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HomeMy WebLinkAbout2013-06-11 - Personnel-Risk Management Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING Tuesday, June 11, 2013 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The June 11, 2013 meeting of the Yorba Linda Water District's Personnel-Risk Management Committee was called to order by Director Collett at 4:00 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Ric Collett, Chair Steve Conklin, Acting General Manager Director Michael J. Beverage Gina Knight, HR and Risk Manager 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. Status of Microsoft Dynamics Great Plains Consultant (Verbal Report) Staff reported to the Committee members that progress was being made with the new consultant. The new consultant understands the operational needs of the Human Resources (HR) department as well as how the work should flow from HR to Payroll. Staff confirmed that $10,000 was budgeted for FY 2013-2014 to train HR staff on how to use Great Plains — HR software. 4.2. Status of Human Resources Branding (Verbal Report) Staff presented several different examples of branding the HR department. The examples included words that represented the three divisions within the HR department. The Committee preferred two out of the three examples presented and recommended staff to proceed with any of the preferred examples. 4.3. Status of Performance Evaluations (Verbal Report) Staff reported on the status of any past-due performance evaluations. The Committee members were informed that drafts of these past-due evaluations had recently been reviewed by HR and were in the process of being presented to the employees. 1 1 4.4. Status of Assessment of Job Descriptions and Titles (Verbal Report) Staff informed the Committee members that beginning with the new fiscal year the job assessment/skill requirement forms would be distributed to both the Management and Supervisory/Confidential employee groups. This is the first step in assessing the job descriptions to the actual job duties being performed by those employees. 4.5. Human Resources, Risk Management, and Safety Activity Staff informed the Committee members that the Instrumentation Technician vacant position would be filled on June 17, 2013. The recruitment for the Safety and Training Coordinator position would commence within the next two weeks. 4.6. Future Agenda Items and Staff Tasks None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 5:15 p.m. The next Personnel-Risk Management Committee meeting is scheduled to be held Tuesday, July 9, 2013 at 4:00 p.m. 2