HomeMy WebLinkAbout2001-04-12 - Resolution No. 01-05RESOLUTION NO. 01-05
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING A POLICY ON THE TIMELY FILING
OF DIRECTOR ACTIVITY AND EXPENSE REPORTS
WHEREAS, the Yorba Linda Water District (District) has, by Ordinance, set forth a written
policy for compensation of Directors; and,
WHEREAS, the District has, by Resolution, set forth a written policy for reimbursement of
expenses incurred to attend conferences, conventions, symposiums and
legislative and intergovernmental meetings; and,
WHEREAS, irregular filing of expense reports and compensation activity reports consumes
staff resources and has the potential of exposing the District to criticism; and,
WHEREAS, the Board of Directors desires to have a written policy so that expense and
activity reports are filed in a timely manner.
NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Yorba Linda Water
District as follows:
Section 1. Director Compensation Reports. It is the policy of the District that Directors file an
activity report for their compensation on a monthly basis. Directors have until the
15`h day of the following month to file said reports with the General Manager. If an
activity report is not returned by the 15th day of the following month, no
compensation will be paid to the Director for that reporting period.
Section 2. Expense Reports. It is the policy of the District that each Director will submit an
itemized account for the expenses incurred while attending activities such as
conferences, conventions, symposiums and legislative and intergovernmental
meetings. Each Director has a maximum of thirty days after attending an event for
which they expect reimbursement to file an expense report with the General
Manager. If the Director does not file an expense report within thirty days of the
activity, the District will not reimburse mileage or out-of-pocket expenses. For any
activity that the District prepays expenses, the Director is still required to file an
expense report to ensure that any expenses prepaid by the District are properly
accounted for. Staff will assist directors with these reports to ensure that prepaid
expenses are accounted for. To enforce the timely filing of expense reports the
District may, at its option, stop prepaying conference and travel expenses. Expense
reports are to be filed on forms supplied by the District.
PASSED AND ADOPTED this 12th day of April 2001 the following called vote:
Yorba Linda Water District
AYES: Paul Armstrong, Michael Beverage, Arthur Korn, John Summerfeld
NOES: Mark Abramowitz
ABSENT: None ~ ABSTAIN: None
~ ,
President, Paul R. Armstrong
1
Yorba Linda Water District