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HomeMy WebLinkAbout2013-06-25 - Executive-Administrative-Organizational Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING Tuesday, June 25, 2013 12:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The June 25, 2013 meeting of the Yorba Linda Water District’s Executive- Administrative-Organizational Committee was called to order by Director Melton at 12:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Gary T. Melton, Chair Steve Conklin, Acting General Manager Director Robert R. Kiley Damon Micalizzi, Public Info Officer OTHER ATTENDEES Arthur G. Kidman, Partner, Kidman Law LLP Eddy Beltran, Senior Counsel, Kidman Law LLP Christopher Townsend, President, Townsend Public Affairs, Inc. (Via Teleconference) Heather Stratman, Senior Director, Townsend Public Affairs, Inc. (Via Teleconference) 3. PUBLIC COMMENTS None. 5. DISCUSSION ITEMS 5.1. Status of Legislative Affairs (Verbal Report) This item was taken out of order to accommodate the participation of staff from Townsend Public Affairs via teleconference. Mr. Townsend and Mrs. Stratman and the Committee discussed various state and local legislative issues relating to the District. Following completion of the discussion, Mr. Townsend and Mrs. Stratman disconnected from the meeting. 4. ACTION CALENDAR 4.1. ACWA Election of Board President and Vice-President for 2014-2015 Term Mr. Conklin reported that the ACWA Nominating Committee is seeking recommendations from member agencies for nominations for ACWA President and Vice-President for the 2014-15 term. The Committee asked staff to take this item to the Board to determine if any Directors wished to seek these offices. 2 4.2. CSDA Region 6 Election of Officers and Board Members for 2013-2017 Term Mr. Conklin reported that CSDA’s Region 6, Seat B position for Orange and San Diego counties, is up for election, for which the District is entitled to cast one vote. Following discussion, the Committee recommended that the Board consider making Mr. Bill Nelson its choice for the position, and authorizing the President to cast that vote. 5. DISCUSSION ITEMS CONTINUED 5.2. Status of OCWD Annexation Project (Verbal Report) Mr. Conklin reported that the response to comments on the draft EIR for annexation is being completed and that it is still on schedule to come to the OCWD Board in August for consideration of certification. On a separate track, he noted that discussions continue among the Groundwater Producers (GWPs) concerning the existing annexation policy and the potential impact of the annexation on the other GWPs. Mr. Conklin indicated that at the June 12, 2013 OCWD Water Issues Committee meeting, OCWD Board members asked that the GWPs work to see if they can reach some compromise points on the annexation impacts issue before the matter comes to the OCWD Board for consideration (which may be delayed beyond August). He reported on the most recent GWP meeting held June 24, 2013, and stated that each agency was asked to provide goals or conditions that relate to “cost neutrality.” Mr. Conklin provided his thoughts on this, and said that he would summarize the same in a memo for the Committee to review before sending it off for the next GWP Annexation meeting scheduled July 15, 2013. 5.3. MWDOC Desalination Program Study Participation (Verbal Report) Mr. Conklin reported that at the May 28, 2013 MWDOC/OCWD/YLWD Joint Committee meeting, there was discussion on the potential Poseidon Huntington Beach Seawater Desalination Project. It was noted that YLWD has not been involved in the status meetings on this project at MWDOC, and may want to take a more active role. Following discussion, the Committee asked that this matter be brought to the Board for discussion as to possible formal participation on the workgroup in FY 2013/14. 5.4. Status of Sage and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that there is little new information to report, other than that LAFCO staff contacted him and indicated that they are working to schedule a meeting that includes the City of YL, County, YLWD, and the developers. LAFCO indicated that staff of Sage Development is still expressing an unwillingness to meet. 3 5.5. Status of Plumosa Property Sale (Verbal Report) Mr. Conklin reported that he has a meeting scheduled on June 26, 2013 with staff of the City of YL and that of National Core, to discuss the level of interest of National Core to purchase the property for development of low- cost housing. He also noted that District staff has collected information from four real estate brokers that work in the area. The information was reviewed with the Committee with no action at this time. 5.6. Status of Operations and Efficiency Study (Verbal Report) Mr. Conklin reported that the Position Description Questionnaire (PDQ) is being completed by all District staff (with some completed as a group). Most PDQs have been completed and will be mailed June 27, 2013 to Koff & Associates (K&A). The last of the PDQs will be completed by July 1, 2013 and emailed to K&A that day. 5.7. Revision of District Policies Related to the Acceptance of Gifts (Verbal Report) Copies of the current District policies regarding the above (Resolution 10- 05: Rules & Procedures Relative to the Conduct of Board Members and District Employees; and Section 6.08 of the YLWD Personnel Rules) were provided to the Committee. Following discussion, the Committee asked staff to further review the documents and return with recommendations. 5.8. Status of Strategic Plan Initiatives The status of the above was reviewed with the Committee with no comments. 5.9. Future Agenda Items and Staff Tasks The Committee asked staff to check on the availability of Kelly Hubbard of MWDOC to make a presentation to the CAC on Emergency Preparedness Programs in Orange County. Mr. Conklin reported to the Committee on the status of the repair work on Alder Avenue and at the Placentia Linda Hospital. Mr. Conklin indicated that as a follow-up to the District facilities tour on June 20,, 2013, staff will research the cost, benefit, and viability of fire retardants on District facilities located in fire-hazard areas. The Committee adjourned to Closed Session at 1:50 p.m. Directors Melton and Kiley were present. Also present were Messrs. Conklin, Kidman and Beltran. 6. CLOSED SESSION 6.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code 4 Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court – Case No. 00486884) 6.2. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 6.3. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One 6.4. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communication from potential plaintiff threatening litigation. Number of Potential Cases: One The Committee reconvened in Open Session at 2:05 p.m. Director Melton announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 7. ADJOURNMENT 7.1. The meeting was adjourned at 2:05 p.m. The next Executive- Administrative- Organizational Committee meeting is scheduled to be held Tuesday, July 16, 2013 at 4:00 p.m.