HomeMy WebLinkAbout2013-05-07 - Public Affairs-Communications-Technology Committee Meeting Minutes1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
Tuesday, May 7, 2013 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The May 7, 2013 meeting of the Yorba Linda Water District’s Public Affairs-
Communications-Technology Committee was called to order by Director
Beverage at 4:00 p.m. The meeting was held in the Admin Conference Room at
the District’s Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
2. ROLL CALL
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Acting General Mgr
Director Ric Collett Art Vega, Acting IT Manager
Damon Micalizzi, Public Info Officer
3. PUBLIC COMMENTS
None.
4. ACTION CALENDAR
4.1. Draft 2013 Water Quality Report
The Committee reviewed and approved the 2013 Water Quality Report.
4.2. Implementation of a Consolidated Storage and Backup Solution
The Committee reviewed and approved the Implementation of a
consolidated storage and backup solution.
5. DISCUSSION ITEMS
5.1. Status of Dynamics GP Consultant
The Committee reviewed the included report from Mr. Zeiler from
NeuLogics. The Committee inquired about the budgeted amount for this
project. Mr. Vega replied and verified that it was $15,000.
5.2. YLWD.com Review and Analytics Report (To be provided at the meeting.)
The Committee reviewed the report noting that site traffic has been very
consistent with spikes in visits on Mondays. A more detailed report will be
presented at the May 22, 2013 PACT Committee Meeting.
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5.3. Ideas for Summer Newsletter Content (Verbal Report)
The Committee discussed ideas for content for the upcoming summer
newsletter. Draft story content will be presented at the May 22, 2013
meeting.
5.4. Educational Kiosk for Lobby in Administration Building (Verbal Report)
The Committee moved to the Training Room where Mr. Vega and Mrs.
Nguyen presented the draft proposal for an educational interactive display
for the District’s lobby. The Committee approved the initial design, making
minor suggestions for color and options for limiting detail.
5.5. Status of Public Outreach Activities
The Committee returned to the Admin Conference Room and reviewed
the report on public outreach activities, noting that bottled water requests
are up by nearly a third for FY 2012/13.
5.6. Status of Strategic Plan Initiatives
The Committee reviewed the report and Mr. Micalizzi informed the
Committee that he was presently working on drafting a District Crisis
Communications Plan.
5.7. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:35 p.m. The next Public Affairs-
Communications-Technology Committee meeting is scheduled to be held
Wednesday, May 22, 2013 at 4:00 p.m.