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MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, April 25, 2013, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
CALL TO ORDER
The April 25, 2013 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Melton at 8:30 a.m. The meeting was
held in the Board Room at the District's Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
PLEDGE OF ALLEGIANCE
President Melton led the pledge.
ROLL CALL
DIRECTORS PRESENT
Gary T. Melton, President
Robert R. Kiley, Vice President
Michael J. Beverage
Ric Collett
Phil Hawkins
STAFF PRESENT
Steve Conklin, Acting General Manager
John DeCriscio, Operations Manager
Gina Knight, HR and Risk Manager
Stephen Parker, Finance Manager
Art Vega, Acting IT Manager
Damon Micalizzi, Public Information Officer
Annie Alexander, Executive Secretary
ALSO PRESENT
Eddy Beltran, Senior Counsel, Kidman Law LLP
Pat Buttress, Government Affairs Manager, Southern California Edison
Mark Schock
ADDITIONS /DELETIONS TO THE AGENDA
None.
PUBLIC COMMENTS
There were no public comments made at this time.
Mr. Conklin stated that he wanted to recognize Mr. DeCriscio as the District's
new Operations Manager. Mr. Conklin explained that Mr. DeCriscio had gone
through the evaluation process and had been the unanimous choice of the
outside review panel. Mr. Conklin stated that Mr. DeCriscio brought 20 years of
experience with him and that he was thrilled that Mr. DeCriscio had chosen to
accept the position. The Board congratulated Mr. DeCriscio on his promotion to
this position. Mr. DeCriscio thanked the Board and Mr. Conklin for giving him this
opportunity and provided a brief summary of his work history with the District.
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Mr. DeCriscio then concluded his comments and expressed his enthusiasm for
being selected to serve in this new position.
6. PRESENTATIONS
6.1. San Onofre Nuclear Generating Station (SONGS) — Provided by Pat
Buttress, Government Affairs Manager, Southern California Edison (SCE)
Ms. Buttress introduced herself and provided an overview of her
background and 29 years of work experience with SCE. She then
provided the Board with a short video and PowerPoint presentation
regarding grid reliability and the role that the San Onofre station plays in
providing electricity throughout Southern California.
Following the video, Director Beverage asked if staff could obtain a copy
of the presentation to be shared with the District's Citizen Advisory
Committee, Ms. Buttress explained that while she may be unable to
provide the District with a copy due to copyright concerns, she would be
happy to provide the presentation to the Committee at a future meeting.
Ms. Buttress continued her presentation and commented on the benefits
of renewable power as well as the need for alternate power sources like
the San Onofre station to help maintain an electrical base load. She noted
that when this plant was on line, it provided 24% of the power used to
serve SCE's customers throughout the state. Combined with the Diablo
Canyon plant in San Luis Obispo, these two nuclear facilities can provide
37% of the state's electricity.
Ms. Buttress then provided additional details related to the recent
voluntary shutdown of Unit 3 at the San Onofre station and the
considerable efforts being made to get the plant back online.
Ms. Buttress concluded her presentation and responded to questions from
the Board regarding the opinions of various legislators on the matter.
The Board expressed their appreciation for Ms. Buttress' presentation.
7. CONSENT CALENDAR
Director Beverage requested to remove Item No. 7.4. from the Consent
Calendar.
Director Beverage made a motion, seconded by Director Kiley, to approve the
remainder of the Consent Calendar. Motion carried 5 -0.
7.1. Minutes of the Board of Directors Regular Meeting held April 11, 2013
Recommendation: That the Board of Directors approve the minutes as
presented.
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7.2. Payments of Bills, Refunds and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $1,370,136.70.
7.3. Progress Payment No. 2 for the 2012 Waterline Replacement Project,
Phase II
Recommendation: That the Board of Directors approve Progress
Payment No. 2 in the net amount of $416,052.50 to TBU, Inc. for
construction of the 2012 Waterline Replacement Project, Phase Il, Job No.
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ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
7.4. Terms and Conditions for Water and Sewer Service with the City of Yorba
Linda
Director Beverage asked for clarification as to why the construction cost of
540 feet of a 39" steel water main on the property was going to be at the
District's expense. Mr. Conklin explained that per a pre- annexation
agreement between the District and the property owner (Placentia -Yorba
Linda Unified School District ( PYLUSD)), YLWD would be responsible for
the design and construction costs for relocation of the Bryant Cross
Feeder pipeline prior to construction of a park on this land. This
stipulation is not part of the Terms and Conditions being presented to the
Board for consideration. Mr. Conklin further explained that the City of
Yorba Linda was working in conjunction with PYLUSD on this project as
the City plans to maintain the landscape following construction of the park.
Director Collett made a motion, seconded by Director Hawkins, to approve
the Terms and Conditions for Water and Sewer Service with the City of
Yorba Linda, Job No. 201302. Motion carried 5 -0.
8. ACTION CALENDAR
8.1. Sole- Source Proposal for Fairmont Booster Station Upgrade Project
(FBSU) SCADA Integration Services
Mr. Conklin explained that a critical part of this project was the SCADA
integration services. Due to time constraints, this matter is being
presented directly to the Board for consideration without prior review by
the Planning- Engineering- Operations (PEO) Committee. Director
Hawkins stated that the PEO Committee members had previously advised
staff to continue to do what they could to move the FBSU project forward
as quickly as possible.
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Director Beverage made a motion, seconded by Director Hawkins, to
authorize execution of a Professional Services Agreement with RKI for a
not -to- exceed amount of $35,000 to provide SCADA Integration Services
for the FBSU Project, in accordance with RKI's proposal of April 15, 2013.
Motion carried 5 -0.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
President Melton did not have any comments at this time.
9.2. Directors' Report
■ MWD /MWDOC State Water Project Inspection Trip ® April 12 -13,
2013 (Collett)
Director Collett reported on his attendance at this event and noted
that it had been a very enlightening tour, especially in relation to the
issues with the Delta. He also commended MWD on the
maintenance of their facilities.
9.3. Acting General Manager's Report
Mr. Conklin stated that he had also had the opportunity to attend the
MWD /MWDOC inspection trip last year. He then reported on the topics
discussed during the initial Joint Agency Committee meeting with the City
of Yorba Linda. The next Committee meeting has been scheduled for
June 19, 2013 at 6:00 p.m.
Mr. Conklin then reported on the status of negotiations with the firm
selected to perform the District's Operations and Efficiency Study. Staff
plans to present a Professional Services Agreement with Koff &
Associates (K&A) for consideration by the Board at the meeting on May 9,
2013. Staff has also requested a revised project schedule from K &A
based on that start date.
Mr. Conklin stated that the District would be participating in a business
expo at Costco scheduled May 4, 2013. Staff will be providing an
information booth and water station for the event. Mr. Micallizzi noted that
even though the event is a fundraiser for the Children's Miracle Network,
the District was not charged an entrance fee as it is a public agency and
would be providing bottled water for the event.
Mr. Conklin further reported that Mr. Jim Wiezel, lead counsel for
ACWA/JPIA, would be here April 26 to tour the District's facilities in the
Hidden Hills area. Mr. DeCriscio will lead the tour and will be
accompanied by Mr. Andrew Gagen from Kidman Law LLP.
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Mr. Conklin concluded his report and asked Mr. DeCriscio to provide the
Board with a status update of the repair work at the Placentia -Yorba Linda
Hospital. Mr. DeCriscio explained that while putting in the service lines,
staff had to hire a professional plumber to run some additional plumbing.
During this process, a State inspector stopped by and requested that the
District perform additional or "super- chlorination." Staff expects to be able
to bring the service back online on Friday following receipt and evaluation
of the test results. Mr. Conklin then responded to questions from the
Board regarding the working relationship between District and hospital
staff.
9.4. General Counsel's Report
Mr. Beltran stated that he did not have anything to report and that the
Closed Session would not be needed.
9.5. Future Agenda Items and Staff Tasks
Director Kiley requested that a discussion regarding the District's gift
policy be added to the agenda for the next Executive- Administrative-
Organizational Committee meeting.
10. COMMITTEE REPORTS
10.1. Executive - Administrative - Organizational Committee
(Melton /Kiley)
■ Minutes of the meeting held April 16, 2013 at 4:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held May 21, 2013 at 4:00 p.m.
10.2. Finance - Accounting Committee
(Hawkins /Melton)
■ Minutes of the meeting held April 22, 2013 at 12:00 p.m. will be
provided at the next regular Board meeting.
■ Date and time of meeting in May yet determined. (The next
meeting was subsequently scheduled for May 31, 2013 at 8:30
a. m.)
10.3. Personnel -Risk Management Committee
(Collett /Beverage)
■ Minutes of the meeting held April 9, 2013 at 4:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held May 8, 2013 at 4:00 p.m.
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10.4. Planning- Engineering- Operations Committee
(Kiley /Hawkins)
■ Minutes of the meeting held April 8, 2013 at 3:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held May 2, 2013 at 3:00 p.m.
(This meeting was subsequently rescheduled to May 6, 2013 at
4:00 p.m.)
10.5. Public Affairs - Communications - Technology Committee
(Beverage /Collett)
■ Next meeting is scheduled to be held May 7, 2013 at 4:00 p.m.
10.6. YLWD -City of Placentia Joint Agency Committee
(Melton /Hawkins)
■ Date and time of meeting in May yet to be determined.
10.7. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley /Beverage)
■ Minutes of the meeting held April 17, 2013 at 6:00 p.m. will be
provided at the next regular Board meeting.
Directors Beverage and Kiley provided a brief summary of the
matters discussed during the meeting.
■ Date and time of next meeting yet to be determined. (The next
meeting was subsequently scheduled for June 19, 2013 at 6:00
P.M.)
10.8. YLWD - MWDOC -OCWD Joint Agency Committee
(Beverage /Melton)
■ Next meeting is scheduled to be held May 28, 2013 at 4:00 p.m.
10.9. Citizens Advisory Committee
(Beverage)
■ Minutes of the meeting held April 22, 2013 at 8:30 a.m. will be
provided at the next regular Board meeting.
■ Date and time of meeting in May yet to be determined. (The next
meeting was subsequently scheduled for May 20, 2013 at 8:30
a. m.)
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11. INTERGOVERNMENTAL MEETINGS
11.1. YL City Council —April 16, 2013 (Collett)
Director Collett attended and remarked on two presentations related to
wildfires provided during the meeting. The first was provided by the
Orange County Fire Authority regarding Wildfire Awareness Week and the
second was provided by an organization called Hills for Everyone
regarding the history of fires in the wildfire interface zone. Director Collett
further commented on a status update of the Cielo Vista /Esperanza Hills
Project, the Landscape Maintenance Assessment District (LMAD), and
City landscape easements in the Bryant Ranch area which were also
discussed during the meeting.
Director Kiley noted that at the Joint Agency Committee meeting with the
City of Yorba Linda, Director Beverage had made the suggestion that a
staff member be assigned as a District liaison to work with the LMAD
Committee.
11.2. MWDOC Board — April 17, 2013 (Melton /Staff)
Director Melton attended but did not have any District related business to
report.
11.3. OCWD Board — April 17, 2013 (Staff)
Mr. Conklin reported that staff had attended the meeting. During the
meeting, the OCWD Board voted to set the Replenishment Assessment at
$276 per acre foot and the Basin Production Percentage (BPP) at 70 %.
Mr. Conklin noted that if the BPP is raised to 75% as projected, it may
help soften some of the opposition to the Environmental Impact Report for
the District's request for annexation.
11.4. YL Planning Commission — April 24, 2013 (Hawkins)
Director Hawkins attended and commented on a presentation regarding
future projects, including the construction of a gas station at Costco, which
was provided during the meeting.
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from April 26, 2013 — May 31, 2013
The Board reviewed the activity calendar and made no changes.
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
13.1. Anaheim Public Utilities Water Sustainability Campus Dedication
Ceremony — May 7, 2013
Director Kiley expressed an interest in attending this event.
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Director Hawkins made a motion, seconded by Director Collett, to
authorize Director attendance at this event if desired. Motion carried 5 -0.
(No Closed Session was held.)
14. CLOSED SESSION
14.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OCSC — Case No.
00486884)
14.2. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code Related to Line
Break at 1301 North Rose Drive, Placentia CA 92870
Number of Potential Cases: One
15. ADJOURNMENT
15.1. The meeting was adjourned at 9:47 a.m. The next Regular Board of
Directors Meeting will be held Thursday, May 9, 2013 at 8:30 a.m.
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Steve Conklin
Board Secretary