compliance:
ITEM NO. 4.4
Yes
$19,000
$19,000
All Funds
N/A
N/A
The District currently has a Supplier Contract agreement with Aramark, to supply uniforms, floor
mats and hand towels to the District. The current agreement expires on June 30, 2013 with no other
renewal options available within the contract. Aramark, who has been performing their contract
duties since July 2009, has submitted a request to renew the agreement for one additional year.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize the Acting General Manager to
make an addendum to the current agreement as part of the District's Supplier Contract with
Aramark. The new term of the contract would be 12 months with service starting on July 1, 2013
and ending on June 30, 2014 with a total estimated cost of $19,000.
DISCUSSION:
The District's Maintenance and Supplier agreements include options for renewing the contract
without the District having to seek new proposals. Each contract agreement can be renewed up to
three times extending the total contract to four years. The District may extend this renewal beyond
the current terms of the contract with an addendum if both parties agree.
The District's current contract with Aramark ends on June 30, 2013. Aramark has provided superior
service compared with previous uniform contractors the District has used in the past. Therefore,
District staff asked Aramark if they would consider a one -year extension to the current contract.
Aramark sent an email to the District stating they wish to renew the contract for another year with a
price increase of 2% to the service cost. Service cost items are those related to the cost for lost,
damaged or changed items. Several factors that have lead to an increase in this cost, are new
employees hired, replacement of damaged uniforms and size changes.
The following chart provides what the District has paid in service cost through April 19, 2013 for the
current contract year. The chart also shows estimated cost though the end of the fiscal year and
how the 2% change would increase the service cost for next year.
Current Est. Cost o Est. Service
Account Service for Year 2% Increase Charge for
Charge 2013 -2014
3040
$43.12
$53.39
$0.86
$54.25
4030
$13.14
$16.27
$0.26
$16.53
4040
$13.14
$16.27
$0.26
$16.53
5020
$695.85
$861.53
$13.92
$875.45
5030
$158.55
$196.30
$3.17
$199.47
5040
$72.67
$89.97
$1.45
$91.43
5050
$135.61
$167.90
$2.71
$170.61
5060
$288.61
$357.33
$5.77
$363.10
Totals $1,420.69 $1,758.95 $28.41 $1,787.36
Based upon these numbers, the District would only see an estimated increase of $28.41 to our
current cost. As of April 23, 2013 the District has paid $15,764.56 for the current fiscal year, of
which $1,420.69 was in service charges.
Staff estimates that the District will end the fiscal year with a cost of $19,518.03 for this contract, of
which $1,758.95 would be in service charges. Staff is estimating next's year budget for this contract
will be $19,000 for the period of July 1, 2013 through June 30, 2014.
Meeting Date:
Io
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
May 6, 2013
Planning- Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
John DeCriscio, Operations
Manager
John DeCriscio, Operations
Manager
Well #18 Engine Overhaul
Budgeted:
Cost Estimate:
Funding Source:
Dept:
Reviewed by Legal:
CEQA Compliance:
ITEM NO. 5.1
No
$30,000
Water Capital
Reserves
Operations
N/A
N/A
Per District Resolution No. 13 -03, District staff must inform the Board of Directors when it is
necessary to perform Non - Scheduled Capital Assets Repairs and they will be charging those costs
to the Maintenance Reserve Account. Such work is needed for the natural -gas engine powering
Well #18.
DISCUSSION:
In August 2012, Well #18 stationary gas engine was taken off line for repair work. Both cylinder
heads were replaced and the cylinder liner walls were inspected. Wear in the cylinder liner walls
indicated piston and liner replacements would be necessary in about 8000 hours or approximately
one year depending on the amount of run time of this well. Currently Well #18 is out of service due
to one of the cylinder heads having failed.
In August 2012 a complete overhaul was considered but because of budget constraints staff elected
to replace just the cylinder heads at a cost of $11,500 versus $27,000 - $30,000 for an overhaul. The
original repair cost was charged to Operations Stationary Gas Engine expense account. Normally
cylinder heads last about 12,000- 20,000 hours and an engine overhaul interval is about 50,000
hours.
Staff determined that the stationary gas engine should be overhauled now at 45,000 hours because
it's possible that worn cylinder liners might cause premature failure of the cylinder head. Replacing
just one cylinder head at this time may not provide the reliability we want for summer pumping
needs. Further due to the cost, staff will be charging this overhaul to the Maintenance Reserve
Account, which was established for these type of necessary but unanticipated repairs.
AGENDA REPORT
Meeting Date: May 6, 2013
ITEM NO. 5.3
Subject: Monthly Groundwater Production and Purchased Import Water Report
ATTACHMENTS:
Description: Type:
Import 2012 -13 Apr.pdf April 2013 Monthly Water Report Backup Material
YLWD SOURCE WATER SUMMARY
FY 2012 -13
Red denotes In -Lieu month
Allowable GW (YTD) 8,783.3 (AF)
Underpumped 99.5 (AF)
IN -LIEU
GW
(AF)
ACTUAL
GW
(AF)
ADJUSTED
IMPORT
(AF)
TOTAL
DEMAND
(AF)
MONTHLY
GW
( %)
YTD
GW
( %)
BUDGET
(Demand Est.)
(AF)
DELTA
( %)
MONTH
Jul -12
Aug -12
Sep -12
Oct -12
Nov -12
Dec -12
Jan -13
Feb -13
Mar -13
Apr -13
May -13
Jun -13
-
785.3
1,622.6
2,407.8
32.6%
32.6%
2,354.0
2.3%
-
793.7
1,706.4
2,500.1
31.7%
32.2%
2,316.0
7.9%
-
730.6
1,590.0
2,320.6
31.5%
32.0%
2,032.0
14.2%
-
940.4
1,126.7
2,067.1
45.5%
35.0%
1,714.0
20.6%
-
1,078.3
533.2
1,611.5
66.9%
39.7%
1,354.0
19.0%
-
594.2
264.5
858.8
69.2%
41.8%
1,218.0
- 29.5%
-
896.5
272.1
1,168.6
76.7%
45.0%
1,062.0
10.0%
-
775.7
407.5
1,183.2
65.6%
46.7%
1,016.0
16.5%
-
1,020.8
525.3
1,546.1
66.0%
48.6%
1,204.0
28.4%
-
1,068.3
722.9
1,791.2
59.6%
49.7%
1,506.0
18.9%
1,992.0
2,232.0
FYTD
-
8,683.8
8,771.2
17,455.0
49.7%
15,776.0
10.6%
Red denotes In -Lieu month
Allowable GW (YTD) 8,783.3 (AF)
Underpumped 99.5 (AF)
GROUNDWATER PERCENTAGE
80.0%
MONTHLY GW ( %)
75.0%
tYTD GW ( %)
70.0% -BPP GOAL 50.3
65.0%
60.0%
55.0%
50.0%
45.0%
40.0%
35.0%
30.0%
Jul -12 Aug -12 Sep -12
Oct -12 Nov -12 Dec -12 Jan -13 Feb -13 Mar -13 Apr -13 May -13 Jun -13
Month
WATER SUPPLY
FY 2012 -13
April 2013 Water Supply
IMPORT
40.4%
GW
59.6%
2012 -13 YTD Water Supply
IMPORT GW
50.3% 49.7%
GW BPP GOAL
50.3%
22,000
1-291919A
16,000
14,000
UL
Q
Q 12,000
E
n
> 10,000
8,000
6,000
4,000
2,000
0
Jul -12
FY 2012 -13 YTD Water Supply
Budgeted Total GW+ Import
--11---Actual Total GW+ Import
BPP GW Goal 50.3%
Actual GW Production
--*--Actual Total GW + Import 2011 -12
Aug -12 Sep -12 Oct -12 Nov -12 Dec -12 Jan -13 Feb -13 Mar -13 Apr -13 May -13 Jun -13
Month
ITEM NO. 5.4
AGENDA REPORT
Meeting Date: May 6, 2013
Subject: Monthly Production Summary Report
ATTACHMENTS:
Description: Type:
Monthly Production Division Status Report April 13.pdf Backup Material Backup Material
April 30, 2013
Water Consumption
Monthly Production Summary Report
% Groundwater
60.90
% Import Water
39.10
Max Day
24.39
Min Day
16.61
Average Day
19.26
Weather Conditions
Max Temperature
86.5
Min Temperature
47.1
# of High Wind Days
0
# of Red Flag Days
1
Inches of Rain
0.00
Water Quality
Location
Average Cl2 Dose
Richfield (North Loop)
1.44
Richfield (South Loop)
1.35
Lakeview Booster (Zone 2)
1.09
Lakeview Booster (Zone 3)
1.16
Well # 15
Off Line
Well # 20
0.71
Highland Booster
1.39
Valley View Booster
1.43
Paso Fino Booster
2.06
Hidden Hills Reservoir
1.78
Camino de Bryant Reservoir
Out of Service
Out of Service Equipment
Equipment Name
Reason for Out of Service
Well #18
Motor Rebuild
Well #1
Pump Control Valve
Well #7
Oil Cooler in Engine
Pump Alarms /Fails
6
Returned to Service
Date
Equipment Name
Mid April
Hidden Hills West Bay
4/29/2013
Well #7
Wells
10 Oil Changes
Pump Alarms /Fails
6
Number of PM's Performed
Pumps & Motors
12 Oil Changes
CL2 Systems
5 Line leaks
Reservoirs
5
Wells
10 Oil Changes
After Hours Responses
Hi /Lo Water Levels
2
Hi /Lo Cl2 Levels
7
Power Failures
0
Communication Fails
0
Pump Alarms /Fails
6
Intrusion Alarms
0
Switching source waters for Fairmont, Valley View and Gardenia reservoirs because of Metropolitan clear well work at Diemer plant the week of
May 6,2013.
ITEM NO. 5.5
AGENDA REPORT
Meeting Date: May 6, 2013
Subject: Monthly Preventative Maintenance Report
ATTACHMENTS:
Description: Type:
2012 -13 FY.xls Backup Material Backup Material
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AGENDA REPORT
Meeting Date: May 6, 2013
ITEM NO. 5.6
Subject: Groundwater Producers Meeting Notes
ATTACHMENTS:
Description: Type:
GWP Mtq Notes 10April 2013.docx Groundwater Producers Notes Backup Material
IMYorba Linda
Water District
MEMORANDUM
DATE: April 15, 2013
TO: Steve Conklin, Acting General Manager
FROM: John DeCriscio, Acting Operations Manager
SUBJECT: Groundwater Producers Meeting, April 10, 2013
I attended the Groundwater Producers (GWP) meeting on April 10, 2013 at OCWD. A
summary of each item discussed is as follows:
1. City of Santa Ana Well 32: Santa Ana is requesting a Basin Equity Assessment
(BEA) exemption for a water treatment system for their Well #32. This well is
high in nitrates and pumps from the shallow aquifer. Orange County Water
District (OCWD) wants to encourage pumping from the shallow aquifer so they
favor these projects. However, the capital cost for the proposed project is much
larger than others for which they have issued a BEA exemption for in the past.
The project is projected to cost approximately $4.5 million dollars compared to
others approved for a BEA exemption in the range of one million dollars each.
The GWPs want to know if it makes more financial sense for Santa Ana to
instead drill a replacement well. The thought is that a new well can be drilled
and equipped for less than 2 million dollars. Santa Ana didn't have a
representative at the meeting to respond to the questions.
2. Possible CUP Call: Metropolitan Water District (MWD) may be calling on the
Conjunctive Use Program (CUP) water this next year. We won't know until late
May or early June. This impacts YLWD, because we are participants in this
program and will be required to produce an additional 1,993 AF of groundwater
above the BPP. With the increase in the BPP to 70% it will be a real challenge to
accomplish these levels of groundwater production. I communicated this to John
Kennedy from OCWD and he suggested we develop an operating plan that sets
our BPP below the 70% so we can account for the additional CUP water.
3. OCWD Budget: OCWD staff recommended setting the BPP to 70% and the RA
at $276. The OCWD Board Meeting occurred after this Producers meeting and
the Board approved this recommendation.
4. Annexation Update: The EIR was issued on March 29 for public review, with a
hard copy and a disc copy provided to each GWP. On April 30th at 10:00 am
OCWD will be holding a Public Meeting on this subject. They are planning on
sharing a modified version of the various power point presentations they have
presented to the Groundwater Producers.
ITEM NO. 5.7
AGENDA REPORT
Meeting Date: May 6, 2013
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Description: Type:
CIP Rept May2013.pdf CIP Report May 2013 Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: May 1, 2013
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
2012 Waterline Repl., Ph. IL• Tamarisk, Hidden
Contractor installed services on
Contractor will pave
Project is currently ahead of
Hills, Catalina Ct., Gordon Ln. & Richfield Rd.
Tamarisk/Fircrest/Pebble Beach
Tamarisk and Ohio St.
schedule.
Budget: $1.17M Job No.: 201120
(Tamarisk). Also completed
Driveway. Will begin
Project Contact: Joe Polimino
pipeline work on horse trail and
work in Richfield Rd.
Planned Completion Date: Early 2014
Ohio St.
2
Yorba Linda Blvd. Pump Station
Contractor has mobilized
Will complete pump can
Contractor continues to submit
Budget: $2.65M Job No.: 200817B
equipment on site and has
excavation, then begin
shop drawings for review.
Project Contact: Joe Polimino
begun excavation for building
placing re -bar for concrete
Planned Completion: April 2014
footing and transformer pad.
pour for pump cans.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: May 1, 2013
New Information since Last Report is Shown in Red
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Lakeview Grade Separation (OCTA Project)
Staff coordinated facility
OCTA's consultant to submit
OCTA to start utility relocation
Budget: $700,000 Job No.: 201002
relocations and provided
final design for staff review.
work later this year.
Project Contact: Anthony Manzano
final design comments to
Planned Completion Date: Late 2013
OCTA's consultant.
2
YL High School Park Pipe Relocation
Plans and specs completed.
Finalize Agreement and Bid
Execute Agreement with Deed
Budget: $350,000 Job No.: 201213
Agreement sent to School
Documents. Revise and re-
of Easement. PYLUSD has not
Project Contact: Hank Samaripa
District for review,
submit agreement/bid
responded to any District
Planned Completion Date: December 2013
awaiting feedback.
documents to PYLUSD.
communication.
3
Well 21 Project
Hydrogeologic
Finalize hydrogeologic
Anticipate drilling to begin mid
Budget: $2,300,000 Job No.: 200922 921
investigation and related
investigation and complete
to late 2013.
Project Contact: Anthony Manzano
preliminary design work
contract documents for
Planned Completion Date: TBD
started.
drilling.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: May 1, 2013
New Information since Last Report is Shown in Red
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Northeast Area Planning Study
North East Area Planning Study
Consultant will provide staff
Final NEAPS is available
Budget: $120,000 Job No. 201011B
(NEAPS) complete. Computer
with follow -up consultation
to the public on YLWD
Project Contact: Anthony Manzano
hydraulic model training
on hydraulic model, and then
website.
Planned Completion Date: January 2013
complete.
project will be closed.
2
Fairmont BPS Upgrade
Updating Request for Proposals
Proposals due June 12, 2013.
Anticipate starting
Budget: $6,000,000 Job No. 201011B
(RFP) to reflect the latest project
Will seek Board approval to
construction by mid 2014
Project Contact: Hank Samaripa
requirements. RFP to be
award consulting services in
Planned Completion Date: Late 2015
distributed early May 2013.
July 2013.
AGENDA REPORT
Meeting Date: May 6, 2013
ITEM NO. 5.8
Subject: Status of Strategic Plan Initiatives
ATTACHMENTS:
Description: Type:
Strat PI Tracking- April20l3.xlsx Strategic Plan Tracking April 2013 Backup Material
Strategic Plan Initiatives Status Report
Planning- Engineering- Operations Committee
Strategies
Start Date
Completion
Lead Party
April 2013 Progress
Date
FR 2: Increase Reserve Funding
Analyze the Asset
Annual Review
Management Plan to
Prior to Budget
Engineering
In 2012, we completed approximately $8.2
FR 2 -13
Determine Future
Dec -11
and CIP
Manager
million in construction projects.
Needs
Update
SR 1: Work Toward Service Reliabilitv and Efficiency
Demand Projections were reviewed and
SR 1 -13
Forecast Service
Oct -10
Jun -11
Engineering
submitted to MWDOC on Feb 27, 2013 for
Demand Projections
Manager
each of the next five FYs and out to Year
2035
Develop Additional
Engineering
Plans are being prepared for the drilling of
SR 1 -E
Well Sites
Mar -11
Jun -12
Manager
Well No. 21, with drillng planned for late
summer or fall 2013.
SR 3: Continue
Implementation of Ca itaI Im rovement Pro'ect Plan 2007 -2012
Complete
Implementation of
Current status is approximately $3.6
Five -Year Capital
Engineering
million of projects in construction phase
SR 3 -A
Improvement Plan
On -going
On -going
Manager
and $8.5 million in the planning and
from FY 2007 -2012
design phases.
with Adopted
Amendments
Continue Planning for
We are completing the FY 2013 -14 Budget,
SR 3 -B
Long -Term Capital
On -going
On -going
Engineering
which identifies projects for the next five
Improvements and
Manager
years, including Fairmont Booster Station
Replacements
Upgrade Project.