Loading...
HomeMy WebLinkAbout2013-05-21 - Executive-Administrative-Organizational Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING Tuesday, May 21, 2013 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The May 21, 2013 meeting of the Yorba Linda Water District’s Executive- Administrative-Organizational Committee was called to order by Director Melton at 4:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Gary T. Melton, Chair Steve Conklin, Acting General Manager Director Robert R. Kiley Damon Micalizzi, Public Info Officer OTHER ATTENDEES Arthur G. Kidman, Partner, Kidman Law LLP Heather Stratman, Senior Director, Townsend Public Affairs 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. First Amendment to OCTA Settlement Agreement Mr. Conklin reported that OCTA has requested a first amendment to the Settlement Agreement, which calls for YLWD to agree to the Federally- required Buy America Requirements of this federally-funded project. Following discussion, the Committee supported the staff recommendation for Board approval for the first amendment, as reviewed by the Committee. 4.2. Request for Review of ISDOC Bylaw Amendments Mr. Conklin reported that ISDOC is soliciting comments for proposed amendments to its bylaws, which would be the first since 2002. A redline copy of the bylaws with proposed revisions was provided to the Committee. Following discussion, the Committee recommended that the revisions be brought to the Board for review and consideration. ISDOC is planning to ratify the changes in August 2013. 2 4.3. District Media Policy Mr. Micalizzi described the draft media policy which has been proposed as a guide for interaction with the news media. He indicated that the draft policy outlines the limits on how staff should interact with the media and provides guidelines for the release of public information to print and electronic news media. It was noted that the draft policy has not yet been reviewed by legal counsel. The Committee recommended that following legal review, the draft policy be brought to the Board for consideration. 5. DISCUSSION ITEMS 5.1. Status of Legislative Affairs (Verbal Report) Mrs. Stratman and the Committee discussed various state and local legislative issues relating to the District. Following completion of the discussion, Mrs. Stratman left the meeting. 5.2. First Report on 2013 Legislative Bills from Kidman Law LLP Mr. Kidman provided a verbal report on the written summary provided to the Committee on legislative bills of potential concern to the District, and indicated that he will continue to follow their progress and keep the Committee advised. 5.3. Status of Operations and Efficiency Study (Verbal Report) Mr. Conklin reported that staff is gathering various documents and information about the District for preparation of the study as requested by Koff & Associates. He noted that we are on schedule for the project kick- off meetings scheduled June 4-5, 2013. 5.4. Status of OCWD Annexation Project (Verbal Report) Mr. Conklin reported that 14 written responses to the draft Annexation EIR were received by the closing date of May 17, 2013. He indicated that the first meeting to review and discuss the responses with staff of OCWD, IRWD, Anaheim and the EIR-preparation consultant is scheduled May 22, 2013 at OCWD, which he and Anthony Manzano will attend. Mr. Conklin noted that a special meeting of the groundwater producers is being scheduled to discuss the letter submitted by nine groundwater producers. The Committee discussed the various issues regarding the annexation request process and asked staff to keep the Committee advised of developments. 5.5. Status of Sage and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that there is little new information on this matter. The only item of note is that LAFCO has indicated that it plans to request a stakeholder meeting that will include the City of Yorba Linda, County of Orange, YLWD, and the two developers. 3 5.6. Status of Plumosa Property Sale (Verbal Report) Mr. Conklin reported that the 60-day period for public agencies to make an offer for the property ends May 28, 2013. He indicated that following that date, he plans to meet with Mr. Rudemetkin, Yorba Linda City Manager, to discuss the potential for offers from local developers. Mr. Conklin also noted that the District has been contacted by a local realtor who has indicated that he may have some potential interested parties. 5.7. Customer Service Feedback Report Mr. Conklin reviewed the subject report for April with the Committee. 5.8. Director’s and Acting General Manager Fees and Expenses The subject fees and expenses for the period of January-March 2013 were reviewed by the Committee with no comments. 5.9. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of strategic plan initiatives. 5.10. Future Agenda Items and Staff Tasks None. The Committee adjourned to Closed Session at 5:55 p.m. Directors Melton and Kiley were present. Also present were Messrs. Conklin, Micalizzi and Kidman. 6. CLOSED SESSION 6.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court – Case No. 00486884) 6.2. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to Line Break at 1301 North Rose Drive, Placentia CA 92870 Number of Potential Cases: One The Committee reconvened in Open Session at 6:10 p.m. Director Melton announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 4 7. ADJOURNMENT 7.1. The meeting was adjourned at 6:10 p.m. The next Executive- Administrative- Organizational Committee meeting is scheduled to be held Tuesday, June 25, 2013 at noon.