HomeMy WebLinkAbout2001-01-31 - Executive-Administration Committee Meeting MinutesAGENDA REPORT
DATE: February 8, 2001
TO: President and Members of the Board
FROM: Executive- Administrative Committee
0
ITEM NO. / Z
SUBJECT: Summary Minutes of the Executive - Administrative Committee Meeting
The Executive - Administrative Committee held a'meeting on January 31, 2001. Present were
Paul Armstrong, Arthur Korn, William Robertson, Beverly Meza and Rick Walkemeyer. The
Committee discussed:
1. Auditors. Beverly Meza reported the staff is ready to recommend an outside auditor.
However, staff is recommending a three -year agreement with one -year renewal options. This
matter will be presented for action at the February 22, Board of Directors meeting. Beverly
Meza departed after this item
2. Energy issues. Rick Walkemeyer provided an update on electrical issues and natural gas
costs. The Committee held a lengthy discussion on: concerns over energy shortages this
summer, the possibility of purchasing a portable generator, forecast $100,000 increase in
energy costs this current fiscal year, options to budget energy costs in the upcoming budget
period and affect on MWD and OCWD rates. Rick Walkemeyer departed after this item.
3. Director Expense Reports. William Robertson reviewed problems with Director expense
reports. There was a discussion about a policy to clarify turning in expense reports and
monthly activity reports in a more timely manner. Staff will work on this.
4. Goals Workshop. Details of the upcoming Goals Workshop were discussed. Since a fifth
Director will not be seated until early March, the workshop will be later than normal
(probably the third week in March). Staff is already working on the budget and will amend it
after the workshop. Staff will facilitate the workshop.
5. Other.
a. Minutes. The Committee discussed the Board minutes.
b. Appointment process. The Committee discussed more details about the appointment
process: pre -set questions, evaluation forms, schedule and deadline to appoint.