HomeMy WebLinkAbout2013-03-12 - Personnel-Risk Management Committee Meeting Minutes1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
Tuesday, March 12, 2013 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1.CALL TO ORDER
The March 12, 2013 meeting of the Yorba Linda Water District’s Personnel-Risk
Management Committee was called to order by Director Collett at 4:00 p.m. The
meeting was held in the Admin Conference Room at the District’s Administration
Building located at 1717 East Miraloma Avenue in Placentia, California 92870.
2.ROLL CALL
COMMITTEE STAFF
Director Ric Collett, Chair Steve Conklin, Acting General Manager
Director Michael J. Beverage Gina Knight, HR and Risk Manager
3.PUBLIC COMMENTS
None.
4.ACTION CALENDAR
4.1. Claim Filed by Richard Peterson
The Committee discussed the claim and will recommend that the Board of
Directors reject the claim and refer the claim to ACWA-JPIA at the next
Board of Directors meeting scheduled for March 28, 2013.
5.DISCUSSION ITEMS
5.1. Draft Human Resources Department Budget for FY 2013-2014
Staff presented a Draft Human Resources Department Budget. The
Committee compared last year’s department budget to this year’s
proposed department budget. The Human Resources Department has
increased its Supplies and Services budget by $70,150. The bulk of the
increase comes from rising insurance liability costs, an initial training of
the Human Resources staff on the newly implemented HR Module of
Great Plains, purchase of specialty software for tracking performance
evaluations and consulting services related to Arc-Flash assessments
throughout the District.
5.2. ACWA/JPIA Property Program Renewal Billing (Verbal Report)
Staff advised the Committee members that this year’s Property Insurance
Renewal increased by approximately $5,000.
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5.3. Status of Compensation Study for the Position of General Manager
(Verbal Report)
Staff presented two spreadsheets with data collected regarding
compensation for General Manger positions from other agencies for
further comparison.
5.4. Status of Performance Evaluations (Verbal Report)
Mr. Conklin advised the Committee members on the status of existing
past-due performance evaluations. Mr. Conklin advised the Committee
that the Human Resources Manager had reviewed several drafts of past-
due performance evaluations.
5.5. Assessment of Job Descriptions and Titles Work in Progress (Verbal
Report)
This matter was not discussed.
5.6. Human Resources, Risk Management, and Safety Activity
Staff reported that on February 25, 2013, Bryan Melton joined the District
as the new Human Resources Technician. Two conditional offer letters
were extended to fill the vacant Maintenance Worker I positions.
Interviews for the Part-time Records Clerk position were conducted on
January 19, 2013, a successful applicant could not be determined, and the
District is exploring other avenues to fill this position. The Recruitment for
the Operations Manager closed on March 4, 2013. The position was
posted on NeoGov and advertised in Jobs Available. Four-page color fliers
were printed and sent to ACWA-JPIA water agencies throughout the state
of California. There were three internal applicants and four external
applicants.
5.7. Future Agenda Items and Staff Tasks
None.
6.ADJOURNMENT
6.1. The meeting was adjourned at 5:50 p.m. The next Personnel-Risk
Management Committee meeting is scheduled to be held Tuesday, March
27, 2013 at 4:00 p.m.