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HomeMy WebLinkAbout2013-03-19 - Executive-Administrative-Organizational Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING Tuesday, March 19, 2013 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1.CALL TO ORDER The March 19, 2013 meeting of the Yorba Linda Water District’s Executive- Administrative-Organizational Committee was called to order by Director Melton at 4:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2.ROLL CALL COMMITTEE STAFF Director Gary T. Melton, Chair Steve Conklin, Acting General Manager Director Robert R. Kiley Damon Micalizzi, Public Info Officer OTHER ATTENDEES Arthur G. Kidman, Partner, Kidman Law LLP Christopher Townsend, President, Townsend Public Affairs (Attended Via Teleconference) 3.PUBLIC COMMENTS None. 5.DISCUSSION ITEMS 5.1. Legislative Affairs Update Mr. Townsend, by teleconference, discussed with the Committee local government issues of concern, including OCTA and OC San District issues. Mr. Conklin reminded the Committee that he has a breakfast meeting on March 21 with Mr. Jim Herberg, the incoming general manager for OCSD. At the completion of the discussion, Mr. Townsend ended his teleconference connection to the meeting. 4.ACTION CALENDAR 4.1. Request to Support Election of Kathleen Tiegs for ACWA Vice-President Mr. Conklin reported that the Cucamonga Valley Water District sent a letter requesting support from the YLWD Board for the election of Mrs. Tiegs for the ACWA VP position, later in 2013. The Committee reviewed the provided information and asked that this be forwarded to the Board as an information item. 2 4.2. Request for Support for OCWD Act Amendment Regarding Recovery of Groundwater Clean-up Costs Mr. Conklin reported that OCWD is working to amend its District Act to include authority to recover investigative costs incurred in a groundwater cleanup project. Currently only the costs of designing and constructing the cleanup project are recoverable. OCWD is requesting letters be sent to state legislatures in support of the change. Following discussion, the Committee supported the staff request that the Board authorize the Acting General Manager to send letters to this effect. 4.3. Declaration of Intent to Sell Surplus Property at 4622 Plumosa Drive Mr. Conklin reported that in response to the request by the Committee, a letter was drafted by legal counsel providing notification to local public agencies, that the District intends to sell the above described surplus property. Following discussion, the Committee recommended that the Board adopt a declaration that the District-owned property is no longer necessary for District use and authorize the Acting General Manager to send out the described letter. 4.4. Special District Leadership Foundation – District Transparency Certificate of Excellence Mr. Conklin reported that in February 2012, the Board approved a commitment towards achieving the “District of Distinction” accreditation from the Special District Leadership Foundation (SDLF). The application requirements were recently updated to include the completion of the SDLF District Transparency Certificate of Excellence. Following discussion, the Committee recommended that the Board confirm its commitment towards achieving the District of Distinction accreditation, including completion of the District Transparency Certificate of Excellence. 5. DISCUSSION ITEMS 5.2. Status of OCWD Annexation Project (Verbal Report) Mr. Conklin reported that the Annexation EIR is in its final draft and is planned to be released for public review by April 1 for a 45-day review period. 5.3. Status of Operations and Efficiency Study SOQ (Verbal Report) Mr. Conklin reported that SOQs are due on March 21 for review by the Board, and discussion at the March 28 Board meeting. 5.4. Potential Use of Plumosa Property by OC Sheriff Dept for Training Mr. Micalizzi reported that he was contacted by the local representative for OCSD about the use of the District’s old office on Plumosa for training exercises. Following discussion, the Committee indicated that it would support this use, provided the necessary insurance and other 3 documentation was provided. Mr. Kidman noted that a license agreement may be the best way to protect the District for this use. Staff was asked to proceed and return with necessary documents to initiate the process. 5.5. Security Measures at Valley View Reservoir (Verbal Report) Mr. Micalizzi reported that additional signage is in place and that an electrician will be completing wiring for lights and motion detector, as well as conduit for a potential future camera if determined necessary. 5.6. Second Draft Administration Department Budget FY 2013-14 Mr. Conklin handed out and reviewed the second draft of the above with the Committee. 5.7. Customer Service Feedback Report Mr. Conklin reviewed the above with the Committee. 5.8. Status of Strategic Plan Initiatives Mr. Conklin reviewed the above with the Committee. 5.9. Northeast Area Development Projects Mr. Conklin reported that representatives from County Planning and from the two potential residential developments were advised of the final Northeast Area Planning Study on the District’s website, and that he understands that each downloaded a copy. He discussed the water supply issues described in the Study and the supply recommendations for the two developments, Sage and Esperanza Hills. Mr. Conklin noted that each will ultimately need a development agreement with the District if they proceed. 5.10. Presentation by SCE Mr. Conklin reported that Mr. Micalizzi has arranged for a representative from Edison to speak at the April 25 Board meeting on the San Onofre Plant issues and potential electric supply concerns this summer. 5.11. Future Agenda Items and Staff Tasks None. Mr. Kidman indicated that there was no need for Closed Session. 6. CLOSED SESSION 6.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code 4 Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court – Case No. 00486884) 7.ADJOURNMENT 7.1. The meeting was adjourned at 5:40 p.m. The next Executive- Administrative- Organizational Committee meeting is scheduled to be held Tuesday, April 16, 2013 at 4:00 p.m.