Loading...
HomeMy WebLinkAbout2013-05-06 - Planning-Engineering-Operations Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Monday, May 6, 2013 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The May 6, 2013 meeting of the Yorba Linda Water District’s Planning- Engineering-Operations Committee was called to order by Director Kiley at 4:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Robert R. Kiley, Chair Steve Conklin, Acting General Mgr Director Phil Hawkins John DeCriscio, Operations Mgr 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Approval of Change Order No. 1 for the 2012 Waterline Replacement Phase II Project Mr. Conklin reported that work is proceeding on schedule on construction of the above project, and described the conditions relating to proposed Change Order No. 1. Following discussion, the Committee supported the staff recommendation that the Board approve CO No.1 in the amount of $29,764.11 and no additional days to TBU Construction. 4.2. Terms and Conditions for Water and Sewer Service with Brandywine Homes Mr. Conklin reported that Brandywine Homes is proposing to develop 51 condominium units on 5.12 acres under TTM 17548, and that the Terms and Conditions being presented are for water and sewer service for the project. Following discussion, the Committee supported the staff recommendation that the Board approve Terms and Conditions for Water and Sewer Service for Brandywine Homes. 4.3. Terms and Conditions for Water and Sewer Service with Pacific Development Group II Mr. Conklin reported that Pacific Development Group II is proposing to develop a Buy Buy Baby store at the east end of the Savi Ranch shopping center, adjacent to Kohl’s Department Store. Following discussion, the Committee supported the staff recommendation that the Board approve 2 Terms and Conditions for Water and Sewer Service for Pacific Development Group II for the subject project. 4.4. Renewal of Uniform Contract Mr. DeCriscio reported that the District has a Supplier Contract agreement with Aramark to supply uniforms, floor mats and hand towels to the District and that the agreement expires June 30, 2013. He indicated that Aramark has provided exceptional service over the one-year contract and the following three one-year renewals. At the request of District staff, Aramark provided a proposal to extend its contract one more year, with a 2% increase in the service cost element of the contract. Following discussion, the Committee supported the staff recommendation that the Board authorize a one-year addendum to the contract for FY 2013/14, at a total estimated cost of $19,000. 5. DISCUSSION ITEMS 5.1. Well #18 Engine Overhaul Mr. DeCriscio reported that per District Resolution No. 13-03, District staff must inform the Board when staff plans to proceed with necessary work performing non-scheduled capital asset repairs, which is needed for the overhaul of the gas engine powering Well No. 18. He described the work necessary, at an estimated cost of $27,000 to $30,000, and that it can be completed before the end of May, so that the well can be returned to service before the increasing water demands of summer. Following discussion, the Committee supported staff proceeding with the work. Mr. Conklin noted that this item will also be presented to the Board on May 9, 2013. 5.2. Status of Northeast Area Developments Mr. Conklin reported on the memo prepared by staff of the Esperanza Hills Development project and sent to County Planning. He noted that the memo was also being distributed among local residents. 5.3. Monthly Groundwater Production and Purchased Import Water Report Mr. Conklin reported that the report provided shows that we are on target to achieve our BPP goal of 50.3% groundwater use, with two months remaining in the current water year. Through April 2013, total water demand is 10.6% over our projection, due to the warmer and dryer year to date. 5.4. Monthly Production Summary Report Mr. DeCriscio reported water consumption, weather conditions, water quality, and equipment taken out and returned to service over the month of April 2013. He noted that we are modifying our source water operations at this time because of work by MWD at Diemer, and will be returning to normal operations in about a week. 3 5.5. Monthly Preventative Maintenance (PM) Report Mr. DeCriscio reported on the status of PM work, noting that all work elements monitored are on target at completion levels, except for sewer televising, which continues to be a challenge. 5.6. Groundwater Producers Meeting Notes Mr. DeCriscio reported the City of Santa Ana is pursuing a BEA Exemption from OCWD for construction of a wellhead treatment system on its Well 32. He noted that OCWD is reporting that MWD may be calling for extraction of its CUP water in the coming year, which would require YLWD to pump an additional 1,993 AF of groundwater in addition to our BPP, which could be a challenge. On the issue of OCWD Annexation, Mr. Conklin reported that the public-comment review period for the Annexation EIR ends on May 17, 2013, and that a meeting is scheduled of May 22, 2013 at OCWD to go over the comments received. 5.7. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects currently in planning, design and construction. 5.8. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of strategic plan initiatives relating to engineering and operations. 5.9. Consider Rescheduling July 4, 2013 Committee Meeting to Another Date Following discussion, the Committee rescheduled the meeting to Monday, July 8, 2013 at 4:00 pm. 5.10. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 5:08 p.m. The next Planning-Engineering- Operations Committee meeting is scheduled to be held Thursday, June 6, 2013 at 3:00 p.m.