HomeMy WebLinkAbout2012-11-28 - Personnel-Risk Management Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
November 28, 2012
A meeting of the Yorba Linda Water District's Personnel-Risk Management Committee
was called to order by Director Beverage at 4:00 p.m. The meeting was held at the
District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Acting General Manager
Director Ric Collett Gina Knight, HR and Risk Manager
Stephen Parker, Finance Manager
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Filling the Meter Reader I Vacancy
Mr. Parker attended the meeting and presented several issues impacting
the Meter Services Division due to having a vacant position for more than
nine months. The Personnel/Risk Management Committee discussed in
detail the extra workload existing staff members absorbed during this
period of time. The impact to staff included an increase in overtime hours,
outsourcing work such as meter replacements and stuck meters to the
Operations Department and the inability to conduct meter testing to
determine loss of revenue due to stuck or leaking meters.
Mr. Parker asked the Personnel-Risk Management Committee to consider
lifting the restriction to fill the vacant Meter Reader I position. Funds for
this position were budgeted during the FY 2012-2013 Budget process.
The Committee Chair authorized staff to fill the vacant Meter Reader I
position.
2.2. Status of Performance Evaluations (Verbal Report)
Staff reported on the status of the District's past-due performance
evaluations. The Committee acknowledged the improvement as there
was a significant decrease in past-due performance evaluations.
2.3. On-Line Performance Evaluations (Verbal Report)
The Committee Chair had asked staff to research the costs associated
with purchasing/using an on-line Performance Evaluation (PE)
program/system. Staff reported that NEOGOV offered an on-line PE
program for less than $10,000 per year. The Committee was pleased with
the presentation and asked staff to follow up on reference checks from
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other agencies using the NEOGOV program and to report back to the
Committee.
2.4. Managers Job Description Comparison (Verbal Report)
The Committee discussed the Educational requirements for all of the
District's management positions. Staff was instructed to make the
educational requirements uniform for all management positions with the
exception of the Operations Manager position.
2.5. At-Will Employment (Verbal Report)
Staff presented several options to the Committee in regards to At-will
employment and which positions could be designated as At-will by Board
approval. The Committee Chair directed staff to bring back a report that
would include two options that would designate at-will positions.
2.6. Future General Manager's Salary (Verbal Report)
At the request of the District's Board of Directors staff collected salary
information to assess the District's future General Manager's salary. The
Committee Chair requested staff to continue to present information on the
future General Manager's salary
2.7. Future Agenda Items and Staff Tasks
At the request of the Committee Chairperson, staff was instructed to move
forward with assessing the District's present job descriptions and job titles.
3. ADJOURNMENT
3.1. The meeting was adjourned at 6:10 p.m. The next meeting of the
Personnel-Risk Management Committee will be held Monday, December
10, 2012 at 4:00 p.m.
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