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HomeMy WebLinkAbout2013-07-16 - Executive-Administrative-Organizational Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT EXECUTIVE-ADMINISTRATIVE-ORGANIZATIONAL COMMITTEE MEETING Tuesday, July 16, 2013 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The July 16, 2013 meeting of the Yorba Linda Water District’s Executive- Administrative-Organizational Committee was called to order by Director Melton at 4:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Gary T. Melton, Chair Steve Conklin, Acting General Manager Director Robert R. Kiley Damon Micalizzi, Public Info Officer OTHER ATTENDEES Arthur G. Kidman, Partner, Kidman Law LLP Christopher Townsend, President, Townsend Public Affairs, Inc. Heather Stratman, Senior Director, Townsend Public Affairs, Inc. (Via Teleconference) 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.2. Status of OCWD Annexation Project (Verbal Report) Mr. Conklin reported on the recent meetings on this issue. He noted that in response to comments on the draft Environmental Impact Report (EIR), OCWD is performing additional modeling scenarios of the basin. Completion of the modeling runs and subsequent revision to the EIR document will delay completion of the EIR to the end of August, with the final document ready to go to the OCWD Board in September. Mr. Conklin also reported that on a parallel path to the above, the Groundwater Producers (GWP) are meeting on a regular basis to discuss impacts to the basin of the proposed annexation, and means to offset those impacts. He reviewed with the Committee a list of potential offsets developed at the July 15, 2013 GWP meeting, and indicated that the discussion of offsets and their relative value will be discussed at the next GWP meeting on July 29, 2013. 2 4.3. Status of Sage and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that LAFCO is trying to set up a meeting that includes the two developers, the City, County, LAFCO, and YLWD. He indicated that he met July 10, 2013 with Ms. Sharon Browning, a consultant hired by LAFCO to discuss the District’s understanding of the proposed projects, and issues and concerns. Ms. Browning describes herself as an issues management and consensus planning consultant. Her goal is to gather all the facts and to attempt to get all the parties together and reach agreement, if possible. No news beyond this meeting. 4.4. Status of Plumosa Property Sale (Verbal Report) Mr. Conklin reported that he met on June 26, 2013 with representatives from the City of YL and National CORE (NC) to discuss the idea of NC purchasing the property and developing it for low-income housing. At the meeting, NC indicated that they would provide a bid to the District by the end of July. Mr. Conklin indicated that we are hearing that others may have an interest in the property and may be submitting bids. 4.5. Placentia Water-Saving Demonstration Project (Verbal Report) Mr. Conklin reviewed with the Committee information provided by the City of Placentia on traffic islands in Yorba Linda Blvd, west of Rose Drive. He recalled that at the June 17, 2013 Placentia/YLWD Joint Agency meeting, the City asked that YLWD consider providing funding to help pay for replacement of grass with artificial turf in the medians as a water conservation demonstration project. Following discussion, the Committee supported the idea of further discussion on a joint demonstration program at the next Joint Agency meeting. 4.6. Status of Operations and Efficiency (O&E) Study (Verbal Report) Mr. Conklin reported that staff from Koff & Associates will be at the District July 17-18, 2013 for meetings with various groups of staff and for the O&E Ad Hoc Committee meeting on July 17, 2013. 4.7. Joint-Use of District Property for Recreational Purposes Mr. Conklin recalled that at the June 19, 2013 Joint Committee meeting with the City of Yorba Linda, the District was asked to provide a list of District-owned sites that may be usable for recreational purposes. Mr. Conklin provided and discussed with the EAO Committee the draft list of sites. The Committee recalled the negative response from the local residents when the District proposed converting the Elk Reservoir site into a passive park with practice fields. Following discussion, the Committee suggested that the list be modified and that the discussion at the Joint Committee meeting on August 21, 2013 look more a opportunities for equestrian and walking trails around and through District sites, as opposed to parks. 3 4.8. Revision of District Policies Related to the Acceptance of Gifts Mr. Conklin noted that this item was on the agenda last month, and that staff is investigating the revisions and process to modify District policies in this matter. 4.9. Status of Strategic Plan Initiatives Mr. Conklin reviewed the status of the above with the Committee. He also noted that it is time to look at updating the District’s Strategic Plan. However, it was determined that this should wait until after the O&E Study and the General Manager is appointed by the Board. 4.1. Status of Legislative Affairs (Verbal Report) This item was delayed until Mr. Townsend arrived. Mrs. Stratman participated in the discussion via teleconference. They and the Committee discussed local and state issues of interest to the District. At the completion of the discussion, they left the meeting. 4.10. Future Agenda Items and Staff Tasks None The Committee adjourned to Closed Session at 5:45 pm. Directors Melton and Kiley were present. Also present were Messrs. Conklin and Kidman. 5. CLOSED SESSION 5.1. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court – Case No. 00486884) 5.2. Conference with Legal Counsel – Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA, Sacramento – Case No. 34-2013-800001529) 4 5.3. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 5.4. Conference with Legal Counsel – Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One The Committee reconvened in Open Session at 6:00 pm. Director Melton announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 7. ADJOURNMENT 7.1. The meeting was adjourned at 6:00 pm. The next Executive- Administrative- Organizational Committee meeting is scheduled to be held Tuesday, August 20, 2013 at 4:00 p.m.