Loading...
HomeMy WebLinkAbout2013-06-27 - Board of Directors Meeting Minutes 2013-123 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, June 27, 2013, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The June 27, 2013 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Melton at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE President Melton led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Gary T. Melton, President Steve Conklin, Acting General Manager Robert R. Kiley, Vice President Stephen Parker, Finance Manager Michael J. Beverage Art Vega, Acting IT Manager Ric Collett Annie Alexander, Executive Secretary Phil Hawkins Bryan Arnado, Instrumentation Technician Damon Micalizzi, Public Information Officer Ruben Maldonado, Water Quality Technician II Derek Nguyen, Water Quality Engineer ALSO PRESENT Brett Barbre, Director, Metropolitan Water District/Municipal Water District of Orange Co. Art Kidman, P Partner, Kidman Law LLP Eddy Beltran, Senior Counsel, Kidman Law LLP (Arrived at 8:40 a.m.) 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Conklin requested to add the following item to the agenda as there was a need to take immediate action on this item and the need for action came to staff's attention subsequent to the agenda being posted. 9.3. District Participation in MWDOC's Poseidon Huntington Beach Water Desalination CHOICE Program for FY 2013/14 Recommendation: That the Board of Directors consider District participation in the MWDOC CHOICE Program for the Poseidon Project at a cost of approximately$3,200 for FY 2013/14. Director Collett made a motion, seconded by Director Kiley, to add Item No. 9.3. to the agenda. Motion carried 5-0. 1 2013-124 5. PUBLIC COMMENTS Director Barbre addressed the Board and provided an update on the status of the current water supply, the allocation of MWD's surplus funds received from increased water sales, the Bay-Delta issue, and the 2014 Water Bond. 6. SPECIAL RECOGNITION 6.1. Introduce Bryan Arnado, Newly Hired Instrumentation Technician Mr. Vega introduced Mr. Arnado and provided the Board with an overview of his background and previous work experience. The Board welcomed Mr. Arnado to the District. Mr. Arnado left the meeting at this time. 7. PUBLIC HEARING 7.1. President Melton opened the Public Hearing for consideration of the District's 2013 Public Health Goals (PHGs) Report at 8:36 a.m. Mr. Conklin stated that notice of the public hearing had been published in the Orange County Register and Yorba Linda Star on May 30, June 6, 13, 20, 2013. Mr. Nguyen provided the Board with a PowerPoint presentation explaining the purpose of the report and stated that while 5 constituents had been detected that exceeded PHGs and Maximum Contaminant Level Goals (MCLGs), the amounts did not exceed enforceable primary drinking water standards and therefore no treatment actions were required. Mr. Nguyen then responded to questions from the Board related to the results contained in the report and actions homeowners could possibly take to help mitigate the constituents. No written communications from the public were received regarding this matter and no comments from the public were provided. Mr. Conklin stated that staff was recommending that the Board accept and file the report. The Public Hearing was closed at 8:46 a.m. 7.2. 2013 Public Health Goals Report Director Kiley made a motion, seconded by Director Collett, to accept and file the District's 2013 Public Health Goals Report. Motion carried 5-0. Mr. Nguyen left the meeting at this time. 2 2013-125 8. CONSENT CALENDAR Director Collett made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5-0. 8.1. Minutes of the Board of Directors Regular Meeting held June 13, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 8.2. Minutes of the Board of Directors Workshop Meeting held June 20, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 8.3. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$727,064.30. 9. ACTION CALENDAR 9.1. BNSF Pipeline License for Lakeview Grade Separation Project Mr. Conklin explained that in accordance with a settlement agreement between YLWD and the Orange County Transportation Authority (OCTA), the District has agreed to relocate a waterline on Lakeview Avenue. The District's cost for this project has been capped at $250K. Before starting this work at the Burlington Northern Santa Fe (BNSF) crossing, the District is required to execute a Pipeline License with the railway. OCTA has agreed to pay BNSF for the cost of the license ($7,750). Mr. Conklin and Mr. Beltran then responded to questions from the Board regarding the purpose of license. Director Beverage made a motion, seconded by Director Hawkins, to authorize approval and execution of the "Pipeline License" with BNSF Railway Company. Motion carried 5-0. 9.2. Memorandum of Understanding (MOU) with County of Orange for Utilization of AIertOC Mr. Conklin explained that the District's MOU for this free service would expire at the end of the month. For the District to maintain its access to this system, a renewal agreement with the County of Orange would need to be approved by the Board. Director Hawkins made a motion, seconded by Director Kiley, to authorize the Acting General Manager to execute the Memorandum of Understanding Between the County of Orange and Participants for the Use of the Countywide Mass Notification System. Motion carried 5-0. 3 2013-126 9.3. District Participation in MWDOC's Poseidon Huntington Beach Water Desalination CHOICE Program for FY 2013/14 Mr. Conklin explained that the District was not currently participating in MWDOC's work group for this project. This matter was recently discussed at the recent YLWD/MWDOC/OCWD Joint Agency Committee and the Executive-Administrative-Organizational Committee meetings. Director Barbre provided the Board with an overview of the program and the benefits of participation. Director Beverage made a motion, seconded by Director Kiley, to authorize .District participation in MWDOC's CHOICE Program for the Poseidon Project at a cost of approximately $3,200 for FY 2013/14. Motion carried 5-0. 10. REPORTS INFORMATION ITEMS AND COMMENTS 10.1. President's Report President Melton did not have any comments at this time. 10.2. Directors' Report .00WD 80th Anniversary Reception - June 21, 2013 (Collett/Kiley) Directors.Collett and Kiley attended and noted that there were a lot of former. OCWD elected officials present, , 10.3. Acting General Managers Report Mr. Conklin reminded the board of the scheduled` employee picnic then briefed them an the status of the following: OCWD annexation; stale of the Plumose property; scheduling of a stakeholders meeting with LAFCO regarding the Northeast area developments; and the status of construction on Hidden Hills Road, the water leak on Alder Avenue, and repairs at the Placentia-Linda Hospital. 10.4, General Counsel's Report Mr. Kidrnan notified the Board that staff had received .a letter from the City of Anaheim notifying the Lists ict that the City was going to involve YL,\ND in a lawsuit. L egai.counsei wi0 be pe forrning.an analysis in regards to the potential Financial impact ;gin the District. Mr. Kidman then stated that it was not necessar'y.to conduct a Closed Session as noted on the agenda. 10.5. Future Agenda Items and Staff Tasks None. 4 2013-127 11. COMMITTEE REPORTS 11.1. Executive-Administrative-Organizational Committee (Melton/Kiley) • Minutes of the meeting held June 25, 2013 at 12:00 p.m. will be provided at the next regular Board meeting. • Next meeting is scheduled to be held July 16, 2013 at 4:00 p.m. 11.2. Finance-Accounting Committee (Hawkins/Melton) • Next meeting h g is scheduled to be held June 28, 2013 at 8:00 a.m. 11.3. Personnel-Risk Management Committee (Collett/Beverage) • Minutes of the meeting held June 11, 2013 at 4:00 p.m. were provided in the agenda packet. • Next meeting is scheduled to be held July 9, 2013 at 4:00 p.m. 11.4. Planning-Engineering-Operations Committee (Kiley/Hawkins) • Next meeting is scheduled to be held July 8, 2013 at 12:00 p.m. 11.5. Public Affairs-Communications-Technology Committee (Beverage/Collett) • Next meeting is scheduled to be held July 10, 2013 at 4:00 p.m. 11.6. Organizational and Efficiency Study Ad Hoc Committee (Beverage/Hawkins) • Meeting held June 18, 2013 at 2:00 p.m. Director Beverage reported that the Committee had selected 8 similar agencies (5 from Southern California and 3 from Northern California) for the consultant to use to compare the District against. • Next meeting scheduled to be held July 17, 2013 at 3:00 p.m. 11.7. YLWD-City of Placentia Joint Agency Committee (Melton/Hawkins) • Minutes of the meeting held June 17, 2013 at 9:30 a.m. were provided in the agenda packet. 5 2013-128 • Next meeting to be scheduled. 11.8. YLWD-City of Yorba Linda Joint Agency Committee (Kiley/Beverage) • Minutes of the meeting held June 19, 2013 at 6:00 p.m. will be provided at the next regular Board meeting. Directors Beverage and Kiley briefly commented on the matters discussed during this meeting. Mr. Conklin reported that the interagency (City of YL, YLWD and OCFA) community information meeting regarding agency enhancements following the Freeway Complex Fire had been scheduled for October 16, 2013. • Next meeting is scheduled to be held August 21, 2013 at 6:00 p.m. 11.9. YLWD-MWDOC-OCWD Joint Agency Committee (Beverage/Melton) • Next meeting is scheduled to be held July 23, 2013 at 4:00 p.m. 11.10. Citizens Advisory Committee (Beverage) • Minutes of the meeting held June 24, 2013 at 8:30 will be provided at the next,regular Board meeting. • Next meeting is scheduled to be held July 22, 2013 at 8:30 a.m. 12. INTERGOVERNMENTAL MEETINGS 12.1. YL City Council — June 18, 2013 (Collett) Director Collett attended and commented on the northeast developments, the LMAD's, and the agency's budget, all of which were discussed during the meeting. He also noted that the Friends property was now up for sale. 12.2. MWDOC Board June 19, 2013 (Melton/Staff) Director Melton attended and reported that MWDOC had experienced an increase in revenue due to additional water sales. The funds were used to offset various long term expenses. 12.3. OCWD Board — June 19, 2013 (Staff) Mr. Conklin reported that staff had attended this meeting and previously provided the Board with a written report via e-mail. The meeting mostly comprised of a discussion regarding the issue of sea water intrusion. 6 2013-129 12.4. YL Planning Commission — June 26, 2013 (Hawkins) Director Hawkins attended and noted that it was a very short meeting. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from June 28, 2013 —August 31, 2013 The Board reviewed the activity calendar and made no changes. 14. CLOSED SESSION 14.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et at vs. Insurance Company of the p Y State of Pennsylvania, et al (OC Superior Court — Case No. 00486884) 14.2. Conference with Legal Counsel —Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 14.3. Conference with Legal Counsel —Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One 15. ADJOURNMENT 15.1. The meeting was adjourned at 9:35 a.m. A Board of Directors Workshop Meeting to discuss the Draft Budget for FY 2013/14 has been scheduled Monday, July 1, 2013 at 8:30 a.m. The next Regular Board of Directors Meeting will be held Thursday, July 11, 2013 at 8:30 a.m. ■ / . Steven R. Conklin Board Secretary 7