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HomeMy WebLinkAbout2013-04-16 - Executive-Administrative-Organizational Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING Tuesday, April 16, 2013 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The April 16, 2013 meeting of the Yorba Linda Water District’s Executive- Administrative-Organizational Committee was called to order by Director Melton at 4:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Gary T. Melton, Chair Steve Conklin, Acting General Manager Director Robert R. Kiley Damon Micalizzi, Public Info Officer OTHER ATTENDEES Arthur G. Kidman, Partner, Kidman Law LLP Christopher Townsend, President, Townsend Public Affairs Heather Stratman, Senior Director, Townsend Public Affairs Jeff Bedinian, Associate, Townsend Public Affairs Joe Berg, Water Use Efficiency Program Mgr, Municipal Water District of Orange County 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. Status of Legislative Affairs (Verbal Report) Mr. Townsend introduced Jeff Bedinian, TPA’s newest Associate to the Committee. Mr. Townsend and Mrs. Stratman then discussed with the Committee local governmental issues of concern including issues with the OC San District and potential collaborations with the cities of Yorba Linda and Placentia. At the completion of this item, Messrs. Townsend and Bedinian and Mrs. Stratman departed. 4.2. Presentation Regarding MWDOC Water Use Efficiency Programs – Provided by Joe Berg, Water Use Efficiency Program Manager for MWDOC Mr. Berg presented to the Committee current programs offered by MWDOC and MWD for Water Use Efficiency including those for potential future rebates. Mr. Conklin noted that this information will be provided by 2 the District to staff at the cities of Placentia and Yorba Linda, and that they will be informed that Mr. Berg is available to meet with them to discuss how these programs may be of benefit. Mr. Berg departed at the completion of this item. 4.3. Draft of Board of Directors Budget for FY 2013/14 The Committee reviewed the Board of Directors Draft Budget for the upcoming fiscal year. 4.4. Third Draft of Administration Department Budget for FY 2013/14 The Committee reviewed the third draft of the Administration Budget noting cuts in the areas of travel and conferences and CEQA fees. 4.5. Status of Operations and Efficiency Study SOQ (Verbal Report) The Committee discussed the process for the April 19, 2013 interviews with the two potential firms. 4.6. Status of OCWD Annexation Project (Verbal Report) Mr. Conklin informed the Committee that the Annexation EIR was completed and released for public review on April 1, 2013 for a 45-day review period, and the process to follow. 4.7. Status of Sage and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin updated the Committee on issues with the aforementioned projects noting that pushback from both developers on various issues are presently preventing progress. It was noted that these projects are a discussion item for the Joint Committee meeting with the City of YL on April 17, 2013. 4.8. Status of Security Measures at Valley View Reservoir (Verbal Report) Mr. Micalizzi reported that as a result of the additional signage and increased YLWD staff and Sheriff’s Department presence, neighbors are reporting less traffic and that vandalism has seemingly ceased. In the next weeks, an electrician will be completing wiring for lights and motion detector, as well as conduit for a potential future camera if determined necessary. 4.9. Customer Service Feedback Report Mr. Conklin reviewed the above with the Committee. 4.10. Status of Strategic Plan Initiatives Mr. Conklin reviewed the above with the Committee. OTHER ITEMS Mr. Conklin reported on the status of water service for Placentia-Linda Hospital. He advised that the letter to State Senator Correa in support of legislation for 3 changes to the OCWD Act was being mailed out. He noted that an invitation was just received for the May 7, 2013 dedication of Anaheim’s Water Sustainability Campus. DISCUSSION ITEMS CONTINUED 4.11. Future Agenda Items and Staff Tasks Director Melton asked staff to research fire suppression chemical systems, and their potential use at District pumping and other facilities in high fire- risk areas. The Committee adjourned to Closed Session at 6:00 p.m. Directors Melton and Kiley were present. Also present were Messrs. Conklin and Kidman. 5. CLOSED SESSION 5.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court – Case No. 00486884) The Committee reconvened in Open Session at 6:30 p.m. Director Melton announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 6. ADJOURNMENT 6.1. The meeting was adjourned at 6:30 p.m. The next Executive- Administrative- Organizational Committee meeting is scheduled to be held Tuesday, May 14, 2013 at 4:00 p.m.