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Home My WebLink About2013-06-19 - YLWD-City of Yorba Linda Joint Agency Committee Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF YORBA LINDA Wednesday, June 19, 2013, 6:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL YLWD COMMITTEE MEMBERS Robert R. Kiley, Vice President Michael J. Beverage, Director CITY OF YORBA LINDA MEMBERS John Anderson, Councilmember Gene Hernandez, Councilmember YLWD STAFF Steve Conklin, Acting General Manager CITY OF YORBA LINDA STAFF Steve Rudometkin, City Manager 4. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 5. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 5.1. Minutes of the YLWD /City of Yorba Linda Joint Agency Committee Meeting held April 17, 2013 Recommendation. That the Committee approve the minutes as presented. 6. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 6.1. Landscape Maintenance Assessment Districts Status of Citizens Advisory Committee MWDOC Water Use Efficiency Programs 6.2. Cielo Vista / Esperanza Hills Developments • Status of LAFCO Coordination Meeting Discussion with OCFA 6.3. Sale or Lease of 4622 Plumosa Drive Property • Status of Discussions with Developers 6.4. Joint Use of Water District Facilities for Recreational Purposes 6.5. Project Coordination 6.6. Establishment of Future Meeting Dates 6.7. Potential Future Agenda Items 7. ADJOURNMENT 7.1. The date and time of the next YLWD /City of Yorba Linda Joint Agency Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: June 19, 2013 ITEM NO. 5.1 Subject: Minutes of the YLWD /City of Yorba Linda Joint Agency Committee Meeting held April 17, 2013 STAFF RECOMMENDATION: That the Committee approve the minutes as presented. ATTACHMENTS: Name: Description: 041713 City of YL - Minutes.docx 04/17/13 Mtg Minutes Type: Minutes YORBA LINDA WATER BOARD/ CITY COUNCIL ADVISORY COMMITTEE MINUTES April 17, 2013 6:00 p.m. CALL TO ORDER The Yorba Linda Water Board /City Council Advisory Committee convened at 6:19 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. ROLL CALL Committee Members City Council: John Anderson, Gene Hernandez Water District: Robert Kiley, Michael Beverage Staff Members City: Marcia Brown, Dave Christian, Steve Harris, Steve Rudometkin, Mark Stowell Water District: Steve Conklin PLEDGE OF ALLEGIANCE City Manager Steve Rudometkin Acting General Manager Steve Conklin and City Manager Rudometkin summarized the establishment of the Committee and its goals, and introduced staff members from each agency. City Manager Rudometkin asked if there was a need to appoint a Chairman to run the meeting. After a short discussion, it was agreed to have the City Manager and Acting General Manager take turns leading the meetings. YLWD /CC Board Minutes April 17, 2013 NEW BUSINESS 1. LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT City Manager Rudometkin said the Landscape Maintenance Assessment District (LMAD) was running on a deficit of close to $800,000 a year. He mentioned the City is forming a Landscape Maintenance Citizen Advisory Committee for citizen input in the problem solving effort including developing strategies to make the LMAD self sufficient. Mr. Rudometkin said the City would welcome the participation or assistance of the Yorba Linda Water District (YLWD). Committee member Mike Beverage suggested a liaison to the City's Landscape Maintenance Citizen Advisory Committee instead of a having a Water District board member to serve on the Committee. The Committee members and staff discussed the high price of water and using alternative methods like greywater for landscaping, artificial turf and drought tolerant plants to assist with rising costs. Acting General Manager Conklin provided copies of a recent Municipal Water District of Orange County ( MWDOC) presentation and information on water use efficiency programs. He said that MWDOC would be happy to meet with staff and discuss water saving measures. 2. CIELO VISTA/ESPERANZA HILLS DEVELOPMENTS Community Development Director Steve Harris provided a summary of the two residential developments known as the Cielo Vista and Esperanza Hills projects. He said that both projects are within the City's General Plan and sphere of influence but are in unincorporated County land. He said that City staff has had meetings with both developers and attended scoping meetings orchestrated by the County. Mr. Harris stated that among the City's concerns was the developers' general insensitiveness to the hillsides, the mass landform grading, 300 - 400 lots accessing local residential streets and the County's Initial Study for the Notice of Preparation which discounted fire hazards. Acting General Manager Conklin provided copies of the recent Water District NE Area Planning Study that was commissioned in response to these developments as well as the need for other improvements in that area. He said the study identified the reservoir criteria, booster stations and the locations of reservoirs. Councilmember Hernandez asked about a report or community briefing on the 2008 Freeway Complex Fire given that the five year anniversary was approaching. YLWD /CC Board Agenda April 17, 2013 Page 2 of 4 Acting General Manager Conklin affirmed that a report would be in the works. A brief discussion ensued relative to reservoirs, infrastructure improvements, the sewer system, densities and future annexation concerns. Mark Schock, resident, encouraged the City and Water District to request that the Orange County Fire Authority invoke the provisions of Appendix B of the California Fire Code and mandate higher fire flow requirements for any new developments in the wild land interface areas. City Manager Rudometkin suggested leaving this item on future Agendas. 3. SALE OR LEASE OF 4622 PLUMOSA DRIVE ROPERTY City Manager Rudometkin stated that the sale of the Plumosa Drive property was briefly discussed during Closed Session at the last City Council meeting. He said that National Community Renaissance (National Core), had indicated an interest in purchasing the property. City Manager Rudometkin and Acting General Manager Conklin agreed to work together on facilitating the sale and purchase process. 4. ESTABLISHMENT OF FUTURE MEETING DATES A Committee discussion ensued regarding whether the committee should meet monthly or quarterly. There was Committee consensus to meet on Wednesday June 19, 2013 at 6:00 p.m. at the Yorba Linda Water District offices, and quarterly thereafter on the 3rd Wednesday of the month at 6:00 p.m. MATTERS PRESENTED BY ADVISORY COMMITTEE MEMBERS Acting General Manager Conklin commented that there had been some vandalism at a couple of their facilities. He said they were working on getting that situation under control. POTENTIAL FUTURE AGENDA ITEMS JOINT USE OF WATER DISTRICT FACILITIES FOR RECREATIONAL PURPOSES PROJECT COORDINATION There was Committee consensus to bring these and the other above items, back at the next meeting. YLWD /CC Board Agenda April 17, 2013 Page 2 of 4 PUBLIC COMMENTS David Ramocinski, resident, said that he appreciated the two agencies coming together to form this Committee. He also spoke briefly on the Freeway Complex Fire in which he lost his home. Mark Schock, resident, thanked the Committee for their cooperative spirit and level of collaboration. ADJOURNMENT City Manager Rudometkin adjourned the Yorba Linda Water Board /City Council Advisory Committee Joint Meeting at 8:10 p.m. to June 19, 2013 at 6:00 p.m. at the Yorba Linda Water District offices. YLWD /CC Board Agenda April 17, 2013 Page 2 of 4